United Daughters of the Confederacy

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1 TO: NC Division Presidents United Daughters of the Confederacy North Carolina Division CONVENTION CALL...117TH ANNUAL CONVENTION FROM: District III, Convention Hostess and NC Division President As many of you are returning from your summer breaks, it is important that you inform your chapter members of the NC Division Convention scheduled Wednesday, October 2 through Saturday, October 5, Please make each member aware of the deadlines for registration, hotel room reservations, meal reservations, etc. as many of these may occur before you resume your regular schedule in the fall. Feel free to make additional copies if necessary. Voting body of the Division Convention shall consist of all Division Officers, Ex-Division Presidents, dues paying Honorary Division Presidents, Committee Chairmen, District Directors, Chapter Presidents and duly elected Chapter Delegates. All UDC members are encouraged to attend the Executive Board Meeting and Business Sessions. Guests are welcome to attend non-business functions, including Memorial Service, Welcome Evening Banquet, Friendship Luncheon, Historical Evening & Bestowal of Military Service Awards Ceremony and Reception. Convention badge must be worn at all Business Meetings. CONVENTION HOTEL:, 4700 Emperor Blvd., Durham, NC Reservations must be made directly with the hotel at (919) or toll free or online at (also accessible through the Division website You must state that you are with the United Daughters of the Confederacy to receive the convention rate of $110 Single/Double + tax. Onsite complimentary parking. Check In 3:00 PM and Check Out 12:00 Noon. RESERVATIONS MUST BE MADE BY Thursday, September 12, 2013 to secure the convention rate. BOOK EARLY!!! After that date room rates revert to regular hotel rates. If you need a handicappedaccessible room please make your request when you register. DIRECTIONS TO HOTEL: I-40 going West, Exit 282 (Page Rd), go back under I-40 then turn left on Emperor Blvd. Going East on I-40, exit 282 (Page Road) and go to stoplight. Continue straight across on Emperor Blvd. The Sheraton Imperial will be up the hill on your left. REGISTRATION AND CREDENTIALS: Deadline, Tuesday, September 10, 2013 for Registration and Credentials to be received by the Credentials Chairman. Mail to Mrs. Tena M. Campbell, Credentials Chairman, 321 Antietam Road, Statesville, NC (See Registration Form and Credentials Form) MEAL RESERVATIONS: Meal Reservation Forms must be received by Tuesday, September 10, NO Meal tickets will be sold at the Convention. Make checks payable to: District III Convention Treasurer. Mail to: Mrs. Donna P. Huneycutt, 6711 Little Road, Monroe, NC (See Meal Reservation Form)

