1. CALL TO ORDER Chairman Kris Malli called the meeting to order at 7:01 P.M.

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1 Sheridan County School District #3 Regular Board Meeting September 14, CALL TO ORDER Chairman Kris Malli called the meeting to order at 7:01 P.M. 2. ROLL CALL Roll call showed Board Trustees Kris Malli, Katie Fennema, Barbara Carlock, Amy Vineyard and Barry Bauer present. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA Amy Vineyard moved to approve the agenda with changes as presented. Seconded by Katie Fennema. Discussion. Motion passed (5-0). 5. DELEGATIONS, VISITORS, COMMUNICATIONS & PUBLIC COMMENTS No Delegations, Visitors, Communications or Public Comments 6. DISTRICT PRESENTATION a. No Presentation 7. CONSENT ITEMS a. Approval of Warrants and Vouchers b. Approval of Minutes i. August 17, 2016 Regular Board 7:00 P.M. c. Approval of Executive Session Minutes i. August 17, 2016 Regular Board Meeting Executive Session d. Approval of Clear Creek Recreation District Board Meeting Minutes i. July 19, 2016 e. Approval of Returning Out-of-District Students f. Approval of Isolation Pay Requests g. Approval of Home School Curriculum i. Hampshire Family Barbara Carlock moved to approve the Consent Items as presented. Seconded by Katie Fennema. Discussion. Motion passed (5-0). 8. ADMINISTRATION REPORTS a. District Activities/Athletics Director (Mr. Sauers) i. Activity Updates ii. Business Class Project Mr. Sauers reported to the Board of Trustees on the District Activities Updates. Mr. Sauers District Athletic Report was also included in the Board Member Packets. Mr. Sauers Report was as follows:

2 9/13/2016 By fax/ to: Jolene Poppenga Dear Sheridan County School District #3 School Board: Athletic Director Report for September 14th Board Meeting We have applicants for JH Girls Basketball and HS Girls Basketball Closing advertisements Thursday 9/15/16 at 4pm Interviews next week JH Volleyball Success Beating Tongue River and Big Horn back to back Coaches have said the 5th and 6th graders are improving by leaps and bounds in both serving and passing High School Volleyball Success Beating 4A teams, made it the gold division in Buffalo Tournament Asked to not come back to Buffalo Tournament due to our advancing skills Sarah s Leadership We as coaches are able to strategize against other teams this year. Yours faithfully, K. Mike Sauers Activities Director/ Business Teacher Sheridan County School District #3 Office: (307) Cell: (307) msauers@shr3panthers.com (Google account) A short discussion about activities was held. Mr. Sauers gave a short update on what he is doing with his new business classes. b. Special Education Director (Ms. Dyess) i. District Updates Ms. Dyess reported to the Board of Trustees on the Special Education District Updates. Ms. Dyess s Report was as follows: District Updates # of Special Education students for fall: 16 Elementary: 10 (which includes Arvada) Junior High: 4 High School: 2 We are in the process of providing two 3-year evaluations and one new initial evaluation. Mrs. Townsend was onsite Monday to complete the speech language portion of the testing. Tiny Eye is up and running! We are providing a support person with existing staff instead of hiring a part time individual. Many staff members have pitched in to make this possible. A big Thank You to Mr. Doke and Joanie for their help, as they are each covering a Tiny Eye session. To avoid core instruction, most of the speech services are provided during specials. A teacher demo will be provided during in-service on Friday at 11:00 am. An additional demo will be provided during Parent/Teacher Conferences, if that day works better for you. Vision and hearing screenings will be completed for all K-6 and Special Education students in October. Mrs. Townsend will complete hearing screenings. The Lions Club, with their digital vision screener, will be onsite for vision screenings. I have been attending district level and classroom level data meetings to look at MAP and Benchmark scores to assist with student concerns.

