~ae,,9j~ ~~ f9~ : Workshop Meeting April 8, Board of Directors - Agenda Meeting

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1 . f Volume 22 No. 06 GREEN SHEET. - ~ae9j~ ~~ f9~ : May I Board of Directors - Board members in attendance: President Rudy Schmitt Vice President Dee Miller Secretary Dennis Heid Treasurer Bob Mann Directors Steve Doody Tom Healy Colleen Kollmann and Bill Lienhart Board member absent: None L Also Present: General Manager Dan Gorden Controller Keith Ward Attorney Charles Johnson Administrative Assistant Dodie F~ Security Chief Joni Moore Bob StCyr and residents Dick Blount and Shirley Lienhart John Russo COO for Florida Cable came to the meeting at 3:00 P.M. \I President Rudy Schmitt called the meeting to order at 2:00 P.M. ITEMS DISCUSSED 1. General Manager Dan Gorden reviewed the proposed contract with Florida Cable Inc. with the Board. Attorney Charles Johnson gave his opinion of the contract and answered. questions. 2. John Russo COO for Florida Cable Inc. gave a short presentation to the Board and answered questions. He will make up a flyer for the residents and be at the General Board Meeting on 4-15~04. Board of Directors - Agenda Meeting Board members in attendance: President Rudy Schmitt Vice President Dee Miller Secretary- _DennisHeid Treasurer Bob Mann Directors Steve Doody Tom Healy Colleen Kollmann and Bill Lienhart Board members absent: None Also present: Controller Keith Ward and Administrative Assistant Dodie Frank There were 7 residents in attendance. The meeting was called to order at 1:30 PM. The agenda was set for the April Board meeting. The meeting was adjourned at 1:37 P.M. BOARD OF DIRECTORS GENERAL BOARD MEETING Apri Board members in attendance: President Rudy Schmitt Vice President Dee Miller Secretary Dennis Heid Treasurer Bob Mann Director Steve Doody Director Colleen Kollmann 1

2 Agenda Board Meeting Director Tom Healy Director Bill Lienhart Board members absent: None With no corrections the minutes of the General Board Reorganization Agenda and Workshop meetings were approved.. Also Present: Controller Keith Ward Administrative Assistant Dodie Frank Marketing Manager Bill Tschida Security ChiefJoni Moore There were approximately 268 residents in attendance. President Rudy Schmitt called the meeting to. order at 1:30 PM. Reverend Lee Hiegel gave the invocation. The VFW presented the colors and led the Pledge of Allegiance. RESIGNATION. OF DIRECTOR' Motion made by Steve Doody that the Board accept the resignation of Jane Bryan as.board Director for the term year. Seconded by Bob Mann. Motion carried. APPOINTMENT OF DIRECTOR President Rudy Schmitt explained that in order to feplace a Board Director who has resigned the Board must choose a past Director. After a process of elimination due to some Director's moving and health reasons seven people were considered for the position. A few of those seven declined and with careful consideration Jack Winters was chosen from the remaining Directors. \ Motion made by Bob Mann that the Board appoint Jack Winters to the office of Director of the HRCA Board of Directors for the balance of this term year Seconded by Steve Doody. Motion carried. APPROVAL OF THE MINUTES General Board Meeting Reorganization Meeting April February March TREASURER'S REPORT Treasurer's report read by Bob Mann and accepted as read. PRESIDENT'S COMMENTS As you can see we have a busy schedule for our first meeting with newly elected Board of Director members. I will try to move quickly through some essential business so we can get to the Florida Cable proposal concerning our TV programming. We have proposed the suspension of the first Monday Marina Meetings due to a lack of attendance. We will try the suspension until Sep~em~r to gauge ~her int~est in the program. ;/ We invite members with questions or comments toj attend the Agenda Meetings or General Board Meetings and take advantage of the portion of each meeting set-aside for that purpose. You may also contact individual Board members. Agenda Meetings will be held on the first Thursday of each month in the Marina at 1:30 PM and General Board Meetings on the third Thursday here in the Great Hall also at 1:30 PM. Committees are important to our Community. As our By-laws require the president appoints the Chairperson of the committee along with two additional directors. This trio in turn selects additional committee members. Iam pleased to announce the following committee appointments. for the coming year: Budget - Jack Wmters (Chair) Bob Mann and Dee Miller InvestmentBob Mann (Chair) Jack Winters and Dennis Heid and Safety - Tom Healy' (Chair) Dee Miller and Dennis Heid. Also see New Business Other appointments include: Community Relations - Steve Doody (Chair) Colleen Kollmann and Dee 1\ Miller Liaison Director for TV 4 - Club. ~ Hawthorne - Newcomers -Steve Doody State and 2 1."....'. '"I I 1/ ii' 1\ : II.~ ' I' ;