2 HONOR YOUR CONFEDERATE ANCESTOR OR OTHER CONFEDERATE HERO: Proudly honor your Confederate Ancestor(s) or Hero(s) by listing their name(s) in the convention program for only $5.00 per ancestor. Remember your Chapter namesake. Complete and mail form(s) no later than Tuesday, September 10, 2013 to: Mrs. Donna P. Huneycutt, 6711 Little Road, Monroe, NC (See Ancestor Form) DECEASED MEMBERS: Report deceased chapter members for the period of September 1, 2012 through August 31, 2013 to NC Division Chaplain, Ms. Jefferie L. Cade, 114 Knollwood Drive, Southern Pines, NC Deadline to report deaths to be included in Convention Memorial Service is Tuesday, September 10, (See Deceased Members Form) CONVENTION PAGES: UDC Members wishing to serve as Convention Pages should contact Mrs. Kristi Rudd-Johnson, Chairman of Pages, 7704 Braefield Dr., Raleigh, NC , cell: , by Tuesday, September 10, There will be a Page meeting and luncheon immediately following the Executive Board Meeting Thursday morning, October 3, Location TBA. SALES TABLES RENTAL: Chapter sales tables will be available for rental fee of $35.00 each. Sales will be in the Piedmont Room. If your chapter has items for sale and would like to reserve a table or tables, please complete enclosed form and mail rental fee to: Mrs. Donna P. Huneycutt, District III Convention Treasurer, 6711 Little Road, Monroe, NC , Questions may be addressed to Mrs. Sue J. Curtis, District III Director, 329 West Corriher Avenue, Salisbury, NC , (See Sales Table-Reservation Form) SILENT AUCTION: Items for the Silent Auction should be delivered to Mrs. Wilda Council, Chairman Growth & Development Committee, or to Mrs. Connie Dedmon, Co-Chairman, prior to the Opening Session. Items will be set up in the Piedmont Room. Proceeds from the Silent Auction will be determined by the Convention. CHAPTER SCRAPBOOKS, PRESSBOOKS, YEARBOOKS, NEWSLETTERS: Chapter Scrapbooks, Pressbooks, Yearbooks, and Newsletters should be delivered to Piedmont Room for display during the Convention. Items to be judged for Division Awards must be in the hands of the Division Historian, Mrs. Karen J. Edwards, by the end of the Welcome Evening Banquet, Thursday, October 3rd. Items may be retrieved from Piedmont Room following the close of the Second Business Session on Friday, October 4th at 4:00 PM. NC DIVISION BYLAWS The Division Bylaws Committee will address the proposed amendments of the Division bylaws Friday October 4, 2013 after the Opening of the First Business Session at 9:00 AM. A copy of the Bylaws will be mailed to the NC Division President September 1st, 30 days prior to Convention. Delegates and Personal Voters, please bring your copy of the proposed bylaws to Convention. Standing Rules will also be addressed. GRANDDAUGHTERS CLUB MEETING The Division Granddaughters will meet Friday October 4, 2013 at 4:00 PM in the Empire Ballroom E. GREAT, GR-GR & GR-GR-GR GRANDDAUGHTERS CLUB MEETINGS The Division Great Granddaughters, Great-Great Granddaughters and Great-Great-Great Granddaughters Clubs will meet Thursday, October 4, 2013 afternoon in the Empire Ballroom E following the conclusion of the Division Officers Workshops. PAST DIVISION OFFICERS CLUB MEETING The Past Division Officers will meet Friday October 4, 2013 after the Second Business Session in the Empire Ballroom E. District III members look forward to serving as the Convention Hosts for the 117th Annual NC Division Convention. If you have questions, please do not hesitate to contact Mrs. Sue J. Curtis, District III Director, 329 West Corriher Avenue, Salisbury, NC

3 United Daughters of the Confederacy North Carolina Division 117th Annual Division Convention Durham/Research Triangle, NC TENATIVE CONVENTION PROGRAM WEDNESDAY, OCTOBER 2, :00 PM-6:00 PM Registration Hall outside of Empire Ballroom E 6:00 PM Executive Committee Dinner & Meeting Sandhills Room THURSDAY, OCTOBER 3, :30 AM-6:00 PM Registration Hall outside of Empire Ballroom E 9:00 AM Executive Board Meeting (All Members) Empire Ballroom E Lunch on Your Own TBA Pages Luncheon & Meeting TBA 2:00 PM Memorial Service (Div. Chaplain Presiding) Empire Ballroom E 3:00 PM Division Officers Workshops Empire Ballroom E 4:30 PM Great Granddaughters Club Meeting Empire Ballroom E Gr-Gr Granddaughters Club Meeting Empire Ballroom E Gr-Gr-Gr Granddaughters Club Meeting Empire Ballroom E 7:00 PM Welcome Evening Banquet Crystal Coast Ballroom FRIDAY, OCTOBER 4, :00 AM-12:00 Noon Registration Hall outside of Empire Ballroom E 9:00 AM-11:30 AM First Business Session Empire Ballroom E (Standing Rules) 12:00 Noon Friendship Luncheon Crystal Coast Ballroom 2:00 PM-4:00 PM Second Business Session Empire Ballroom E 4:00 PM Granddaughters Club Meeting Empire Ballroom E 4:00 PM Past Division Officers Club Meeting Empire Ballroom E Dinner On Your Own 7:00 PM Historical Evening Empire Ballroom E (For processional line up outside the Ballroom door as directed by Pages) 7:30 PM Historical Evening Empire Ballroom E Reception Crystal Coast Ballroom (Immediately following Historical Evening - In honor of recipients and special guests) SATURDAY, OCTOBER 5, :00 AM Final Business Session Royal Room Adjournment of 117 th Annual NC Division Convention Executive Committee Meeting immediately following adjournment 12:00 Noon HOTEL CHECKOUT

