IBERVILLE PARISH COUNCIL MINUTES REGULAR MEETING, TUESDAY, JANUARY 18, 2011

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1 IBERVILLE PARISH COUNCIL MINUTES REGULAR MEETING, TUESDAY, JANUARY 18, 2011 The Parish Council of Iberville Parish, State of Louisiana, met in Regular Session, in the Council Meeting Room, 2 nd Floor, Courthouse Building, Meriam Street, Plaquemine, Louisiana, on the 18 th day of January, The Council Chairman, Matthew H. Jewell, called the meeting to order at 6:30 p.m. followed by the roll call with the following Council Members in attendance: Warren Taylor, District 1; Mitchel J. Ourso, Sr.; District 2; Henry J. Scott, Jr., District 3; Leonard Jackson, Sr., District 4; Edwin M. Reeves, Jr., District 5; Salaris G. Butler, Sr., District 6; Howard Oubre, Jr., District 7; Eugene P. Stevens, Jr., District 8; Terry J. Bradford, District 9; Louis R. Kelley, Jr., District 10; Timothy J. Vallet, District 11; Matthew H. Jewell, District 12; Wayne M. Roy, District 13. Absent: None. A quorum was present and due notice had been published. The Pledge of Allegiance followed. Parish President- J. Mitchell Ourso, Jr., Chief Administrative Officer- Edward Songy and Legal Counsel- Scott Stassi were also in attendance. Council Chairman Jewell called for anyone wanting to make public comments to register with the Clerk. ELECTION OF COUNCIL CHAIRMAN Chairman Jewell opened the floor for nominations of Council Chairman. Councilman Jackson, seconded by Councilman Oubre, nominated Mr. Eugene Stevens, Jr. as Council Chairman. Councilman Vallet, seconded by Councilman Ourso, nominated Mr. Matthew H. Jewell as Council Chairman. Upon a motion by Councilman Oubre, seconded by Councilman Vallet, it was moved to close nominations for Council Chairman. Legal Advisor, Mr. Scott Stassi clarified the two nominations would be voted on by stating the Councilman s name you would like to vote for as Council Chairman, either Matthew Jewell or Eugene Stevens. The vote was recorded as follows: Taylor- Stevens Ourso- Jewell Scott- Stevens Jackson-Stevens

2 Reeves-Jewell Butler-Stevens Oubre-Stevens Stevens-Stevens Bradford-Jewell Kelley-Jewell Vallet-Jewell Roy-Jewell Jewell-Jewell Mr. Stassi announced there were 7 votes for Jewell, 6 votes for Stevens. Councilman Jewell was elected Council Chairman for Chairman Jewell thanked the Council. ELECTION OF COUNCIL VICE CHAIRMAN Chairman Jewell opened the floor for nominations of Council Vice Chairman. Councilman Vallet, seconded by Councilman Reeves, nominated Mr. Terry Bradford as Council Vice Chairman. Councilman Scott, seconded by Councilman Ourso, nominated Mr. Warren Taylor as Council Vice Chairman. Upon a motion by Councilman Oubre, seconded by Councilman Vallet, it was moved to close nominations for Council Vice Chairman. Legal Advisor, Mr. Scott Stassi clarified the two nominations would be voted on by stating the Councilman s name you would like to for as Council Vice Chairman, either Bradford or Taylor. The vote was recorded as follows: Taylor- Taylor Ourso- Taylor Scott- Taylor Jackson- Taylor Reeves- Bradford Butler- Taylor Oubre- Taylor Stevens- Taylor Bradford- Taylor Kelley- Taylor Vallet- Bradford Roy- Taylor

3 Councilman Taylor was elected Council Vice Chairman for Vice Chairman Taylor thanked the Council. PRESENTATIONS AND APPEARANCES A) Presentation to Junior Edwards and Willie Edwards (Councilman Kelley & President Ourso) Presentation was cancelled. B) Congratulate White Castle High Bulldogs for District 1-A State Championship 2010 (Councilman Taylor) Councilman Taylor read the plaque that was presented to the White Castle High Football Team from the Council. Head Coach, Mr. Ferrante Dominique spoke before the Council thanking everyone for their help and support throughout the years. He asked for continued support within the White Castle community. APPROVAL OF MINUTES Upon a motion by Councilman Reeves, and seconded by Councilman Taylor, it was moved to wave the reading of the minutes of December 14, 2010 and approve as written. The motion having been duly submitted to a vote was duly adopted by the following yea and nay votes on roll call: YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Bradford, Kelley, Vallet, Roy. ABSTAIN: Stevens. The motion was declared adopted by the Chairman. PRESIDENT S REPORT President Ourso reported on the following: President Ourso congratulated Chairman Jewell and Vice Chairman Taylor. North Iberville Community Center bids will end on February 8, Bruceville area s sewer is in its second phase and bids will out go in March. New Parish Website will launch on January 20, Due to the weather President Ourso had a phone interview with Stroudwater & Associates hospital consultants. This $36 million venture will need a private partner. The consultants will let the Parish know by April if the hospital will have a private partner or not. If not, the hospital will be downsized. The weather has been holding up the completion of construction on Enterprise Blvd. The Parish will have to close down inner W.W. Harleaux to continue construction.

