Turtle Lake-Mercer School Board Regular Meeting December 17, :30 P.M. Board Room

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1 8:30 P.M. Board Room 1. President Christensen called the regular meeting of the to order at 8:30 P.M. on Monday, in the Board Room. Directors present were Ruffo, Freeman, Hanson, Britton, Ravnaas, Goven Superintendent: Sheila Schlafmann Principal: D Aulan Bussman Business Manager: Susan Davis Guests: Allen Tinker, Warren Bergquist, Agenda Changes: 4-New Business-F. Rental Agreement and G. Enerplus Donation Ruffo moved to approve the agenda with changes, Hanson seconded the motion. Motion Carried. 2. Consent Agenda a) Britton moved to approve the minutes of the November 13, 2018 regular meeting, the financial reports and payment of the bills as presented, Freeman seconded the motion. Motion Carried. 3. Committee Reports a) Buildings and Grounds-Wednesday, December 5, 2018-Marcus Pratt was in attendance at this committee meeting and informed the members that the original plan for a Heating and Cooling will not work because of the structure of the building. He proposed another system that will work for our school. The cost will be relatively the same. Discussion on the condition of the existing pipes. Board would like to see new pipes be installed. More information will be forthcoming as this project progresses. Turtle Lake Community Center board members met with this committee to discuss the community center original agreement with the Turtle Lake-Mercer School. Board reviewed an Addendum to Contract that came as a result of this meeeting. a. Freeman moved to approve the Addendum to Contract dated December 17, 2018 between the Turtle Lake-Mercer Public School District No.72 and the Turtle Lake Community Center as written, Goven seconded the motion. Motion Carried. Storage unit was discussed that was placed out at the baseball diamond. Park Board has concerns about this storage unit. A meeting will be set up with the Park Board to discuss the concerns. Discussion on Weber Electric Football Field Project Bid-Weber Electric is requesting that we reimburse them for the extra cost that they incurred for this project. a. Britton moved to deny this request due to the fact that this work was a part of the original bid and not a change order request, Ruffo seconded the motion. Motion Carried. Other suggested projects will be considered at a later time. School Safety Plan was discussed. North Dakota Safety Council will come and assist us in creating a viable plan which includes ongoing training that will work for our school and community. A one-time cost of approximately $ for this service. a. Ruffo moved to direct Superintendent Schlafmann to move forward with this project, Britton seconded the motion. Motion Carried. Minutes Page 1

2 8:30 P.M. Board Room (Cont.) 4. Old Business: a) Taxable Valuation/Mill Levy Rate were reviewed by the Board. b) Audit Report-copies of the audit report were given to the Board. Freeman moved to approve the Audit Report as presented, Ravnaas seconded the motion. Motion Carried. c) Goven moved to approve the second reading of the following amended policies: FDB-Education of the Homeless Student FDH-Students in Foster Care FFK-Suspension and Expulsion FFE-Extracurricular Participation Requirements ACDA-Acceptable Use Ruffo seconded the motion. Motion Carried. d) Budget Revisions a. Title I Reallocated Funds-Received $3, DPI Approved Amount Ruffo moved to approve a budget revision of a decrease in the Title I Reallocated Funds Budget of $ from the original budget, Ravnaas seconded the motion. Motion Carried. b. Hanson moved to approve a budget revision of an increase in the Library Budget of $ from the original budget to reflect the Library Grant, Ravnaas seconded this motion. Motion Carried. e) Discussion on the Central McLean Co-op-Underwood requested that the school boards from Turtle Lake-Mercer and McClusky consider the list of questions that had been discussed at their board meeting dealing with the possibility of expanding the co-op sports. Board members were given this list to consider prior to this board meeting. Board members were all given the opportunity to express their opinion. General consensus of this Board is that at this time the numbers do not reflect the need to expand this co-op. 5. New Business: a) Board members were reminded to turn in their payment vouchers for attending meetings. b) Old Elementary SmartBoards-Discussions on the sale of SmartBoards that we are not utilizing. Tabled till January Board meeting. c) MREC/MDEC-Approve CREA Co-op a. Ruffo moved to approve the merger of the MDEC and MREC to create the Central Regional Education Association, Goven seconded the motion. Motion Carried d) Board Regulations-1 reading required. a. Freeman moved to rescind and adopt the 1 st reading of the following Board Regulation: FDB-BR-Education of the Homeless Dispute Resolution Procedure, Ravnaas seconded the motion. Motion Carried. b. Ravnaas moved to adopt the 1 st reading of the following Board Regulation: FDH-BR1-Foster Care Student Transportaton Procedure, Ruffo seconded the motion. Motion Carried. Minutes Page 2

