MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING. Tuesday, August 16, 2011

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1 MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Tuesday, August 16, 2011 (These minutes have not been approved by the Board of Education. Approval will be considered at the next Board meeting.) MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION OFFICE 7:00 P.M. The Miami Trace Local School District Board of Education met in regular session pursuant to O.R.C. Section at the Miami Trace Central Office, Washington C. H., Ohio. President Gordon McCarty presided. Call to Order Pledge to Flag Roll Call: Gordon McCarty, President Whitney Gentry, Vice President Rob Dawson Mike Henry Bruce Kirkpatrick Others Present: Dan Roberts Superintendent Debbie Black Treasurer/CFO Joe Black Asst. Superintendent Bill Franke Business Manager Katy Zink Technology Coordinator Jason Binegar MTMS Asst. Principal Kim Pittser Curriculum Director 6-12 Tim Hutchens Transportation Supervisor Lu Parks Transportation Route Assistant Debbie Southward MTES Asst. Principal Julie Reisinger MTES Principal Bryan Sheets Special Ed Director 6-12 Angela Hudson Special Ed Director PK-5 Amy Boston Carolyn DeWeese Marilee Peterson Nancy Ratliff Paul H. Miller Janet Sollars Karma Breedlove Marion Waddle Laurel Montgomery Jack DeWeese John A. Peterson Ronald Ratliff Kay Miller Dr. Frank Breedlove Lois Boyer Barton Montgomery June Pero 1

2 Ryan Carter Bryan Wolfe Record Herald Buckeye Country Radio Minutes: The minutes of the August 2, 2011 meeting were submitted for approval. Motion 11/226: Mr. Kirkpatrick moved to approve the minutes. Mrs. Gentry seconded Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Presentation of Donation: Mr. Paul Miller, President of the Fayette County Farm Bureau, presented to the board a donation of books, valued at $100.00, for use by the fourth grade science classes. Field Trip: The superintendent recommended that the board grant permission for four high school students to participate in a field trip to the Big E in Springfield, Massachusetts from September 15-18, 2011 to compete in the eastern region finals in Agronomy. The superintendent advised that the trip is being paid for by Great Oaks. Motion 11/227: Mr. Kirkpatrick moved to approve the field trip. Mr. Dawson seconded Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. Public Participation: None. Revised FY2012 Administrative Salary Schedule: (See Exhibit A.) The superintendent recommended the board approve the revised Administrative Salary Schedule for FY2012. Motion 11/228: Mrs. Gentry moved to approve the revised salary schedule. Mr. Kirkpatrick seconded Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. Work Calendar: (See Exhibit B.) The superintendent recommended the board approve the work calendar for the position of curriculum director for 223 days. Motion 11/229: Mrs. Gentry moved to approve the calendar. Mr. Kirkpatrick seconded Pay Rate: The superintendent recommended that the board approve a special rate of pay and eligibility for benefits for Jamie Etzler, middle school science teacher, to be consistent with her years of experience and level of education at MA/14. The superintendent explained that Mrs. Etzler is licensed but has not attained highly qualified status for her teaching assignment. 2

3 Motion 11/230: Mr. Dawson moved to approve the special rate of pay and benefits. Mr. Henry seconded Roll Call: Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes. Motion carried. Employment: The superintendent recommended that the following individuals be hired as indicated. The superintendent recommended the first motion include the curriculum director position. A. Administrative: 1. Amy Boston - Curriculum Director (K-5)/Step 4 effective August 15, 2011 (two year contract) Motion 11/231: Mr. Kirkpatrick moved to employ Amy Boston as recommended. Mrs. Gentry seconded Upon request by the board president for any discussion, Board Members Rob Dawson and Mike Henry expressed concerns over the recommendation by the superintendent. Both gentlemen began their remarks by stating that their concerns were not personal toward Ms. Boston. Mr. Dawson s concern was not filling the position with someone already working in the district. He referenced the district s aspiring leaders program and felt that a qualified individual could have been hired from within the district. Mr. Henry s concern was filling the position instead of absorbing the duties. He referenced (1) completing his own research on the number of curriculum directors in surrounding school districts, (2) not providing raises to teachers, (3) asking other district employees to take on more responsibilities when other positions were vacated. He provided examples of reducing teachers and increasing class sizes without additional pay for the increased number of students and the reduction of a bus route, meaning more work and less people. Mr. Henry stated that it is important to be consistent, and he had difficulty supporting. Mr. Kirkpatrick, Mr. McCarty and Mrs. Gentry expressed support for filling the vacated curriculum position. Mr. Kirkpatrick stated that the district needed the best person for the job, and the board should support the team of individuals who interviewed the candidates for the position and selected who they believed the best candidate was. Mr. Kirkpatrick also referenced the district s excellent rating and the contribution by the two curriculum directors toward that goal. He further stated that class sizes were good and since the district s enrollment had decreased, it may not be necessary to maintain the same number of teachers. Mr. McCarty also expressed support for having two curriculum directors for the number of students in the district and to help continue the district s excellent rating. Mrs. Gentry questioned how many districts around Miami Trace had two administrators for 1,100 elementary students. The replacement of the elementary curriculum director provides two positions for one salary an additional administrator and a curriculum director. 3

