NAPOLEON AREA SCHOOLS BOARD OF EDUCATION MEETING AGENDA November 21, 2016 Regular Session 7:00 P.M. Napoleon Jr./Sr. High School Multi Media Room

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1 NAPOLEON AREA SCHOOLS BOARD OF EDUCATION MEETING AGENDA November 21, 2016 Regular Session 7:00 P.M. Napoleon Jr./Sr. High School Multi Media Room BOARD OF EDUCATION ADMINISTRATIVE COUNCIL Marcia S. Bruns Stephen R. Fogo, Ed.D. Frank S. Cashman Superintendent of Schools Ty A. Otto Ryan J. Wilde, Principal Rob M. Rettig Napoleon Jr/Sr High School Michael J. Wesche Dan Curtis, Asst. Principal Napoleon Jr/Sr High School TREASURER Josh Meyer, Athletic Director/Asst. Principal Michael R. Bostelman Napoleon Jr/Sr High School Matthew Dietrich, Principal DISTRICT ADMINISTRATIVE OFFICES Napoleon Elementary School PK - 2 Char Weber Adam R. Niese, Principal Office Manager/Secretary to the Supt. Napoleon Elementary School 3-6 Amy Dietrich Wendy Nashu, Student Services Dir./Curriculum Accounts Payable Napoleon Elementary School Sara Buchhop Jared Rex Accts Receivable/Inventory Technology Coordinator Jodi Stover Jeff Nicely, Supervisor Payroll/Personnel Transportation Sheila Franz Jennifer Conner, Supervisor Central Enrollment Clerk/Secretary Lunchroom Gwenn Maas Craig A. Bostelman, Supervisor EMIS Coordinator Buildings and Grounds MEDIA Northwest Signal The Crescent News WNDH FM Radio - Napoleon ASSOCIATION REPRESENTATIVES Lynne Debbe, NFA President Andrea Kolbe, OAPSE Representative This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District s business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in the agenda.

2 ORDER OF BUSINESS Page Call to Order 1 Pledge of Allegiance 1 Roll Call 1 Superintendent s Report 1 Consent Agenda 1 Business Affairs and Finance/Other 6 Administrator Reports 7 Other Business and Concerns 7 Recognition of Visitors 7 Legislative Report 7 Four County Career Center Report 7 Board Member Comments 7 Executive Session 8 Adjournment 8 EXHIBITS Voucher Register A NCS Bank Reconciliation Statement, 10/31/16 B NCS Financial Report, 10/31/16 Financial Revenue & Expenditures Report Appropriations and Modifications C D E

3 ROLL CALL Marcia S. Bruns Frank S. Cashman Ty A. Otto Rob M. Rettig Michael J. Wesche PLEDGE OF ALLEGIANCE SUPERINTENDENT S REPORT Recognition of State Qualifying Athletes Water Polo: Abby Allison, Ashley Apple, Sarah Borkowski, Brittany Boysel, Camryn Cotter, Sophie DelFavero, Morgan Gillette, Delaney Hall, Kennedy Hall, Amanda Hudson, Kara Kent, McKenna Koesters, Shea Kreinbrink, Ariel Miller, Eadyn Miller, Maddie Nye, Jenna Pilkington, Chloe Smith, Jada Sonnenberg, Cali Spring, Katrina Tran, Nicole Wiemken and Allison Williams. Head Coach: Mike Nye Assistant Coaches: Tana Junge, Jesse Sworden, Michael Retcher, and Tyler Haase Cross Country: Andrew Birkhold, Charley Bohls, Trevor Druhot, Daniel Gaffney, Jacob Fellers, Ryan Kohout and Connor Small. Head Coach: Randy Burke Assistant Coaches: Virgil Bohls and Jeff Ressler CONSENT AGENDA 1. accept the Board of Education meeting of October 19, 2016 and the special board meeting of October 17, approve the following athletic game help for the school year: Greg Wisniewski Page 1 of 8

