BOARD MEMBERS Don Hill, President Kathy Shields, Vice President Dr. Lester Chen, Secretary Elizabeth Texeira Elizabeth De Winter AGENDA

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1 BOARD MEMBERS Don Hill, President Kathy Shields, Vice President Dr. Lester Chen, Secretary Elizabeth Texeira Elizabeth De Winter AGENDA LIBRARY BOARD OF TRUSTEES MEETING Monday, October 23, :30 p.m. San Mateo Main Library, Cedar Room 55 West Third Avenue San Mateo, California OPENING Welcome & Pledge of Allegiance Don Hill, Library Board President Roll Call -- Dena Gomez, Executive Assistant CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately. 1. BOARD OF TRUSTEES MINUTES APPROVAL Approve the Library Board of Trustees meeting minutes of September 25, FINANCIAL REPORT Approve the Financial Report for the month of September GIFTS Accept gifts received by the San Mateo Public Library during the month of September PUBLIC COMMENT Persons wishing to comment on any item not appearing on the agenda may submit to the Executive Assistant a Request to Speak form. State law prevents the Board from taking action on any matter not on this agenda. Comments may be referred to staff for further review. COMMUNICATIONS 4. RECOGNITION FROM STATE ASSEMBLY MEMBER KEVIN MULLIN (22 nd Assembly District) Certificates of Recogntion were received from Kevin Mullin, State Assembly Member, for Don Hill, Kathy Shields and Elizabeth De Winter in appreciation of their service on the Library Board. [Note: Certificates for Dr. Lester Chen and Elizabeth Texeira were received earlier and have been distributed by City Clerk s office] OLD BUSINESS 5. COLLABORATION COMMITTEE UPDATE City Librarian Ben Ocón will share a draft of the charter guidelines for the Collaboration Committee.

2 6. LIBRARY PROGRAMS THAT PROMOTE CIVIL DISCOURSE ON TIMELY & DIFFICULT TOPICS Board members will conclude the brainstorming of program suggestions for staff to consider that promote civil discourse on timely and difficult topics. NEW BUSINESS 7. INTRODUCTION OF NEW LIBRARY STAFF Mr. Ocón will introduce Kristen Erbst, the Library s new Volunteer Coordinator. 8. ATTENDANCE BY LIBRARY TRUSTEES AT KEY EVENTS Library Board will review forthcoming library events and consider representation at select events by Trustees. 9. LIBRARY PROGRAMS THAT GENERATE REVENUE The Library Board will brainstorm library programs for staff to consider that generate revenue such as the Library s passport service. 10. AGREEMENT WITH TOWN OF HILLSBOROUGH FOR LIBRARY SERVICES Mr. Ocón will share an overview of the Agreement Between the Town of Hillsborough and the Cities of San Mateo and Burlingame for library services. REPORTS 11. LIBRARY BOARD PRESIDENT 12. CITY LIBRARIAN 13. LIBRARY FOUNDATION REPRESENTATIVE ANNOUNCEMENTS 14. LIBRARY BOARD MEMBERS WILL SHARE UPDATES OF FUNCTIONS ATTENDED IN THEIR ROLE AS TRUSTEES AGENDA BUILDING 15. LIBRARY BOARD MEMBERS WILL PROPOSE AGENDA TOPICS FOR FUTURE BOARD MEETINGS Mr. Ocón will share an update of forthcoming agenda items. Library Board members will propose new agenda topics for future Library Board meetings. A majority vote is necessary for a topic to be added to future agendas. ADJOURNMENT Agendas are posted on the City s website by the Friday preceding each Board Meeting. Any supplemental material distributed to members of the Board of Trustees after the posting of this agenda will be available for public review in the Library s Administrative office. In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the Library Administrative Office at (650) or libraryboard@cityofsanmateo.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

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9 GIFTS LIST: September 2017 No gifts were received.