3 c. District Technology Supervisor (Mr. Auzqui) i. District Technology Updates 1. District Website 2. District Calendar Mr. Auzqui reported to the Board of Trustees on the updates with District Technology. Students and staff are using the Chromebooks and Google Classroom very effectively and Mr. Auzqui feels that this is a huge celebration for the District. Mr. Auzqui gave a quick update on the District Website and the District Calendar. d. District Transportation Supervisor (Mr. Roebling) i. Transportation Updates Mr. Roebling reported to the Board of Trustees on the updates with District Transportation. The Transportation Department is busy every day with normal activities and athletic trips. Mr. Roebling gave a quick update on the school buses and vehicles. Mr. Roebling wanted to thank Mr. Sauers and Administration for doing an excellent job of getting the trip information out to him, because it makes planning the activity trips easier. e. District Maintenance Supervisor (Mr. Buhr) i. Maintenance Updates Mr. Buhr was not able to attend the Board Meeting and no Maintenance Report was submitted. Mr. Auzqui asked the Board of Trustees if they had any questions or concerns. f. K-12 Principal (Mrs. Wright) i. K-12 Updates Mrs. Wright reported to the Board of Trustees on the following K-12 Updates: K-12 Updates Student Data Review Continuing Use Data to Drive Instruction Across the Curriculum PAWS Release Items Schedules Finalized (Enclosed) o Master Schedule Master Schedule with Actual Student Numbers o Para Schedule o Specials Schedule o Clearmont Elementary Schedule o Arvada Elementary Schedule MAP Testing Fall 2017 Adjustment to Schedules

4 Formal Observations Begin September 19 th Chromebooks Staff Meeting Summary Enclosed New Staff Mentors o Mrs. Mack Mrs. Perry and Mrs. Betz o Mrs. Phillips Mrs. Auzqui and Mrs. Graham o Mr. Sauers Mrs. Knudsvig and Mr. Walker Expectation is to meet 2x month Follow up to Administration Meet with Administration on Professional Development days Mrs. Wright s K-12 Principal Report was included in the Board Member Packets. A complete copy of the K-12 Principal Report and schedules can be viewed at the District Administration Office. Amy Vineyard was concerned about the date for School Pictures. Mrs. Wright informed Amy and the other Board of Trustees, that the date for School Pictures has been rescheduled from October 31, 2016 to November 1, 2016 with Life Touch. No other questions or comments from the Board. g. District Food Service Supervisor/Business Manager (Mr. Rohrer) i. District Food Service Updates ii. State Report Updates iii. District Financial Report 1. Expenditures 2. Revenues Mr. Rohrer reported to the Board of Trustees on the following: District Food Service Updates Everything is going well Noticing that there is a lot less waste with students choosing what they want to eat Minimal students asking for seconds State Report Updates All State Reports have been submitted Working on corrections to the WDE 100 Report Submitted/Certified the WDE 614 Report today District Financial Report Mr. Rohrer presented a Power Point Presentation of the August Expenditures, with no questions or comments from the Board of Trustees Updated the Board of Trustees on the Revenue Payments

5 9. REVIEW LEADERSHIP GOVERNANCE POLICIES a. Establish goals for reviewing Leadership Governance Policies The Board of Trustees and Administration established goals for reviewing the Leadership Governance Policies. The goal would be to review a few at each monthly Work Session. 10. REVIEW BOARD POLICIES a. Policy 4195 i. Medical/Bereavement Leave b. Policy 4210 i. Bereavement Leave The Board of Trustees and Administration reviewed and discussed Policy 4195 Medical/Bereavement Leave Policy and Policy 4210 Bereavement Leave. Mr. Auzqui suggested to the Board of Trustees to make it an Action Item to remove Policy The Board of Trustees instructed Mr. Auzqui to add this as an Action Item at the October Board Meeting. 11. ACTION ITEMS a. Approval of Administration s recommendation to develop a plan for Consolidation of the Clear Creek Recreation District Amy Vineyard moved to approve that Administration develop a plan for the Consolidation/Reconfiguration of the Clear Creek Recreation District. Seconded by Barbara Carlock. Discussion. Motion passed (5-0). b. Approval of Administrative Plan for Rock School Katie Fennema moved to approve the Rock School Plan as presented by Administration. Seconded by Amy Vineyard. Discussion. Motion passed (5-0). c. Approval of Stage I of the Rock School Project Katie Fennema moved to approve Stage I of the Rock School Project when approval from the SFD (State Facilities Department) is confirmed and all funding has been secured for the project. Seconded by Barry Bauer. Discussion. Motion passed (5-0). Mr. Auzqui updated the Board of Trustees on the SFD requirements for the Rock School Project. 12. DISCUSSION ITEMS a. School Board Elections i. 1 st Day of Noon ii. November 10 th /Oath of Office Mr. Auzqui updated the Board of Trustees on the School Board Elections. The official start date for newly elected Board Members is December 1, 2016 at 12:00 Noon. The District could possibly receive official notification of the Election Results by November 10, Then we only have ten (10) days to administer the Oath of Office to the newly elected Board Members.

