EXECUTIVE SESSION, ORGANIZATIONAL, REGULAR MEETING, FINANCE, AND EXECUTIVE SESSION OF THE BOARD EASTERN GREENE SCHOOLS

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1 EXECUTIVE SESSION, ORGANIZATIONAL, REGULAR MEETING, FINANCE, AND EXECUTIVE SESSION OF THE BOARD EASTERN GREENE SCHOOLS Vol No. 221 An Executive Session will begin at 6:30 pm. January 14, :30 pm The Organizational Board Meeting will begin at 7:30 pm. The Regular Board Meeting will begin immediately following the Organizational Meeting. The Yearly Finance Meeting of the Board will begin immediately following the Regular Board Meeting. An Executive Session will begin immediately following the Yearly Finance Meeting to discuss litigation and personnel if necessary. Executive Sessions: I.C (b)(4) Prospective Employees I.C (b)(9) Job Performance Evaluation I.C (b)(2)(a) Collective Bargaining I.C (b)(2)(b) Litigation I.C (b)(6)(b) Personnel Mike Adams Scott Carmichael Ron Childress Troy Fields Duane Long Matt Roberts Jerrad Tieman

2 Organizational Meeting of the Board, January 14, 2019 EASTERN GREENE SCHOOLS Regular Meeting of the Board of Trustees In the Central Office Boardroom PLEDGE OF ALLEGIANCE OPENING PRAYER CALL TO ORDER: The meeting is called to order at 7:54 p.m. by Board President, Ron Childress. ROLL CALL: Mr. Ron Childress, President X Mr. Troy Fields, Vice President X Mr. Duane Long, Secretary X Mr. Mike Adams, Board Member X Mr. Scott Carmichael, Board Member X Mr. Jerrad Tieman, Board Member X Mr. Matt Roberts, Board Member X OFFICIAL GUESTS Mr. Thomas Bunger, Attorney Mrs. Marilyn Burch, Treasurer X Mr. Doug Lewis, HS Principal X Mr. Jon Neill, HS Dean of Students Mr. Patrick Ault, MS Principal X Mrs. Sandi Yoho, MS Dean of Students X Mrs. Sharon Abts, Elem. Principal X Mr. Ted Baechtold, Superintendent X NEWS MEDIA: NEWSPAPER Daily World, Patti Danner

3 Organizational Meeting of the Board, January 14, 2019 Administration of Oaths to new and returning Board members NOMINATION OF PRESIDENT A recommendation was made to nominate Duane Long as the President of the Board for Nomination by TF MA A recommendation was made to nominate Ron Childress as the President of the Board for Nomination by Closed by MR DL SC PRESIDENT VOTE It is recommended that Duane Long be President of the Board for For 3 Against 2 Abstain NOMINATION OF VICE-PRESIDENT A recommendation was made to nominate Troy Fields as the Vice-President of the Board for Nomination by Closed by DL DL SC

4 Organizational Meeting of the Board, January 14, BOARD VICE-PRESIDENT VOTE It is recommended that Troy Fields be Vice-President of the Board for For 6 Against 0 Abstain NOMINATION OF SECRETARY A recommendation was made to nominate Jerrad Tieman as the Secretary of the Board for Nomination by Closed by DL DL BOARD SECRETARY VOTE It is recommended that Jerrad Tieman be Secretary of the Board for For 6 Against 0 Abstain APPOINTMENT OF CORPORATION TREASURER It is recommended that Marilyn Burch be appointed Corporation Treasurer of the Board for 2019 and set her bond at $100,000. It is also recommended that Moriah Crane be appointed Deputy Corporation Treasurer.

5 Organizational Meeting of the Board, January 14, RETAINING OF CORPORATION ATTORNEY It is recommended that the Board retain Tom Bunger as the Corporation Attorney MONTHLY BOARD MEETING It is recommended that the regularly scheduled monthly board meeting be held on the 2 nd Monday of each month at 7:30 p.m SALARY OF THE BOARD It is recommended that the Board s annual salary be set at $2, MR

6 Organizational Meeting of the Board, January 14, ORGANIZATIONS It is recommended that Eastern Greene Schools remain members of the following organizations: Southern Indiana Education Center (SIEC) Orange, Lawrence, Jackson, Martin, Greene Joint Services Hoosier Hills Vocational Cooperative Institutional Member of Indiana Association of Public School Superintendents Institutional Member of Indiana Association of School Principals APPROVAL OF CONFLICT OF INTEREST STATEMENTS It is recommended that Conflict of Interest Statements be re-approved for the following individuals: Ron Childress Jerrad Tieman Matt Roberts For 4 Against 0 Abstain 3

