IAAE Purdue Chapter Minutes The meeting room was called to order at 11:02 a.m. by President Janna Oxford.

Transcription

1 The meeting room was called to order at 11:02 a.m. by President Janna Oxford. Treasurer Andy Helming reported an informal balance of approximately $8000. Executive Committees Skylar Campbell moved to spend no more than $100 on pizza for Mentor/Mentee night Passed Abby Coy moved to spend no more than $200 on food for the Non-Chicken/Chicken BBQ Passed Andy Helming moved to spend $25 on a booth for the Purdue College of Agriculture Ice Cream Social Passed Mentor/Mentee Night will be held on Thursday, August 21, 2013 in Smith Hall 118 at 6:00 p.m. Mentors are asked to bring either chips or a drink. Mentees can just bring themselves! The Non-Chicken/Chicken BBQ will be held on Sunday, August 25 th at 6:00 p.m. at Pickett Park. Seniors are asked to bring drinks, juniors should bring chips, and sophomores are asked to bring desserts. Again, freshman can just bring themselves! The Purdue College of Agriculture Ice Cream Social will be held on Wednesday, August 28 th from 5:30-7:00 p.m. on the Lilly Hall front lawn. Members are needed to help run the Purdue Soils Invitational on Saturday, September 21th. The location is TBA.

2 Indiana FFA District IV kickoff will be on October 2 nd at the Ivy Tech campus in Lafayette. The Purdue Invitational Crops contest will be on Saturday, November 16 th. More details to come at a later date. The -Purdue Parent-Member Banquet will be held on Saturday, April 12, Adjournment The meeting was adjourned by President Janna Oxford at 11:09 a.m. Tyler Olinske -Purdue Secretary Janna Oxford -Purdue President

3 The meeting room was called to order at 11:07 a.m. by President Janna Oxford. Treasurer Andy Helming reported a formal balance of $ Executive Awards Membership and Finance Designated Blake Nash and Holly Kyler as the committee co-chairs Discussed clothing order details which included windbreakers, polos, and t-shirts. T-shirt designs are due on September 10 th. Reaffirmed the final day to turn in dues to be September 10 th. Campus and Community Talked about Non-Chicken/Chicken BBQ Named Abby Coy and Kay Box the co-chairs for the committee Program and CDE Talked about responsibilities of the committee Began to talk about who the committee might want for Spring Banquet Named Laura Crosby and Kristie Neighbors as the co-chairs for the committee Publicity Discussed article topics for the next newsletter Assigned topics to committee members for the newsletter Named Jordan Paine and Alex Barnes as co-chairs Jacob Mattox moved to host Fall Frolic at Happy Hollow Park at 5:30 p.m. on Thursday, August 3 rd. Passed t-shirt designs are due on September 10 th in YDAE 240.

4 Members are needed to help run the Purdue Soils Invitational on Saturday, September 21th. The contest location is at Meigs Farm. The Purdue Invitational Crops contest will be on Saturday, November 16 th. More details to come at a later date. The -Purdue Parent-Member Banquet will be held on Saturday, April 12, Adjournment The meeting was adjourned by President Janna Oxford at 11:15 a.m. Tyler Olinske -Purdue Secretary Janna Oxford -Purdue President

5 The meeting room was called to order at 11:07 a.m. by President Janna Oxford. Treasurer Andy Helming reported a formal balance of $ Executive Awards Membership and Finance Talked about what polo shirts to order for the school year. Decided to stick with black but offer one or two other colors as well Started planning for Senior Sendoff. Decided to preferably host the event before February 10 th. Campus and Community Started to plan for Fall Frolic on October 3 rd at 5:30 pm. The food for the event was chosen to be hamburgers and hot dogs. The following are to be brought by members: Freshman: Drinks Sophomore: Chips/Side Junior: Desserts Seniors: Bring one of the above paper products Talked about possibly having a pumpkin painting event for a community service project. Program and CDE Discussed Christmas Party activities. Brainstormed about potential improvements for the year. Publicity Reviewed newsletter articles Talked about newsletter deadlines Set the tentative date of the first newsletter at September 24 th. Robin Foutch moved to have hamburgers and hot dogs at Fall Frolic Motion passed Kay Box moved that we spend no more than $800 for lodging for National Convention.