10 Collabortation Committee Charter Committee: Don Hill & Liz De Winter (Library Bd.); Sue Lempert & Ann Rarden (SMPLF Bd.) Sponsor: Ben Ocón (City Librarian) Purpose: To explore ways to strengthen the relationship between the Library Board and the San Mateo Public Library Foundation Board. Objectives: Objectives include: Plan and coordinate one or two projects during the fiscal year; Projects will bring awareness of the Library s important role to the general community; Projects will expand the Library Foundation s donor base; Projects will engage the respective Boards. Business Priority Defined as a priority by the City Librarian Budget: To be determined when project proposals are finalized; funding support will likely be drawn from unrestricted funds awarded to the Library by the Library Foundation. Success Criteria: Success criteria includes: Good attendance at activities planned by the Committee; Positive feedback from attendees; Engagement of Library Board and SMPLF Board; Broadening the community s awareness of Library and SMPLF; Generating goodwill in the community; Increase in the number of volunteer participation; Increase in the number of donors/donations to SMPLF Decision- Committee members will formulate project proposals that will be Making: presented to the respective Boards for input and to City Librarian for consideration. Final Approval: City Librarian will assess proposals to ensure that activities meet the objectives of the committee; and that activities do not overlap with the role of library staff nor delve into library operations Boundary Conditions: Structure: Review: Sponsor Approval: Parameters include: The committee has the flexibility to envision and coordinate activities that will promote the Library and cultivate support for the Library Foundation. a.) Committee will be comprised of Two members of the Library Board; Two members of the SMPLF Board; Members will serve through their term on the respective Board; Opportunity to serve on Committee will be made available to the respective Boards as the terms of current members end; b.) Committee meetings will be scheduled as necessary. c.) Updates will be presented to respective Boards after each meeting. Debriefing will occur following the completion of each project; and will include an opportunity to evaluate the effectiveness of each project. Signature: Date:

11 Calendar of Forthcoming Library Events The Library Board may wish to consider designating representation of Trustees at any of the forthcoming events that are scheduled during the remainder of the fiscal year. The list includes activities for children, teens, and adults/seniors. Of particular interest to the Library Board are events hosted by the Library in partnership with other community organizations as well as events that can fulfill the Library Board s advocacy role on behalf of the Library. I. Variety of Library Programs for Children, Teens, Adults/Seniors: Hillsdale Library e-book Sessions, 10/26, Hillsdale Branch, 2:00-4:00 pm Meditation: Secret of Happiness, Health & Harmony, 10/28, Oak Rm., 11-12:30 pm Coding Club, first Saturday of each month, Computer Lab, 1:00-3:00 pm Children s Crafternoon Programs, Wednesdays, Book Bubble, 4:00pm, Book Discussion Program, first Thursday of the month, Cedar Room, 6:30 pm Girls Who Code, Tuesdays, Computer Lab, Main Library, 5:00-6:30 pm Paws for Tales (Read to a Dog), second Monday of the month, Book Bubble, 4:00 pm Monthly ebook Appointments, third Wednesday of the month, Computer Lab, 2:00-4:00 pm Financial Planning Day, 11/4, Oak Room, 12:00-3:00 pm [registration required] Last Minute Tax Savings, 11/9, Oak Room, 6:30 pm Biotech Program: CRISPR Gene-Editing Technology, 11/13, Oak Room, 7:00 pm Tween Fall Crafts, 11/16, Oak Room, 3:30 pm Thanksgiving Crafts, 11/20, Marina, 3:30 pm; 11/21, Hillsdale, 4 pm; 11/22, Main Library, 4:00 pm Biotech Program: Using your DNA and Big Data to Manage your Health, 12/11, Oak Room, 7:00 pm Holiday Get Together for library staff and volunteers, 12/20, Oak Room, 5:30-7:00 pm Marti Gras in Venice, presented by William Eddleman, 1/28, Oak Room, 2:00 pm Family Read Aloud Month activities, 1/29-3/3, Oak Room, Main Library o San Francisco Chamber Orchestra 20-Minute Concerts, 2/3, 10:30 am, 11:15 am, 12:00 pm o Author Program: Mike Maihack, 2/8, Oak Room, 5:30 pm o Dad and Me Puppet Show, 2/17, 11:00 am o Tomás and the Library Lady, 2/21, 4:00 pm II. Cultural Programs: Blake Studio Recital, 10/21, hosted by the African American Library Advisory Committee, 2 pm Las Posadas, 12/13, hosted by the Latino Library Advisory Committee, Oak Room, 6 pm Yalda (Iranian Winter Solstice), 12/17, hosted by Iranian American Library Advisory Committee, 2pm Black History Month program: A History of African Americans and the Railroad, Oak Room, 2 pm Nowruz (Iranian New Year), hosted by Iranian American Library Advisory Committee, 3/18, 2:00 pm Día de los Niños, Día de los Libros (Day of the Children, Day of the Books), 4/23, 4:00 pm Youth Piano Recital, 4/28 in partnership w/chums & African American Library Advisory Comm, 2pm Asian Pacific American Heritage Month programs [to be determined] Juneteenth Film Festival, 6/18, 6/25, 7/2 [films to be determined[