4 Student athletic game help: Kennedy Delaney Caitlin Prigge 3. approve the following for early graduation: Dylan Rettig Samantha Williams Sierra Winterfeld Morgan Wilson 4. approve the following as tournament help for the 2016/2017 school year: (All tournament fees are paid by the governing body of the tournament.) The rates would be established by the governing body of the tournament or by Board of Education policies: Ami Allison Darci Ashbaugh Marv Barlow Tom Baughman Tootie Bockelman Kenny Bostelman Stacey Bressler Chad Brubaker Barry Damman Chris DelFavero Cary Drewes Brenda Flory Kevin Garringer Emily Gerken Pete Gerken Brock Hardy Matt Hardy Terry Holman Jason Holubik Deb Jones Janice Knepley Karen Lulfs Dave Mack Joe Meyer Cara Ressler Jeff Ressler Brett Rex Jeremy Rubinstein Hugh Schink Sarah Sonnenberg Tory Strock Tyler Swary Shawn Thompson Larry Vocke Jeff Walker Larry Wesche 5. approve the following lifeguards for the school year at a rate of $8.50 per hour: Abby Allison Aaron Carrol Camyrn Cotter Ryan Kohout Jenna Pilkington Hunter Rex Deanna Sherman Jada Sonnenberg Calista Spring Michael Retcher Nicole Wiemken 6. approve the following supplemental positions: Basketball 7 th grade girls Brian Rees Basketball - 8 th grade boys basketball - Alex Glassford (3/4) Basketball 8 th grade boys basketball Jacob Sturt (1/4) Swimming Asst. Tyler Haase and Michael Retcher Wrestling Asst.- Jr. High Ian Blackwood (1/2) Wresting Asst. Jr. High Matt Bressler (1/2) Friday School Supervisor Anne Kessing 7. approve the following substitute positions for the school: Terry Weber custodian Page 2 of 8

5 8. approve the following substitute teachers for the school: Ben Majewski Charles Nagel 9. approve the following athletic volunteers for the school year: Barry Damman Varsity Basketball 10. approve the Service Contract addendum with NWOESC as presented. 11. adopt the new or revised Board of Education policies as presented: 0100 Definitions Use of Electronic Mail/Text Messages Open Meetings/Sunshine Law 1530 Evaluation of Principals and other Administrators 1619 Group Health Plans Privacy Protections of Self-Funded Group Health Plans Patient Protection and Affordable Care Act 2460 Special Education 3419 Group Health Plans Privacy Protections of self-funded Group Health Plans Patient Protection and Affordable Care Act 3420 Health Insurance Benefit 4419 Group Health Plans Privacy Protections of Self-Funded Group Health Plans Patient Protection and Affordable Care Act 5830 Student Fund-Raising 6605 Crowdfunding 6700 Fair Labor Standards Act (FLSA) 7540 Technology Technology Privacy Web Content, Services and Apps 8330 Student Records 9700 Relations with Special Interest Groups 12. approve the termination of the Power of the Pen supplemental contracts to Ms. Jessica Spalding and Ms. Heather Villagomez due to lack of student participants for the school year. Page 3 of 8

6 13. approve the resignation of Mrs. Teresa Morgan as assistant drama director with the final date of January 14, 2017 (second semester). 14. approve the FMLA leave for Mrs. Leah Kleman approximately March 24, 2017 for up to twelve weeks. 15. approve the FMLA leave for Mrs. Tara Boyer tentatively February 2017 for up to twelve weeks. 16. approve the contract with Napoleon Area City School District and Great Midwest Sports (calendar specialist s) as presented. 17. approve the Josten s Yearbook Agreement with Napoleon Area City School District as presented for the school year. 18. approve the lease with Apple computers for the school year, authorizing the Superintendent and Treasurer to execute the lease documents related to this transaction. This is a four-year lease (interested rate of 0.90%) for 190 Mac Laptops and 120 IPads. The Mac Laptops will replace the staff laptops originally leased in October The ipads will be used at the K-1 levels. Total cost is $231, approve the lease with Dell computers for the school year, authorizing the Superintendent and Treasurer to execute the lease documents related to this transaction This is a three-month lease (interest rate of 0.00%) for 210 Dell Chromebooks and 12 Dell Mobil Carts. The Chromebooks will be used at grade 6 (replacing older Macs being turned in) and complete purchase of grade 2 Chromebooks. Total cost is $71, approve the Ohio High School Athletic Association's request for Napoleon Jr/Sr High School to host Division 6 Regional Semi-Final Football Playoffs on Friday, November 11, 2016 and Division 6 Regional Final Football Playoffs on Friday, November 18, 2016 with the OHSAA paying all associated costs. 21. approve the five-year Life Touch Contract for school pictures for the Napoleon Area City School District through school year accept the following donations: Napoleon Jr./Sr. High School: o one American flag for the Napoleon Junior/Senior High School from the Napoleon Bert G. Taylor American Legion Post #300. o a donation of five books to the Jr./Sr. High Library from Gabe Gomez. 23. accept the financial reports as presented in Exhibits A-D. 24. approve the appropriation modifications as presented in Exhibit E. Page 4 of 8

