1. CALL TO ORDER Chairman Kris Malli called the meeting to order at 7:05 P.M.

Transcription

1 Sheridan County School District #3 Regular Board Meeting October 12, CALL TO ORDER Chairman Kris Malli called the meeting to order at 7:05 P.M. 2. ROLL CALL Roll call showed Board Trustees Kris Malli, Katie Fennema, Barbara Carlock, Amy Vineyard and Barry Bauer present. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA Barbara Carlock moved to approve the agenda with changes as presented, with an addition of an Executive Session before the Consent Items. Seconded by Amy Vineyard. Discussion. Motion passed (5-0). 5. DELEGATIONS, VISITORS, COMMUNICATIONS & PUBLIC COMMENTS a. Keystone Awards Presentation Michelle Keller, with the Sheridan Senior Center, presented information on the Keys to the Stone Honorees/Keystone Awards Scholarship. Michelle expressed to the Board of Trustees and Administration that this is a great way to honor and reward students in Sheridan County for their services to the community. The Board of Trustees and Administration thanked Michelle Keller for coming and presenting the information on the Keystone Awards. 6. DISTRICT PRESENTATION a. No Presentation Amy Vineyard moved to go into Executive Session to discuss personnel with the Board of Trustees, Superintendent Charles Auzqui, Principal Christy Wright and Business Manager Greg Rohrer in attendance at 7:12 P.M. Seconded by Barry Bauer. Discussion. Motion passed (5-0). Out of Executive Session at 7:15 P.M. No action taken. 7. CONSENT ITEMS a. Approval of Warrants and Vouchers b. Approval of Minutes i. September 14, 2016 Regular Board 7:00 P.M. c. Approval of Executive Session Minutes i. September 14, 2016 Regular Board Meeting Executive Session d. Approval of Clear Creek Recreation District Board Meeting Minutes i. August 16, 2016

2 e. Approval of Out-of-District Requests i. Moseman Family 1. Andrew Moseman ii. Munson Family 1. Ethan Miller iii. 2. Paula Miller Daniello Family 1. Koral Daniello Amy Vineyard moved to approve the Consent Items as presented, with the understanding that we are tabling the approval of the September 14, 2016 Executive Session Minutes until the November Board Meeting. Seconded by Katie Fennema. Discussion. Motion passed (5-0). 8. ADMINISTRATION REPORTS a. District Activities/Athletics Director (Mr. Sauers) i. Activity Updates Mr. Sauers reported to the Board of Trustees on the District Activities Updates. Mr. Sauers District Athletic Report was also included in the Board Member Packets. Mr. Sauers Report was as follows: 10/12/2016 By fax/ to: Jolene Poppenga Dear Sheridan County School District #3 School Board: Athletic Director Report for October 12th Board Meeting Buffalo Media vs Sheridan Media JH Girls basketball Practice Started Monday, 12 playing JH Volleyball Success Beat Big Horn to go to championship vs Kaycee, 2nd Place at districts High School Volleyball Success Kristin Klaahsen sportsmanship award at HEM Two games left vs Hulett and Kaycee Sitting at 2nd place in Conference (goal is first) Win two at regionals and we will go to state first time since 2011 Yours faithfully, K. Mike Sauers Activities Director/ Business Teacher Sheridan County School District #3 Office: (307) Cell: (307) (Google account) A short discussion about activities was held.

3 b. Special Education Director (Ms. Dyess) i. District Updates ii. State Report Updates Ms. Dyess reported to the Board of Trustees on the Special Education District and State Report Updates. Ms. Dyess s Report was as follows: District Updates # of Special Education students for fall: 15 Elementary: 9 (which includes Arvada) Junior High: 4 High School: 2 We are in the process of providing one 3-year evaluation and three new initial evaluations. Three Special Education students transferred out of District this fall. SCSD #3 continues to work on a tight schedule since we share Mr. Clifford with JCSD #1. When he cannot complete the assessments for the number of students we need tested, then I complete the testing. Vision and hearing screenings were completed for all K-6 and Special Education students in October. It was a smooth process, thanks to Joanie Kiser, the Lions Club and Cindy Townsend. State Updates I have been working on the WDE684 Report the last few days, with some assistance from Curtis Cook/Pine Cove Consulting. The WDE684 Report is error free and ready to submit. c. District Technology Supervisor (Mr. Auzqui) i. District Technology Updates 1. District Website Mr. Auzqui reported to the Board of Trustees on the updates with District Technology. Mr. Auzqui gave a quick update on the District Website and District Technology. He feels we are in a good place with technology and things have been running pretty smoothly. d. District Transportation Supervisor (Mr. Roebling) i. Transportation Updates Mr. Roebling reported to the Board of Trustees on the updates with District Transportation. He reported that the activity trips and bus routes have been going good. Also, that the new bus cameras are working well. e. District Maintenance Supervisor (Mr. Buhr) i. Maintenance Updates Mr. Buhr reported to the Board of Trustees on the updates with District Maintenance. He reported that the new boilers are working well and that an electrical problem in the Elementary was repaired yesterday. Mr. Buhr gave an update on the District Surplus Sale that was held this past weekend.