12 III. Special Partnerships/Collaboration: Event(s) that will be hosted by the Collaboration Committee (to be determined0 Immigration Recognition Event hosted by Congresswoman Jackie Speier, 10/20, Oak Room, 5:00 pm Medicare Information & Counseling in collaboration with Health Insurance Counseling Advocacy Program (HICAP), 11/15, Oak Rm., 7:00 pm Forum on Immigration & Safe Haven/Sanctuary in San Mateo County (League of Women Voters of San Mateo Co.), 11/19, 2:00 pm AustenFest in collaboration with the Jane Austen Society of North America (Northern California Chapter), 2/11, Oak Room, 1:00-4:00 pm Music Programs in collaboration with Music at Kohl Mansion & Young Chamber Musicians, Oak Rm. o Morgenstern Trio, 11/11, 3:00 pm o Parker Quartet, 1/20, 3:00 pm o Manasee-Nakamatsu Duo (Clarinet & Piano), 2/5, 7:00 pm o Daedalus Quartet, 4/16, 7:00 pm o Young Chamber Musicians (Year-End Concert), 5/19, 1:00 pm SMPLF & Literary Society s Author Gala, 5/5, 6:00-9:00 p.m. (Peninsula Golf & Country Club) IV. Advocacy Opportunities: Day in the District visits with Senator Jerry Hill & Assembly Member Kevin Mullin [to be determined] California Public Library Advocates Northern California Workshop [to be determined] Flag Ceremony at City Council meeting (National Library Week), 4/2, City Council Chambers, 7:00 pm

13 Per Capita Support of Peninsula Library System Libraries Fiscal Year Jurisdiction Actual Expenditures Population Served 2017 Per Capita Burlingame $4,710,029 37,983 $ Daly City $3,345, ,287 $30.61 Menlo Park $2,946,685 35,670 $82.60 Redwood City $8,936,716 85,601 $ San Bruno $2,095,094 45, 295 $46.25 San Mateo City $6,702, ,344 $62.44 San Mateo County $27,971, ,572 $98.64 South San Francisco $5,422,095 64,451 $84.12 Total $62,130, ,203 Average $80.77 BPL per capita spending average for all Libraries, $ BPL per capita spending average for all Libraries, $ Increase in per capita spending average over previous year $ 1.78 Percent increase over previous year 2.2% San Mateo per capita spending rate, $ San Mateo per capita spending rate, $ Increase in per capita spending over previous year $ 3.31 Percent increase over previous year 5.5% Note: Budget figures of actual expenditures are direct from the libraries and are the figures reported to the State Library for total library expenditures; population served is from the California State Library 2017 Certification and is based on the State of California, Department of Finance, Demographic Research Unit, City/County Population Estimates. The State of California Department of Finance reports the population of Hillsborough as 11,753. Two-thirds of the population of Hillsborough is 7,835. The payment for library services for two-thirds of the population of Hillsborough to the City of Burlingame is based on the per capita average of libraries in PLS is $ This year s payment for library services for two-thirds of the population of Hillsborough to the City of Burlingame is therefore, $632,832. The payment for library services for one-third of the population of Hillsborough to the City of San Mateo based at the per capita rate of $62.44 is $244,639.

14 Citizenship Corner City Librarian s Report October 2017 The Library s new Citizenship Corner was dedicated with a ribbon cutting ceremony on Friday, Oct. 6 th. Congresswoman Jackie Speier (14 th Congressional District) was on hand to share comments as was Deputy Mayor Rick Bonilla. Literacy volunteer tutor Joy Addison also shared insight of how the resources of the collection will help some of her literacy students who aspire to become U.S. citizens. Members of the media and press were present (KCBS; KPIX). Below is a photo from the Daily Journal (10/7)--pictured (from left to right), Richard Valeika (USCIS), Ben Ocón (City Librarian), Congresswoman Jackie Speier, Deputy Mayor Rick Bonilla, Don Hill (Pres., Library Board), and Tina Crisci (Pres., SMPLF Bd.). Photo credit: Tom Jung Youth Services Update (PLS Libraries) Positive Impact of Eliminating Youth Overdue Fines: Since the elimination of charging youth with overdue fines (July 1, 2016), youth circulation went up a remarkable +33% at Peninsula Library System libraries; and nearly 5,500 more youths are able to use their library cards again. Summer Learning Program Update: PLS libraries collectively registered 110,713 youth this summer and exceeded the goal of 80,000 by nearly 28%! Charitable Giving at Library Each year, the San Mateo Public Library actively collaborates with select community organizations engaged in charitable giving projects during the holiday period. Coats for Kids: During the month of October, the Library partners with Recology s annual coat drive to help families in need. The Main Library serves as a drop off location. Food for Fines: During the months of November and December, the Library partners with the Second Harvest Food Bank in a concerted effort to replenish the food banks. The promotion is also a collaboration with other PLS libraries to clear library fines in return for food donations that are donated. Giving Tree Toy Drive: The Library also participates in the annual collection of toys in collaboration with the Samaritan House Holiday Toy Drive, a community program that distributes toys to children in our community. Community members can select an ornament with a child s age and gender; and then bring a new toy for that child. City Employees Charitable Giving Campaign: During the month of November, Library staff will join other City employees in the annual City employees Charitable Giving Campaign with payroll deduction pledges and donations that help charities in our community. City employees can designate donations to Project Read and the Library Foundation.