6 Motion Passed Matt Summerlot moved that we held the Christmas Party on Thursday, December 5 th at a time and location TBD. Motion passed The body as a whole decided on t-shirt designs. The colors chosen were purple, navy, orange, and magenta. If anyone has not paid their dues, contact Treasurer Andy Helming or President Janna Oxford ASAP. Members are needed to help run the Purdue Soils Invitational on Saturday, September 21th. The contest location is at Meigs Farm. Fall Frolic will be held on Thursday, October 3 rd at Happy Hollow Park at 5:30. The following items are needed for the event: Freshmen: Drinks Sophomores: Chips or Side Dish Juniors: Desserts Seniors: Bring one of the above or paper products The Purdue Invitational Crops contest will be on Saturday, November 16 th. More details to come at a later date. The Christmas Party will be held on Thursday, December 5 th at a time and location TBD. The -Purdue Parent-Member Banquet will be held on Saturday, April 12, Adjournment The meeting was adjourned by President Janna Oxford at 11:18 a.m. Tyler Olinske -Purdue Secretary Janna Oxford -Purdue President

7 The meeting room was called to order at 11:09 a.m. by President Janna Oxford. Treasurer Andy Helming reported a formal balance of $ Executive Awards Membership and Finance Discussed clothing orders and prices Talked about name tags Campus and Community Updated the committee on the progress of Fall Frolic. Happy Hollow Park has been reserved for October 3 rd. There is a doodle poll that has been created to RSVP. There will be a class volleyball tournament. Students will need to bring the following items: Freshmen: Drinks Sophomores: Chips Juniors: Desserts Seniors: Silverware, cups, plates, etc. Program and CDE Discussed ideas for the Christmas Party. Nominated and discussed potential speakers for the banquet. Publicity Announced that the newsletter is now available to be viewed. Next articles are due October 22 nd. The next newsletter is tentatively scheduled for release on November 5 th. Assigned articles to committee members. Discussed about what clothing would be offered for this school year.

8 Decided that a black soft shell jacket would be offered. Decided to continue the tradition of order black polos. If anyone has not paid their dues, contact Treasurer Andy Helming or President Janna Oxford ASAP. District IV Kickoff will be held at McCutcheon High School on Wednesday, October 2 nd starting at 6 pm. Note that it will not be held at Ivy Tech in Lafayette as it was previously announced. All members are invited to attend. Fall Frolic will be held on Thursday, October 3 rd at Happy Hollow Park at 5:30. The following items are needed for the event: Freshmen: Drinks Sophomores: Chips or Side Dish Juniors: Desserts Seniors: Bring one of the above or paper products T-shirt orders are due Tuesday October 1st. Please give your money to Janna Oxford or Andy Helming. If paying with check, please make the check payable to Andy Helming. Shirts are $10.00 (sizes 2x and bigger are $12.00). Color options are Purple, Navy Blue, Orange, and Magenta. Contact Andy Helming if you would like to order clothing items. Andy sent out an with information regarding what is being sold. These are due on October 15th. The Purdue Invitational Crops contest will be on Saturday, November 16 th. More details to come at a later date. The Christmas Party will be held on Thursday, December 5 th at a time and location TBD. The -Purdue Parent-Member Banquet will be held on Saturday, April 12, Adjournment The meeting was adjourned by President Janna Oxford at 11:20 a.m. Tyler Olinske -Purdue Secretary Janna Oxford -Purdue President

9 The meeting room was called to order at 11:08 a.m. by President Janna Oxford. Treasurer Andy Helming reported a formal balance of $ Executive Awards Membership and Finance Discussed on hosting Senior Sendoff Blankets for seniors as a gift Talked about and gaged interest on name tags for members. Campus and Community Evaluated Fall Frolic Discussed potential holiday community service projects including participating in an adopt-a-family event. Program and CDE Discussed ideas for the Christmas Party. Catering Ideas Contests Hot Pepper Eating Contest White Elephant gifts with a limit of ten dollars Potential prizes for winners Publicity Next articles for the newsletters are due October 22 nd. The next newsletter is tentatively scheduled for release on November 5 th.. Skylar Campbell moved to host an Spring Scheduling Meeting on Monday, October 21 in Food Science 1195 at 7:00 p.m. Motion passed Cindy Mote moved to host Senior Sendoff on February 6 th at a time and place TBD.

