STUDENT SENATE MEETING MINUTES

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1 Associated Students of Aptos Campus, 6500 Soquel Dr., Aptos, CA Watsonville Center: 318 Union St., Watsonville, CA Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA Voice: Fax: STUDENT SENATE MEETING MINUTES Location: Aptos Campus 6500 Soquel Dr, Aptos, CA Room SAC-225 Date and Time: Thursday, April 8 th, :00 PM NOTICE IS HEREBY GIVEN that the Student Senate will hold a meeting on Thursday, April 8 th, The meeting time and location information is noted on the agenda. We hope to encourage full participation in student government and advocacy. If you have any questions, please contact us at If needed, you can be provided with any disabilityrelated modification or accommodations; please call Disabled Student Program and Services at (831) Requests should be made as early as possible, though on-campus transportation can be called for at any time. I. Call to Order at 3:02pm A. Roll Call Voting members: 15 Voting members needed for quorum (½+1): 10.5 Votes needed to pass budgets/bylaws (2/3): II. III. IV. Adoption of the Agenda Geoffrey moved to postpone New Business item E Ivan moved to move up New Business item I to New Business A Brian moved to table Old Business item B Gerardo moved for New Business item J to read SSCCC General Assembly Agenda passed by consensus. Approval of the Minutes Meeting Minutes from March 11 th, 2010 Passed by consensus Meeting Minutes from March 25 1h, 2010 Passed by consensus Public Comments This time is reserved for members of the public to address the Senate on issues not already appearing on the agenda. There will be a limit of three (3) minutes per speaker Susan Tappero & MESA students, Ed Braunhut, Helen Jara Tutoring programs Sarab Sarabi Region IV Summit, encouraged new senators to attend Eden White from Writing Center: wrote on her facebook page; what would you do if the writing center were to reduce their hours and services? Read student testimonials Steve Hodges computer science instructor: gave out handouts, talked about the science of cell phone, access of internet & academic life at Cabrillo, explained studies on handouts Sam Far member of Congress elected by Santa Cruz County, Monterey County & San Benito County; advised Senate to prioritize who needs help funding the most, congratulated everyone for their roles as Senators & wished the Senate luck in making though decisions V. Special Items A. Senate Appointment: Senator-at-Large 7 minutes each This item is for review of applicants for the open Senator-at-Large position on the Senate and possible appointment of that position. Each applicant will have opportunity to address the senate and take questions. AdrianSerrano for Senator-at-Large pending approval of the packet. Passed unanimously. B. Appointment: Watsonville Representative 7 minutes each Student Senate Meeting Minutes: Thursday, April 8 th,

2 This item is for review of applicants for the open Watsonville Representative position on the Senate and possible appointment of that position. Each applicant will have opportunity to address the senate and take questions. C. Special Presentation: Ecology Action 10 minutes each VI. Old Business A. Display Boards Discussion/Possible Action Heyden 5 Minutes This item is for discussion/possible action regarding an allocation of up to $1025 for display boards. Noel: I would like to create 4 spots on campus with sandwich boards. The locations I was thinking of were, one in VAPA, one in the quad, one in the cafeteria and one in front of the library, in which we could place the Agenda and the Student Senate newsletter with a suggestion box. Noel moved to approve $1025 from the Equipment Account for display boards. Michelle seconded. Brian: would these things be changeable? Noel: yea Morgan: How much money is in the Equipment Account? Michelle: $14,000 Yeraldin: Who would be in charge of changing of posting the agendas? Noel: the Networking Committee Yeraldin: Also, we already have places were we can post the agendas, and I think if we already have that I don t see the point to this Nahayeli: We are limited to the places where we can posters and signs, we ve had students of other clubs coming to us and saying that they are limited to spacing, so I think this is a great idea. Gaby called to question. Brian seconded. Aye:/Nay:1 