15 Dewey Award Winners (1 st Qtr., July-Sept.) Congratulations to the following library employees who were acknowledged by coworkers during the 1 st Quarter (Jul.-Sept.) with a Dewey Award for their exceptional work. The Dewey Award was established in 2013 as a way for library staff to recognize their fellow coworkers. The award is named in honor of Melvil Dewey ( ), the renown library pioneer and educator who invented the Dewey Decimal Classification system. Antoine Alcazar Alison Day Deanna Lopez Ingrid Sinchez Annette Alexander Karen Gardner Yann Ly Kate Spaulding Michelle Baute Dena Gomez Jenilee Malibiran Chelsea Bell-Stahl Svetlana Beery Eric Groth Gabriel Marino Donya Sultani Danijela Brekalo Kelle Han Andrea Marshall Connie Sutton Jan Busa Brenda Handa Pamela Mayer John Ulrich Anna Cao Jonathan Jung Tom McEntee Lucy Walsh Dula Cardenas Youshen Ke James Moore Aisha Washington Thomas Carrieri Azita Keshmiri Rita Morin Gary Welte David Chau Rebecca Koshy Ben Ocón Nicol White Noreen Chwee Mary Kwan Lynn Schaaf Derek Zhao Matt Conciatori Valentina Lerman Margi Shah Bob Zimmerman Calendar of Forthcoming Events Art Exhibit (1 st Flr. Gallery): Photography by Karen Chow (11/1-12/31) Art 3-D Exhibit (2 nd Flr. Display Case): Ceramics by Marina Smelik, thru 12/31. Teen Cosplay Party, 10/24, Oak Room, Main Library, 4:00-6:00 pm Teen Fright Fest Movie: Warm Bodies, 10/26, Oak Room, Main Library, 4:30 pm Hillsdale Library e-book Sessions, 10/26, Hillsdale Branch, 2:00-4:00 pm Halloween Tween Evening, 10/27, Oak Room, 5:00-7:30 pm [registration required] Meditation: The Secret of Happiness, Health & Harmony, 10/28, Oak Rm., Main Library, 11-12:30 pm Children s Crafternoon Programs, Wed., 11/1, 11/8, 11/15, 11/22, 11/29, 4:00pm, Book Bubble Book Discussion Program, Things Fall Apart by Chinua Achebe, 11/2, Cedar Room, 6:30 pm Financial Planning Day, 11/4, Oak Room, 12:00-3:00 pm [registration required] Anime Club, 11/7 & 11/14, 4:00-5:30 pm, Teen Lounge, Main Library Girls Who Code, 11/7, 11/14, 11/21, 11/28, 5:00-6:30 pm, Computer Lab, Main Library Children s Movie: Trolls, 11/9, Oak Room, Main Library, 3:30 pm SMPL libraries will be closed on Friday, 11/10, for Veterans Day holiday observance Musical Conversations at the Library (Morgenstern Trio), 11/11, Oak Room, Main Library, 3:00 pm Paws for Tales (Read to a Dog), 11/13, Book Bubble, 4:00 pm Medicare Workshop & Information (HICAP), 11/15, Oak Rm., Main Library, 7:00 pm Tween Fall Crafts, 11/16, Oak Room, Main Library, 3:30 pm Interactive Movie: Toy Story & Stuffed Animal Sleepover, 11/17, Oak Rm., Main Library, 3:30 pm Thanksgiving Crafts, 11/20, Marina, 3:30 pm; 11/21, Hillsdale, 4 pm; 11/22, Main Library, 4:00 pm Teen Task Force, 11/21, Teen Lounge, Main Library, 4:00-5:00 pm Library Board Meeting, 11/27, Cedar Room, Main Library, 5:30 pm