4 f. K-12 Principal (Mrs. Wright) i. K-12 Updates Mrs. Wright reported to the Board of Trustees on the K-12 Updates. Mrs. Wright s K-12 Principal Report was included in the Board Member Packets. Mrs. Wright s Report was as follows: K-12 Principal's October Report Wednesday, October 12, 2016 Last Meeting Follow-up 1. Professional Development Day on Sept 16th a. Highlight-- Meeting with Mentors and New Staff Met for 2 ½ hours and was very beneficial to both Mentors and New Staff 2. Chromebook Follow-up to the Board over the need for internet New Business 1. Formal Observations To-Date a. Ross Walker b. Roy Doke c. Jill Surrell 2. End of the Quarter October 20th a. Thursday, October 20th - Grades due at 8:00 pm (teachers work 4-8) b. Friday, October 21st - Professional Development Day 8-12 c. Friday, October 21st Training 12-1 (Mrs. Wright and Mrs. Ellingrod) Notes September 20th - Tornado Drill October 4th - Lockdown Drill Researching different codes for lockdowns with Law Enforcement Review District Calendar for Upcoming Events o March Concert Date Eliminated the March Music Concert Due to all the events that are happening in March, which include the school breaks and testing that is taking place in March Action Items 1. New Students Next Meeting Agenda Items 1. Student Progress 1st Quarter Respectfully Submitted, Christy Wright, CAA g. District Food Service Supervisor/Business Manager (Mr. Rohrer) i. District Food Service Updates ii. State Report Updates iii. District Financial Report 1. Expenditures 2. Revenues Mr. Rohrer reported to the Board of Trustees on the following: District Food Service Updates Not much to report, everything is going well Noticing that 7-12 Students are hanging out in the Lunch Room longer and socializing Leftovers are going over well

5 State Report Updates WDE Reports are slowing down Still working on validating one report Collaborating with people in Cheyenne to help him resolve the issue District Financial Report Mr. Rohrer presented a Power Point Presentation of the September Expenditures and Revenues, with no questions or comments from the Board of Trustees 9. REVIEW BOARD POLICIES/LEADERSHIP GOVERNANCE POLICIES a. Board Policies i Series The Board of Trustees and Administration reviewed Policy 1100 Public Records and Policy 1200 Parent Involvement. The Board of Trustees or Administration had no concerns or changes with either policy. b. Leadership Governance i. Review Mission and Belief Statements The Board of Trustees reviewed the Leadership Governance Mission and Belief Statements. The Board of Trustees had no concerns or changes with either the Mission Statement or the Belief Statement. 10. ACTION ITEMS a. Approve District Educational Goals Barbara Carlock moved to table the approval of the District Educational Goals until the November Board Meeting. Seconded by Katie Fennema. Discussion. Motion passed (5-0). b. Approval of Coaching Contracts i. High School Girls Basketball 1. Head Sarah Walker Amy Vineyard moved to approve Sarah Walker for the High School Head Girls Basketball Coaching Position. Seconded by Barbara Carlock. Discussion. Motion passed (5-0). 2. Assistant Mike Sauers Amy Vineyard moved to approve Mike Sauers for the High School Assistant Girls Basketball Coaching Position. Seconded by Barry Bauer. Discussion. Barry Bauer asked for clarification on the High School Assistant Basketball Coaching Contracts regarding Mr. Sauers holding both the Boys and Girls Assistant Coaching positions. Administration was able to answer all questions and concerns. Motion passed (5-0). ii. Jr. High Girls Basketball 1. Head Betsy Mack Amy Vineyard moved to approve Betsy Mack for the Jr. High Head Girls Basketball Coaching Position. Seconded by Barry Bauer. Discussion. Motion passed (5-0).

