The following members were present:

Transcription

1 Police Jury Room July 16, 2001 Abbeville, Louisiana Minutes of a regular meeting of the Vermilion Parish Police Jury held on July 16, 2001, with Mr. Ritter Trahan presiding. The following members were present: Mr. Terry Bessard, Mr. Ernal E. J. Broussard, Mr. Minos Broussard, Mr. Kenneth DeHart, Mr. Carroll Duhon, Mr. Luther Buster Hardee, III Mr. Louis Joe Hardy, Mr. Pervis Pee Wee Meaux, Mr. T. J. Prejean, Jr., Mr. Ritter P. Trahan. Absent: Mr. Purvis Abshire, Mr. Hubert Faulk, Mr. Mark Poche Mr. Edval J. Simon, Jr. President Ritter Trahan called for any other bids in the audience to be submitted relative to the bid call shown on the agenda. Upon motion of Mr. Pervis "Pee Wee" Meaux, duly seconded by Mr. Ernal "E. J." Broussard, and unanimously carried, the Jury closed the receipt of all bids for tonight s meeting. Upon motion of Mr. T. J. Prejean, Jr., duly seconded by Mr. Luther "Buster" Hardee, and unanimously carried, the Jury authorized the opening of the only bid received relative to the called Notice To Bidders: 3 Recompacted Clay Liner Subtitle D Improvements For The Solid Waste Plant James Industrial Constructors - $64, Upon motion of Mr. Terry Bessard, duly seconded by Mr. Kenneth DeHart, and unanimously carried, the Police Jury approved the award of the contract with James Industrial Constructors for the construction of a 3 Recompacted Clay Liner for the Subtitle D Phase 3 Improvements at the Solid Waste Plant contingent upon the bid documents being in order.

2 Upon motion of Mr. Louis Joe Hardy, duly seconded by Mr. Ernal "E. J." Broussard, and unanimously carried, the reading of the minutes of the July 2, 2001 meeting were dispensed with and were accepted. President Ritter Trahan read the following announcement: (1) The Louisiana Chapter of the National Institute of Governmental Purchasing will hold its 6 th Annual Educational Conference & Expo on July 25 27, 2001 in New Orleans. (2) The Gulf Intracoastal Canal Association will hold its 96 th Annual Convention on August 22 24, 2001 in New Orleans. (3) Lorman Education Services will sponsor a one-day seminar on Employment and Labor Law In Louisiana on September 19, 2001 in Lafayette. Upon motion of Mr. Minos Broussard, duly seconded by Mr. Carroll Duhon, and unanimously carried, the Police Jury approved the following resolution authorizing Sellers and Associates, to develop a reapportionment plan:

3 Upon motion of Mr. T. J. Prejean, Jr., duly seconded by Mr. Louis Joe Hardy, and unanimously carried, the Police Jury approved the issuance of the following permits and Letters of No Objections: A) Letter of No Objection Texaco Exploration & Production Purpose: To install two (2) 4-Inch Flowlines to Serve S. L. 334, Well No. 110 located approximately 10 miles southwesterly from Cypermort Point, La. falling in Vermilion Bay in Iberia Parish. B) Letter of No Objection Northstar Design Solutions, Inc. Purpose: Bell South Telecommunications telephone cable installation along Jude Road. C) Project Permit No D Applicant: BHP Petroleum Americas Election District No. 02 Purpose: For the temporary construction of a board road and drill site to re-enter an existing well bore in order to plug and abandon the Cecil W. Henry Well No D) Project Permit No D Applicant: Resource Acquisition Corp Election District No. 13 Purpose: Installation of a drill barge with appurtenant structures and a well protection structure to drill the VPSB A Well #48. Mrs. Liz Girouard with Sellers & Associates, Inc., advised the Police Jury that the specifications for the Pecan Island Fire Truck are ready. Bids will be received on August 15, 2001 at the Public Works Committee Meeting. Mrs. Liz Girouard is requesting that the specifications be reviewed by the Pecan Island Volunteer Fire Department s Chief and Police Juror, Mr. T. J. Prejean, Jr. Upon motion of Mr. Carroll Duhon, duly seconded by Mr. Minos Broussard, and unanimously carried, the Public Road Committee Recommendations were amended to include that the following ordinance be adopted to establish a 45 mph speed limit on Placide Road from Lormand Road east to the bridge:

