OCTOBER 2, 2017 BOARD OF SUPERVISORS MINUTES: 1368

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1 OCTOBER 2, 2017 BOARD OF SUPERVISORS MINUTES: 1368 The Straban Township Board of Supervisors met this date, as publicly advertised, at 7:00 p.m. in the meeting room of the Straban Township Municipal Building, 1745 Granite Station Road, Gettysburg, PA with Board Chair Tony Sanders presiding. Others in attendance were: Vice-Chair Fred Kammerer; Supervisor Sharon Hamm; Office Manager/Treasurer Robin Crushong; Solicitor John S. Phillips; and William Hill, Township Engineer. Others in attendance were: Sandra & Lawrence Martin, Bob Spangler, Joseph Erb, Esquire, Stonesifer and Kelly; Victor Grande, Bohler Engineering; Joe Stein, Penn Terra Engineering; Tom Adair, Chair of the Recreation Board; and Mary Grace Keller, Gettysburg Times. Board Chair Tony Sanders led everyone with the Pledge to the Flag. Mr. Sanders informed the residents present of the next scheduled meetings: Board of Supervisors meeting on Monday, November 6, 2017; Planning Commission meeting on October 25, 2017; and Recreation Board meeting on November 20, There was an executive session held on Thursday, September 21, 2017 as permitted by the sunshine act section 708 to discuss matters of litigation. Public Comment: None. Minutes: Ms. Hamm moved, seconded by Mr. Kammerer, to approve the September 5, 2017 meeting minutes as presented. Motion carried unanimously. Approve Bills: Mr. Kammerer moved, seconded by Ms. Hamm, to approve the September 14, 2017 and September 30, 2017 bills for payment. Motion carried unanimously. Reports: Recreation Park: Mr. Adair, Chair of the Straban Township Recreation Board informed the Board of Supervisors that there are no major changes with the use of the park. The Recreation Board is requesting approval to purchase swing sets for the recreation park which consists of 3 bays with a total of 6 swings. The Recreation Board is also in support of the Board of Supervisors adopting a Resolution for Young Lungs at Play signs to be installed at the recreation park.

2 OCTOBER 2, 2017 BOARD OF SUPERVISORS MINUTES: 1369 Correspondence: Ms. Crushong announced the following: Adams Regional EMS, Inc. August 2017 report United Hook and Ladder Co. #33 August 2017 report Minutes of the Gettysburg Municipal Authority Board of Directors meeting held on August 21, 2017 Minutes of the Adams County Council of Government meeting held on August 24, 2017 Minutes of the White Run Regional Municipal Authority meeting held on August 16, 2017 Appearance: None. Old/New Business: 1. Appointment of Township Auditor Ms. Hamm moved, seconded by Mr. Kammerer to appoint Debbie Arnold as Township Auditor. Motion carried unanimously. 2. Resolution for Young Lungs at Play signs at Recreation Park Ms. Hamm moved, seconded by Mr. Kammerer to adopt Resolution for Young Lungs at Play signs to be installed at the Straban Township Recreation Park. Motion carried unanimously. 3. Advertising and setting a Budget Workshop to prepare the 2018 Budget Mr. Sanders moved, seconded by Ms. Hamm to authorize the advertisement and setting of the Budget Workshop to prepare the 2018 Budget for Wednesday, October 11, 2017 at 6:00 p.m. at the Municipal Building. Motion carried unanimously. 4. Municipal Emergency Operation Plan (EOP) Mr. Sanders moved, seconded by Mr. Kammerer to approve the Municipal Emergency Operation Plan (EOP) as presented. Discussion: Mr. Sanders stated that updates are required every two (2) years. Motion carried unanimously. 5. Purchase of swing sets for Recreation Park Mr. Kammerer moved, seconded by Mr. Sanders to approve the purchase of the swing set consisting of 3 bays and 6 swings to be purchased using recreation funds. Ms. Hamm revised the motion to include all expenses including labor to be paid from the recreation fund. Motion

3 OCTOBER 2, 2017 BOARD OF SUPERVISORS MINUTES: 1370 carried unanimously. Ms. Hamm asked how the mowing was going at the recreation park since we have a new employee handling the recreation park maintenance. Mr. Sanders stated that everything is working out well. 6. Full Release of Financial Security for Ken Adams Mechanical, Inc. Mr. Kammerer moved, seconded by Ms. Hamm to authorize the full release of the remaining financial security in the amount of $ for the Ken Adams Mechanical, Inc. Land Development Plan. Motion carried unanimously. 7. Reduction of Financial Security for Auker s Greenhouse Ms. Hamm moved, seconded by Mr. Kammerer to authorize a reduction in the amount of $41, for the Auker s Greenhouse project, which reduction will reduce the originally required financial security for this project from $55, to $13, Motion carried unanimously Land Use Reviews: Golden Arch LTD. (McDonald s USA LLC) Final Land Development Plan (1090 York Road)-Must act by 10/06/17 Mr. Erb stated that there are two (2) site improvements with this land development plan consisting of (1) duel drive-through; and (2) streetscape enhancement requirements. The Zoning Hearing Board granted two (2) of the three (3) variances requested with the streetscape variance being denied. With that said, Mr. Erb asked the Board of Supervisors for permission to install improvements in stages, i.e., drive-through first, streetscape sidewalks and then street lights. There would obviously be bonding and development agreement between the developer and the Township to be approved by the Township Solicitor and Engineer. Mr. Hill pointed out that an inflation clause should be added to the developer s agreement. The applicant is looking for a time frame of three (3) years to complete mainly for cost reasons. It was discussed that it must coincide with the adjoining property in that if the adjoining property is developed before the three (3) year time frame runs, the improvements must be installed but no later than the three (3) year time frame requested. It is not specified in the Ordinance, but would be alright to include language to this effect in the financial security and/or developer s agreement. This would be consistent with past practices of the Zoning Hearing Board in granting temporary reliefs. It was noted that the Certificate of Non- Conformance was filed with the township to be approved yet. Mr. Erb will send a time extension request to the office for a sixty (60) day extension. Ms. Hamm moved, seconded by Mr. Kammerer to approve the time extension to December 6, Motion carried unanimously. There is a request for a waiver that the Planning Commission recommended approval and should be acted on by the Board of Supervisors.