10 Motion passed Blake Nash moved to purchase 23 fleece blankets for senior members spending no more than $15.00 per senior. Motion passed Applications to become a Purdue Officer are due on November 8, Applications are to be ed or personally handed to Janna Oxford. Interviews will conducted on November 21 st with the interview scheduling becoming available on or before November 19 th. If there are any questions, contact President Janna Oxford. The Purdue Invitational Crops contest will be on Saturday, November 16 th. More details to come at a later date. The Christmas Party will be held on Thursday, December 5 th at a 6:00 p.m. in FS Tentatively, members will need to bring the following items: Freshmen: Drinks Sophomores: Desserts Juniors: Side Dishes (homemade or chips, pretzels, etc.) Seniors: Appetizers or side dishes Senior Sendoff will be on February 6, 2014 at a time and place to be determined at a later date. The -Purdue Parent-Member Banquet will be held on Saturday, April 12, Adjournment The meeting was adjourned by President Janna Oxford at 11:18 a.m. Tyler Olinske -Purdue Secretary Janna Oxford -Purdue President

11 The meeting room was called to order at 11:04 a.m. by President Janna Oxford. Treasurer Andy Helming reported a formal balance of $ Executive Awards Membership and Finance Discussed the progress of the clothing orders Noted that fleeces will be in later this week Campus and Community Discussed participation in the Angel tree with more information to become available at a later date. Program and CDE Discussed ideas for the Christmas Party. Catering Ideas Finalized plans for Christmas Party Created a list of three potential speakers for the -Purdue banquet in April. Publicity The next newsletter is tentatively scheduled for release on November 5 th.. Kay Box moved that we spend no more than $ to spend on two children for the Angel Tree. Motion passed Skylar Campbell moved to spend no more than $ on pizza for the -Purdue Officer Nomination Committee. Motion passed Matt Summerlot moved to spend no more than $ for the Christmas Party. Motion passed

12 Applications to become a Purdue Officer are due on November 8, Applications are to be ed or personally handed to Janna Oxford. Interviews will conducted on November 21 st with the interview scheduling becoming available on or before November 19 th. If there are any questions, contact President Janna Oxford. The Purdue Invitational Crops contest will be on Saturday, November 16 th. More details to come at a later date. The Christmas Party will be held on Thursday, December 5 th at a 6:00 p.m. in FS Tentatively, members will need to bring the following items: Freshmen: Drinks Sophomores: Desserts Juniors: Side Dishes (homemade or chips, pretzels, etc.) Seniors: Appetizers or side dishes Senior Sendoff will be on February 6, 2014 at a time and place to be determined at a later date. The -Purdue Parent-Member Banquet will be held on Saturday, April 12, Adjournment The meeting was adjourned by President Janna Oxford at 11:14 a.m. Tyler Olinske -Purdue Secretary Janna Oxford -Purdue President

13 The meeting room was called to order at 11:01 a.m. by President Janna Oxford. Treasurer Andy Helming reported a formal balance of $ Executive Awards Membership and Finance The awards for the seniors have been purchased Discussed changing the date of senior sendoff Campus and Community Abandoned the idea of participating in the Angel Tree project Decided to help an Indiana FFA member with recent difficulties by buying her family gift cards and other resources. Program and CDE Finalized plans for the Christmas Party Decided to ask Stefany Deckard to be the speaker for our banquet in April. Publicity Came up with new potential speakers for 240 in the spring semester.. Jacob Mattox moved to amend the motion previously made at our October 29 th meeting stating to spend $150 on two families for the Angel Tree project by striking out the number $150 and inserting the words, Up to $150 depending on dues kept locally and by striking out the words Angel Tree and inserting the words Dressler Family so that the motion now reads, I move that -Purdue donate up to $150 depending on the dues kept locally to the Dressler family. Motion passed Holly moves to change the date for senior sendoff to the correspond with the Parent- Member Banquet. Motion passed Holly Kyler moves to have the chapter match the amount of canned food that members bring in during the -Purdue Christmas Party.