6 2. Assistant Emily Phillips Barbara Carlock moved to approve Emily Phillips for the Jr. High Assistant Girls Basketball Coaching Position. Seconded by Amy Vineyard. Discussion. Motion passed (5-0). c. Approve District Bridges Grant Application Amy Vineyard moved to approve the District Bridges Grant Application as presented by Administration. Seconded by Katie Fennema. Discussion. Motion passed (5-0). d. Approval to Remove Board Policy i. First Reading 1. Remove Policy 4210 a. Bereavement Leave Amy Vineyard moved to approve Administration s recommendation for the First (1 st ) Reading to remove Policy 4210 Bereavement Leave. Seconded by Katie Fennema. Discussion. Motion passed (5-0). 11. DISCUSSION ITEMS a Draft Calendar Mr. Auzqui led a discussion on the Draft Calendar. He encouraged the Board of Trustees to review the calendar; any questions or concerns they may have to him. b. District Rental Info Mr. Auzqui and the Board of Trustees reviewed and discussed the District Rental Info during the Work Session. c. Review Recreation District Plan Mr. Auzqui and the Board of Trustees reviewed the Clear Creek Recreation District Plan through Google Docs. d. Possible Annual Legislator Dinner Dates Mr. Auzqui led a discussion on possible dates for the Annual Legislator Dinner traditionally held in December. The Board of Trustees would still like to hold the dinner, even though it might be hard to get a group of legislators to attend. e. HVAC/Bus Barn/Summer MM Updates The HVAC/Bus Barn/Summer MM Updates were covered during the Work Session. There were no other questions or concerns regarding these updates. f. Wyoming Accountability Report The Wyoming Accountability Report information was covered with the District Data Review during the Work Session. g. Funding/ECA Information i. JAC Meeting October 24, Casper Mr. Auzqui updated the Board of Trustees on the JAC Meeting regarding Funding/ECA Information to be held October 24, 2016 in Casper. h. WSBA Annual Conference i. November 16 18, Casper Mr. Auzqui updated the Board of Trustees on the WSBA Annual Conference to be held November 16-18, 2016 in Casper.

7 i. Rock School Update Mr. Auzqui informed the Board of Trustees about the updates on the Rock School during the Work Session. j. WSBA Information i. Memos The WSBA Information was included in the Board Member Packets. Mr. Auzqui asked the Board of Trustees if there were any questions regarding the WSBA Memos. 12. SUPERINTENDENT REPORT a. Upcoming District Events Mr. Auzqui reported to the Board of Trustees on the upcoming District Events. AdvancEd Training is scheduled during the District In-service on October 21, 2016 and that the A/C Yearbook won state again this year. b. Board Elections Mr. Auzqui reported to the Board of Trustees on the Board Elections coming up in November. We only have ten (10) days to swear in the new Board Members once we receive official notification. c. Superintendent Evaluation Mr. Auzqui reported to the Board of Trustees that the Superintendent s Evaluation would be held during Executive Session at the November Board Meeting. A short discussion was held regarding the Superintendent s Evaluation. d. Federal Grant Update Mr. Auzqui reported to the Board of Trustees on the Federal Grants. 13. FROM THE BOARD Barbara Carlock Barb had questions regarding what is happening with the Midwest School. Mr. Auzqui was able to address Barb s questions. No other comments or concerns. Amy Vineyard No comments or concerns. Katie Fennema Katie had concerns regarding the Health Program that has been taught to the 5 th & 6 th Grade Class by the District Nurse in the past. Mr. Auzqui and Mrs. Wright will meet with Joanie Kiser to figure out a plan to hold this class in the Spring of No other comments or concerns. Barry Bauer No comments or concerns. Kris Malli No comments or concerns.

8 14. NOVEMBER BOARD MEETING a. Board Meeting is November 9, 2016 i. Establish Regular Board Agenda Items ii. Establish Work Session Agenda 1. TBA Mr. Auzqui will meet with Chairman Kris Malli to establish the Regular Board Agenda items. As discussed earlier in the meeting, the Superintendent s Evaluation will be held during Executive Session. Mr. Auzqui informed the Board of Trustees that the Work Session would include discussion on the WSBA Resolutions. 15. SIGN ALL WARRANTS AND VOUCHERS The Board of Trustees signed all Warrants and Vouchers. 16. EXECUTIVE SESSION a. Personnel Barry Bauer moved to go into Executive Session to discuss personnel with the Board of Trustees, Superintendent Charles Auzqui and Principal Christy Wright in attendance at 8:33 P.M. Seconded by Barbara Carlock. Discussion. Motion passed (5-0). Out of Executive Session at 10:18 P.M. No action taken. 17. ADJOURN Katie Fennema moved to adjourn the meeting. Seconded by Kris Malli. Discussion. Motion passed (5-0). Meeting adjourned at 10:19 P.M. Kris Malli, Chairman Date Amy Vineyard, Clerk Date