August 2013 Commission Meetings

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1 August 2013 Commission Meetings Regular Board Meeting Tuesday, August 6, :00 p.m. Judicial Annex Building Budget Workshops Wednesday and Thursday, August 7 & 8, :00 a.m. Judicial Annex Building Agenda Review Tuesday, August 13, 2013 TBA Conference Room Public Works Building Regular Board Meeting Tuesday, August 20, :00 p.m. Judicial Annex Building VAB Organizational Meeting (Fleming, Gamble & Wainwright) Thursday, August 22, :00 a.m. Clerk of Court Conference Room A Agenda Review Tuesday, August 27, 2013 TBA Conference Room Public Works Building Tourist Development Council (Wainwright) Tuesday, August 27, :00 p.m. Chamber of Commerce

2 SUWANNEE COUNTY BOARD OF COUNTY COMMISSIONERS JUDICIAL ANNEX BUILDING 218 PARSHLEY STREET SOUTHWEST LIVE OAK, FLORIDA TENTATIVE AGENDA FOR AUGUST 6, 2013, 6:00 P.M. Invocation Pledge to American Flag ATTENTION: The Board may add additional items to this agenda. CONSENT: 1. Approve payment of processed invoices. 2. Approve payment of Invoice No. 8 in the amount of $463, to J.B. Coxwell Contracting, Inc. for stormwater for Suwannee County Catalyst Site. 3. Approve payment of Invoice No in the amount of $23, to Broom, Moody, Johnson & Grainger, Inc. for appraisal services for TSS Development vs Suwannee County. 4. Approval to surplus and dispose two obsolete and non working plotters for 911 Addressing Department. 5. Authorization to advertise for bids for remediation of sinkholes within County Stormwater Retention Ponds located in buffer area of Catalyst Site. 6. Approval to advertise for bids for reconstruction of Voyles Street/80 th Terrace. 7. Approval to advertise for bids for replacement of automatic sliding doors for front entrance of the Suwannee River Regional Library. 8. Approval to re submit construction grant application to Florida Division of Libraries for Dowling Park Library. 9. Approval to purchase ambulance from Frazer Ltd. (sole source) in the amount of $183, for Fire Rescue. (EMS Matching grant) 10. Approval to purchase a mobile breathing air system from Fisher Safety, off Florida State contract, in the amount of $27, for Fire Rescue. (Assistance to Firefighter grant thru FEMA) 11. Approval to purchase four (4) Lifepack Cardiac Monitors from Phyiso Control, off Florida State Contract, in the amount of $132, for Fire Rescue. (EMS Matching grant) 12. Authorization to lease trim and mowing equipment with warranty for Public Works Department. 1

3 13. Adoption of resolution approving Right of Way permit application and fee for installation of utilities in County right of way. 14. Approval of Change Order with JB Coxwell to reconcile field measured quantities associated with earthwork. 15. Approval of 2013 Edward Byrne Memorial Justice Assistance Grant agreement in the amount of $59, for Suwannee County Sheriff s Office. CONSTITUTIONAL OFFICERS ITEMS: 16. Consider request to add balance of $28,427.36, from budget year, to the designated account to purchase voting equipment for Elections Office. (Glenda Williams, Supervisor of Elections) TIME SPECIFIC ITEMS: 17. At 6:00 p.m., or as soon thereafter as the matter can be heard, presentation regarding the Community Health Improvement Plan (CHIP). (Pam Blackmon, Administrator Florida Department of Health in Suwannee County) (5 minute limit on presentation) 18. At 6:00 p.m., or as soon thereafter as the matter can be heard, discuss, with possible Board action, the preparation of a Comprehensive Development Master Plan for the Catalyst Site. (Tim Williams, Chairman Development Authority) (5 minute limit on presentation) 19. At 6:30 p.m., or as soon thereafter as the matter can be heard, hold a public hearing, to approve budget amendments to the General Fund for fiscal year (Barry A. Baker, Clerk of Circuit Court) 20. At 6:30 p.m., or as soon thereafter as the matter can be heard, hold a public hearing, to consider adoption of resolution closing a portion of 104 th Street from the intersection of Bass Road and 104 th Street running West to 129 th Road a distance of 2,565 more or less. (Ronald Meeks, Planning and Zoning Director) COMMISSIONERS ITEMS: COUNTY ATTORNEY ITEMS: GENERAL BUSINESS: 21. The Chairman calls for additional items. (Any items the Board agrees to consider will be heard under Agenda Item No. 23, Additional Agenda Items.) 2