4 The president called for the roll. Roll Call: Mr. Dawson, no; Mrs. Gentry, yes; Mr. Henry, no; Mr. Kirkpatrick, yes; Mr. The superintendent recommended that the next motion include all individuals except April McCarty for professional development stipends (E-3) due to a conflict of interest for a board member. B. Certificated: ( School Year) 1. Susan Jones - Substitute Teacher 2. Jinnifer Maust - Substitute Teacher C. Classified Supervisor: 1. LuAnn Parks - Assignment: Assistant Transportation Supervisor/Step 3 effective August 17, 2011 (two year contract) D. Classified: ( School Year) 1. Paul Febo - Miami Trace High School accompanist for the vocal music department to be paid at a rate of $12.29 per hour and not to exceed 250 hours E. Supplementals: ( School Year) 1. Level II Mentors a. Matt Barga/Step 2 (1/2) b. Courtney Hagler/Step 0 c. Marie Hatert/Step4 d. Kim Palm/Step 2 e. Shirley Preston/Step 0 (1/2) 2. O.B.I. (Behind-the-Wheel) Trainers a. Letty Glispie b. Steve Mickle c. Craig Williams 3. Professional Development Stipend Lists: (See Exhibit C.) F. L.P.D.C. Supplementals: 1. Cindy Larvie (Elementary teacher from July 2011 through June 2015) 2. Susan Shuler (Secondary teacher from July 2011 through June 2015) G. Miami Trace Middle School Career Based Intervention-WECEP Student Workers for the School Year: (to be paid at a rate of $4.12 per hour) Asia Anderson Hali Harding Amanda Barrett Quentin Havens Shelby Benner Austin Hise Skyler Bennett Kile Jester Jonie Burris Bridgette Jones Drew Butcher Pashence Kitteral Megan Camp Josh Little Kaitlynn Clickner Dustin Penwell Sierra Everetts Skyler Sharrett Shane Glispie Canaan Williamson Jose Gonzales Dominique Williamson Motion 11/232: Mr. Dawson moved to employ the individuals under Items B through G, excepting April McCarty as recommended. Mr. Henry seconded 4

5 Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. Motion 11/233: Mr. Dawson moved to employ April McCarty for a professional development stipend (E-3). Mr. Henry seconded Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, abstain; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. Volunteer: The superintendent recommended that Joyce (Betsy) McFadden be approved as a volunteer at Miami Trace Middle School for the school year. Motion 11/234: Mr. Kirkpatrick moved to approve Mrs. McFadden as a volunteer. Mr. Dawson seconded Bus Routes: (See Exhibit D.) Mr. Tim Hutchens and Ms. LuAnn Parks of the Miami Trace Transportation Department presented the bus routes to the board for approval. Motion 11/235: Mrs. Gentry moved to approve the bus routes. Mr. Dawson seconded Roll Call: Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes. Motion carried. Payment in Lieu of Transportation: The business manager recommended that Sharon Cox be permitted to transport her daughter to and from school due to medical needs for as long as necessary during the school year. Ms. Cox would be paid the current district mileage reimbursement rate. Motion 11/236: Mrs. Gentry moved to approve the payment in lieu of transportation. Mr. Henry seconded Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Financial Reports: (See Exhibit E.) The treasurer recommended that the July 2011 financial reports be approved. Motion 11/237: Mr. Kirkpatrick moved to approve the financial reports. Mr. Dawson seconded Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. Ohio School Boards Association: The board discussed the appointment of a delegate and alternate to the 2011 Ohio School Boards Association annual business meeting held during the Capital Conference on November 13-16,

6 Motion 11/238: Mr. Kirkpatrick moved to appoint Rob Dawson as the delegate and Whitney Gentry as the alternate for the OSBA annual business meeting. Mr. Henry seconded Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. Administrative Reports: A. Superintendent s Report - Mr. Dan Roberts 1. Opening Day Preparations 2. Annual 1 st of the Year Administrative Meeting Review 3. OSBA Fall Conference on September 28 th 4. Justin Stuckey Memorial Golf Tournament 5. Race to the Top B. Assistant Superintendent s Report - Mr. Joe Black 1. New Employee Orientation 3 MT, 1 Great Oaks 2. Rally in the Alley August Kindergarten Enrollment Estimated Report Card Results (See Exhibit F.) Official Release August 24 District s Best Year Excellent 5. Policy Updates -3 (See Exhibit G.) Motion 11/239: Mr. Dawson moved to approve the three policies. Mr. Henry seconded C. Business Manager s Report - Mr. Bill Franke 1. Facility Updates Middle School, Field Improvements, Vo Ag 2. High School Building Structural Concerns Investigations 3. Stuff the Bus Appreciation to Transportation Staff D. Future Board Meeting Dates 1. September 6 Miami Trace Board Office 7:00 p.m. 2. September 20 Miami Trace Board Office 7:00 p.m. 3. October 4 Miami Trace Board Office 7:00 p.m. 4. October 25 Miami Trace Board Office 7:00 p.m. Board Member Reports: Matters reviewed were the Bloomingburg auction, Stuff the Bus and the Great Oaks board meeting. Public Participation: None. Executive Session: 8:06 p.m. The board president requested a motion to enter into executive session for the purpose of personnel (ORC Section (1). Motion 11/240: Mr. Kirkpatrick moved to enter into executive session. Mr. Henry seconded 6

7 Regular Session: 8:40 p.m. Motion 11/241: Mrs. Gentry moved to enter into regular session. Mr. Kirkpatrick seconded Roll Call: Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes. Motion carried. Adjournment: 8:41 p.m. Motion 11/242: Mrs. Gentry moved to adjourn the meeting. Mr. Kirkpatrick seconded Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. President Treasurer/CFO 7