4 Councilman Oubre asked about the possibility of reopening the former River West Hospital. There was lengthy discussion on this matter. Councilman Oubre asked if there were any possible sites for the new hospital and President Ourso stated there are possible sites on LA 1. CHAMBER OF COMMERCE REPORT Mr. Hank Grace stated there will be an upcoming Economic Development Committee Meeting in the next week or so. Mr. Grace will send more information on future meetings to the Council Clerk. He also thanked the Council for their continued support of the Chamber of Commerce and our economic developments. FINANCIAL REPORT Mr. Randall Dunn stated the Finance Department is in the process of closing out the financial year of The process will take until the end of May. Chairman Jewell asked Mr. Dunn if the revenue was above or below projections. Mr. Dunn said they were above. Councilman Butler asked how much above were we in revenue? Mr. Dunn stated around $3 million across all funds. NEW BUSINESS A) Introduction of Ordinances Mr. Songy introduced the following ordinance: 1) Ordinance to Abandon Bridges on Daigle Road and Dent Road Upon a motion by Councilman Ourso, seconded by Councilman Taylor, it was moved that a public hearing be held on Tuesday, February 15, 2011 at 6:00 p.m. on the introduced ordinance. The motion having been duly submitted to a vote, was duly adopted by the following yea and nay votes on roll call: YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Bradford, Kelley, Vallet, Roy. ABSTAIN: Stevens. The motion was declared adopted by the Chairman on January 18, RESOLUTION COMMITTEE REPORT The Resolution Committee previously met on Tuesday, December 14, 2010 and a motion was made by Councilman Reeves, seconded by Councilman Oubre to move the following resolutions

5 forward. The recommendation was approved by the Resolution Committee on Tuesday, December 14, During the regular meeting on Tuesday, January 18, 2011 the Council Clerk read the following resolution titles to the audience. A) Resolution for 2011 Holiday Schedule for Iberville Parish Council Employees B) Resolution Adopting the Iberville Parish Council Community Development Block Grant (CDBG) Disaster Recovery Program Affordable Rental Housing-CDBG Program Administration/Project Delivery Services Selection Criteria; and Authorizing the Parish President to Solicit Proposals from Qualified Grant Administration/Consulting Firms to provide needed CDBG Program Administration/Project Delivery Services related to the Affordable Rental Housing Program Component of the CDBG-Dr Program C) Resolution Adopting the Iberville Parish Council Community Development Block Grant (CDBG) Disaster Recovery Program- Affordable Rental Housing Architectural/Engineering Selection Criteria; and Authorizing the Parish President to Solicit Statements of Qualifications from Qualified Architectural/Engineering Firms to provide the needed Architectural/Engineering Services related to the Affordable Rental Housing Program Component of the CDBG-Dr Program D) Resolution Authorizing the Parish President, J. Mitchell Ourso, Jr., to enter into and execute a Contract with The Shaw Group, Inc. for the purpose of an updated Development Code, Parish-Wide Zoning Ordinance and Zoning Map Preparation for Iberville Parish under the Competitive Resiliency Pilot Program as Allocated by the Federal Community Development Block Grant Program (CDBG) E) Resolution Authorizing the Parish President to execute those documents and agreements required in the Submission of the Application for funding of the City of Plaquemine Regional Sewer Plant Project under the Community Development Block Grant Disaster Recovery (CDBG-DR) Program and certifying that the Urgent Need National Policy Objective is being met RESOLUTION COMMITTEE REPORT- DURING THE REGULAR MEETING RESOLUTION IPC # RESOLUTION TO DECLARE LEGAL HOLIDAYS FOR 2011 WHEREAS, pursuant to the provisions of La. R. S. 1:55 and the Home Rule Charter, the Iberville Parish Council hereby approves the attached holiday schedule as public holidays for its employees. NOW, THEREFORE, BE IT RESOLVED BY the Iberville Parish Council as follows:

6 That the attached holiday schedule for 2011 is hereby approved for Parish Council employees, insofar as practicable, and that those essential public safety personnel and employees whose service is necessary and indispensable and required for the efficient administration of parish government shall be required to work. Upon a motion by Councilman Reeves and seconded by Councilman Kelley, the foregoing resolution having been duly submitted to a vote, was duly adopted by the following yea and nay votes on roll call: YEAS: Taylor, Ourso, Scott, Reeves, Oubre, Stevens, Bradford, Kelley, Vallet, Roy. ABSTAIN: Jackson, Butler. The resolution was declared adopted by the Chairman on January 18, RESOLUTION IPC # RESOLUTION ADOPTING THE IBERVILLE PARISH COUNCIL COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) DISASTER RECOVERY PROGRAM AFFORDABLE RENTAL HOUSING-CDBG PROGRAM ADMINISTRATION/PROJECT DELIVERY SERVICES SELECTION CRITERIA; AND AUTHORIZING THE PARISH PRESIDENT TO SOLICIT PROPOSALS FROM QUALIFIED GRANT ADMINISTRATION/CONSULTING FIRMS TO PROVIDE NEEDED CDBG PROGRAM ADMINISTRATION/PROJECT DELIVERY SERVICES RELATED TO THE AFFORDABLE RENTAL HOUSING PROGRAM COMPONENT OF THE CDBG-DR PROGRAM The following ordinance was introduced by Councilman Reeves and seconded by Councilman Kelley. WHEREAS, participation in the CDBG-Disaster Recovery Program requires the Iberville Parish Council to comply with the Iberville Parish Council CDBG-Disaster Recovery Procurement Policy in the procurement of CDBG Grant Administration/Consulting services needed in the program administration/project delivery services of the Affordable Rental Housing Program funded under the CDBG- Disaster Recovery Program for the Parish Council; and WHEREAS, the previously adopted Disaster Recovery Procurement Policy states that specific criteria be established for the selection firms proposing to offer administration services; and NOW, THEREFORE, BE IT RESOLVED, that the Iberville Parish Council CDBG Disaster Recovery Affordable Rental Housing CDBG Program Administration/Project Delivery Services Criteria for Selection attached hereto and made a part hereof, be hereby officially adopted and is to be used in the procurement of professional CDBG Program

7 Administration/Project Delivery Services required for the Affordable Rental Housing Program funded under the Iberville Parish Council CDBG-Disaster Recovery Program; BE IT FURTHER RESOLVED, that the President be hereby authorized to advertise for Request for Proposals for CDBG Program Administration/Project Delivery Services for the CDBG Disaster Recovery Program Affordable Rental Housing Program. IBERVILLE PARISH COUNCIL CDBG DISASTER RECOVERY INFRASTRUCTURE CDBG PROGRAM ADMINISTRATION/PROJECT DELIVERY SERVICES SELECTION CRITERIA All responses to the Request for Proposals will be evaluated according to the following criteria and corresponding point system. The proposal will be evaluated on the basis of written materials. Sufficient information must be included in the proposal to assure that the correct number of points is assigned. Incomplete or incorrect information may result in a lower score. CDBG PROGRAM ADMINISTRATION/PROJECT DELIVERY SERVICES SELECTION CRITERIA Respondents will be evaluated on the basis of written materials submitted in the proposal and according to the following criteria: TOTAL MAXIMUM POINTS Demonstrated experience with CDBG Program Administration/Project Delivery Services; with experience related to Disaster Recovery Programs. (Total Possible Points- 30) 2. Demonstrated management capacity; including length of time in business; diversity of experience in administering federal grant programs; related capacity of firm s staffing capacity of this assignment. (Total Possible Points- 30) 3. Personnel qualifications related to CDBG Program Administration/Project Delivery Services or other related similar programs; CDBG Financial Management experience, Uniform Relocation Assistance and Real Property Acquisition Policies Act, and CDBG Environmental Reviews. (Total Possible Points- 30) 4. Price Consideration (10 Points) The lowest priced proposal will receive the maximum points for price. Other, more expensive proposals will receive reduced amounts of points awarded for price based on the following formula with rounding to the nearest tenth. Lowest Proposal Proposal More Expensive Proposal X 10 Total Possible Pts. = Pts. Allocated to an Expensive