7 Motion Second Roll Call: M. Bruns, F. Cashman, T. Otto, R. Rettig, M. Wesche OTHER: 1. to approve the following resolution (originally 08/16/16) RESCINDING PRIOR ACTION TO AMEND AGREEMENT WITH BEILHARZ ARCHITECTS FOR SIDEWALK/CURB DESIGN RELATED TO THE CO-FUNDED PROJECT AND OTHER LFI SITE IMPROVEMENTS, SELECTING DGL CONSULTING ENGINEERS TO PROVIDE SERVICES FOR THE WORK, AND AUTHORIZING THE SUPERINTENDENT TO SIGN AN AGREEMENT WITH DGL CONSULTING ENGINEERS FOR THESE SERVICES The Superintendent recommends selection of DGL Consulting Engineers to provide required design services and construction administration for sidewalk/curb replacement work included in the co-funded OSFC CFAP project and other site improvements that are outside the scope of the co-funded project and requests authority to enter into an agreement with DGL Consulting for these services. Rationale: 1. The Napoleon Area City School District Board of Education (the Board) is participating in the Ohio School Facilities Commission s Classroom Facilities Assistance Program and the construction project budget includes funds for certain site improvements (the sidewalk and curb work at the Jr./Sr. High School); other site improvements not included in the co-funded budget are the responsibility of the Board (ADA sidewalk at the baseball/softball area, sidewalk work at the bus garage, and redoing Jr./Sr. High School sign foundation and supports). 2. The Board previously acted to approve an amendment to the design services agreement with Beilharz Architects to add services for the sidewalk/curbs at the Jr./Sr. High School, but Beilharz Architects has informed the Superintendent that it does not have the capacity to perform these services at this time. 3. With the assistance of Beilharz Architects, qualifications from design firms were solicited following the statutory qualification-based selection process. 4. DGL Consulting Engineers was the only firm that submitted qualifications; the qualifications have been reviewed and DGL Consulting Engineers is recommended as a firm qualified to provide the required services. 5. DGL Consulting Engineers has provided pricing for the requested services in the total amount of $21,400, $15,000 of which is a co-funded OSFC CFAP expense. The Napoleon Area City School District Board of Education resolves as follows: 1. The Board s prior action to approve an amendment to the agreement with Beilharz Architects for sidewalk/curb design is rescinded. Page 5 of 8

8 2. DGL Consulting Engineers is selected as the most qualified firm to provide the design services needed. Other qualified firms were not available to provide the services. 3. The Superintendent is authorized to sign an agreement with DGL Consulting Engineers on behalf of the Board for design and construction administration services in the total amount of $21,400, of which $15,000 is a co-funded OSFC CFAP expense for sidewalk/curb work at the Jr./Sr. High School site and $6,400 is for improvements outside the scope of the co-funded project budget that must be paid for by the Board, including ADA sidewalk at the baseball/softball area, sidewalk work at the bus garage, and redoing Jr./Sr. High School sign foundation and supports. 4. The Treasurer is authorized to issue a purchase order for the services to be provided by DGL Consulting Engineers for the sidewalk/curb design and related site improvements. Motion Second Roll Call: F. Cashman, T. Otto, R. Rettig, M. Wesche, M. Bruns, Business Affairs and Finance: FOR BOARD AGENDA INTEREST EARNED MONTH: October-16 November- 16 TYPE AMOUNT FUND INT. RATE INVESTED SOLD/DUE INTEREST PAYROLL 0.00 GENERAL N/A 0.00 SUPER NOW 13,965, VARIOUS 0.12% 1, SUPER NOW 4, ST. AUG 0.12% 0.48 SUPER NOW 25, ST. JOHN 0.12% 2.50 SUPER NOW 58, ST. PAUL 0.12% Month CD - HCB ,007, GENERAL 1.00% 12/2/ /2/ Month CD - F&M ,032, GENERAL 0.65% 8/11/2016 2/11/ Month CD - HCB ,023, GENERAL 0.59% 5/16/2016 5/16/ STAR OHIO 38, VARIOUS 0.66% STAR/STAR PLUS-Local Funds 3,482, Construction 0.40% 1, STAR OHIO - State Share 1,218, Construction 0.66% TOTAL 5, Page 6 of 8

9 ADMINISTRATORS REPORTS OTHER BUSINESS AND CONCERNS 1. The regular meeting of the Board of Education is scheduled for Wednesday, December 21, 2016 at 7:00 p.m., Napoleon Jr./Sr. High School media center. Requests have been made to move the Board meeting to the following date and time: Monday, December 12, 2016 at 7:00 p.m., Napoleon Jr./Sr. High School media center. RECOGNITION OF VISITORS LEGISLATIVE REPORT FOUR COUNTY CAREER CENTER REPORT BOARD MEMBER COMMENTS Page 7 of 8

10 EXECUTIVE SESSION An executive session is requested for one or more of the following matters to: a. consider the appointment, employment, dismissal, discipline, promotion, demotion, of compensation of a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing; b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information; c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent; d. prepare for, conduct, or review negotiations or bargaining sessions with public employees; e. consider matters required by federal laws or rules or state statutes to be kept confidential; f. consider specialized details of security arrangements if the information could be used for criminal purposes. Motion Second Roll Call: F. Cashman, T. Otto, R. Rettig, M. Wesche, M. Bruns Adjourned to executive session at p.m.; returned from executive session at p.m. ADJOURNMENT Motion Second Page 8 of 8