4 O R D I N A N C E 2001-O-13 WHEREAS, it has been brought to the Police Jury s attention that a considerable amount of speeding is existing and causing very hazardous conditions on Placide Road; and SECTION I: NOW THEREFORE, BE IT HEREBY ORDAINED, that the Vermilion Parish Police Jury does hereby impose a 45 mph speed limit on said road from Lormand Road east to the bridge; and SECTION II: BE IT HEREBY FURTHER ORDAINED, that a maximum penalty of $ and/or a 10 day jail sentence may be imposed at the discretion of the court. SECTION III: BE IT HEREBY FURTHER ORDAINED, that Honorable Sheriff Raywood Lemaire be and is hereby requested and/or directed to enforce the speed limit by the use of radar and/or regular patrolling. * * * * * * * * * Upon motion of Mr. Carroll Duhon, duly seconded by Mr. Pervis "Pee Wee" Meaux, and unanimously carried, Item No. 4 of the Public Road Committee Recommendations was amended to add the following state highway driveway permit installation: D) Harvey Broussard La. Hwy 82 Upon motion of Mr. Luther "Buster" Hardee, duly seconded by Mr. Minos Broussard, and unanimously carried, the Public Road Committee Recommendations were approved as amended, and the appropriate officials of the Jury were authorized to carry out the recommendations; PUBLIC ROAD COMMITTEE JULY 11, 2001 ABBEVILLE, LOUISIANA AS A RESULT OF A PUBLIC ROAD COMMITTEE MEETING HELD ON JULY 11, 2001, THE FOLLOWING ITEMS ARE RESPECTFULLY SUBMITTED FOR THE JURY S CONSIDERATION: 1. It is recommended that the company managing the Abadie Oaks Subdivision sewer treatment operation be notified of an infiltration problem into the system in the area of the Eric Trahan residence.

5 It is further recommended that the Board of Health and Public Service Commission be advised of the problem and requested to review the matter also. 2. It is recommended that the Police Jury Road Committee Recommendations acknowledge that Mr. Ronald Broussard attended the meeting to inquire about the status of sugar cane operation changes. It is further recommended that Mr. Brian Simon, Chairman of the Parish Sugar Cane Advisory Board be requested to attend the next Police Jury meeting to advise the Jury of the status of their Committee s efforts to address the complaints about sugar cane operations. 3. It is recommended that Sellers and Associates, Inc. be authorized to submit an application for Rural Development Funds to renovate/repair the FRS Maintenance Building at the Public Works Complex. It is further recommended that the parish legislative delegation be advised that the project is the Jury s priority project for this year s program funding. 4. It is recommended that the following state highway driveway permit installations be approved: A) Brent Landry La. Hwy 82 B) Jimmie Guillory La. Hwy 82 C) John Landry La. Hwy It is recommended that the Police Jury accept the resignation of Mrs. Linda Hardee from the Vermilion Parish Library Board, and that a letter of commendation be sent to Mrs. Hardee thanking her for the years of service given to the parish. It is further recommended that Mrs. Karen Trahan be appointed to fill the unexpired term of Mrs. Hardee through October 17, It is recommended that the requisitions shown on the attached sheet be voided in view of their being beyond the 60 day validity period. 7. It is recommended that the invoices shown on the attached sheets be approved to be paid.

6 8. It is recommended that authorization be given to purchase a new 8 hydraulic pull behind mower from Quality Equipment Co., Inc. in the amount of $3, being the lowest of quotes received. Cost to be prorated from Election District #12 allocation in Road District Sub 4 of 2. Respectfully submitted, Luther Buster Hardee, III, Chairman In accordance with the Public Road Committee Recommendations the following requisitions are voided:

