Minutes Board of Directors Meeting June 8, 2016 Hamilton Convention Centre Hamilton, Ontario

Transcription

1 C O - O P E R A T I V E H O U S I N G F E D E R A T I O N O F C A N A D A Minutes Meeting Hamilton Convention Centre Hamilton, Ontario Present Directors: Dianne Brubaker, Linda Campbell, Anne Davidson, Barbara Dingwell, Jacky Durrie, Brian Eng, Allison Ferris, Rosalind Langer, Alicia Mah, Pat McClain, Myles Shaw (at 10:30am), Angela Simpson, Nicole Waldron, Frank Wheeler Ontario Council Members: David Waters (President), Sharon Carolan-McKinnon, Tom Clement, Allison Chase, Clinton Reid, (all Council members present from 3:15 p.m. to adjournment) Staff: Nicholas Gazzard, Nick Sidor, Christine Seguin, Harvey Cooper, Gaye Bissett, Linda Stephenson (item 5.2 only), Tim Ross (item 5.1 only) Regrets: Louis-H. Campagna, Barb Millsap A quorum being present and notice having been properly given, the chairperson, Anne Davidson, called the meeting to order at 9:05 a.m. EDT on Wednesday,. Gaye Bissett recorded the minutes of the meeting. (Items are recorded in the minutes in the same order as in the attached agenda. This may not be the exact sequence in which business was transacted at the meeting.) I. OPENING BUSINESS 1. Approval of Consent Agenda Directors were in receipt of a consent agenda for the meeting: adoption of agenda approval of minutes of March 4-5, 2016 and teleconferences of March 17, 2016 and March 24, 2016 receipt of membership status report, as at March 31, 2016.

2 2 Angela Simpson/Rosalind Langer THAT the consent agenda be adopted. 2. Business Arising Report Pat McClain/Dianne Brubaker THAT the business arising report be received. 3. Management Report Directors were in receipt of a report covering the period from February 18, 2016 to May 24, Directors requested information and clarification on the following items: the cost of phoning members to increase AGM registration versus the cost of printing and mailing AGM information; the penalty for withdrawing from CHF Canada when a member is in the refinancing program; if there is a cap for maximum dues (yes, at 500 units); whether directors could access the CRM software and data about membership (the cost of licenses for Directors is prohibitive, and staff agree Directors need access to some information). It was noted there is text missing on page 13 of the management report. The end of the first paragraph on page 13 should have added a plan to secure long term viability and marketability of their housing portfolio. Jacky Durrie/Angela Simpson THAT the receive the management report covering the period from February 18, 2016 to May 24, Executive Committee Report Directors were in receipt of an oral report from the Executive Committee, minutes of the meeting on May 6, 2016, and draft minutes of the meeting on May 24, 2016.

3 3 Several issues were raised by staff and directors including: In the management of Essex Non-profit Homes, when do lending or financial decisions need to be brought to the full board? What is the limit of the Executive Directors authority? These questions will be answered at a future meeting of the Board of Directors. Frank Wheeler/Linda Campbell THAT the report from the Executive Committee and minutes of meeting of May 6, 2016 and the minutes of the meeting on May 24, 2016 be accepted. 5. Ontario Region Update The Director, Ontario Region provided an oral report on recent activities of the Ontario Council including: Changes at the Ministry of Municipal Affairs and Housing The renewed relationship between the Ontario and Federal governments; Green energy grant program Portable rent supplement program for Ontario Inclusionary zoning now in force in Toronto Linda Campbell/Rosalind Langer THAT the receive the oral report on Ontario Region activities. 2. Governance 1. Board Self-Assessment/Evaluation Directors were in receipt of a report on the 2016 individual director and whole board self-assessment. Discussions included: As directors become more experienced, they also become more critical of their performance;

4 4 Directors requested a summary of the evaluation in front of the scored results; Directors asked for a province-by-province guide to co-op housing; Directors asked for clear guidelines for raising objections, expressing dissatisfaction and criticisms. Pat McClain/Barb Dingwell THAT the receive and discuss a report on the 2016 individual director and whole board self-assessment questionnaires. 3. Finance and Administration 1. Unaudited Financial Statements Directors were in receipt of the March 31, 2016 unaudited financial statements and a written report providing supplementary commentary. Linda Campbell/Rosalind Langer THAT the receive the unaudited financial statements for the year ending March 31, Sector Development 1. Diversity Committee Directors were in receipt of a report from staff on the Diversity Committee s annual meeting activities. Rosalind Langer/Jacky Durrie THAT the receive a report on the Diversity Committee s annual meeting activities. 2. Aging in Place Committee (a) Directors were in receipt of a report from staff on the Aging in Place Committee s annual meeting activities.