4 UNITED DAUGHTERS OF THE CONFEDERACY 117TH Annual Division Convention 4700 Emperor Blvd., Durham, NC REGISTRATION FORM NAME: ADDRESS: CITY,STATE, & ZIP CODE: PHONE (Home): (Work): (Cell) ( ) CHAPTER NAME & #: CHAPTER CITY: REGISTRATION FORM Please check all boxes that apply example [X] [ ] General Officer...Current Office [ ] Ex-General Officer...Office Held [ ] Honorary President of General [ ] NC Division President [ ] NC Division Officer...List Office [ ] Ex- NC Division President. List Years [ ] Past NC Division Officer..Office(s) Held & Year(s) [ ] Honorary NC Division President [ ] NC Division Committee Chairman-List Committee [ ] District Officer-Current Office & District [ ] Chapter President [ ] Delegate [ ] Alternate [ ] UDC Member [ ] Real Daughter [ ] Granddaughter [ } Great Granddaughter [ ] Great-Great Granddaughter [ ] Great-Great-Great Granddaughter [ ] Associate Member [ ] Honorary Associate Member [ ] CofC Member [ ] CofC Officer-Current Office (General) (NC Division) [ ] Guest [ ] First Time Division Convention Attendee [ ] Registration Fee per attendee...$15.00 $ MAKE CHECK PAYABLE TO: District III Convention Treasurer MAIL REGISTRATION FORM & CHECK TO: Mrs. Tena M. Campbell, Credentials Chairman, 321 Antietam Road, Statesville, NC DEADLINE: Tuesday, September 10, Registration Fees are non-refundable. Attach Credentials Form.

5 UNITED DAUGHTERS OF THE CONFEDERACY 117th ANNUAL DIVISION CONVENTION 4700 Emperor Blvd., Durham, NC CREDENTIALS NAME AND NUMBER OF CHAPTER # CITY OF CHAPTER: # OF CHAPTER MEMBERS: # OF DELEGATES ALLOWED: Voting body of the Division Convention shall consist of all Division Officers, Ex-Division Presidents, dues paying Honorary Division Presidents, Committee Chairmen, District Directors, Chapter Presidents and duly elected Chapter Delegates. A Chapter is entitled to one (1) delegate for the first seven (7) members and one (1) delegate for each additional twenty (20) members. Chapters may name twice as many Alternates as they are allowed Delegates. Members holding more than one office may only cast one (1) personal vote. Delegates who are also entitled to a personal vote may cast a maximum of two (2) votes, one (1) chapter vote plus one (1) personal vote. Delegates not entitled to a personal vote may cast only one (1) chapter vote. Delegates may not cast chapter or personal votes in another's absence. DELEGATES ALTERNATES CHAPTER PRESIDENT: Please Print Name Phone Number Signature address CREDENTIALS MUST BE MAILED TO CHAIRMAN BY SEPTEMBER 10, 2013 Mrs. Tena M. Campbell, 321 Antietam Road, Statesville, NC MAIL REGISTRATION FORM AND CREDENTIALS FORM TO THE CREDENTIALS CHAIRMAN. MEAL FEES & ANCESTOR / CONFEDERATE HERO ADS SHOULD BE MAILED TO: District III Convention Treasurer Mrs. Donna P. Huneycutt, 6711 Little Road, Monroe, NC

6 UNITED DAUGHTERS OF THE CONFEDERACY 117TH Annual Division Convention 4700 Emperor Blvd., Durham, NC ANCESTOR / CONFEDERATE HERO AD & MEAL REGISTRATION One page per member - this may be duplicated as often as necessary for members MAKE ONE CHECK FOR AD(S) AND MEAL(S) PAYABLE TO: District III Convention Treasurer MAIL THIS PAGE, ANCESTOR(S) / CONFEDERATE HERO(S) AD FORM(S), AND YOUR CHECK TO: Mrs. Donna P. Huneycutt, 6711 Little Road, Monroe, NC DEADLINE: Tuesday, September 10, 2013 AD PAYMENT Name Chapter Office Chapter Name #, City Telephone [ ] Ancestor / Confederate Hero Ad...$5.00 each X (number) $ Attach Ancestor(s) / Confederate Hero(s) Ad Form(s) to this page. MEAL PAYMENT Name Chapter Office Chapter Name #,City Telephone WELCOME EVENING BANQUET, Thursday, October 3 Circle name of meal choice and write cost in column Napolean of Grilled Vegetables (vegetarian) $42.00 $ Fresh Grilled Tilapia $42.00 $ Chicken Royale $42.00 $ FRIENDSHIP LUNCHEON, Friday, October 4 Circle name of meal choice and write cost in column Stuffed Shells (vegetarian) $33.00 $ Grilled Chicken Teriyaki $36.00 $ Italian Roast Porkloin $36.00 $ TOTAL for MEAL(S) $ *Meal Tickets will not be sold at Convention, nor are they refundable. MAKE ONE CHECK FOR AD(S) AND MEAL(S) PAYABLE TO: District III Convention Treasurer Check # enclosed in the amount of $ Mail this page, Ancestor(s) / Confederate Hero(s) Ad Form(s), and check to: Mrs. Donna P. Huneycutt, 6711 Little Road, Monroe, NC