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8 PARISHWIDE: Breaux Tire Co $ Pauls Tire Repair Romero Auto Electric Vermilion Shell , TOTAL $ 2, Langlinais Tractor $ 6.56 Pauls Tire Repairs TOTAL $ PARISHWIDE FRS: Breaux Tire Co $ Pauls Tire Repair Romero Auto Electric TOTAL $ Upon motion of Mr. T. J. Prejean, Jr., duly seconded by Mr. Louis Joe Hardy, and unanimously carried, the Public Works Committee Recommendations were approved as presented, and the appropriate officials of the Jury were authorized to carry out the recommendations; PUBLIC WORKS COMMITTEE JULY 11, 2001 ABBEVILLE, LOUISIANA AS A RESULT OF A PUBLIC WORKS COMMITTEE MEETING HELD ON JULY 11, 2001, THE FOLLOWING ITEMS ARE RESPECTFULLY SUBMITTED FOR THE JURY S CONSIDERATION: 1. It is recommended that Police Jury establish the following policy regarding the disposal of horses and emus which have died and could be infected with the encephalitis virus: A) It is prohibited to dispose of any horse or emu carcass at the Solid Waste Plant because of potential encephalitis virus contamination. B) The animal owner shall be ultimately responsible for the disposal of any horse or emu carcass, regardless of the manner of death. C) It shall be allowable for Police Jury forces to enter onto a persons property to bury a horse or emu suspected of having died from encephalitis subject to the following conditions:

9 I) That the burial site is easily accessible for existing Police Jury equipment. II) Landowner executes a waiver of liability document in behalf of the Police Jury regarding the access to to the property. III) That the Police Jury has equipment available to do the work at that time. 2. It is recommended that Mr. Kevin Leleaux be reclassified to a Grade 8 level and classified as a mechanic apprentice (has no formal mechanic trade school training or education). 3. It is recommended that a new study of the communication equipment used to notify the parish fire department be made to address areas of poor reception or limited reception. The study results are requested to be available for the next Public Works Committee meeting. 4. It is recommended that the invoices shown on the attached sheets be approved to be paid. Respectfully submitted, T. J. Prejean, Jr., Chairman SALES TAX AND BOND 1976: Public Works: Terry Bourque $ Kaplan Utilities TOTAL $ Terry Bourque $ Entex Intermedia Communications Sellers & Associates Southeast Water District # TOTAL $ Advance Chemical $ Cajun Chemical & Janitorial Crappell True Value Hardware Desormeaux s Heating & Air Eagle Pest Control & Chemical Entergy

10 J T & J Enviro Service Piazza Office Supply Royalty Road Fund Standard Coffee Service The Denison Company LLC Vermilion Janitorial & Industrial Supply TOTAL $ 2, Mosquito Control: Kaplan Telephone $ Abbeville General Hospital $ Acadiana Ford Inc Discount Tire Center Electronic Services Enertec Inc , Fiberglass Fabricators Inc Atofina Petrochemicals, Inc , Mike s Auto Service Napa Auto Parts Abbeville National Welding Supply Royalty Road Fund , Scalisi s Small Engine T & M Aviation, Inc , Adapco , TOTAL $ 88, Rural Fire Protection: A T & T $ Bell South Mary Beth C Broussard Arvillien Choate Jefferson Davis Electric Corp Kaplan Telephone Slemco The Sellers Group TOTAL $ 1, Stine Lumber Co $ Appel s Hardware & Supply Bell South Benoit s Auto Parts Bonaventure Co Entergy Gall s, Inc

11 Maxie Pierce Grocery Napa Auto Parts Kaplan Personal Communications , Piazza Office Supply Sam Guarino & Sons Stelly s Grocery Vermilion Janitorial & Industrial Supply TOTAL $ 3, City Fire Protection: City of Abbeville $ 17, City of Kaplan , Town of Erath , Town of Delcambre , Town of Gueydan , Town of Maurice , TOTAL $ 39, SALES TAX AND BOND FUND: Icon Environmental Services $ Intermedia Communications $ Shelton s Truck & Diesel , TOTAL $ 4, A P T Controls Inc $ A-1 Radiator Stine Lumber Co Acadiana Rubber & Gasket Advance Chemical Belsco, Inc Breaux Tire Co CLM Equipment , Richard Comeaux, Inc Commercial Capital Fund, L.L.C Crappell Truck Value Hardware Dave s Auto & Truck Repair Discount Tire Center , Duhon Supply Electronic Services , Faulk s Auto Center, Inc Frenzel Motors Dutch Gosnell Mfg. Supply Inc Gulf Coast Marketers HOH Pak, Laboratory, Inc