8 In the event of a tie, the firm which has the most knowledge of the specific problem associated with the proposed project will be chosen. Such knowledge must have been obtained by previous experience with the local governing body regarding the affected infrastructure. The selection of finalist to be interviewed, if any interviews are determined by the Parish to be necessary, will be based on an evaluation of the written proposal and interview. The award will be made to the most qualified offerer whose qualification statement is deemed most advantageous to the Iberville Parish Council, all factors considered. Unsuccessful offerers will be notified in writing after official Parish Council selection. The above resolution was duly adopted in regular session this 18 th day of January, 2011, by the following vote on roll call; YEAS: Taylor, Ourso, Scott, Reeves, Oubre, Stevens, Bradford, Kelley, Vallet, Roy. ABSTAIN: Jackson, Butler. The resolution was declared adopted by the Chairman on January 18, RESOLUTION IPC # RESOLUTION ADOPTING THE IBERVILLE PARISH COUNCIL COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) DISASTER RECOVERY PROGRAM- AFFORDABLE RENTAL HOUSING ARCHITECTURAL/ENGINEERING SELECTION CRITERIA; AND AUTHORIZING THE PARISH PRESIDENT TO SOLICIT STATEMENTS OF QUALIFICATIONS FROM QUALIFIED ARCHITECTURAL/ENGINEERING FIRMS TO PROVIDE THE NEEDED ARCHITECTURAL/ENGINEERING SERVICES RELATED TO THE AFFORDABLE RENTAL HOUSING PROGRAM COMPONENT OF THE CDBG-DR PROGRAM The following ordinance was introduced by Councilman Reeves and seconded by Councilman Kelley. WHEREAS, participation in the CDBG-Disaster Recovery Program requires the Iberville Parish Council to comply with the Iberville Parish Council CDBG-Disaster Recovery Procurement Policy in the procurement of Architectural/Engineering services need in the design of the Affordable Rental Housing Program funded under the CDBG- Disaster Recovery Program for the Parish Council; and WHEREAS, the previously adopted Disaster Recovery Procurement Policy states that specific criteria be established for the selection firms proposing to offer administration services; and NOW, THEREFORE, BE IT RESOLVED, that the Iberville Parish Council CDBG Disaster Recovery Affordable Rental Housing Program Management Criteria for Selection attached hereto and made a part hereof, be hereby officially adopted and is to be used in the

9 procurement of architectural/engineering services required for the design of the Affordable Rental Housing Program funded under the Iberville Parish Council CDBG-Disaster Recovery Program; BE IT FURTHER RESOLVED, that the President be hereby authorized to advertise for Request for Statements of Qualifications for Architectural/Engineering Services for the CDBG Disaster Recovery Program Affordable Rental Housing Program. IBERVILLE PARISH COUNCIL CDBG DISASTER RECOVERY INFRASTRUCTURE ARCHITECTURAL/ENGINEERING- AFFORDABLE RENTAL HOUSING PROGRAM All responses to the Request for Statements of Qualifications will be evaluated according to the following criteria and corresponding point system. The proposal will be evaluated on the basis of written materials. Sufficient information must be included in the proposal to assure that the correct number of points is assigned. Incomplete or incorrect information may result in a lower score. ARCHITECTURAL/ENGINEERING SELECTION CRITERIA Respondents will be evaluated on the basis of written materials submitted in the qualification statements and according to the following criteria: TOTAL MAXIMUM POINTS Experience of the firm with HUD, CDBG, FHA OR FMHA funded projects; last ten (10) years (Total Possible Points 30 pts.) A). Over 10 years 30 pts. B). Over 5 years 15 pts. C). Less than 5 years 5 pts. 2. Experience with projects of similar technical or design scope; last ten (10) years (Total Possible Points 25) A). More than 10 similar projects 25 pts. B). Between 5 and 10 similar projects 15 pts. C). Less than 5 similar projects 5 pts. 3. Staffing capacity to perform the work in the required time (Total Possible Points 30) A). Demonstration of adequate staffing to perform work 20 pts. B). Demonstration of capacity that plans and specifications be completed within 5 months, if application 10 pts. 4. Demonstrated past performance with governmental entities. If applicable, also provide listing of past performance on similar type projects with local private industrial or commercial entities. (i.e. documentation of past performance may include letters of reference attesting quality of work, self-narratives of compliance with project performance schedules, etc.) (Total Possible Points 30)