Motion: This item is to approve $1025 from the Equipment Account for display boards. Passed unanimously. B. Bylaws Revisions Discussion/Possible Action Rivera 30 Minutes This item is for discussion/possible action regarding approval of the proposed amendments to the ASCC Bylaws. C. 2010/2011 Senate Budget Discussion/Possible Action Giovanarri 10 Minutes This item is for discussion and/or possible action on approving the proposed 2010/2011 Budget for the ASCC Senate. Michelle: There are two different line items. The first column is a proposed budget that was created by the committee about 4 weeks ago and the second proposed budget is the last budget we proposed and the middle grounds is if Senators don t agree majority on either choice we can discuss a possibility. We have to pass today so if you guys have any comments please say them we ll go one by one So the first line item is Non-Instructional Supplies and we don t have any money in that one Noel: I m on the budget committee and one of these is really old and I don t understand why it s on here Michelle: This is what the committee accepted. This is what is here, I apologize. Noel: maybe we could strike it Michelle: point of order, if you have a comment please say it as we go along; lets go around in a circle and say whether you would like $15,000 or $13,000 for Student ID Card Supplies Noel: Point of information, I never voted on this old budget and nobody did, so why is on here? Was it a mistake? Sesario: After Actuals you see Proposed and then you see Proposed again, How about we call the first one Proposed A and the other Proposed B. Noel is your question why is Proposed A on here? Noel: yes Sesario: because two committees worked on this, the first committee (Jeff s) that worked on it that s what they proposed (Proposed A) and then Michelle became treasurer and this is what the committee came up with (Proposed B). So these are two considerations; the Student Senate has the authority to approve the budget, no one committee. So the question is which of these proposals or combinations you want to approve as a Senate? Noel: I was on the previous committee and there was a lack of meetings and I always asked Jeff when we were going to have a meeting and I just believe that nobody voted these amounts in and that this is just appearing, I just think it was a mistake. Brian moved for a time extension of 15 minutes. Nahayeli seconded. Aye:15/Nay:1 Noel: We talked about this last time, and there is only one more person so one person gets to decide a whole option? So then I said I would like to make my own and they said no you can t, we ll decide as a committee Nahayeli: point of information, does this has to be passed today? Sesario: I needed this by the end of March, you are already 2 weeks late. You do not have to pass it today, If you do not pass it today I will chose one of these and submit it to the district and those will be the numbers they will use, you can decide to change them later and then business office will change it. Michelle: Programs is a general account Student Senate Meeting Minutes: Thursday, April 8 th,

3 Noel: If we pick out all these different numbers in the end it s not going to balance out, isn t it either we pick A or B? Do you understand ASCC General Fund Actuals Proposed A Proposed B Middle Grounds No. ACCOUNT NAME BUDGET Non-Instructional Supplies $0 ($43) $ Student ID Card Supplies $15,000 $12, $13,000 Aye:15Nay: ASCC Programs $41,750 $25, $25,000 CCEU Pino Alto Gift Certificates $500 $0 500 $ Election $5,000 $2, $3, Tutorials $0 $ $46,050 20, Printing Supplies $0 $0 $ College Wide Support Grants $27,800 $27, $25, Music Allocation $250 $ $1, Drama Allocation $250 $ $1, Dance Allocation $250 $ $1, Scholarship Direct $10,000 $10, $10, Scholarship Endowment $10,000 $10, $10,000 Noel moved to recess. Edgar seconded. Michelle blocked consensus. Aye:4/Nay:9 Michelle: point of order, now that we got this done, our next thing is to go line by line and establish criteria Carla: I just wanted to bring attention to the textbooks on reserve and the rental program, I think we should get more on reserve, maybe take some money from the music, drama, and dance and allocating it to the textbooks. Nahayeli: it seems like many of us have a lot of questions, I propose that we decide on either A o B and give Sesario