14 Motion passed The Christmas Party will be held on Thursday, December 5 th at a 6:00 p.m. in FS Members will need to bring the following items: Freshmen: Drinks Sophomores: Desserts Juniors: Side Dishes (homemade or chips, pretzels, etc.) Seniors: (Optional) Appetizers or side dishes Events being held at the Christmas Party include: A white elephant gift exchange (maximum of $10 per person) A class hot pepper eating contest An ugly sweater contest The chapter will be donating canned food to a local pantry. Please bring a canned food item to the Christmas Party. In past years, members were required to bring a canned food item in order to attend the party. Although, due to a lack of prior notice this year, it is an optional activity; however, it is strongly suggested that a canned food item or items be brought to the Christmas Party in order to help out the West Lafayette community. Senior Sendoff will be on Saturday, April 12, 2014 during the Parent-Member Banquet. Note that it has been moved from the previously mentioned date in February. The -Purdue Parent-Member Banquet will be held on Saturday, April 12, Adjournment The meeting was adjourned by President Janna Oxford at 11:13 a.m. Tyler Olinske -Purdue Secretary Janna Oxford -Purdue President

15 The meeting room was called to order at 6:42 p.m. by President Janna Oxford. Macie Whippel moved to accept the slate created by the -Purdue Officer Nominating Committee. The slate is as follows: President: Andrew Helming Vice President: Skylar Campbell Secretary: Olivia Steckler Co-VP of Fundraising: Natasha King Co-VP of Fundraising: Taylor Glaser Treasurer: Emily Overs Assistant Treasurer: Kay Box Co-Reporter: Kristie Neighbors Co-Reporter: Laura Crosby Ag. Council Representative: Jordan Paine Seconded by Matt Summerlot Motion Passed The -Purdue Parent-Member Banquet will be held on Saturday, April 12, Adjournment The meeting was adjourned by President Janna Oxford at 12:50 p.m. Tyler Olinske -Purdue Secretary Janna Oxford -Purdue President

16 The meeting room was called to order at 11:05 a.m. by President Andrew Helming. Treasurer Report $8, Secretary s Awards, Membership, & Finance: o Discussed that dues are due on February 4 th, and are $15. o Travis Olinske and Blake Nash were elected as Co-chairs. o Started talking about banquet and what needs to be completed. Campus & Community o Selected the Co-chairs. o Talked about Sandwich Making this Friday and the state contests this weekend. Program & CDE o Elected Audrey Neuman and Caroline Kuhn as the Co-chairs. Publicity o Introduced each other. o Elected Ashley Kirtman and Matthew Summerlot as Co-chairs. o Discussed the responsibilities of the committee. o Chose article topics: Mr. Hickey Sandwich Making Purdue Fish Fry Second Speaker New Officers Hot Chocolate Social Member Spotlight FFA Week

17 Chapter dues are due February 4, 2014 and are $15. Sandwich Making is Friday, January 24, 2014 at 6 p.m. in Smith 108. The Ag Alumni Fish Fry is February 1, Adjournment: The meeting was adjourned by President Andrew Helming at 11:20 a.m. Olivia Steckler -Purdue Secretary Andrew Helming -Purdue President

18 The meeting room was called to order at 11:00 a.m. by Vice President Skylar Campbell. Treasurer Report $8, Secretary s Awards, Membership, & Finance: o Dues were due that day for all new members. o Discussed nametags and prices will be around $9.50 each. o Talked about the past President gift and the DSA gifts. Campus & Community o Planned the Chili & Grilled Cheese Night AGAD 121 at 6:30 p.m. on February 19 th Freshman will bring drinks, Sophomores will bring tomato soup, Juniors will bring chili soup, and Seniors will bring utensils Program & CDE o Banquet planning Stefany Deckard was confirmed as the guest speaker Talked about caterers Discussed invitations and set Envelope Stuffing for February 27 th. Time and place to be announced. Chose coral and lavender colored tulips for the banquet flowers. Banquet will be on April 12 th at 6 p.m. with guests to arrive at 5:30 and set-up at 4:00 p.m. Publicity o Planned articles o Chose the person for the member spotlight The Awards, Membership, and Finance committee moved to spend no more than $75 on Janna s Past President gift, and no more than $10 on the DSA gifts.