7 Organizational Meeting of the Board, January 14, APPOINTMENT OF LEGISLATIVE LIASION It is recommended that the Board appoint Ron Childress as Legislative Liaison. For 6 Against 0 Abstain APPOINTMENT OF POLICY LIASION It is recommended that the Board appoint Mike Adams as Policy Liaison. For 6 Against 0 Abstain DIRECTOR AND LEA REPRESENTATIVE OF FEDERAL PROGRAMS It is recommended that Ted Baechtold, Superintendent, be appointed as Director and LEA Representative of Federal Programs and represent the interest of Eastern Greene Schools on the Hoosier Heartland Trust, Southern Indiana Trust, ESCRFT Board, and Midwest Natural Gas Cooperative.

8 Organizational Meeting of the Board, January 14, ADJOURNMENT It is recommended that the Organizational Meeting be adjourned at 8:05.

9 Regular Meeting of the Board, January 14, 2019 REGULAR MEETING EASTERN GREENE SCHOOLS CALL TO ORDER: The meeting is called to order at 8:06 p.m. by Board President, Duane Long. AGENDA AND MINUTES RECOMMENDATIONS ADOPTION OF AGENDA It is recommended that the agenda for the January 14, 2019 meeting be approved as presented with additions, corrections, or deletions as recommended by the Board APPROVAL OF MINUTES It is recommended that the minutes from the December 10, 2018 Regular Meeting and Executive Sessions be approved as presented. MR For 5 Against 0 Abstain APPROVAL OF CLAIMS It is recommended that the claims, numbers through be approved as presented.

10 Regular Meeting of the Board, January 14, PARTICIPATION AT SCHOOL BOARD MEETINGS The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express concerns regarding agenda items. To permit fair and orderly public expression, the Board will provide a period for public comments at regular public meetings of the Board on meeting agenda items only. The presiding officer of each Board meeting at which public participation is permitted shall administer the procedures of the Board for its conduct. Comments will be limited to Board meeting agenda items with a time limit of 3-5 minutes. The presiding officer shall be guided by the following rules: A. Public participation shall only be allowed during the time of public comments on the agenda. B. Participants must be recognized by the presiding officer and must preface their comments by an announcement of their name, address, group affiliation and which agenda item they wish to address. C. All statements shall be directed to the presiding officer; no person may address or question Board members individually. D. The presiding officer shall: a. Interrupt, warn or terminate a person s statement when the statement is a complaint against any employee, or is too lengthy, personally directed, abusive, obscene, or irrelevant. b. Request any individual to leave the meeting when that person does not observe reasonable decorum; c. Request the assistance of law enforcement officers in the removal of a disorderly person when that persons conduct interferes with the orderly progress of the meeting; d. Call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action; Waive these rules with the approval of the Board when necessary for the protection of privacy, rights of any Board member or employee, or the administration of the Board s business. E. A Board meeting is a meeting in public, not a public meeting.

11 Regular Meeting of the Board, January 14, 2019 RESIGNATION Elementary Motion to approve the resignation of Megan Bailey as a Title I teaching assistant. EMPLOYMENT Elementary ECA Motion to approve the hiring of Martha Marmouze as an ECA Elementary Music Program Assistant Elementary Motion to approve the hiring of Samantha Crouch as an Early Learning Center teaching assistant. This is a 28 hour per week position. MA

12 Regular Meeting of the Board, January 14, 2019 MATERNITY LEAVE Middle School Motion to approve the maternity leave request for Dacia Campbell beginning approximately March 9, 2019 through August DONATIONS Elementary Motion to accept the $1,000 donation from Walmart Community Giving to the Elementary K-5 Art Club Middle School Motion to accept the following donations for Middle School: Kirk Talbott, $300 for the 5 th Grade Bradford Woods Trip The Teague Family, $150 for Middle School Teacher Appreciation UDWI REMC Community Fund Inc., $1,000 for 8 th Grade DC Trip

13 Regular Meeting of the Board, January 14, High School Motion to accept the donation of $50 to the High School Choir program. MA CORPORATION Greene County General Hospital Motion to approve the Memorandum of Understanding (MOU) between Eastern Greene Schools and Greene County General Hospital to provide telehealth services to our ES/MS students as presented. For Against Abstain LATE ITEMS EMPLOYMENT Elementary Motion to approve Erica Hudson as a Title I Teaching Assistant at 28 hours per week. MA