something to submit, we can decide to make changes at our next meeting. Nahayeli moved to question. Brian seconded. Aye:10/Nay:5 Motion: Those in favor of Proposal A- 7 Those in favor of Proposal B- 9 Michelle: Please try to attend the Budget Committee Meeting, if not please send me an so we can meet one on one to discuss it Gaby: could we go over half of the budget today Morgan moved to reconsider the motion. Gaby seconded. Aye:11/Nay:4 Edgar moved to recess for 5 minutes. Noel seconded. Aye:4/Nay:12 Carla: can we go one by one like we were originally doing Morgan: could we a lot 2 minutes to each line item Brian: Does any one have a problem with putting the remaining 5,000 into Programs Gerardo: I suggest 20,000 for Tutorials Noemi: I suggest $500 for Music, Drama, and Dance Allocations VII. New Business A. Cheerleading Pro Mats Discussion/Possible Action Ramirez 5 Minutes This item is for discussion and/or possible action regarding allocation of $2000 for the purchase of cheerleading pro mats. Natalie: I m Captain of the Cheerleading Team and we have tried to contact whoever took our good mats and left them out in the football field in the rain and been destroyed, so we ve been using our cheap dangerous mats which were also stolen three weeks ago. So we re asking for money to reinvest in new mats, they are approximately $5,000 for seven good mats. Michelle: where would you guys plan to keep them in now? Natalie: we ve actually been talking to Flor, we re possibly getting a bin Gerardo: Have you guys been to the ICC Natalie: Yes, we re asking both the ICC and the Senate Elizabeth: How much exactly are these mats total? Natalie: We re only asking for $2,000 but they re about $5,000 Student Senate Meeting Minutes: Thursday, April 8 th,

4 Michelle moved to allocate up to $2000 from Programs for the purchase of cheerleading pro mats. Brian seconded. Aye:14/Abs:1 B. Pool Table Discussion/Possible Action Kelly 5 Minutes This item is for discussion/possible action regard the ASCC pool table currently located in the Billie Paul Fireside Lounge. Brain: I m bringing up this item on behalf of the games and media enthusiasts society, there s a pool table out there that has not been used through out the whole year. It got damaged at one point through no fault of the club there were some people playing with it; there were attempts to repair it but not well done, so the club would like that removed. We have someone that is willing to haul it remove it and everything for free. Morgan: I think we should donate to somebody like a YMCA or something or to someone who might need it or can fix it Edgar moved to table this issue and add money to repair the pool table. No second. Motion failed. Geoffrey: I propose that we take a week to think of options and bring suggestions next week to decide what we want to do with it C. Senate Barbeque Discussion/Possible Action McCalbhin 5 Minutes This item is for discussion and/or possible action on allocating $700 to fund an ASCC Student Senate Barbeque for constituent outreach. Edgar moved to allocate $700 to fund an ASCC Student Senate Barbeque for constituent outreach. Michelle: we past last week like $550 for Senate outreach, if you re interested in outreach I suggest you hang out with me and we can buy juices, fruits and stuff like that Morgan: I see that this would be a good idea but I think it would be better to just put out a table, borrow a microphone, we could outreach really well, we could have music but I just don t think that we have to put $700 into it Yeraldin: I think that $700 is to expensive, I think that if you re going to outreach to students If you re going to have food or not you will get their attention Brian: I don t think we have a particular idea, so if you could bring us an outline of what we re going to have and what we re going to do that would be better. Edgar moved to table this item. Ivan seconded. Aye:14/Nay:1 D. AGS Conference Discussion/Possible Action Offei 5 Minutes This item is for discussion and/or possible action on allocating $1500 to help send AGS representatives to the AGS convention on April 16 th. Theo moved to allocate $1500 from Conferences to help send AGS representatives to the AGS convention on April 16 th. Gerardo seconded. Yeraldin: I know that they asked $1,000 from the ICC and it was approved, so their total would