United Daughters of the Confederacy North Carolina Division Convention Call 120 th Annual Convention October 5 8, 2016

Transcription

1 North Carolina Division Convention Call 120 th Annual Convention October 5 8, 2016 TO: NC Division Chapter Presidents FROM: Division IV, Convention Hostess and NC Division President As many of you are returning from your summer breaks, it is important that you inform your chapter members of the NC Division Convention scheduled Wednesday, October 5 through Saturday, October 8, Please make each member aware of the deadlines for registration, hotel room reservations, meal reservations, etc. as many of these may occur before you resume your regular schedule in the fall. Feel free to make additional copies if necessary. Voting body of the Division Convention shall consist of all Division Officers, Ex-Division Presidents, dues paying Honorary Division Presidents, Committee Chairmen, District Directors, Chapter Presidents and duly elected Chapter Delegates. All UDC members are encouraged to attend the Executive Board Meeting and Business Sessions. Guests are welcome to attend non-business functions, including Memorial Service, Welcome Evening Banquet, Friendship Luncheon, Historical Evening and Bestowal of Military Service Awards Ceremony and Reception. Convention badges must be worn at all Business Meetings. CONVENTION HOTEL: Sheraton Greensboro Hotel at Four Seasons and Joseph S. Koury Convention Center, 3121 W. Gate City Boulevard, Greensboro, NC Reservations must be made directly with the hotel at or toll free or through the Division website You must state that you are with the United Daughters of the Confederacy to receive the convention rate of $120 Single/Double + tax. There is onsite complimentary parking. Check in 3:00 PM and Check Out 12:00 Noon. RESERVATIONS MUST BE MADE BY, September 5, 2016 to secure the convention rate. BOOK EARLY!!! After that date room rates revert to regular hotel rates. If you need a handicapped accessible room please make your request when you registrar. REGISTRATION AND CREDENTIALS: Deadline, Monday, September 5, 2016 for Registration and Credentials to be received by the Credentials Chairman. Mail to Johnsie W. Hayes, Convention Treasurer, 1106 Arbor Lane, Reidsville,NC jwdlhayes@bellsouth.net (See Registration and Credentials Form) MEAL RESERVATIONS: Meal Reservation Forms must be received by Monday, September 5, NO Meal tickets will be sold at the Convention. Make Checks Payable to District IV Convention Treasurer. Mail to Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC (See meal selection form) jwdlhayes@bellsouth.net. HONOR YOUR CONFEDERATE ANCESTOR OR OTHER CONFEDERATE HERO: Proudly honor your Confederate Ancestor(s) or Hero(s) by listing their name(s) in the convention program for only $5.00 per ancestor. Remember your Chapter namesake. Complete and mail form(s) no later than Monday, September 5, 2016 to Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC jwdlhayes@bellsouth.net (See Ancestor Form).

2 DECEASED MEMBERS: Report deceased Chapter members who passed away between September 1, 2015 through August 31, 2016 to NC Division Chaplain: Karen J. Edwards, 1695 Mudham Road, Zebulon, NC , by Monday September 5, Use Deceased Members form found on the Division website to report deaths to be included in Convention Memorial Service Thursday, October 6, (See Deceased Members Form) CONVENTION PAGES: UDC Members wishing to serve as Convention Pages should contact Mrs. Kristi Rudd-Johnson, Chairman of Pages, 7704 Braefield Dr. Raleigh, NC , Cell , by Monday September 5, There will be a Page meeting and luncheon immediately following the Executive Board meeting Thursday morning October 6, Location TBA. SALES TABLE RENTAL: Chapter sales tables will be available for rental fee of $35.00 each. Sales will be in Imperial A&B. If your chapter has items for sale and would like to reserve a table or tables, please complete enclosed form and mail rental fee (payable to Division IV Convention Treasurer )to Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC jwdlhayes@bellsouth.net. Deadline is Monday, September 5, (See Sales Table-Reservation Form). SILENT AUCTION: Items for the Silent Auction should be delivered to Mrs. Connie Dedmon, Chairman Growth & Development Committee or to Mrs. Wilda Council, Co-Chairman, prior to the Opening Session. Items will be set up in Imperial A&B. Proceeds from the Silent Auction will be determined by the Convention. CHAPTER SCRAPBOOKS, PRESSBOOKS, YEARBOOKS, NEWSLETTERS: Chapter Scrapbooks, Press books, Yearbooks and Newsletters should be delivered to Imperial A&B to be displayed during the Convention. Items to be judged for Division awards must be in the hands of the Division Historian, Melanie Perryman, by the end of the Welcome Evening Banquet, Thursday, October 6, Items may be retrieved from Imperial A&B following the close of the Second Business Session on Friday, October 7 th at 4:00 PM. GREAT-GRANDDAUGHTERS and GREAT-GREAT-GREAT GRANDDAUGHTERS CLUBS The Division Great Granddaughters Club and Great-Great-Great Granddaughters Club will meet Thursday, October 6, 2016 at 4PM in Imperial E, F, G. GRANDDAUGHTERS and GREAT-GREAT GRANDDAUGHTERS CLUBS The Division Granddaughters Club and the Great-Great Granddaughters Club will meet Friday, October 7, 2016 at 4PM in Imperial E,F,G. PAST DIVISION OFFICERS CLUB MEETING The Past-Division Officers Club will meet Thursday October 6, 2016 immediately following the Executive Board Meeting, prior to lunch in Imperial E,F,G. ELECTION OF NC DIVISION OFFICERS Election of Division Officers will take place Friday October 7, 2016 during the First Business Session. Recommendations from the Nominating Committee will appear in the September issue of the NC Division Newsletter, The Confederate Courier. Additional nominations may be made from the floor of the convention with the consent of the nominee. District IV members look forward to serving as the Convention Hosts for the 120 th Annual NC Division Convention. If you have questions, please do not hesitate to contact Mrs. Joanne Sharpe, District IV Director, 2399 Alamance Church Road, Greensboro, NC jpsharpgrl@gmail.com.