14 Regular Meeting of the Board, January 14, High School Motion to approve Rhonda Welch for the High School Math position Custodial Motion to approve Courtney Cullison as a permanent custodian at 28 hours per week High School ECA Motion to approve the following ECA coaches: Boys Track Coach Girls Track Coach Boys /Girls Assistant Track Coach Boys /Girls Assistant Track Coach (Throwing Events) Boys Varsity Golf Coach Bill Valentine David Young Adam Nonte Gavin Hill Tony Arnett MA

15 Regular Meeting of the Board, January 14, High School ECA Motion to approve the hiring of Anthony James (AJ) Wells as the Varsity Baseball Coach for 2019 season. For 4 Against DISCUSSION ITEMS Sharon Abts Thank you to the maintenance and transportation teams, along with Ted for taking many hours on Sunday to clear snow from the parking lots and sidewalks and to check the condition of the state highways and county roads. Elementary report cards went home last Friday. 100 th day of school is Thursday, Jan rd and 4 th grade teams are learning all we can about the upcoming ILEARN assessment th graders will participate in the NAEP test on January 30. IU music department is sponsoring the children s traveling opera troupe, ROK on January 18 at 1:00 pm in the Elementary Gym. 3 rd grade classes will participate in STEM activities during field trips to Crane in Early February. We are in the midst of long RISE observations. RISE parent meeting about IREAD-3 on Tuesday Feb th grade French class will make a presentation about how they are learning to speak French. Patrick Ault Report cards went out Friday thanks to the secretaries for printing and sorting everything. Thank you to Lindsey Bailey and Tessa Wolfger for the Trauma Professional Development. We are in the middle of doing our grade level quarterly awards in the gym. Thank you the TA s for being so flexible when we have trouble finding subs. ILEARN state standardized test questions will be answered by DOE on January 24.We have an upcoming winter dance after school on January 29 th. The student council will have a food drive January 28 th -February 1 st. Good luck to our basketball teams as they gear up for SWIAC. Good luck to all middle and high school kids in band/strings/choir solo and ensemble competitions. Super bowl pitch in February 1 st. Join us!!! Doug Lewis We have had a lot of progress on the high school construction. We are sending 25 students to the STEM field trip sponsored by CRANE. We have wrapped up a successful first semester and the second semester is off to a great start. Students have been energetic and ready to learn since coming back from the holiday break. We are in the heart of the winter ECA season boys

16 and girls basketball, cheerleading, and dance is in full swing. Students in band, orchestra, and choir have been preparing for the upcoming state solo and ensemble competitions. We have begun the process for scheduling students for their classes for next year. Report cards will go home tomorrow at the end of the day. The cast for the musical Disney s The Little Mermaid has been selected and cast will begin working soon. We have a few upcoming field trips FFA to the statehouse and JAG will be attending Ivy Tech. We have FAFSA night scheduled for this Wednesday for parents who want to attend. 8 th grade parent night is scheduled for Wednesday, February 6. Ted Baechtold The exterior on the high school construction is almost complete, and should be finished by the end of the month. I hope everyone likes the way it looks. When it is finished, it will be something to be proud of. Duane Long Did we advertise the STEM field-trip to all students 7 th to 12 th grade? Doug Lewis We are sending 25 students on the field-trip. 2 engineering classes and 15 additional kids. The field-trip organizers requested we only send those students with a genuine interest in STEM ADJOURNMENT It is recommended that the meeting be adjourned at 8:29 p.m.

17 Financial Meeting of the Board, January 14, 2019 Financial Meeting of the Board of Trustees Eastern Greene Schools BOARD OF FINANCE MEETING EASTERN GREENE SCHOOLS CALL TO ORDER: The meeting is called to order at 8:30 p.m. by Board President, Duane Long NOMINATION OF PRESIDENT A recommendation was made to nominate Duane Long as the President of the Board of Finance for Nomination by Closed by DL _ BOARD PRESIDENT VOTE It is recommended that Duane Long be President of the Board of Finance for For 6 Against 0 Abstain NOMINATION OF SECRETARY A recommendation was made to nominate Jerrad Tieman as the Secretary of the Board of Finance for Nomination by Closed by DL MA

18 Financial Meeting of the Board, January 14, BOARD SECRETARY VOTE It is recommended that Jerrad Tieman be Secretary of the Board of Finance for For 6 Against 0 Abstain ADJOURNMENT It is recommended that the financial meeting be adjourned at 8:32 p.m. For 7 Against 0 Abstain 0