3 Local Government - Dee Miller Zone - Shirley " Hurt (Chair) and Dick Sayles (Co-Chair) HRCA Ambassador - Phyllis Ash (Chair) and Kaye Miller (Co-Chair) Chaplain - Spiritual Life Council Presentation ofcolors and Pledge of Allegiance VFW Jim Samsell Parliamentarian - Colleen Kollmann Board Green Sheet Editor - Tom Healy Real Estate (Ad hoc) -Dee Miller Contact for Board Officers. See New Business for Committee appointments. As a final note we have had reports of unauthorized people using gate cards and entrance decals to enter Hawthorne. We urge all residents to not allow non-residents to use these items and ask that if you change or dispose of a vehicle to destroy the Hawthorne identification when you do. Help our Security personnel to provide a safe community. GENERAL MANAGERS REPORT Marketing Manager Bill Tschida reported that sales started offwith a good first quarter. As of there were 39 sales year to date as compared to 41 ( sales at the same time last year. Two new homes ~ are completed and up for sale one is being worked on and is on schedule and three lots are for sale. General Manager Dan Gorden thanked the residents for their support in attending the JPA meeting on between the Lake County Commissioners and Leesburg City Council It was aweed at the meeting that no action would be taken until they see what happens with SB If it stays as it is and passes then it will be OK because it does give the residents the right to vote. If the City of Leesburg wants to annex Hawthorne in the future the residents should have the right to vote on whether they want annexation. The preliminary site plans on the Sago Palm Development have been changed from a 5-foot setback to a 5-~ foot setback. We are currently awaiting an environmental assessment. Mr. Gorden stated he would ask Engineer Keith Riddle to give a report possibly at the next meeting. He will keep the residents advised of progress on the development. 7. Mr. Gorden stated that for sometime there have \.J been concerns about Hawthorne's TV service. When leading the Newcomer's Tour the comments concerning the TV were that it is not enough. After looking into Hawthorne expanding the existing TV it was determined that we are not large enough for those capital expenditures. Florida Cable Inc. offered to provide services using Hawthorne's existing system. After four or five months of negotiations s and'meetings with the Board and attorney Chuck Johnson Florida Cable has agreed to provide additional services at a reasonable cost. There are four parts to the agreement. First: The basic services will remain free of charge to Hawthorne Residents although there will be a change to the lineup. SecondExtended Basic will expand from 24 to 40 channels but the price will remain at $22 per month for those who want this service. Both of these services will.be provided through Hawthorne by calling the Administration Office the same as before. ThirdFlorida Cable will provide High-Speed Internet service for $34.95 per month. They will have an introductory offer and you must call Florida Cable for this service. Fourth - Florida Cable will provide Digital TV Services with a variety of packages (ppv music sports packages premium channel packages). There will be a cable box on top of your television if you want these services. You must call Florida Cable for this service also. Mr. Gorden then introduced John Russo from Florida Cable who answered questions from 17 residents. OLD BUSINESS None NEW BUSINESS Motion made by Dee Miller that the Board suspend Policy 1.1 (Monthly Marina Meetings) for May through September Seconded by Bill Lienhart. Motion carried. a Motion made by Bill Lienhart that the Board approves the Residential Bulk Services Agreement with Florida Cable Inc. and authorize the President of the Board to execute the agreement. Seconded by Dee Miller. Motion carried. 3

4 Motion made by Dennis Heid that thefollowing persons be appointed to the Community Pride Committee for the term: Dick Blount Bud McConachie Alex Bauerle Shirley Hurt Kathy Wilson Bob Crawford Cal lauer Colleen Kollmann Bill Lienhart and Terry Shook. Seconded by Bill Lienhart. Motion carried. Motion made by Colleen Kollmann that the following persons be appointed to the Document Committee for the term year: Bill Lienhart Bob Stull Jack Winters Judy Shook and Ed Walsh. Seconded by Tom Healy. Motion carried. Motion made by Bob Mann that the following persons be appointed to the Planning Committee for the term year: Tom Healy Steve Doody Elsetta Ervin and Alex Bauerle. Seconded by Dee Miller. Motion carried Motion made by Tom Healy that the following persons be appointed to the Safety Committee for the term year: Ron Galloway Dennis Heid Dee Miller Shirley Shubert. Seconded by Colleen Kollmann. Motion carried. Motion made by Bill Lienhart that the following persons be appointed to the combined Sprinkler and Water Committees for the term year: Tom Healy Co-Chair John Granger Chair (Sprinkler) Ed Anderson Co-Chair (Sprinkler). Bob Carmichael Co-Chair (Sprinkler) Ken Belair Jim Baker Harry Craig Armand Keroach Nick Placido Dave Savage and Patricia Meyer Chair for the Water Liaison Committee. Seconded by Dennis Heid. Motion carried. ~ COMMUNICATIONS There were no members who spoke after the meeting adjourned. SPECIAL DATES TO REMEMBER HRCA AGENDA MEETING In the Marina Thursday May :30 PM HRCA GENERAL BOARDMEETINC In the Clubhouse Thursday May :30PM 100 Hawthorne Boulevard Rudy Schmitt President Dee Miller.. - Vice President Dennis Heid ~.. Secretary Bob Mann Treasurer Steve Doody ~ Director Tom Healy Director Colleen Kollmann Director BiD Lienhart Director "":.::. Gordon Garthe Concert Committee Historical Society ADJOURNMENT Meeting adjourned at 2:25 PM 4

5 H. R. C. A. FINANCIAL REPORT MARCH 2004 HRCA (including Sales Office) Net Operating Revenue Net Cash Operating Expenses Cash Operating Surplus (Loss) Gross Revenues Gross Marina Slip Rental Fees ONE MONTH $ (2088) YEAR-TO-DATE $ **************************************** Restricted Reserve Accounts: Morgan Stanley First Federal- Pershing T. Rowe Price CD's-Providian & SoTrust Other Investments: Morgan Stanley Dean Witter Fidelity Investments Repurchase Account-First Federal Cash on Hand TOTAL Cash and Investments Balances at 03/31104 $ (107004) $ u Assets from Balance Sheet $ ************************************************************************ SALES REPORT Homes Closed - Month of March January March January March Homes Sold - Month of March January March January March $ $ Sales Contracts outstanding to be closed - March March $ Homes For Sale - Total New Models Renovated Homes $ '$ '0 0 00