Delaware Public Employees Council 81 AFSCME AFL-CIO CONVENTION PACKET

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1 Delaware Public Employees Council 81 AFSCME AFL-CIO CONVENTION PACKET October 26 October 28, 2016

2 STRONG PAST - STRONGER FUTURE NOTICE AND WELCOME LETTER 35 th CONSTITUTIONAL CONVENTION 50 TH ANNIVERSARY CELEBRATION TO: ALL AFSCME LOCALS OF DELAWARE PUBLIC EMPLOYEES COUNCIL 81 The enclosed material is of EXCEPTIONAL IMPORTANCE. The material contained in this packet constitutes the official CONVENTION CALL to the Thirty-Fifth Constitutional Convention of Delaware Public Employees Council 81 AFSCME. Please bring the enclosed materials to the attention of the members at your next union meeting. The has been selected as the site for Convention Headquarters. Room rates and pertinent information are enclosed. Reservations are to be made through Dover Downs. May we recommend that you make your reservations as soon as possible to ensure the availability of your accommodations? The Convention will be held at the at 1131 N. DuPont Highway, beginning at 6:00 p.m., Wednesday, October 26, It will continue through Friday, October 28, 2016, unless the business of the Convention is completed earlier. Registration will begin at 12:00 p.m., Wednesday, October 26, 2016 and the Convention will convene at 6:00 p.m. on Wednesday, October 26, 2016 at the Dover Downs Hotel and Conference Center,. A Welcome Reception will be held from 6:00 p.m. to 9:00 p.m. on Wednesday evening, October 26, 2016 at the. The Reception is free to registered Delegates and Alternates. You may invite guests to this reception. The fee for guests for this reception is on the Registration, Welcome Reception Guest Fee and Banquet Menu Selection Form in this packet. No tickets will be sold at the Convention. You must pay for your Guests before the October 10, 2016 deadline. A Banquet including a Cocktail Hour and Dancing will be held on Thursday evening, October 27, 2016 from 6:00 p.m. to 11:00 p.m. at the Dover Downs Hotel. You may invite guests to this reception. The fee for guests for this banquet is on the Registration, Welcome Reception Guests and Banquet Menu Selection Form in this packet. No tickets will be sold at the Convention. You must pay for your Guests before the October 10, 2016 deadline. Guests, may attend the Welcome Reception and Banquet, however, they are not permitted to attend the other activities of the Convention. This is Council 81 s 50 th Anniversary Celebration and every effort is being made by your Convention committee to make this Convention a memorable one. If there is any other information that you need or require, please call the Council 81 office. A preliminary tentative agenda will be sent as plans are developed and finalized. CHECKLIST: Please review the Checklist in the Convention Packet to ensure you have received all the enclosed material needed for completion for your local to register and participate in the Convention. Faith D. Morris President Michael A. Begatto Executive Director

3 STRONG PAST - STRONGER FUTURE CONVENTION CHECKLIST 35 th CONSTITUTIONAL CONVENTION IN THE PACKET Official Convention Call For Your Action Information - In Envelope, but not in stapled packet Delegate Credentials To be returned for inclusion on committees - Deadline October 10, 2016 In Envelope, but not in stapled packet Return Envelope In Envelope, but not in stapled packet Notice and Welcome Letter Information Checklist Information Registration Fee, Welcome Reception Guest Fee and Banquet Menu Selection Form To Be Returned - Deadline October 10, 2016 Housing Information For Your Action Deadline October 10, 2016 Requirements for Election of Delegates Participating in the Council 81 Convention Information Local Union Chairperson and Delegate Certification Form To Be Returned - Deadline October 10, 2016 Sample Release Request Language Information For Your Action Deadline As soon as possible Vance Ellis Sulsky Distinguished Service Award Nomination Form Optional Return - Deadline October 10, 2016 Program Booklet Order Form Participation Level and Rate Information Optional Return - Deadline October 10, 2016

4 REGISTRATION FEE, WELCOME RECEPTION GUEST FEE AND BANQUET MENU SELECTION FORM 35 th CONSTITUTIONAL CONVENTION REGISTRATION FEE Number of Delegates x $75.00 = Number of Alternates x $75.00 = Total Amount for Registration Fees $ WELCOME RECEPTION GUEST FEES ONLY Number of Guests x $50.00 = Total Amount for Welcome Reception Guest Fees $ BANQUET MENU SELECTION DELEGATES, ALTERNATES, GUESTS Number x $75.00 = Grilled Filet Mignon Roasted Shallot and Garlic Sauce Number x $75.00 = Chicken Chesapeake Spinach and Crabmeat Number x $75.00 = Vegetable Wellington Dinner Zucchini, Yellow Squash, Red Onion and Green Bell Peppers in a Flaky Pastry with Red Pepper Sauce * If anyone has need for a special diet, please contact Council 81 Total Amount for Meals $ TOTAL DUE Total Amount for Meals, Guest and Registration Fees $ BANQUET AND WELCOME RECEPTION TICKETS WILL BE INCLUDED IN YOUR DELEGATE PACKET AT REGISTRATION RETURN completed form no later than October 10, 2016 with payment to: Delaware Public Employees Council 81 AFSCME, 91 Christiana Rd., New Castle, DE Fax: (302)