19 A motion was made by the Campus & Community committee to hold a Chili Soup and Grilled Cheese dinner on February 19 th at 6:30 p.m. in AGAD 121. Freshman will bring drinks, Sophomores will bring tomato soup, Juniors will bring chili soup, and Seniors will bring utensils. Dues were due to Skylar for new members that day. Macie Wippel talked about the activities that are being planned for Ag Week. Dr. Talbert talked about signing up for student teacher orientation meeting in Beering for students that plan to student teach in the Spring of Adjournment: The meeting was adjourned by President Andrew Helming at 11:20 a.m. Olivia Steckler -Purdue Secretary Andrew Helming -Purdue President

20 The meeting room was called to order at 11:05 a.m. by Vice President Skylar Campbell. Treasurer Report approximately $7, Secretary s Awards, Membership, & Finance: o Discussed honorary membership nominees. o Talked about the DSA Award-Owl USB ($9.99 from Office Max) o Talked about the senior blankets and how they need to be embroidered o The past President gift should stay around $75 o Chose and talked about superlatives Campus & Community o Talked about the Chili & Grilled Cheese Night on Wednesday o Discussed Springfest Program & CDE o Banquet planning Decided on a caterer and menu Planned a date for Envelope Stuffing Publicity o Set a date for the next newsletter to be published o The newsletters will come out next Tuesday o Brainstormed ideas for articles The Banquet budget was set to spend no more than $

21 Talked about softball. The registration dates are March 11 th and 12 th. The games start March th. A plan was made to make a motion at the next meeting for the $40 team registration fee. is planning a Line Dance Party on March 1 st in Lowel, IN. Banquet is on April 12 th at 6:00 p.m. at the Beck s Center. Adjournment: The meeting was adjourned by Vice President Skylar Campbell at 11:18 a.m. Olivia Steckler -Purdue Secretary Andrew Helming -Purdue President

22 The meeting room was called to order at 11:08 a.m. by Vice President Skylar Campbell. Treasurer Report: No report was given Secretary s : the minutes were ed out two weeks ago Awards, Membership, & Finance: o Nominated Dr. Oseto for the honorary membership o Superlatives are in the process of being created o Senior award blankets are getting ready to be embroidered o An will be sent to those who are purchasing nametags o The DSA owl flash drives need to be ordered Campus & Community o Came up with Spring Fest ideas o Talked about having and Easter Egg Hunt for the club or the Boys & Girls Club o Started planning Spring Fling Program & CDE o Banquet planning Tickets are $12 for parents and $6 for members The flowers will be orange and purple Set-up is at 4pm on the day of banquet Got volunteers to be greeters at banquet Publicity o Articles are due April 17 th o Talked about who was writing what articles

23 It was moved to spend no more than $320 for Ag Week. It was moved to spend $40 for softball registration. The Banquet ticket prices were set at $12/non-member and $6/member. It was moved to have an internal/external Easter Egg Hunt. Ag Week is April 6-11 th, and the theme is Imagine. T-shirt orders are $15.50 and are due to Emily Overs or Olivia Steckler Tuesday, March 11 th. Dan will be ing out scheduling information. Adjournment: The meeting was adjourned by Vice President Skylar Campbell at 11:20 a.m. Olivia Steckler -Purdue Secretary Andrew Helming -Purdue President

24 The meeting room was called to order at 11:04 a.m. by Vice President Skylar Campbell. Treasurer Report: approximately $7,500 Secretary s : the minutes were ed out two weeks ago Awards, Membership, & Finance: o An needs to be sent out to the mailing list to order name tags o The past President s gift for Janna will be a 31 tote bag o Blankets need to be embroidered o An will be sent out to the mailing list to choose superlatives o DSA awards, owl flash drives, need to be ordered Campus & Community o Planned Spring Fling for Monday, April 28 th at 6 p.m. at Happy Hollow Park There will be pizza Freshman bring drinks Sophomores bring chips Juniors bring desserts Seniors bring plates and napkins o Spring Fest planning was continued Program & CDE o Banquet planning Currently working with Bozo to set up the Beck s Center Publicity o Discussed the articles for the upcoming newsletter o Talked about the deadline for articles