be $2,500 so they would only be paying $70. I would like to see for AGS to be fundraising more rather than the ICC and the Senate to pay for their whole event. Yeraldin moved to amend the motion from $1,500 to $700 from Conferences to help send AGS representatives to the AGS convention on April 16 th. Michelle seconded. Morgan: I think that we are really lucky to be able to do things for a change and have the money just be there in the Senate to have budgets to pull out of. I think that we need to appreciate how much AGS fundraises, they fundraise a lot and for us to say that they need to fundraise more is like kinda like we help each other out and I think we should just help them. Theo: I like what Morgan said it s like the Cheerleaders they fundraise a lot so how are you going to tell them to fundraise more. It s like telling a kid who has been studying for hours to study more that s going to drive them crazy Yeraldin: What I mean is that if you re planning on going on a trip somewhere I think you should have the money and not rely on whether you re going to get the funding or not, and I just don t feel its right Nahayel: Don t you guys charge your members a fee to go to these conferences or something like that Elizabeth: It s a membership fee. Not trying to be mean or anything but Morgan was right, they do fundraise a lot. I know Emily Nord personally, we went on the march and they are always talking about how they can fundraise and a lot of the money they get from fundraising doesn t cover for everything they want to do. And it kind of seems hypocritical of to say that we should give them less money than what they re asking for since they always fundraise for what they do. Brian: I agree with everyone on the table, if they were planning on this conference they should have allocated more money for it but I also agree that they are also a great group on campus so; Brian moved to amend the previous amendment from $700 to $1,000 from Conferences to help send AGS representatives to the AGS convention on April 16 th Noemi seconded. Morgan moved to extend time for a minute. Brian seconded. Aye:11/Nay:5 Theo: So I just want to say if we don t give them the money, how are they going fundraise it, we as the student senate go to conventions and conferences and we don t fundraiser for that because we have the money here, so I think we should give them the opportunity to go, funding them this money is vital. Amendment on the amendment Aye:10/ Nay:5 Amendment Aye:9/Nay:4 Student Senate Meeting Minutes: Thursday, April 8 th,

5 Main Motion: This item is for the allocation of $1,000 to help send AGS representatives to the AGS convention on April 16 th. Passed unanimously. E. Student Advocacy Center Discussion/Possible Action Stanfield 10 Minutes This item is for discussion/possible action regarding the repurposing of the Student Café funds to instead fund the formation of a Student Advocacy Center to be located in the lower floor of SAC-West. F. Fish tank Responsibilities Discussion/Possible Action Chacon 5 Minutes This item is for discussion/possible action on find a Senator to take on the responsibilities for cleaning the ASCC fishtank. Flor: There s a fish tank out there and it s not being cleaned, either we get rid of it or someone cleans it, we need someone to do it, I sent out an but nobody replied. Geoffrey: Christian and I have been discussing this and we decided that if someone doesn t have the time to make it to their committee to get rid of their committee responsibilities. Christian and I have discussed that if you agree to take on the fish tank responsibilities you are excused from one external or external committee. Volunteers: Noel, Brian & Carla G Earth Week Discussion/Possible Action Giovanarri 25 Minutes This item is for discussion/possible action on the planning and organization of the ASCC 2010 Earth Week. Earth Week (12 days away) Watsonville: Friday, April 23 rd Aptos: Wednesday, April 21 st Time: 12:00-1:00pm Thursday, April 22 nd Scotts Valley: Tuesday, April 20 th Time: 11:00-1:00pm Time: 3:00-5:00pm Edgar: we were thinking of buying fruit trees, I m also going to go to the food committee and the Horticulture and a couple of other places. As you can see each tree is $10 but its going to take a while for them to grow fruit. I want to do this for Earth Week, so I think we