Minutes of the Board of Directors Meeting June 13 th, 2016
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- Philippa Rodgers
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1 Meeting Dates for 2016 Please plan to attend the following meetings. Meeting Date Location Start Time(MST) Duration Strategic Planning September 22, Manulife Place Street Board Meeting November 4, 2016 Radisson Hotel Edmonton South 4440 Gateway Blvd Instructor Professional Development Day November 4 & 5, 2016 Radisson Hotel Edmonton South 4440 Gateway Blvd 9:00am 9:00am 1:00pm Page 1 of 5
2 Contents ACTION: Amend AGM Minutes to include Peter Thomas as elected ACTION: Find a way for FOAJ to talk about the FOAJ advantage when we sponsor/attend an event like the SATA Conference ACTION: Follow up with Barb for the CCAT documents, forward to the rest of the Board and post to Virtual Boardroom... 4 Action Items Carried Forward From Previous Minutes ACTION: To table discussion on policy D-5 Goods & Services Tax ACTION: Create draft Code of Conduct with a Conflict of Interest policy within it. ACTION: Office to create policy on licensing FOAJ materials will include coaching, mentoring, Train the Trainer and education of the Board. ACTION: Defer the possibility cross branding to committee. Governance Committee ACTION: continue to develop director competency matrix and committee role descriptions ACTION: to evaluate the decisions made by the board ACTION: Create a Term of Reference for Committees with regards to expenses Page 2 of 5
3 Attending and Regrets: Attending: Barb Evans, Gail Beck, Christine Macken, Janet Patriquin, Paul Owens, Patti Pacholek, Ken Niziol, Brenda Chisholm, Peter Thomas, Delano Tolley, Karen Popoff, coordinator in training and Jacqueline Vizza, executive assistant. Regrets: Dennis Callihoo, Cheryl Ryder, Katherine Weaver, Sherilyn Danis & mentor Deborah Howes. 1. Call to Order President Barbara Evans called the meeting to order at 9:25am at Environmental Appeals Board Suite 306 Peace Hills Trust Tower, Street, in Edmonton and acted as chair. 2. Notice of Meeting & Quorum The notice of meeting had been appropriately given. The Chair declared quorum present. 3. Approval of Agenda Motion: To approve the agenda. Moved: Patti Pacholek Second: Brenda Chisholm 4. Consent Agenda To approve the 2015 Audited Financial Statements. To approve the minutes of February 25, 2016 Board Meeting. To approve the minutes of April 26, 2016 Annual General Meeting as amended. To approve the minutes of April 27, 2016 Board meeting. To approve the written resolution dated April 21, To approve the new and renewed members for Motion: To approve the incorporated motions / actions in the consent agenda. Moved: Christine Macken Second: Paul Owens ACTION: Amend AGM Minutes to include Peter Thomas as elected. 5. Reports Treasurer s Report Motion: To approve the Financial Statements ending May 31, Second: Gail Beck Page 3 of 5
4 Report Highlights: FOAJ in good shape with 422 regular registrants to date (608 budgeted), and custom training looks good as well with 9 out of 10 budgeted days already booked. Overall financials are looking good. Management Report Motion: To accept the Management Report for information. Second: Gail Beck Report Highlights: Federation of Canadian Municipalities tradeshow, proposal in MB for Assiniboine Community College, connection with MLA Estefania Cortes-Vargas who has offered to do a member statement for FOAJ in the fall. WorkSafeNB is looking to extend training to Patti Pacholek spoke of attending the SATA Conference and the CTAJ Graduation. ACTION: Find a way for FOAJ to talk about the FOAJ advantage when we sponsor/attend an event like the SATA Conference. President s Report verbally presented for information. Barb Evans attended the CCAT Conference May 29-31, She is on CCAT Board for A lot of the conference was around deference, access to justice and building access to education. Barb will forward papers/links from the conference for the Director Virtual Boardroom. ACTION: Follow up with Barb for the CCAT documents, forward to the rest of the Board and post to Virtual Boardroom. 6. Business Arising 2016 Business Plan Discussion around trying to saturate the Alberta market which in turn would give FOAJ a foothold to move to other provinces. Paul left at 10:45am. 7. New Business Discussion on committees and function to aid in the afternoon round tables. 3 committees discussed 1. How to support strategic goals 2. Strategic Marketing 3. Membership growth and support, engagement and recertification Page 4 of 5
5 8. Adjournment for lunch at 11:45pm. Motion: To adjourn for lunch. 9. Adjournment at 4:30pm. Motion: To adjourn the meeting Jacqueline Vizza and Karen Popoff left. Round table portion (Board of Directors only) of board meeting began at 12:30pm with Colin Baile as Facilitator. Page 5 of 5
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