12 Hydradyne Hydraulics J T & J Enviro Service Langlinais Tractor Lingo International, Inc Louisiana Machinery Macro Oil Co Menard Oil , Music Mountain Spring Water Napa Auto Parts Abbeville , National Welding Supply Nortrax South Pauls Tire Repairs Petersen Industries, Inc Piazza Office Supply Primeaux s Body Shop Pumpelly Oil, Inc Xpect First Aid Romero Auto Electric Royalty Road Fund , Sattler s Supply Co., Inc , Slemco , Standard Coffee Service The Sellers Group United Diesel Inc, New Iberia Utec of Lafayette Inc Victory Supply Voorhies Supply Co Beta Technology Inc Guy s Towing Service TOTAL $119, Upon motion of Mr. Luther "Buster" Hardee, duly seconded by Mr. Ernal "E. J." Broussard, and unanimously carried, the Finance Committee Recommendations were approved as presented, and the appropriate officials of the Jury were authorized to carry out the recommendations;

13 FINANCE COMMITTEE JULY 11, 2001 ABBEVILLE, LOUISIANA AS A RESULT OF A FINANCE COMMITTEE MEETING HELD ON JULY 11, 2001, THE FOLLOWING ITEMS ARE RESPECTFULLY SUBMITTED FOR THE JURY S CONSIDERATION: 1. It is recommended that the Police Jury acknowledge receipt of and accept as complete the 2000 Audit Report as prepared and presented by Broussard, Poche, Lewis and Breaux. 2. It is recommended that the following bills be approved to be paid: A) Broussard, Poche, Lewis and Breaux, L.L.P. Invoice No.: Amount Due = $31, Invoice represents billing for preparation of the December 31, 2000 financial statement (per contract $26,200), and for additional evaluation work relative to the Section 8 Housing Assistance Program Review of overpayments to tenants. 3. It is recommended that the self-insured deductible payments be made relative to the following insurance claims: A) Claimant: Alfred Minnick, Sr. Payee Enterprise Rent-A-Car Amount Due = $ Fund 94 Sales Tax B) Claimant: Freddie Touchet, Sr. Payee Laborde & Neuner Amount Due = $ Fund Health Unit Rabies Control Program C) Claimant: Timothy Dore Payee Laborde & Neuner Amount Due = $ Fund General Fund D) Claimant: Donald Aucoin Payee - Laborde & Neuner Amount Due = $ Fund General Fund

14 E) Claimant: Herman Taylor, Jr. Payee - Crawford & Co. Amount Due = $ Fund Parishwide Road Maintenance 4. It is recommended that the Sheriff s Department s request for consideration of an increase in the contract payments for the mental health and substance abuse services be denied at this time and referred to the Finance Committee for consideration in the 2002 Budget. 5. It is recommended that the invoices shown on the attached sheets be approved to be paid. Respectfully submitted, Edval J. Simon, Jr. Chairman General Fund $149, Criminal Court Fund , Parishwide Public Improvement Maintenance Fund , Vermilion Parish Public Library , Royalty Road Fund Road District No. 1 Maintenance Fund , Sub 1 of 2 Maintenance Fund , Road District No. 3 and/or Sub 2 of 2 Mtne Fund , Sub 3 of 2 Maintenance Fund , Sub 4 of 2 Maintenance Fund , Sub 5 of 2 Maintenance Fund , Road District 4-A Maintenance Fund Road District No. 6 Maintenance Fund , Road District No. 7 Maintenance Fund , Payroll Account Vermilion Parish Civil Defense ROYALTY ROAD FUND: La. Parish Government Risk Management $ 29, GENERAL FUND: Abbeville Emergency Services $ Abbeville General Hospital Emile Broussard, MD Eckerd Drug Ardly Hebert, Md ,350.00

15 Lafayette Consolidated Government Dr. Gordy Landry Corbett J. Lebouef, M.D The Denison Company LLC The Prescription Shoppe , Vermilion Parish Clerk of Court TOTAL $ 13, HEALTH UNIT: City of Abbeville $ 1, Kaplan Telephone Intermedia Communications Royalty Road Fund Slemco USDA , TOTAL $ 5, Kaplan Telephone $ Southeast Water District # TOTAL $ Advance Chemical $ Cajun Chemical & Janitorial Crappell True Value Hardware Dave s Auto & Truck Repair Discount Tire Center Entex G & H Seed Co., Kaplan J T & J Enviro La. DHH Office of Public Health , Napa Auto Parts Abbeville Piazza Office Supply Royalty Road Fund Standard Coffee Service Town of Erath Vermilion Fire & Safety Zee Service Company Chris Labauve Milfred Simon TOTAL $ 20, SALES TAX AND BOND 1978: A T & T $ Kaplan Telephone TOTAL $ 54.55