7 UNITED DAUGHTERS OF THE CONFEDERACY 117th Annual Division Convention, 4700 Emperor Blvd., Durham, NC ANCESTOR / CONFEDERATE HERO AD Honor your War Between the States ancestor(s) / Confederate Hero(s) by having their name(s), rank and unit / office printed in the Convention Program. Only $5.00 per ancestor. Send information and check by September 10, 2013 made payable to: District III Convention Treasurer Mrs. Donna P. Huneycutt 6711 Little Road Monroe, NC UDC Member: Chapter Ancestor / Confederate Hero: Rank Unit / Office: **************************************************************************************************************** UNITED DAUGHTERS OF THE CONFEDERACY 117th Annual Division Convention, 4700 Emperor Blvd., Durham, NC ANCESTOR /CONFEDERATE HERO AD Honor your War Between the States ancestor(s) / Confederate Hero(s) by having their name(s), rank and unit / office printed in the Convention Program. Only $5.00 per ancestor. Send information and check by September 10, 2013 made payable to: District III Convention Treasurer Mrs. Donna P. Huneycutt 6711 Little Road Monroe, NC UDC Member: Chapter Ancestor / Confederate Hero: Rank Unit / Office: ************************************************************************************************************************** UNITED DAUGHTERS OF THE CONFEDERACY 117th Annual Division Convention, 4700 Emperor Blvd., Durham, NC ANCESTOR / CONFEDERATE HERO AD Honor your War Between the States ancestor(s) / Confederate Hero(s) by having their name(s), rank and unit / office printed in the Convention Program. Only $5.00 per ancestor. Send information and check by September 10, 2013 made payable to: District III Convention Treasurer Mrs. Donna P. Huneycutt 6711 Little Road Monroe, NC UDC Member: Chapter Ancestor / Confederate Hero: Rank Unit / Office: This form may be duplicated as often as necessary for members & additional Ancestor(s) / Confederate Hero(s)

8 DECEASED MEMBERS Period Covered: September 1, 2012-August 31, 2013 Please report deaths as they occur, but no later than September 10, 2013 District Number: Chapter Name: Number: Date: City: President: Phone: *Note: Please specify Real Daughter and/or Present or Past Division or General Officer. List Office(s) held & year(s) ************************************************************************************************************************************ Full Name: Husband's Name: Date of Birth: Date of Death: Contact Name & Address for Sympathy Card: Relationship: ************************************************************************************************************************************ Full Name: Husband's Name: Date of Birth: Date of Death: Contact Name & Address for Sympathy Card: Relationship: ************************************************************************************************************************************ Full Name: Husband's Name: Date of Birth: Date of Death: Contact Name & Address for Sympathy Card: Relationship: Please report all deaths immediately so they may be acknowledged and included in Division Memorial Service. Division Chaplain will report all deaths to the Chaplain General and UDC Magazine. Please report deaths as they occur, but no later than September 10, 2013 deadline for Division Memorial Service. Send to: Ms. Jefferie L. Cade NC Division Chaplain 114 Knollwood Drive Southern Pines, NC This form may be duplicated as often as necessary

9 United Daughters of the Confederacy North Carolina Division 117 th Annual Division Convention 4700 Emperor Blvd., Durham, NC Sales Table Reservation Reservation Deadline September 10, 2013 Chapter Name/Vendor No. Contact Person Address City Phone (home) (work/cell) Number of tables $35.00 each Amount enclosed $. Items to be sold Check payable to: District III Convention Treasurer Mail to: Mrs. Donna P. Huneycutt 6711 Little Road Monroe, NC Direct questions to: Mrs. Sue J. Curtis, District III Director 329 West Corriher Avenue Salisbury, NC

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