4 OCTOBER 2, 2017 BOARD OF SUPERVISORS MINUTES: SALDO D(1) This section establishes the requirements for terminal landscaped islands. A Waiver is requested from this section as this project is proposing to remove an existing terminal landscaped island. Applicant s justification is to provide vehicular movement to and from the loading/unloading area. It was also noted that the Zoning Hearing Board approved the variance for the loading area provided the landscape island was removed. Ms. Hamm moved, seconded by Mr. Sanders to approve the waiver depicted in the Wm. F. Hill Letter dated September 21, 2017 for the McDonald s USA LLC Land Development Plan with proper notation depicted on the Plan. Motion carried unanimously. Primax Properties, LLC - Preliminary/Final Subdivision Plan (861 York Road)-Must act by 10/24/17 Mr. Joe Stein from PennTerra indicated that this plan depicts the creation of a acre lot from the 861 York Road parcel, which is owned by Primax Properties, LLC and leased to Advance Auto). The Planning Commission recommended approval of the modification and conditional approval. There is a request for a modification that the Planning Commission recommended approval and should be acted on by the Board of Supervisors. 4. SALDO B (6) Access drives shall not be located within 5 feet of a property line. The applicant has requested a Modification of this section. The proper notation shall be depicted on the Plan. Ms. Hamm moved, seconded by Mr. Kammerer to approve the modification depicted in the Wm. F. Hill Letter dated September 12, 2017 for the Primax Properties, LLC Subdivision Plan with proper notation depicted on the Plan. Motion carried unanimously. The Planning Commission recommended conditional approval with the same conditions still outstanding. Mr. Stein stated that the draft agreements are being reviewed by the Township Solicitor. These agreements are between the same landowner and is for access purposes. The Sewage Facilities Planning Module is at the Adams County Office of Planning and Development Office for signature and will be forwarded to the Township for action shortly. The Pennsylvania Department of Environmental Protection (PADEP) is requiring a full planning module on this project since Gettysburg Municipal Authority (GMA) is still under a CAP with DEP on its wastewater treatment plant. Primax Properties will be purchasing 1 EDU of both water and sewer capacity from GMA which is the minimal amount they are allowed to purchase. Since there is no plans at this time for land development, GMA will need to be informed in the future when the applicant determines the land development buildout, to

5 OCTOBER 2, 2017 BOARD OF SUPERVISORS MINUTES: 1372 determine if any additional water and/or sewer capacity is needed and also to review utility plans for water and sewer infrastructure. Ms. Hamm moved, seconded by Mr. Kammerer to approve the plan conditioned upon the items outlined in the review letter of Wm. F. Hill and Associates, Inc. dated September 12, 2017 to be satisfied: 1. All appropriate easement, shared parking, and stormwater/landscaping agreements must be submitted for review and approval by the Township and Township Solicitor prior to Plan approval: a. ZO F All agreements relating to the shared parking area must be provided at this time. b. SALDO B (21) Documentation for all easements (landscaping, stormwater, parking, etc.) must be provided at this time for review by the Township Solicitor. c. SALDO B Conformation must be provided that Primax has the rights to increase the access to the private road from one lot to two as it relates to the access agreement. This information is currently under review by the Township Solicitor. 2. All appropriate signatures of the Final Plans must be provided prior to final plan approval, including the following: a. SALDO B (3) The seal and signatures of all professionals involved with the Plan b. SALDO B (29) Owner/Developers Acknowledgement 3. SALDO A All Sewage Facilities Planning approval must be obtained prior to Final Plan. 5. SALDO This section establishes that, where practical, all lots must be connected to public sewer systems. Evidence must be provided that capacity within the GMA system has been purchased or otherwise reserved prior to signature of the Plan. Ms. Hamm moved, seconded by Mr. Kammerer. Motion carried unanimously. Public Comment: Mr. Spangler requested that drugs and alcohol be added to the recreation park restrictions. Mr. Kammerer indicated that these signs are specifically for tobacco. The Township already has restrictions on alcohol and drugs are illegal. Questions from the Press: Ms. Keller asked for clarification on the purchase of the swing sets at the recreation park. Mr. Sanders informed the residents present that the Board of Supervisors would be going into an executive session immediately after this meeting to discuss pending litigation matters.

6 OCTOBER 2, 2017 BOARD OF SUPERVISORS MINUTES: 1373 Adjournment: With no further business to come before the Board, Mr. Kammerer moved, seconded by Ms. Hamm to adjourn the meeting at 7:42 p.m. this date. Respectfully submitted, Robin K. Crushong Office Manager/Treasurer The next regularly scheduled meeting for the Board of Supervisors of Straban Township will be held on Monday, November 6, 2017 at 7:00 p.m.