should have a discussion this week and maybe approving funding for next week Gerardo: This is a good idea but I think we need to find a place where to plant them, and they will also need a lot of maintenance, so who will take care of the maintenance and the cost of it? Edgar: we could possibly sell the fruit up in the cafeteria and use that money to cover for the maintenance; this could be a self funded project. Michelle: I spoke to one of the M&O lady s about maintenance and she said she would be happy to do it for no cost whatsoever. Noel: you have an apple tree, I m sure people would think oh that s a nice apple and pick it, if an apple falls it decomposes and turns into soil, or we could juice the fruits and make it a part of the Senate outreach. Edgar: with a show of hands can you let me know if I should go on with this Michelle: can everyone just sign-up for one of the days at whatever time you can and please make sure to show up. Theo moved to end discussion. Gerardo seconded. Aye:10/Nay:4 H. Scholarship Opportunity Discussion Chacon 5 Minutes This item is for discussion regarding a scholarship opportunity available to the members of the ASCC Senate. Flor: There is a scholarship that is going to be available to you guys, or anyone who has a leadership position. The scholarship is of $1000; in order to be eligible you must have 24 units completed in your college career and have a cumulative GPA of 3.0 and also be enrolled in at least 5 units this semester. If you re interested in this scholarship please see me after the meeting and I will give you an application. I. Poster Printer Policy Discussion/Possible Action Offei 5 Minutes This item is for discussion and/or possible action regarding the senate policy on usage of the poster printer. Theo: I was going to print a poster from the new printer and Flor said that now they re going to charge to print from that printer. What we re doing is for the Student Senate or the College and I don t see why we should be paying for it and if we do need to pay for this I m going to ask the Student Senate to fund this. Flor: That printer was purchased by department money; the paper and ink is very expensive and nobody is putting money into it, the Senate and the Clubs are the main users but as you know we are in a crisis, so either we are going to charge people individually or the Senate and ICC can chose to fund it. Gaby: I would say that the Student Senate allocate some money to fund for supplies for the printer Yeraldin: For elections, the Senate could fund 3 or 4 posters for each candidate and for clubs they can do the same the first 2 or 3 could be free and then we could charge the rest. Nahayeli: I agree with Yeraldin, under the Gerardo: I think that whatever is going to be used for elections the Elections committee should take care of and whatever is going to be used by the Senate then the Senate should take care of. Bylaws they re entitled to 10 poster so I think that we should set some guidelines like Yeraldin said. Theo moved to extend time for a minute. No second. Motion failed. Student Senate Meeting Minutes: Thursday, April 8 th,

6 J. SSCCC General Assembly Discussion/Possible Action Rep. Avila 5 Minutes This item is for discussion and/or possible action regarding an additional $2,000 to allow two additional senators to attend the SSCCC General Assembly. Gerardo: Given the high demand for people to attend the General Assembly I want to allocate funds for two more senators to be able to attend the general assembly this would cover the travel expenses, the food, the registration, and the room. Gerardo moved to allocate an additional $2,000 to allow two additional senators to attend the SSCCC General Assembly. Gaby seconded. Geoffrey: How many did we approve last meeting? Gerardo: Four, the leg rep and three other senators Geoffrey: I like this idea we have new senators on board that should get the opportunity to attend a conference, if we have a good group there we have a great opportunity to put up really good resolutions Gerardo: I have a point of information, the Leg Rep Committee already voted on who we should take to the conference but I ll save the names for the end so we don t cause any conflicts of interest or arguments Elizabeth: I think it would be good for new senators including myself, who just joined to attend this conference