4 22. Discuss, with possible Board action, any items requiring action regarding Catalyst Site (if necessary). (Randy Harris, County Administrator) 23. Additional Agenda Items. 24. Public Concerns and Comments. (Come forward to podium limit comments to five minutes.) 25. Board Members Inquiries, Requests and Comments. INFORMATIONAL ITEMS: 3

5 Agenda Item No. Approve payment of processed invoices.

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9 VALBRIDGE PROPERTY ADVISORS BROOM, MOODY, JOHNSON & GRAINGER, INC. RONALD K. MOODY, MAI, SRA CERT. GEN. RZ 864 Via REAL ESTATE APPRAISERS - CONSULTANTS July 26, 2013 FARLEY J. GRAINGER, CRE, MAI CERT. GEN. RZ 859 Mr. Randy Harris, Director Suwannee County Public Works th Terrace Live Oak, FL Re: TSS Development vs Suwannee County; Case # CA, Circuit Court, Suwannee County, FL Dear Mr. Harris: I enclose herewith our monthly and final billing for July 2013 for appraisal services rendered in the above captioned case. Thank you for the opportunity of allowing us to work on behalf of the County on this very interesting appraisal assignment. Also enclosed are the time sheets which describe the individual tasks completed and the actual time expended to complete each task. I also have attached the original bill for courtroom exhibits that were necessary for the trial presentation. After you have reviewed this information, if you have any questions, please do not hesitate to contact me. Respectfully submitted, Ron Moody, MAI, SRA Senior Managing Director State-Certified General Real Estate Appraiser RZ864 Cc: Mr. Tom Reeves 121 WEST FORSYTH STREET, SUITE 1000, JACKSONVILLE, FLORIDA PHONE (904) FAX (904)

10 BROOM, MOODY, JOHNSON & GRAINGER, INC. Invoice # WEST FORSYTH STREET JACKSONVILLE, FLORIDA Phone 904/ Fax 904/ JULY 2013 INVOICE CUSTOMER Company Suwannee County Public Works Date 7/26/2013 Address th Terrace File No. FL City, State Live Oak, FL Zip Appraiser DBF Attn. Randy Harris, Director Manager RKM DATE DESCRIPTION AMOUNT FOR PROFESSIONAL APPRAISAL SERVICES RELATED TO: TSS Development vs Suwannee County July 2013 Billing Senior Appraiser Ron Moody, MAI, SRA 79.5 $275/hour $21, Staff Appraiser Lee Fitz-Gerald 3 $150/hour $ Arc Florida Court Exhibits $ extra Court ready color copies of the appraisal report 4 x $100/each $ _ BMJG TAX ID # TOTAL AMOUNT DUE $23, PLEASE PAY FROM THIS INVOICE! TERMS: Net on Presentation. Monthly Finance Charge: 1.5% WE APPRECIATE YOUR PATRONAGE!

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12 TIME LOG Ron Moody, MAI, SRA FILE NO. : CASE NAME : FL TSS DEVELOPMENT vs SUWANNEE COUNTY DATE COMMENTS HOURS 07/02/13 Reviewed copies and notes from 2nd deposition; prepared paperwork to copy for attorney Dan Webster /10/13 Trial preparation /11/13 Trial preparation/work session with attorney Tommy Reeves to prepare for trial /12/13 Trial preparation; started preparation of trial exhibits /15/13 Trial preparation; prepared draft outline of trial testimony; organized/prepared trial exhibits /16/13 Trial preparation; review & analysis of file data /17/13 Trial preparation; review and analysis of file data /18/13 Trial preparation; work session with attorney Tom Reeves to prepare for trial /19/13 Trial preparation; review of file data /20/13 Trial preparation; review of file data /21/13 Trial preparation; review of file material /22/13 Trial preparation; review of trial outline, exhibits and file material /23/13 Final trial preparation; review of trial outline, exhibits and file material /24/13 Travel to Suwannee County to give expert testimony at trial 9.00 Total Hours 79.50