5 5 Dianne Brubaker/Angela Simpson THAT the receive a report on the Aging in Place Committee s annual meeting activities. (b) The Aging in Place Committee also received twelve nominations for committee seats. Staff recommend appointing five of the nominations: Linnie Tse (AB) Karol Hetherington (MB) Kathi Dimassi (ON) Jerome Gregg (ON) Lyn King (Atl.) Directors noted that British Columbia is not represented, and discussed the desire to add a British Columbia member on the recommendation of the CHF BC Aging in Place Committee. Brian Eng/Dianne Brubaker THAT the accept the recommendation from staff on appointments to the Aging in Place committee and add a British Columbia representative on the recommendation of the CHF BC Aging in Place Committee. 2. Management Scholarship Program Directors were in receipt of a report on the Management Scholarship Program and the 2016 recipients, Michele Bellevance (Sudbury, ON); Musonda Yamfwa (Toronto, ON); and Jessica Yu (New Westminster, BC). Pat McClain/Alicia Mah THAT the receive the report on the Management Scholarship Program.

6 6 5. Corporate Affairs 1. Government Relations Directors were in receipt of an oral report on CHF Canada s government relations activities. The Executive Director outlined the origins and staff involvement in the National Housing Collaborative. Brian Eng/Rosalind Langer THAT the receive the oral report from staff on CHF Canada s Government Relations Program. 2. Co-operative Enterprise Services development (a) Directors were in receipt of a report for discussion on CHF Canada s Enterprise Services. Myles Shaw/Brian Eng THAT the receive and discuss a report on CHF Canada s Enterprise Services. (b) The Directors were in receipt of a report and a presentation on results of CHF Canada s Refinancing program for discussion. Jacky Durrie/Myles Shaw THAT the receive the report on the results of CHF Canada s Refinancing Program. 3. The Co-operators The directors received an oral report from the Director, Corporate Affairs about The Co-operators 2016 AGM held in Winnipeg from April 5 to 7, Delegates to the regional committees also provided information. Angela Simpson/Barbara Dingwell THAT the receive the report on the Co-operators 2016 AGM and regional delegates meetings.

7 7 4. Co-operative Housing International The directors were in receipt of an oral report from the Executive Director about Co-operative Housing International. Myles Shaw/Linda Campbell THAT the receive the report on Co-operative Housing International. 5. Applications for Membership Directors were in receipt of applications for membership, for information only. The following applications were approved at the May 6 th meeting of the Executive Committee: Housing Co-operative Bounty Housing Co-operative (Burnaby, BC) Organizational Associate Magnum York Property Management Ltd (Edmonton, AB) Individual Associate Wendy Dix (Toronto, ON) 6. Annual General Meeting preparation (with Ontario Council) Members of the Ontario Council joined the for a presentation on this year s AGM schedule and activities. Directors received an oral report on the pre-agm regional member forums. Directors and council members received information about various events at the AGM were encouraged to attend the Rooftops reception, and other receptions they may be invited to. The Nominating Committee provided an oral report. Six online elections were held prior to the AGM. There were a good number of candidates and good participation. There are four candidates for the two at-large positions on the Board, and four candidates for two at-large positions on the Ontario Council. The Ontario Regional Director online election will remain live until ½ hour after the close of the meeting of Ontario members.

8 8 Angela Simpson/Pat McClain THAT the receive the oral report on AGM activities and events. 7. Late Resolutions The directors were in receipt of one late resolution, however the proponent withdrew the resolution. 6. Other Business 1. Other Business There was no other business arising. 2. Post-AGM Board Meeting Agenda Directors were in receipt of an agenda for the post-agm board meeting of June 12, Meeting Evaluation The Directors reviewed the meeting and their performances. The Chair conducted the review. 4. In-camera session The Directors did not have any business to conduct that required an in-camera session. There being no further business to conduct, the chairperson, Anne Davidson, declared the meeting closed at 5:00 p.m. on Wednesday,.

9 9 CERTIFIED to be the minutes of a meeting of the of CHF Canada held on. Chairperson Recording Secretary