Geoffrey: for those new senators who are going to attend I highly suggest you go to the next region IV meeting and attend the preliminary session; it ll be very helpful for when you attend the conference. Ivan called to question. Brian seconded. Passed unanimously. Motion: This item is to allocate an additional $2,000 to allow two additional senators to attend the SSCCC General Assembly. Passed unanimously. Attendees: Gerardo, Elizabeth, Carla, Noemi, Kayleb, Theo VIII. Reports (Every other name is Bold for Easy Reading) As Needed 3 Minutes Ea. Executive Officers, Senators, Advisers and Committees report on Senate Activities. A. Executive Officers President: Geoffrey Stanfield Facilities Committee Meeting on Friday at 4pm Vice President: Christian Rivera Treasurer: Michelle Giovannari Hopefully I can have the most recent budget on my laptop at the next meeting I will also be posting the sign-up sheets at both offices Student Trustee: Elizabeth Habara Attended the Governor s Board meeting Chinese courses cut Parent made a complaint about the DBA because there are 30 and 40 + people who are recovering addicts in a class room setting with 17 and 18 year olds Legeslative Representative: Gerardo Avila Leg Rep met yesterday (Wednesday) decided the names of attendants Saturday April 17 Region IV Summit (mini General Assembly) at DeAnza College Region has decide not to charge everyone has to provide your own lunch Time: 10:00am -6:00pm Following Region IV Meeting 3:10-5:00pm SSCCC Meeting on Saturday & Sunday Inter-Club Council Chair: Yeraldin Zavala If interested they can provide minutes Approved $1,000 for Cheerleaders for mats Approved $1,000 for AGS teacher/staff Appreciation Dinner Approved $1,000 for LLN Mother s Day Two new clubs Watsonville Representative: Vacant Scotts Valley Representative: Kayleb Spencer B. Senators-at-Large Griselda Rodriguez Noemi Duran Noel Heyden Nahayeli Juarez Participate in Earth Week Morgan Schreiber Gabriela Avila Ivan Ramirez B. Edger McCalbhin Women s Empowerment Club Fridge & Micro. Clean-up BBQ Wednesdays at 3:30pm at SAC West Rm 202 Cafeteria Floor needs fixing Sigma Alpha Phi power point for next week Cheerleaders competing in Anaheim Brian Kelly Carla Pecoraro Theo Offei Adrian Serrano Chair of the Network &Communications Com. Doesn t think we need to have a BBQ Student Senate Meeting Minutes: Thursday, April 8 th,

7 First Meeting on Friday at 1:00pm Campaigning Posters & costs C. Advisers 10 Minutes Sesario Escoto Student Health Center asking for $500 event for next week Message Boards: assign somebody to take care of them Bond Oversight Committee, we need a Rep Facilities Committee: we need a Rep Fruit trees need to be taken care of, keep that in mind Student Center Fee Budget needs to be submitted Buss Pass & Transportation fee, is it going to appear on the ballot? Flor Chacón Theo main organizer for Sam Far Michelle wonderful job w/ the budget & Earth week Elections: we need help, please attend next meeting Funding fees D. Officers 10 Minutes Treasurer F. Committees 5 Minutes Budget (20 Minutes) Constitution & Bylaws Sustainability (25 Min.) Legislative Elections Student Activity Card Watsonville Transportation Deadline: 6pm Meeting next wk CPC Food Service create poster guidelines fee increase $32-40/unit need help tabling State: micro managing course levels 1-2 new faculties Transportation fee IX. Agenda Requests Pass Around X. Adjournment at 6:45pm XI. Call to Order A. Roll Call STUDENT SENATE EXECUTIVE MEETING MINUTES XII. XIII. XIV. Adoption of the Executive Agenda Approval of the Executive Minutes Meeting Minutes from March 11 th, 2010 Meeting Minutes from March 25 th, 2010 Regular Business A. Discussion of Meeting All 10 Minutes B. Discussion of any Pending Absences and Tardies All 4 Minutes This item is to discuss any Senator s absence or tardy to be put on next week s meeting for a procedural vote. C. Committee Formation All 10 Minutes This item is for any requests for formations of committees. D. Committee Non-Compliance Rivera 10 Minutes This item is to address any issues of Committee Non-Compliance by members of the ASCC Student Senate. XV. Old Business XVI. New Business XVII. Advisor Reports 7 Minutes Sesario Escoto Flor Chacón XVIII. XIX. Executive Agenda Requests Adjournment Student Senate Meeting Minutes: Thursday, April 8 th,