13 DATE TIME LOG Lee Fitz-Gerald FILE NO. : FL CASE NAME : TSS Development vs Suwannee County PROJECT NAME : Suwannee Landing SD COMMENTS HOURS Telephone conference with Ron Moody and Tommy Reeves for trial 07/11/13 preparation. Mr. Reeves requested additional research of Pennington 0.50 Plantation, Pines at Pennington East and Pines at Pennington West. Researched subdivisions and reported findings to Ron Moody to pass to Mr. 07/15/ Reeves. Telephone conference with Ron Moody and Tommy Reeves for trial 07/18/ preparation. 07/22/13 Trial review conference with Ron Moody 0.75 Telephone conference with Ron Moody for final trial preparation and post 07/24/ trial conference to discuss testimony and issues raised by opposing side. Total Hours 3.00

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15 AGENDA ITEM NO. 5 Authorization to advertise for bids for remediation of sinkholes within County Stormwater Retention Ponds located in buffer area of Catalyst Site.

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18 AGENDA ITEM NO. 8 Approval to re submit construction grant application to Florida Division of Libraries for Dowling Park Library.

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33 AGENDA ITEM NO. 13 Adoption of resolution approving Right of Way permit application and fee for installation of utilities in County right of way.

34 AGENDA ITEM NO. 14 Approval of Change Order with JB Coxwell to reconcile field measured quantities associated with earthwork.

35 AGENDA ITEM NO. 15 Approval of 2013 Edward Byrne Memorial Justice Assistance Grant agreement in the amount of $59, for Suwannee County Sheriff s Office.

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70 SUWANNEE COUNTY BOARD OF COUNTY COMMISSIONERS NOTICE OF BUDGET AMENDMENT Fiscal Year SUWANNEE COUNTY RESOLUTION NO: - The Suwannee County Board of County Commissioners will conduct a public hearing to make a decision on the following budget amendments: The public hearing will be held on Tuesday, August 6th, 2013 at 6:30 p.m. or as soon thereafter as the matter can be heard in the Judicial Annex Building, 218 Parshley Street South West, Live Oak, Fl In Compliance with Section (2) (b-f), Florida Statutes, the undersigned Budget Officer for the Board of County Commissioners of Suwannee County, Florida made and prepared the following Budget Amendments to reflect Authorization and Usage of Fund Balance - Reserves, Contingency and Unanticipated Revenues for program purposes, and to appropriate for those purposes said funds for the fiscal year ending September 30, 2013, and said usages are in excess of the original or previously amended budget: Original or Amended TOTAL Previously Amount Amended Amended ADD Budget FUND Budget GENERAL FUND, REVENUES All Revenue Sources: 28,902, ,902, Total Revenues Sources: 28,902, ,902, GENERAL FUND, APPROPRIATIONS Contingency: 348, (38,000.00) 310, Professional Services 161st Road: , , All other Appropriations: 28,553, ,553, Total Appropriations: 28,902, ,902, Resolution to identify and authorize the usage of Unanticipated Revenues, Contingency and / or Reserves for increased appropriations (EXPENSES) in county programs. Now, Therefore be it resolved by the Board of County Commissioners of Suwannee County, Florida that they do approve as provided by law this Resolution, this 6th day of August, 2013 with a motion by Commissioner, seconded by Commissioner, and carried by a vote. WESLEY WAINWRIGHT, CHAIRMAN BARRY A. BAKER SUWANNEE COUNTY BOARD CLERK OF THE CIRCUIT COURT OF COUNTY COMMISSIONERS and BUDGET OFFICER Amendment # 5, August 6th, 2013

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75 CHAIRMAN CALLS FOR ADDITIONAL AGENDA ITEMS

76 Agenda Item No. Discuss, with possible Board action, any items requiring action regarding Catalyst Site (if necessary). (Randy Harris, County Administrator)

77 ADDITIONAL AGENDA ITEMS

78 PUBLIC CONCERNS AND COMMENTS

79 BOARD MEMBERS INQUIRIES, REQUESTS AND COMMENTS