3 North Carolina Division 120 th ANNUAL Division Convention Sheraton Greensboro Hotel at Four Seasons/Joseph S. Koury Convention Center 3121 Gate City Boulevard, Greensboro, North Carolina October 5-8, 2016 TENTATIVE CONVENTION PROGRAM WEDNESDAY, OCTOBER 5, :00 PM 6:00 PM Registration Registration Desk #1 6:00 PM Executive Committee Dinner & Meeting Cedar C THURSDAY, OCTOBER 6, :00 AM 11:00 PM Exhibits/Sales Imperial B&C 8:30 AM 6:00 pm Registration Registration Desk #1 9:00 AM Executive Board Meeting (All Members) Imperial E. F, G Immediately following Executive Board Meeting.Past - Division Officers Meeting Imperial E, F. G Lunch on Your Own TBA Pages Luncheon and Meeting 2:00 PM Memorial Service (Div. Chaplain Presiding) Imperial E, F, G 3:00 PM 4:00 PM Division Officers Workshop Imperial E, F, G 4:00 PM Great Granddaughters Club Meeting Imperial E, F, G Gr.- Gr. Gr. Granddaughters Club Meeting Imperial E, F, G 7:00 PM Welcome Evening Banquet (Formal) Imperial Ballroom D Reservations Required Following Banquet GROUP PICTURES- location TBA FRIDAY, OCTOBER 7, :00 AM 11:00 PM Exhibits/Sales Imperial B&C 8:00 AM 12:00 Noon Registration Registration Desk #1 9:00 AM 11:30 AM First Business Meeting Imperial E, F, G (Election of Division Officers) 12:00 Noon Fellowship Luncheon Imperial Ballroom D 2:00 PM 4:00 PM Second Business Session Imperial E, F, G 4:00 Granddaughters Club Meeting Imperial E, F, G 4:00 Gr-Gr- Granddaughters Club Meeting Imperial E, F, G Dinner on Your Own 7:00 PM Historical Evening - Processional Imperial Aisle I (For processional line up outside the ballroom door as directed by Page Chairman) 7:30 PM Historical Evening Imperial E, F, G RECEPTION IMMEDIATELY FOLLOWING (In honor of recipients and special guests) SATURDAY, OCTOBER 8, :00 AM Final Business Session Imperial E, F, G Installation of NC Division Officers and District Directors Adjournment of 120 th Annual NC Division Convention Executive Committee Meeting Immediately following adjournment 12:00 Noon HOTEL CHECKOUT

4 NORTH CAROLINA DIVISION 120 TH Annual Division Convention Sheraton Greensboro Hotel at Four Seasons/Joseph S. Koury Convention Center 3121 Gate City Boulevard, Greensboro, NC October 5-8, 2016 REGISTRATION FORM NAME ADDRESS: CITY, STATE, & ZIP CODE: PHONE: (Home) (Work) (Cell) ( ) CHAPTER NAME & # CHAPTER, CITY Please check all boxes that apply example [X] General Officer Current Office Ex-General Officer... Office Held Honorary President of General NC Division President NC Division Officer... List Office Ex- NC Division President. List Years Past NC Division Officer.. Office(s) Held & Year(s) Honorary NC Division President NC Division Committee Chairman-List Committee District Officer-Current Office & District Chapter President Delegate Alternate UDC Member Real Daughter Granddaughter Great Granddaughter Great-Great Granddaughter Great-Great-Great Granddaughter Honorary Associate Member CofC Member CofC Officer-Current Office (General (NC Division) Guest First Time Division Convention Attendee Registration Fee per attendee... $15.00 $ Make Check Payable to: District IV Convention Treasurer Mail REGISTRATION FORM & CHECK TO: Johnsie W. Hayes, District IV Treasurer, 1106 Arbor Lane, Reidsville, NC jwdlhayes@bellsouth.net DEADLINE: Monday, September 5, Registration Fees are non-refundable. Also mail copy of REGISTRATION FORM, to Credentials Chairman, Barbara Pugh, 5332 NC 87 North, Pittsboro, NC bpugh1601@gmail.com.