25 It was moved to hold Spring Fest on Monday, April 28 th at 6p.m. at Happy Hollow Park. o The club will buy pizza and there will be a volleyball tourney It was moved to spend no more than $75 for the past President gift. It was moved to have Dr. Oseto as the honorary member recipient at banquet. It was moved that the club spends no more than $50 for candy at Spring Fest. Banquet RSVP s are due tomorrow, Thursday, March 26 th. Make sure to sign up to work at Hammer Down Hunger. Don t forget to register for classes. Adjournment: The meeting was adjourned by Vice President Skylar Campbell at 11:15 a.m. Olivia Steckler -Purdue Secretary Andrew Helming -Purdue President

26 The meeting room was called to order at 11:03 a.m. by Vice President Skylar Campbell. Treasurer Report: $7, Secretary s : the minutes were ed out this morning Awards, Membership, & Finance: o The owl flash drives for the DSA Awards are on backorder. o The past President s gift arrives today. o Superlatives are due this coming Sunday. o Nametag sign-ups are due by Friday. They are $9.50 each. Campus & Community o Sign up to work Spring Fest. o Spring Fling is April 28 th at Happy Hollow Park at 6 p.m. Invite other Ag Ed students to attend that aren t in 240. o Looked at cutting pumpkin painting out of the activity lists. Program & CDE o Banquet planning The florist and caterer have been contacted for the final guest totals. Flower arrangements will be made Friday, April 11 th in the HORT Lab at 4:30 p.m. Publicity o Reviewed the notebook and made revisions. o Talked about the articles for the next newsletter.

27 It was moved to delay the presentation of the honorary member to Dr. Oseto for the spring 2015 Banquet. It was moved to spend no more than $12 on the DSA awards for this year. Banquet is next Saturday at 6 p.m. at the Beck s Center. Make sure to sign up to work Spring Fest and Hammer Down Hunger. Flower arrangements for Banquet will be made Friday, April 11 th at 4:30 p.m. in the HORT Lab. Spring Fling is April 28 th at 6:30 at Happy Hollow Park. Adjournment: The meeting was adjourned by Vice President Skylar Campbell at 11:12 a.m. Olivia Steckler -Purdue Secretary Andrew Helming -Purdue President

28 The meeting room was called to order at 11:15 a.m. by Vice President Skylar Campbell. Treasurer Report: $7,800 approximately Secretary s : the minutes were ed out two weeks ago Awards, Membership, & Finance: o Discussed DSA Awards They are still on backorder and the order will probably be cancelled and they will be bought somewhere else. Campus & Community o Spring Fest Review Ran low on candy Think about a new activity and prizes for next year o Spring Fling is April 28 th at 6:30 at Happy Hollow Park Freshman: drinks Sophomores: chips Juniors: desserts Seniors: plates/napkins Program & CDE o Reviewed banquet and it was a success. Publicity o Articles are due on Thursday. o Discussed who still needs to turn in what articles.

29 Skylar will be sending out an to reschedule the softball game next Monday. Adjournment: The meeting was adjourned by Vice President Skylar Campbell at 11:19 a.m. Olivia Steckler -Purdue Secretary Andrew Helming -Purdue President

30 The meeting room was called to order at 10:56 a.m. by Vice President Skylar Campbell. Treasurer Report: we have money Secretary s : the minutes were ed out two weeks ago Awards, Membership, & Finance: o Looked over and revised the POA Campus & Community o Evaluated Spring Fling o Overlooked the POA Program & CDE o Next year s banquet is on April 18, 2015 o Dean Akridge was contacted to be the guest speaker Publicity o Organized the committee binder and went through the POA A motion was made and passed to set the dues for the next school year at $15. A motion was made and passed to have Dean Akridge as the guest speaker for the 2015 Banquet. A motion was made and passed to have the banquet on April 18, 2015 at the Beck s Center. Softball updates Thinking about possibly having an intermural flag football and basketball team next year.

31 Adjournment: The meeting was adjourned by Vice President Skylar Campbell at 11:05 a.m. Olivia Steckler -Purdue Secretary Andrew Helming -Purdue President