10 Items 1 & 2 Respondents can score in one rating items only. Items 3 & 4 Respondents can score in all rating items. In the event of a tie, the firm which has the most knowledge of the specific problem associated with the proposed project will be chosen. Such knowledge must have been obtained by previous experience with the local governing body regarding the affected infrastructure. The selection of finalist to be interviewed, if any interview s are determined by the Parish to be necessary, will be based on an evaluation of the written proposal and interview. The award will be made to the most qualified offerer whose qualification statement is deemed most advantageous to the Iberville Parish Council, all factors considered. Unsuccessful offerers will be notified in writing after official Parish Council selection. The above resolution was duly adopted in regular session this 18 th day of January, 2011, by the following vote on roll call; YEAS: Taylor, Ourso, Scott, Reeves, Oubre, Stevens, Bradford, Kelley, Vallet, Roy. ABSTAIN: Jackson, Butler. The resolution was declared adopted by the Chairman on January 18, RESOLUTION IPC# RESOLUTION AUTHORIZING THE PARISH PRESIDENT, J. MITCHELL OURSO, JR., TO ENTER INTO AND EXECUTE A CONTRACT WITH THE SHAW GROUP, INC. FOR THE PURPOSE OF AN UPDATED DEVELOPMENT CODE, PARISH-WIDE ZONING ORDINANCE AND ZONING MAP PREPARATION FOR IBERVILLE PARISH UNDER THE COMPETITIVE RESILIENCY PILOT PROGRAM AS ALLOCATED BY THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) The following resolution was introduced by Councilman Reeves and seconded by Councilman Kelley. WHEREAS, the Iberville Parish Selection Committee reviewed and rated the following Statements of Qualifications. Name of Firm 1. Moore Planning Group 2. The Shaw Group, Inc. 3. Clarion Associates WHEREAS, the Statements of Qualifications have been reviewed and scored by the appointed Selection Committee, with a recommendation being made for the firm The Shaw Group, Inc.;

11 BE IT FURTHER RESOLVED by the Iberville Parish Council that it hereby authorizes the Parish President, J. Mitchell Ourso, Jr., to enter into and execute a contract with The Shaw Group, Inc., for the purposes of an updated development code, parish-wide zoning ordinance and zoning map preparation, with the understanding that all professional services related thereto shall be contingent upon final approval and funding to the project by the Louisiana Office of Community Development Disaster Recovery Unit; The above resolution was duly adopted in regular session this 18 th day of January, 2011, by the following vote on roll call; YEAS: Taylor, Ourso, Scott, Reeves, Bradford, Kelley, Vallet, Roy. NAYS: Oubre, Stevens. ABSTAIN: Jackson, Butler. The resolution was declared adopted by the Chairman on January 18, RESOLUTION IPC # RESOLUTION AUTHORIZING THE PARISH PRESIDENT TO EXECUTE THOSE DOCUMENTS AND AGREEMENTS REQUIRED IN THE SUBMISSION OF THE APPLICATION FOR FUNDING OF THE CITY OF PLAQUEMINE REGIONAL SEWER PLANT PROJECT UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY (CDBG-DR) PROGRAM AND CERTIFYING THAT THE URGENT NEED NATIONAL POLICY OBJECTIVE IS BEING MET The following ordinance was introduced by Councilman Reeves and seconded by Councilman Kelley. WHEREAS, the Iberville Parish Council is submitting an application for a Community Development Block Grant Disaster Recovery (CDBG-DR) Grant from the Louisiana Office of Community Development Disaster Recovery Unit for the City of Plaquemine Regional Sewer Plant under the national objective Urgent Need ; and, WHEREAS, in order to apply for such a grant, the Parish must submit its CDBG-DR Application package in compliance with HUD Program Regulations; and WHEREAS, such regulations require that the Iberville Parish Council provide as part of such package a certified copy of a resolution which authorizes submission of the Urgent Need application and which designates the Parish President, as the authorized representative of the Parish, to sign all application documents and certifications; and WHEREAS, such regulations require that the Iberville Parish Council certify that the activity for which CDBG funds are being requested is designed to alleviate existing conditions which pose a serious and immediate threat to the health and welfare to the citizens of the City of Plaquemine; which are of recent origin or which recently became urgent during and immediately following Hurricane Gustav/Ike, and that the Parish of Iberville and the City of Plaquemine are unable to finance the activity completely on their own; and