5 NORTH CAROLINA DIVISION 120th ANNUAL DIVISION CONVENTION Sheraton Greensboro Hotel at Four Seasons/Joseph S. Koury Convention Center 3121 Gate City Boulevard, Greensboro, NC October 5-8, 2016 CREDENTIALS NAME AND NUMBER OF CHAPTER # CITY OF CHAPTER NUMBER OF CHAPTER MEMBERS # OF DELEGATES ALLOWED Voting body of the Division Convention shall consist of all Division Officers, Ex-Division Presidents, dues paying Honorary Division Presidents, Committee Chairmen. District Directors, Chapter Presidents and duly elected Chapter Delegates. A Chapter is entitled to one (1) delegate for the first seven (7) members and one (1) delegate for each additional twenty (20) members. Chapters may name twice as many Alternates as they are allowed Delegates. Members holding more than one office may only cast one (1) personal vote. Delegates who are also entitled to a personal vote may cast a maximum of two (2) votes, one (1) chapter vote plus one (1) personal vote. Delegates not entitled to a personal vote may cast only one (1) chapter vote. Delegates may not cast chapter or personal votes in others absence. DELEGATES ALTERNATES 1 1. _ 2. 2, _ 3 3. _ _ 5. _ _ 6. _ ^ 7. _ 7. _ 8. _ 8. _ 9. _ 9. C H A P T E R P R E S I D E N T : Please Print Name Phone Number Signature address MUST BE RECEIVED BY CREDENTIALS CHAIRMAN BY SEPTEMBER 5, 2016 Barbara C. Pugh, Credentials Chairman, 5332 NC 87 North, Pittsboro, NC bpugh1601@gmail.com MAIL REGISTRATION FORM AND CREDENTIALS FORM TO THE CREDENTIALS CHAIRMAN. Mail Registration form and check, Meal forms and checks & ANCESTOR / CONFEDERATE HERO ADS and checks SHOULD BE MAILED TO: District IV Convention Treasurer Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC jwdlhayes@bellsouth.net

6 North Carolina Division 120 th Annual Division Convention Sheraton Greensboro Hotel at Four Seasons/Joseph S. Koury Convention Center 3121 Gate City Boulevard, Greensboro, NC ANCESTOR/CONFEDERATE HERO AD & MEAL REGISTRATION One page per member this may be duplicated as often as necessary for members MAIL ONE CHECK FOR AD(S) AND MEALS(S) PAYABLE TO: District IV Convention Treasurer and send to Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC Deadline: Monday, September 5, 2016 AD PAYMENT Name Chapter Office Chapter Name # City Telephone Ancestor/Confederate Hero Ad $5.00each x number $ Attach Ancestor(s)/Confederate Hero(s) Ad Form to this page Name Chapter Office Chapter Name # City Telephone MEAL PAYMENT Welcome Evening Banquet Thursday October 6 --Circle name of meal and write cost in column Prime Rib of Beef Queen $45.00 $ Breast of Chicken Forestiere $45.00 $ Vegetarian Entree $40.00 $ Fellowship Luncheon, Friday, October 7-Circle name of meal choice and write cost in column Vegetarian Entree $32.00 $ Petite Fillet of Salmon $35.00 $ Roast Loin of Pork Chardonnay $35.00 $ Total for Meal(s) $ Meal tickets will not be sold at Convention, nor are they refundable. MAKE ONE CHECK FOR AD(S) and MEAL(S) PAYABLE TO: District IV Convention Treasurer Check # enclosed in the amount of $ Mail this page, Ancestor(s)/Confederate Hero(s) Ad Form(s), and check to: Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC

7 NORTH CAROLINA DIVISION 120 th Annual Division Convention October 5-8, 2016 ANCESTOR/CONFEDERATE HERO AD Honor your War Between the States ancestor(s)/confederate Hero(s) by having their name(s) and unit office printed in the Convention Program. Only $5.00 per ancestor. Send information and check by Monday, September 5, 2016 made payable to District IV Convention Treasurer and send to Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC UDC Member Chapter Ancestor/Confederate Hero Rank Unit/Office ********************************************************************************************* United Daughters of the Confederacy NORTH CAROLINA DIVISION 120 th Annual Division Convention October 5-8, 2016 ANCESTOR/CONFEDERATE HERO AD Honor your War Between the States ancestor(s)/confederate Hero(s) by having their name(s) and unit office printed in the Convention Program. Only $5.00 per ancestor. Send information and check by Monday, September 5, 2016 made payable to District IV Convention Treasurer and send to Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC UDC Member Chapter Ancestor/Confederate Hero Rank Unit/Office United Daughters of the Confederacy NORTH CAROLINA DIVISION 120 th Annual Division Convention October 5-8, 2016 ANCESTOR/CONFEDERATE HERO AD Honor your War Between the States ancestor(s)/confederate Hero(s) by having their name(s) and unit office printed in the Convention Program. Only $5.00 per ancestor. Send information and check by Monday, September 5, 2016 made payable to District IV Convention Treasurer and send to Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC UDC Member Chapter Ancestor/Confederate Hero Rank Unit/Office This form may be duplicated as often as necessary for members & additional Ancestor(s)/Confederate Hero(s)

8 North Carolina Division DECEASED MEMBER FORM Period September 1 until August 31 Please report deaths as they occur, but no later than SEPTEMBER 5 Date: District Number: City: Phone: Chapter Name & Number: President: *NOTE: List office(s) held & years Please specify Real Daughter and/or Division or General Officer or Past Officer, Randolph Relief Recipient. Full Married Name: Date of Birth: Date of Death: Husband s Name if applicable: Contact name and address for sympathy card: Relationship: Please report all deaths immediately so that they may be acknowledged and included in the Division Memorial Service. The Division Chaplain will report all deaths to the Chaplain of General and the UDC Magazine. Send to: Division Chaplain, Karen J. Edwards o2bcsa@bellsouth.net 1695 Mudham Rd., Zebulon, NC form may be copied

9 North Carolina Division 120 th Annual Division Convention Sheraton Greensboro Hotel at Four Seasons/Joseph S. Koury Convention Center 3121 Gate City Boulevard, Greensboro, NC October 5-8, 2016 Sales Table Reservation Reservation Deadline Monday, September 5, 2016 Chapter Name/Vendor No. Contact Person Address City Phone (home) work/cell Number of tables each Amount enclosed $ Items to be sold Make check payable to: District IV Convention Treasurer Send to Johnsie W. Hayes, 1106 Arbor Lane, Reidsville, NC jwdlhayes@bellsouth.net Direct questions to: Mrs. Joanne Sharpe, District IV Director 2399 Alamance Church Road Greensboro, NC jpsharpgrl@gmail.com

10 Directions to the Sheraton Four Seasons Arriving from the North: (Virginia, Washington, DC) Follow I-85 South until it merges with I-40 West at Durham. Follow I-40 West/I-85 South to Greensboro. Follow I-40 West (exit 131) to Exit 217 (Gate City Boulevard) in Greensboro. Follow Koury Boulevard. Turn right at stoplight. Arriving from the East: (Durham, Raleigh) Take I-85 South/I-40 West towards Greensboro. Follow I-40 West (Exit 131) to Exit 217 (Gate City Boulevard). Follow Koury Boulevard. Turn right at stoplight. Arriving from the South: (Charlotte, Atlanta) Follow I-85 North and take Exit 120-B to access I-40 West/I-73 North. Take Exit 212-B to I-40 East. Take Exit 217 (Gate City Boulevard) Go through stop light. Hotel immediately on left. Arriving from the West: (Asheville. Winston-Salem) Take I-40 East (labeled Greensboro/Raleigh).Follow Business I-40 East to Exit 217 (Gate City Boulevard). Go through stop light. Hotel immediately on left. Arriving from Hwy 220 N Follow Hwy 220 South to Hwy 68 South. Follow 68 South to I-40 East. Follow I-40 East into Greensboro. Follow I-40 East to Exit 217 (Gate City Boulevard). Go through stoplight. Hotel immediately on left. Arriving from Hwy 421 (Boone, North Wilkesboro, Yadkinville) Follow Hwy 421 South until you reach Winston-Salem. From there, take I-40 East. Follow I-40 East to Exit 217 (Gate City Boulevard). Go through stoplight. Hotel immediately on left. Arriving from the Airport Turn right onto Bryan Blvd East. Take the exit for the I-40 Bypass. This says Winston-Salem. Go 1 ½ miles and take Exit 1 to I-40 East to Greensboro. Follow Business I-40 East to Exit 217 (Gate City Boulevard). Go through stoplight. Hotel immediately on left. Arriving from Greenville, NC Take 264 in Raleigh. Take 440 by-pass to I-40 going west. I-85 will merge with I-40. Stay on I-40/I-85 to Greensboro (exit 131). Stay on I-40 to Exit 217 (Gate City Boulevard). Follow Koury Blvd. Turn right at stoplight. Hotel is immediately on right. NOTE: Effective July 1, 2015, High Point Rd was renamed to Gate City Blvd.