6 b. Transportation Rules i. Busing Resolution Mr. Auzqui updated the Board of Trustees on the Busing Resolution and asked for feedback from the Board of Trustees. c. Wyoming Accountability Report Mr. Auzqui updated the Board of Trustees that the Wyoming Accountability Report is official. He informed the Board of Trustees that the Data Meeting would be held during the Work Session at the October Board Meeting. d. WSBA Fall Round Up Report Mr. Auzqui updated the Board of Trustees on the WSBA Fall Round Up. The key discussion points of the Fall Round Up were revenues, expenditures, new legislators and changes in the committees after elections. The biggest challenge is going to be maintenance of buildings. e. WSBA Annual Conference i. Casper 1. November 16 18, 2016 Mr. Auzqui informed the Board of Trustees about the upcoming WSBA Annual Conference to be held in Casper on November 16-18, f. WSBA Legislative Forum i. Cheyenne 1. February 12 13, 2017 Mr. Auzqui informed the Board of Trustees about the upcoming WSBA Legislative Forum to be held in Cheyenne on February 12-13, g. National School Board Conference i. Denver 1. March 25 27, 2017 Mr. Auzqui informed the Board of Trustees about the upcoming National School Board Conference which will be held in Denver on March 25-27, He proposed to the Board of Trustees, because of the location being so close, that the District should look into the Board of Trustees attending the National School Board Conference. A short discussion was held and the Board of Trustees gave Mr. Auzqui permission to look into the cost to attend the conference. h. WSBA Information i. Memos The WSBA Information was included in the Board Member Packets. Mr. Auzqui asked the Board of Trustees if there were any questions regarding the WSBA Memos, WSBA Call for Resolutions, WSBA Certificate of Commendation Flyer and the WSBA Golden Bell Flyer. 13. SUPERINTENDENT REPORT a. ACT Info Mr. Auzqui reported to the Board of Trustees that the ACT Info would also be presented at the Data Meeting during the October Board Meeting Work Session.

7 b. Legislative Update Mr. Auzqui reported to the Board of Trustees on the Legislative Updates. Mr. Auzqui asked if any Board Members would like to attend the JEC Meeting with him on Monday, September 19, 2016 in Casper and the Joint Revenue Meeting on Thursday, September 22, 2016 in Buffalo. Katie Fennema would like to attend but Kris Malli will go if Katie can t attend c. Federal Grant Update Mr. Auzqui had no updates on the Federal Grant to report to the Board of Trustees at this time. 14. FROM THE BOARD Barbara Carlock No comments or concerns. Amy Vineyard No comments or concerns. Katie Fennema No comments or concerns. Barry Bauer No comments or concerns. Kris Malli No comments or concerns. 15. OCTOBER BOARD MEETING a. Board Meeting is October 12, 2016 i. Establish Regular Board Agenda Items ii. Establish Work Session Agenda 1. Data Work Session Mr. Auzqui will meet with Chairman Kris Malli to establish the Regular Board Agenda items. Mr. Auzqui informed the Board of Trustees that the Work Session would include a Tiny Eye Presentation and the Data Meeting, as discussed earlier in the meeting. 16. SIGN ALL WARRANTS AND VOUCHERS The Board of Trustees signed all Warrants and Vouchers. 17. EXECUTIVE SESSION a. Personnel Mr. Auzqui requested an Executive Session for Personnel Reasons. He requested that Principal Christy Wright and Administrative Assistant Jolene Poppenga be a part of the beginning of the Executive Session. Barry Bauer moved to go into Executive Session to discuss personnel with the Board of Trustees, Superintendent Charles Auzqui, Principal Christy Wright and Administrative Assistant Jolene Poppenga in attendance at 8:42 P.M. Seconded by Barbara Carlock. Discussion. Motion passed (5-0). Out of Executive Session at 9:40 P.M. No action taken.

8 18. ADJOURN Barry Bauer moved to adjourn the meeting. Seconded by Barbara Carlock. Discussion. Motion passed (5-0). Meeting adjourned at 9:41 P.M. Kris Malli, Chairman Date Amy Vineyard, Clerk Date

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