3 8:30 P.M. Board Room (Cont.) e) No use of facilities request. f) Landlord-Tenant Agreement-Tabled until we can get some advice on the need to expand this agreement. g) Josh Ruffo presented a donation of $ from Enerplus Resource Company as a matching donation to the FFA. Board President thanked Josh Ruffo and Enerplus for supporting school programs. 6. Reports: a) Athletic Director s Report Girls Basketball. JV/V had a scrimmage on November 19 to kick off their season. First home game was November 26. JH end-of-season tournament was December 7-8, 2018 in Max. Bussman drove the team to Max on December 6, 7 & 8. Last game was on Tuesday, December 11 against Washburn. Cancelled game on December 15 because of lack of workers, refs and coach schedule conflict. McLean County Shootout was held on November 30 and December 1, High School Boys Basketball practice began November 26. Scrimmage was on December 1 at Drake. First game was on December 11 in Linton. Finished football field wiring on November 15, FFA Spaghetti Feed and Auctions on December 6, (kitchen/cafeteria/gym) Christmas Concert on Thursday, December 13, 2018 (gym) Elementary: 6:00 PM-7:00 PM High School: 7:30 PM-8:30 PM Facility Use December 2 Scout Pancake Breakfast (kitchen/cafeteria) December 7 Father/Daughter Dance by Junior Class (kitchen/cafeteria/gym) December 8 Snowball by Junior Class (kitchen/cafeteria/gym) December 12 SVSS Pre-employment Transition (kitchen/cafeteria/coffee shop) Minutes Page 3

4 b) Principal s Report 8:30 P.M. Board Room (Cont.) Ed Direction was on site on November 16, Leadership Group Meeting on Wednesday, November 28, Leadership Group Meeting on Wednesday, December 5, Staff Meetings/PD All staff meeting on November 13. Mandatory Reporter Training Webinar on November 19, High School Staff Meeting on Wednesday, November 28, Elementary Staff Meeting on Wednesday, December 12, Field Trips MRACTC Learn Day: Independent Living students on November 14. MRACTC Learn Day: Marketing students did not go because of the weather. Cup of Inspiration Bowling: December 15, No school on November for Thanksgiving. Christmas break will be from December 22-January 1, Classes resume on Wednesday, January 2. Math Counts meet was held in Underwood on November 14. Kaia Anderson placed 1st individually for Grades Team placed 2nd. Members of team were Julius Anderson, Gunner Jacobs, Tomas Ravnaas, Amy Klain, Kaia Anderson and Rhea Laib. Meetings/Conferences Attended: ND PSUG in Bismarck, November 14-15, Region 7 Elementary Principals meeting in Bismarck on November 14. Webinars for Homeless Liaison training: December 10, Minutes Page 4

5 8:30 P.M. Board Room (Cont.) c) Superintendent s Report Food Service Review completed December 4 th MREC Meeting December 12 th in Washburn GWN Meeting December 12 th in Washburn Legislator Meeting December 13 th in Washburn State Student Council Convention December 9 th 11 th in Bismarck Federal Programs Monitoring Review Submitted December 14 th Leadership team has been working on gathering information on a school-wide behavior system. We are also working to improve communication between the school and families/communities. Next meeting is December 19 th. Student Engagement Survey will be completed in January/February End of Semester 1 December 21 st Christmas break December 22 nd January 2 nd Positive Reflection/Sharing Next meeting-wednesday, January 23, 7:00 P.M. Meeting Adjourned President Business Manager Bills Approved: General Fund: ABDO SPOTLIGHT-MAGIC WAGON 1, ADVANCED BUSINESS METHODS 1, AMAZON.COM 1, AMERICAN WELDING & GAS ANDERSON, BRANDON ANDERSON, JESSICA AUTO VALUE PARTS STORE BAUER ELECTRIC BEV'S CAFE BHG INC Minutes Page 5