12 WHEREAS, the City of Plaquemine has committed $2,600,000 of local funds to cover the remaining cost of the project beyond the CDBG allocation approved in the Iberville Parish Recovery Proposal. NOW THEREFORE BE IT RESOLVED, that the submission of the CDBG-DR application package is hereby authorized, with the proceeds from such grant to be used to finance the City of Plaquemine Regional Sewer Plant; and BE IT FURTHER RESOLVED, Iberville Parish Government hereby certifies that the City of Plaquemine Regional Sewer Plant project for which CDBG funds are being requested is designed to alleviate existing conditions which pose a serious and immediate threat to the health or welfare of the citizens of the City of Plaquemine; is of recent origin or which recently became urgent during and immediately following Hurricane Gustav/Ike and that the Parish is unable to finance the activity completely on its own. BE IT FURTHER RESOLVED, that the Parish President is the authorized representative for the project and as such is authorized to file an Application on behalf of the City, and any amendments thereto, for a CDBG-Disaster Recovery Grant; and, The above resolution was duly adopted in regular session this 18 th day of January, 2011 by the following vote on roll call; YEAS: Taylor, Ourso, Scott, Reeves, Oubre, Bradford, Kelley, Vallet, Roy. NAYS: Stevens. ABSTAIN: Jackson, Butler. The resolution was declared adopted by the Chairman on January 18, DISCUSSIONS A) Discuss the Agriculture Building with President Ourso (Councilman Oubre) Councilman Oubre passed on this discussion and would like to add it to next month s agenda. BOARDS & COMMISSIONS REPORT The Boards and Commissions Committee met on Tuesday, January 18, 2011 at 6:25 p.m., followed by the roll call with the following Committee Members only in attendance: Vallet, Stevens, Butler, Reeves, Oubre. Absent: Jackson A quorum was present. IPRD Executive Director, Mr. Mike Markins came before the Council to request the removal of three members to the IPRD Recreation Advisory Committee per their request: Mr. Thomas

13 Bessix, Mr. Randy Siplin, and Mr. Raymond Robinson. Mr. Markins also asked the Council to appoint by emergency the following two members of the IPRD Board of Commissioners: Mr. Adrian Pryer and Mr. Daniel Doyle. Councilman Stevens recommended moving the changes to the IPRD Boards forward to the regular meeting, seconded by Councilman Oubre. The recommendation having been duly submitted to a vote was duly adopted by the following yea and nay votes on roll call: YEAS: Vallet, Stevens, Butler, Reeves, Oubre. ABSENT: Jackson. The recommendation was declared adopted by the Chairman. During the Regular Meeting: A) Remove three IPRD Advisory Committee Members per their request B) Emergency Appointment of two Board Members for the IPRD Board of Commissioners Councilman Roy has stepped out of the meeting. Upon a motion by Councilman Scott, seconded by Councilman Taylor, it was moved to accept both changes to the IPRD Boards by removing the following three IPRD Advisory Committee Members per their request: Mr. Thomas Bessix, Mr. Randy Siplin, and Mr. Raymond Robinson. Also, to appoint by emergency the following two members of the IPRD Board of Commissioners: Mr. Adrian Pryer and Mr. Daniel Doyle. The motion having been duly submitted to a vote was duly adopted by the following yea and nay votes on roll call: YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Stevens, Bradford, Kelley, Vallet. ABSENT: Roy. The motion was declared adopted by the Chairman on the 18 th day of January, CORRESPONDENCE A) Beauregard Parish Police Jury- N.R. Rusty Williamson Councilman Roy has re-entered the meeting. The Council Clerk summarized the following correspondence from Mr. N.R. Rusty Williamson for his candidacy as Member at Large of the Police Jury Association of Louisiana during the 87 th Convention of the Police Jury Association.

14 Upon a motion by Councilman Reeves, seconded by Councilman Taylor, it was moved to take the correspondence under consideration. The motion having been duly submitted to a vote was duly adopted by the following yea and nay votes on roll call: YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Stevens, Bradford, Kelley, Vallet Roy. The motion was declared adopted by the Chairman on the 18 th day of January, ANNOUNCEMENT Mr. Glenn Koepp with Redistricting L.L.C. spoke to the Council about the reapportionment process and deadlines. Councilman Butler asked that Mr. Koepp familiarize himself with the Parish s Home Charter because of its strict reapportionment guidelines. Mr. Koepp will be present at the next regular meeting to further discuss the reapportionment process. ADJOURNMENT There being no further business, it was moved by Councilman Oubre, and seconded by Councilman Bradford to adjourn at 7:20 p.m. The motion was unanimously adopted. /s/ KIRSHA D. BARKER COUNCIL CLERK /s/ MATTHEW H. JEWELL COUNCIL CHAIRMAN