16 City of Abbeville $ Advance Chemical Atco International Bayou Fencing & Supply, Inc Bell South Eagle Pest Control & Chemical Entex , Mr. Fog Francis G. E. Center J T & J Enviro Service K & J Supplies, Inc Lafayette Restaurant Supply , Langlinais Tractor Louisiana Special Systems Romero s Power Sports Royalty Road Fund , Sellers & Associates Southeast Water District No , Teche Electric Voorhies Supply Co Worldcom Bellsouth Communication System Beta Technology Inc TOTAL $ 10, OFFICE OF COMMUNITY SERVICES: McClellan Rentals $ Marjorie Joy Awwad $ City of Abbeville $ All-Seasons Maintenance Service, Inc Bell South Buddy Cabrol A/C & Electric Mr. Fog General Fund Robie s Food Center Royalty Road Fund Joyce Mills Gail R. Mayard TOTAL $ 1,259.09

17 Radiofone/Metrocall $ Piazza Office Supply Southeast Waterworks District No The Denison Company Entergy Reliant Energy Entex Bellsouth Communication System Robie s Mitchel Veazey Gail Mayard TOTAL $ HEADSTART: City of Abbeville $ Abbeville Glass & Mirror All-Seasons Maintenance Service, Inc Bell South Mable Constantine Crappell True Value Hardware Don s Small Engine Entex General Fund Kaplan Telephone Kaplan Utilities L & L Professional Cleaning , Intermedia Communications Minolta Corporation Nutrition Services, Inc Royalty Road Fund , Slemco J & J Exterminating Co Sarah Guidry TOTAL $ 5, City of Abbeville $ Bell South Entergy Entex General Fund Intermedia Communications Magnolia Plantation Water System

18 Maurice Utility Fund Minolta Corporation Stelly s Lawn Service, Inc Suburban Gas Service Town of Gueydan TOTAL $ 2, C.A.C.F.P: General Fund $ 3.06 Upon motion of Mr. Pervis "Pee Wee" Meaux, duly seconded by Mr. Terry Bessard, and unanimously carried, the Courthouse (Building) Committee Recommendations were approved as presented, and the appropriate officials of the Jury were authorized to carry out the recommendations: COURTHOUSE BUILDING COMMITTEE JULY 11, 2001 ABBEVILLE, LOUISIANA AS A RESULT OF COURTHOUSE BUILDING COMMITTEE MEETING HELD ON JULY 11, 2001, THE FOLLOWING ITEMS ARE RESPECTFULLY SUBMITTED FOR THE JURY S CONSIDERATION: 1. It is recommended that the Police Jury refer any additional action on signage at the Vermilion Parish Courthouse to the 2002 Budget process. 2. It is recommended that quotes be obtained and award a contract to replace the carpet in the lobby area of the District Attorney s Office and the two elevator coaches. Respectfully submitted, Pervis "Pee Wee" Meaux, Chairman Legal Counsel, Mr. Paul Moresi, III, made comments regarding the Police Jury s current insurance coverage and the fact that large deductibles are now being paid by the Jury. He advised that the insurance company can pursue reclaiming cost for attorney fees where a frivolous lawsuit was filed. Will pursue with insurance counsel on some cases currently under consideration where sanctions would be allowable to try and recover the costs paid by the Police Jury. Upon motion of Mr. Ernal "E. J." Broussard, duly seconded by Mr. Carroll Duhon, and unanimously carried, the Police Jury nominated Mr. Ray Landry, Administrator of Abbeville General Hospital and Mrs. Winnie Broussard, President of Hospital Service District No. 1., as prospective board member candidates to the new Vermilion Parish Economic Development Board.

19 Upon motion of Mr. Louis Joe Hardy, duly seconded by Mr. Luther "Buster" Hardee, and unanimously carried, the Police Jury nominated Ms. Betty Broussard as a prospective board member candidate to the new Vermilion Parish Economic Development Board. Upon motion of Mr. T. J. Prejean, Jr., duly seconded by Mr. Kenneth DeHart, and unanimously carried, the Police Jury approved the following road additions to the 2001 Resealing Program with costs to be paid from the Election District 13 allocation in Road District No. 7: Junius, Arapaho, Sioux and Navaho Roads. Upon motion of Mr. Terry Bessard, duly seconded by Mr. Kenneth DeHart, and unanimously carried, that there being no further business to be presented, the meeting was duly adjourned. Secretary-Treasurer President