6 BLUE DOOR DECOR BUSSMAN, D'AULAN CENTRAL DAKOTA LIBRARY NETWORK CHESTERS TAVERN CITY OF TURTLE LAKE D&E SUPPLY CO DAVIS, SUSAN EARLY EXPLOYERS 9, FARMERS UNION OIL CO 3, FAST, LINDSEY GARRISON LUMBER HARDWARE HANK HARRYS AUTO SERVICE 3, HARTLEY'S SCHOOL BUSES INNOVATIVE OFFICE SOLUTIONS LLC J ARTHURS FLOWERS & GIFTS J.P. MORGAN 1, KNOWBUDDY RESOURCES LELM, AMY LEVEY'S PLUMBING AND HEATING LOOKOUT BOOKS MAIN STREET MARKET MARTENS, GARY 1, MARVS BAR MCLEAN COUNTY TREASURER MDU 3, MIDWEST SPORTS ND FFA NDASFAA OTTER TAIL POWER 7, PEPPER & SON INC, J.W PLAY THERAPY SUPPLY.COM PREBLE MEDICAL SERVICES INC PRESENCE LEARNING INC 2, RATH & MEHRER, P.C. 4, REXALL DRUG SCHLAFMANN, SHEILA SOUTH EAST EDUCATIONAL COOPERATIVE TODAYS STYLES UNDERWOOD PUBLIC SCHOOL WEST RIVER TELEPHONE CO WESTERN LIGHTING TECHNOLOGY INC GENERAL FUND TOTAL 51, Food Service Bills DEAN FOODS NC DEPT OF PUBLIC INSTRUCTION & FOOD 1, DISTRIBUTION PROGRAM STEINS'S INC US FOODS INC 7, TOTAL FOOD SERVICE BILLS 9, Minutes Page 6

7 Activity Fund: AMAZON.COM ANDERSON'S 1, ANDERSON, PAM BHG INC BRIAN KELLER BUECHLER, CARL BUECHLER, CARLIE BUSSMAN, D'AULAN COCA COLA REFRESHMENTS USA, INC CULLUM, DIANE EISS, PATRICK EMIL, WAYNE GROSZ, MEGAN HANSON, KATHY HARDWARE HANK HOLDER, RYAN HORNER, RON J.P. MORGAN 1, JON MEIER KRAMER, BRIAN LENNERTZ, KEVIN MAIN STREET MARKET MARTENS, GARY MCPHERSON, SCOTT MEIER, STEVE ND FFA 2, PEDERSON, MARV SAILOR, DOUG SCHWEIGERT, KENT TLM GENERAL FUND UNDERWOOD PUBLIC SCHOOL WAHL, KELLIE ZIEBARTH, KURT TOTAL ACTIVITY BOARD BILLS 9, Fund 7: BEK COMMUNICATIONS INC 7.99 CHASE CARD SERVICES 2, DICKINSON TRINITY HIGH SCHOOL DOLLYWOOD FOUNDATION GREAT NW REGIONAL EDUC ASSN 46, HAZELTON-MOFFIT-BRADOCK 7, KENMARE SCHOOL 32, MINOT PUBLIC SCHOOL 12, MISSOURI RIVER AREA CAREER AND 126, TECH CENTER ROUGHRIDER AREA CAREER AND 105, TECHNICAL CENTER SCHMALTZ, JAY WASHBURN SCHOOL 62, TOTAL FUND 7 BILLS 396, Minutes Page 7

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