RIDEAU VALLEY CONSERVATION AUTHORITY Box 599, 3889 Rideau Valley Drive Manotick, Ontario, K4M 1A5 (613) , APPROVED MINUTES
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1 RIDEAU VALLEY CONSERVATION AUTHORITY Box 599, 3889 Rideau Valley Drive Manotick, Ontario, K4M 1A5 (613) , APPROVED MINUTES Board of Directors 7/15 September 24, 2015 Present: Jeff Banks Pat Barr Judy Brown Brian Campbell Barclay Cormack Joe Gallipeau Erin Greco Ed Hand Victor Heese Andy Jozefowicz Pieter Leenhouts Dale McLenaghan Scott Moffatt Lyle Pederson Ralph Pentland Tom Scott Staff: Sommer Casgrain-Robertson Dan Cooper Ewan Hardie Glen McDonald Michelle Paton Terry Davidson Regrets: Anne Barr Gerry Boyce Vince Carroll Sharon Mousseau Gerald Schwinghamer Ray Scissons 1.0 Agenda Review Lyle Pederson reviewed the Agenda. 2.0 Adoption of Agenda Motion Moved by: Andy Jozefowicz adopts the Agenda as circulated. 3.0 Declaration of Interest No declarations of interest were declared. 1
2 4.0 Approval of Minutes of July 23, 2015 Motion Moved by: Jeff Banks Seconded by: Joe Gallipeau approves the Minutes of the Board of Directors Meeting #6/15, July 23, 2015 as presented. 5.0 Business Arising from the Minutes None. 6.0 Employee Group Benefits Renewal Sommer Casgrain-Robertson responded to questions from the Board regarding Employee Group Benefits. Staff are to research and advise the effect of benefit costs on the levy. Motion Moved by: Brian Campbell Seconded by: Jeff Banks accept the 2015 Group Benefit Renewal, the terms of which have already been accepted by the Group Insurance and Benefits Committee. 7.0 Britannia Village Flood Control Project Sommer Casgrain-Robertson provided an update on the Britannia Village Flood Control Project and responded to questions on process. Motion Moved by: Erin Greco Seconded by: Sharon Mousseau That, if required, the Board of Directors of the Rideau Valley Conservation Authority hold a teleconference to issue purchase orders and authorizations for the construction of the Britannia Village Flood Control Project following a full tender process and within an upset limit of $1,775,000. A staff report will be circulated electronically outlining the scope of work, cost, and tender process followed to select the successful company. 2
3 Motion Moved by: Ed Hand amend motion to delegate authority to the General Manager to issue purchase orders and authorizations for the construction of the Britannia Village Flood Control Project following a full tender process and within an upset limit of $1,775,000. Motion Moved by: Ed Hand delegate authority to the General Manager to issue purchase orders and authorizations for the construction of the Britannia Village Flood Control Project following a full tender process and within an upset limit of $1,775, Water Control Infrastructure Update Sommer Casgrain-Robertson presented the Water Control Infrastructure update and Terry Davidson responded to questions from the Board regarding Heart s Desire Weir, Motts Mills Dam and Haggart Island Dams. Motion Moved by: Judy Brown Seconded by: Pat Barr direct staff to pursue funding for the potential decommissioning of the Heart s Desire Weir and construction of a rocky ramp. 9.0 Conservation Authorities Act Review Sommer Casgrain-Robertson and Lyle Pederson updated the Board on the Conservation Authorities Engagement Session held in Smiths Falls on September 10. 3
4 Jeff Banks, Lyle Pederson, and Tom Scott commented on the Municipalities Engagement Session held in Smiths Falls earlier in the day. Session notes will be shared with the Board once received. Motion Moved by: Brian Campbell Seconded by: Dale McLenaghan approved the attached submission and direct staff to send it to the Ontario Ministry of Natural Resources and Forestry in response to EBR posting Preliminary 2016 Budget Discussion Sommer Casgrain-Robertson led a discussion and responded to questions relating to the preliminary 2016 Budget (presentation attached). Staff were asked to provide, by early 2016, a five-year projection of salary costs Meetings a) 2015 OEMC Conference: September 16-18, 2015 (Kingston) Sommer Casgrain-Robertson updated the Board on the presentation by the Eastern Ontario Conservation Authorities at the OEMC Conference on September 16, 2015 b) RVC Foundation Board of Directors Meeting: Monday, September 21, 2015 (Noon, Manotick) c) International Plowing Match & Rural Expo: September 22-26, 2015 Upcoming: d) Conservation Ontario Council Meeting: Monday, September 28, 2013 (Toronto) e) Mississippi-Rideau Source Protection Committee: Thursday, October 1, 2015 (Manotick) f) RVCA Board of Directors Meeting: Thursday, October 22, 2015 (Manotick) g) 2015 Annual Lake Links Workshop, October 24, 2015 (Perth) h) Latornell Conservation Symposium, November 17-19, 2015 Board members are to advise Michelle Paton of their interest in attending this year s Latornell Conservation Symposium by September 25. 4
5 12.0 Member Inquiries Jeff Banks commended staff for their handling of a recent regulatory application. The applicants, residents of Rideau Lakes Township, were appreciative of the timely approval of their application New Business None 14.0 Adjournment The Chair adjourned the meeting at 8:55 p.m. This was moved by Andy Jozefowicz and seconded by Jeff Banks. Lyle Pederson Chair Michelle Paton Recording Secretary 5
RIDEAU VALLEY CONSERVATION AUTHORITY Box 599, 3889 Rideau Valley Drive Manotick, Ontario, K4M 1A5 (613) , APPROVED MINUTES
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RIDEAU VALLEY CONSERVATION AUTHORITY Box 599, 3889 Rideau Valley Drive Manotick, Ontario, K4M 1A5 (613) , APPROVED MINUTES
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