5 HOUSING INFORMATION 35th CONSTITUTIONAL CONVENTION TOLL FREE RESERVATION NUMBER (800) Tell the hotel you are attending the Delaware Public Employees Council 81 AFSCME Convention and include the Event Code GPUB16 and your Local number. DEPOSIT REQUIRED A Major Credit Card is needed to reserve rooms REFUNDS AND CANCELLATIONS No refunds for early checkouts Cancellations - 48 hours or less before arrival date - forfeiture of full deposit amount SPECIAL CONVENTION ROOM RATES $ Single/Double Occupancy plus applicable taxes ROOM AVAILABILITY Rooms are available Wednesday, October 26, 2016 through Friday, October 28, 2016 PLEASE NOTE: - Deadline for reservations is October 10, 2016 SPECIAL INSTRUCTIONS Please make your reservations early. Non-Smoking Facility Check in time: 4:00 p.m. Check out time: 12:00 p.m. General Parking is complimentary Valet Parking is $5.00 per stay FOR RESERVATIONS CONTACT DOVER DOWNS HOTEL DEADLINE OCTOBER 10, 2016 (800) EVENT CODE GPUB16

6 REQUIREMENTS FOR ELECTION OF DELEGATES PARTICIPATING IN THE COUNCIL 81 CONVENTION Page 1 of 2 35th CONSTITUTIONAL CONVENTION In order to be seated as a delegate, the following requirements are mandated by the Elections Code of the International Constitution (Appendix D) and Federal law. Appointment or election of delegates by the executive board of a subordinate body does not meet these requirements. A summary is provided below: REQUIREMENTS Rules regarding notice, qualification, nomination, etc., must be complied with. The following requirements are mandated by the Election Code of the International Constitution and appropriate federal law. 1. Notice of the nomination and election of Convention delegates must be given by mail to all members in good standing at least 15 days before the date or dates on which the nomination and election are to be held. The notice requirements may be fulfilled by mailing such notice of a nomination and election to the last known home address of the member OR the notice requirement may be satisfied by publication either in a local union paper or newsletter sent by mail to each member at his or her last known home address rather than by a separate mailing. However, notice by publication must still be given 15 days prior to the nomination and election, and the notice must be prominently placed in the paper or newsletter. The requirement that notice of nomination and election be given by mail means that such notice must be sent through the U.S. Postal Service. Distribution of the notice by or through an employer's inter-office mail system will not satisfy this requirement. 2. Nominations may be made at a regular or special meeting by a local union member or, in the case of a retiree chapter, by a delegate or member of such chapter. Nominations may also be made by a nominating committee, unless prohibited by the constitution of the subordinate body. Those nominated shall be afforded the opportunity to decline, and the name of any nominee who declines shall not appear on the ballot. Write-in votes shall not be valid for any purpose. 3. All members in good standing must be allowed to vote. There may be no proxy ballots. No member may cast a vote on behalf of another member. 4. The voting itself must be done by secret ballot, either through the use of a machine, a closed-in voting booth, a mail referendum, or other proper and accepted procedure. Every candidate for election may have an observer present at the polls while the polls are open and when the votes are counted. The observer must be a member of the Federation. 5. Unlike the election of local union officers, the election of local union delegates to the International Convention does not require a majority of the votes cast unless that requirement is specifically stated in the local's constitution. 6. All election records, including ballots, must be retained for at least one year after the election. The U.S. Department of Labor has ruled that if a local constitution provides that an officer of a local who was elected by a secret ballot is also to be a delegate to the International Convention, by virtue of their office, such an officer is properly elected. The same procedure holds true for a Council Convention.

7 REQUIREMENTS FOR ELECTION OF DELEGATES PARTICIPATING IN THE COUNCIL 81 CONVENTION Page 2 of 2 35th CONSTITUTIONAL CONVENTION The U.S. Department of Labor has ruled that if a local constitution provides that an officer of the local who is elected to such office by secret ballot is also to be a delegate to the International Convention, by virtue of such office the officer is properly considered elected as a delegate. The secret ballot vote must be a vote of the membership of the local. An officer elected to such office by the executive board of a local union to fill a vacancy is not properly elected as a delegate, since such officer was not elected by a secret ballot vote of the membership of the local. If an officer is a delegate by virtue of office as provided in your Local Constitution, elections still must be held for the remaining delegates. Please be prepared to show the notice of election with cancelled postmark and a copy of the minutes of the election. Should you have any questions or concerns, please contact this office.

