Board of Directors Meeting. January 15, :00 am - 1:00 pm Wake County Cooperative Extension Raleigh, NC

Transcription

1 Board of Directors Meeting January 15, :00 am - 1:00 pm Wake County Cooperative Extension Raleigh, NC

2 Agenda Welcome and Introductions Approval of the Minutes Standing Committee Reports Special Committee Reports State Conference Reports Report from the State EMG Coordinator Old Business New Business Future Board Meetings Other Announcements Adjourn

3 Agenda Welcome and Introductions Approval of the Minutes Standing Committee Reports Special Committee Reports State Conference Reports Report from the State EMG Coordinator Old Business New Business Future Board Meetings Other Announcements Adjourn

4 Standing Committee Reports Budget/Finance Committee Membership Committee Awards Committee Nominating Committee

5 Treasurer s Report: Financial Status (10/9/12 12/31/12)

6 Financial Status (10/9/12 12/31/12) continued

7 Treasurer s Report: Account Reconciliation (10/9/12-12/31/12)

8 Treasurer s Report: Account Reconciliation (1/1/13-1/10/13)

9 Membership Committee Report (as of 1/15/13) Regular Members 624 Renewal Overdue 306 Associate Members 10

10 Membership Drive Proposal Sponsor a competition among counties to increase Association membership The county with the highest percent increase in NCEMGVA membership would be awarded 10% of the income from new membership fees from the participating counties Additional prizes could include donated items from garden centers (e.g., gift certificates) Possible deadline for participation: March 31 Possible end date for competition: June 30

11 Awards Committee Outstanding Volunteer and Extension Staff Awards are due April 1, 2013 Awards will be announced at the 2013 Conference in June Criteria and Nomination Forms are available on the website

12 Nominating Committee Biannual elections will be held at the 2013 Conference membership meeting (June 7, 2013). Pursuant to the bylaws, the proposed slate of officers must be published in the newsletter at least 30 days prior to the election. To ensure adequate notice, we ll need to publish the slate by May 7.

13 Officer Slate (work in progress) President - (tbd) Vice-President Wayne Carlson Treasurer Carroll Gaissert Recording Secretary Carol Loewen Corresponding Secretary Connie Schultz Nominating Committee Brenda Bernhardt Past President Bob Kellam

14 Special Committee Reports License Plate Committee Connie Schultz, Chair Janie Taylor Barbara Walters Carol Holman Applications to Date: 180

15 Special Committee Reports Newsletter Winter Issue (posted November 22) ed to 546, Mailed 119 Opened 59% (312), Clicked to Download 31% (189)

16 Conference Reports 2013 Conference Update 2014 Conference Update

17 2013 Conference Update Mastering the Garden Harvest June 6-8, 2013 Union County Center, Monroe, NC Theme: Local Food Shorter than our normal conference by 1 day Tentative Agenda: Thursday pm: Reception (Ag Center) Friday morning: Keynotes (Hatch, Avent, Noble) Friday lunch (NCEMGVA membership meeting) Friday evening: On Farm Dinners (choice of 3) Saturday: Tours *The final amount may change due to an error in the reporting of the

18 Conference Reports 2013 Conference Update 2014 Conference Update

19 2014 Conference Update Picture the Piedmont May 4-7, 2014 Hawthorne Inn, Winston-Salem, NC (hosted by Forsyth, Guilford, Davidson, Davie, and Surry County)

20 Agenda Welcome and Introductions Approval of the Minutes Standing Committee Reports Special Committee Reports State Conference Reports Report from the State EMG Coordinator Old Business New Business Future Board Meetings Other Announcements Adjourn

21 Old Business Endowment Matching Campaign Conference MOA

22 Endowment Matching Campaign As of 12/31/12, twenty county programs donated a total of $8, With the NCEMGVA match of $5,000.00, The campaign raised $13, for the Endowment Bringing the total in the Endowment to $19,

23 The Extension Master Gardener Program is now

24 The Extension Master Gardener Program is now ENDOWED

25 Old Business Endowment Matching Campaign Conference MOA

26 Conference Memorandum of Understanding The current revision melds the Roles and Responsibilities document with the 2005 Guidelines Includes: General Conference Considerations NCEMGVA and host county roles/responsibilities Suggested timeline for conference planning Discussion Next Steps?

27 New Business Bylaws Amendment Proposal

28 Proposal: Amend Article XII (Dissolution of the Association) of the NCEMGVA Bylaws to change the recipient of the Association s assets from the 4-H program to the North Carolina Master Gardeners Endowment

29 XII. DISSOLUTION OF THE ASSOCIATION A. In the event that the Association ceases to function and dissolves itself, all assets after obligations of the Association have been satisfied, shall be transferred to the State 4-H Horticultural Program North Carolina Master Gardeners Endowment. In no event shall any assets be distributed to any organization that does not qualify under Section 501(c)(3) of the Internal Revenue Code of 1954 or its corresponding subsequent provisions.

30 Future Board Meetings April 17, 2013 June 7, 2013 Union County Monroe 2013 Conference Venue Membership Meeting

31 Other Announcements, Comments, Suggestions, Volunteers?

32 Thank You We are adjourned.