8 LOCAL UNION CHAIRPERSON AND DELEGATE CERTIFICATION FORM 35th CONSTITUTIONAL CONVENTION Local Union Number Chairperson s Name This is to certify that the following persons are duly elected delegates to the Delaware Public Employees Council 81 AFSCME 35 th Constitutional Convention, If the delegate who is certified as Chairperson does not appear at the Convention, the regular delegates from this Local who are present must designate the Chairperson of the delegation and must complete another form amending its earlier submission. Please Print Legibly in Ink or Type Delegates and Alternates Names DELEGATES ALTERNATES Print Secretary s Name Print President s Name Secretary s Signature President s Signature Date RETURN completed form no later than October 10, 2016 to: Delaware Public Employees Council 81 AFSCME, 91 Christiana Rd., New Castle, DE Fax: (302) Date

9 STRONG PAST - STRONGER FUTURE SAMPLE RELEASE REQUEST LANGUAGE INFORMATION 35th CONSTITUTIONAL CONVENTION SAMPLE RELEASE REQUEST LANGUAGE Following is sample language for release of employees attending the th Constitutional Convention of Delaware Public Employees Council 81 AFSCME that may be useful to you. If you have used other language in the past and been released, you may continue to use that language Sample Language for Request for Release for Conventions State Employees: Local hereby requests the release of the following employees to attend the th Constitutional Convention of Delaware Public Employees Council 81 AFSCME on Wednesday, October 26, 2016 through Friday, October 28, This request is made in accordance with Merit Rule which allows employees to serve as delegates to union conventions without loss of pay. Sample Language for Request for Release for Conventions School District, Higher Education, County and Municipal Employees: Local hereby requests the release of the following employees to attend the th Constitutional Convention of Delaware Public Employees Council 81 AFSCME on Wednesday, October 26, 2016 through Friday, October 28, This request is made in accordance with (cite provision in particular Collective Bargaining Agreement) which allows employees to serve as delegates to union conventions without loss of pay. PLEASE REQUEST RELEASES FROM YOUR EMPLOYER FOR YOUR DELEGATES AND ALTERNATES AS SOON AS POSSIBLE TO ENSURE THEIR RELEASE

10 DELAWARE PUBLIC EMPLOYEES COUNCIL 81, AFSCME AFL-CIO 35 TH CONSTITUTIONAL CONVENTION DOVER, DELAWARE OCTOBER 26 TH OCTOBER 28 TH 2016 STRONG PAST STRONGER FUTURE VANCE ELLIS SULSKY DISTINGUISHED SERVICE AWARD NOMINATION FORM The Vance Ellis Sulsky Distinguished Service Award is awarded at Delaware Public Employees Council 81 AFSCME s Constitutional Convention biennially. If you would like to nominate someone who has shown outstanding and dedicated service to Council 81 and its purposes and emulates Vance s qualities of professionalism, compassion and determined energy in his efforts for members and union during the last two years or more, please fax this form to (302) or the form to Please feel free to supplement this form with any attachments you would like to submit. I /We nominate for the 2016 Vance Ellis Sulsky Distinguished Service Award. Background of Nominee Examples and narrative of how this person has shown outstanding and dedicated service to Council 81 during the past two years: Name and Contact Information Signature: (Phone and ) Deadline for Submission Monday, October 10, 2016

11 PROGRAM BOOKLET ORDER FORM PARTICIPATION LEVEL AND RATE INFORMATION 35 th CONSTITUTIONAL CONVENTION 50 th ANNIVERSARY CELEBRATION Delaware Public Employees will be conducting its 35 th Constitutional Convention Strong Past Stronger Future from October 26 October 28, 2016 at the Dover Downs Hotel and Conference Center. As a part of the Council 81 family, we would like to provide an opportunity for you to participate with us in this event. We will be publishing a program booklet for this historic occasion that will be shared with all our Delegates and Alternates at the Convention. Would you please join with us for this important endeavor and complete the form below before the deadline of Monday, October 10, BOOKLET LOCATION NUMBER OF PAGES REQUESTED RATES Back Cover* $ Inside Front Cover* $ Inside Back Cover* $ Full Page 5 1/2 x 8 ½ $ Half Page 5 1/2 x 4 ¼ $ Quarter Page 5 1/2 x 2 1/8 $ Business Card $ Platinum Sponsor $ Gold Sponsor $ Silver Sponsor $75.00 * First Come First Selected Basis Please select early for the location you desire EXTENDED PRICE Camera-ready art must be submitted with a check for the appropriate amount payable to Council 81 by Monday, October 10, Name of Organization or Individual Mailing Address (No., Street, P.O. Box) City, State and Zip Code Address Business Telephone Contact Person RETURN completed form no later than October 10, 2016 to: Delaware Public Employees Council 81 AFSCME, 91 Christiana Rd., New Castle, DE Fax: (302) Voice (302)

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