6. Approval of the Suwannee County SHIP Annual Report for the close-out of SHIP Funds and Local Incentives Certification.

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2 SUWANNEE COUNTY BOARD OF COUNTY COMMISSIONERS JUDICIAL ANNEX BUILDING 218 PARSHLEY STREET SOUTHWEST LIVE OAK, FLORIDA TENTATIVE AGENDA FOR November 3, 2015, 6:00 P.M. Invocation Pledge to American Flag ATTENTION: The Board may add additional items to this agenda. Affirmative action on any item includes authorization of Chairman s, or designee s, signature on all associated documents. Speakers from the audience will be allowed three (3) minutes to speak on items listed within this agenda following recognition by the Chairman and must speak from the podium. Comments must be limited to items listed on the agenda and speakers may only make one (1) trip to the podium regarding each item they wish to speak on. For general updates or questions regarding County business contact the County Administrator during regular business hours (386) APPROVAL OF MINUTES: 1. October 20, 2015 Regular Board Meeting CONSENT: 2. Approval of payment of processed invoices. 3. Approval of Supplemental Agreement # 2 with the Florida Department of Transportation for Design and Construction of turn lanes on SR 10 / US 90 Project Name Change Only from 173 rd Road to West of I-10 to SR 10 / US 90 from 175 th Road to West of I-10, and adoption of enabling resolution. 4. Approval of County Incentive Grant Program Agreement with the Florida Department of Transportation for new road construction of 122 nd Street from US 129 to CR 49, and adoption of enabling resolution. 5. Approval of annual Subterranean Termite Treatment Contract and Limited Warranty Retreatment, with Live Oak Pest Control, in the amount of $ annually, for EMS Station, SR 247, O Brien. 6. Approval of the Suwannee County SHIP Annual Report for the close-out of SHIP Funds and Local Incentives Certification. 7. Approval of Resolution for a County Emergency Medical Services grant. (Fire/Rescue) 8. Appointment of Kerry Waldron to serve as the Board s representative on the WellFlorida Council Board. 9. Authorization to apply for Healthy Weight Community Champion Recognition designation. CONSTITUTIONAL OFFICES ITEMS: PROCLAMATIONS AND PRESENTATION:

3 10. Adoption of resolutions proclaiming November 17, 2015 as Children s Grief Awareness Day and also proclaiming November 2015 as Hospice Month in Suwannee County. (Nicole Barnes, Community Education Manager Hospice of Citrus and the Nature Coast) 11. Adoption of Resolution proclaiming November 13, 2015 as World Pancreatic Cancer Day in Suwannee County. (Alison Strother, Volunteer, Pancreatic Cancer Action Network) TIME SPECIFIC ITEMS: COMMISSIONERS ITEMS: COUNTY ATTORNEY ITEMS: STAFF REPORTS: 12. a. Katherine Allen, Extension Office Director b. Betty Lawrence, Director of Libraries c. Greg Scott, Parks and Recreation Director d. James Sommers, Public Safety Director GENERAL BUSINESS: 13. Discuss, with possible Board action, amendments to Interlocal Agreement with member counties of the North Central Florida Regional Planning Council. (Scott Koons, Executive Director, North Florida Regional Planning Council) 14. Consider a request from the Tourist Development Council regarding information associated with the Bed Tax. (Austin Richmond, Executive Director, Suwannee County Chamber of Commerce) 15. Discuss, with possible Board action, additional IT personnel. (Randy Harris, County Administrator) 16. Discuss, with possible Board action, amendments to the Personnel Rules & Regulations, and adoption of Resolution. (Randy Harris, County Administrator) 17. Additional Agenda Items. The Chairman calls for additional items. 18. Public Concerns and Comments. (Filling out of Comment Card required, and forward to Chairman or County Administrator. Speakers from the audience will be allowed three (3) minutes to speak following recognition by the Chairman and must speak from the podium one (1) trip to podium.) 19. Administrator s comments and information. 20. Board Members Inquiries, Requests and Comments. 21. Information Items.

4 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida 6:00 p.m. The Suwannee County Board of County Commissioners met on the above date and time for a regular session and the following were present: Chairman Jason Bashaw; Commissioner Clyde Fleming; Commissioner Ricky Gamble; Commissioner Larry Sessions; and Commissioner Wesley Wainwright. Barry A. Baker, Clerk of Circuit Court; Ken Williams, Clerk s Finance Director; Eric Musgrove, Deputy Clerk; and James W. Prevatt, Jr., County Attorney, were also present. Chairman Bashaw called the meeting to order at 6:04 p.m. and led the invocation and the Pledge of Allegiance to the Flag of the United States of America. Chairman Bashaw reminded the public that if they wished to speak, to please fill out a form and turn it in to himself or Deputy Clerk Musgrove. APPROVAL OF MINUTES: The first item on the agenda was to approve the minutes of the October 6, 2015 Regular Board Meeting. County Attorney Prevatt stated that regarding item 31 (page 22), the word sought should be added and the word recuperated changed to recouped. Commissioner Fleming moved to approve the minutes, with the noted changes, of the October 6, 2015 Regular Board Meeting. Commissioner Sessions seconded, and the motion carried unanimously. Chairman Bashaw stated that agenda item sixteen had been pulled from the agenda for consideration at a later date. 1

5 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida CONSENT: The second item on the agenda was to approve payment of processed invoices. SUWANNEE COUNTY BOARD OF COUNTY COMMISSIONERS WARRANTS ISSUED REPORT 10/20/2015 FUND AMOUNT 001 GENERAL FUND $ 632, RESERVE-CAPTIAL PROJECTS 116 FINE AND FORFEITURE $ 43, ADDRESSING FUND $ 6, STATE ATTORNEYS OFFICE $ 1, MUNICIPAL SERVICES FUND $ 10, LAW ENFORCEMENT 121 NARCOTICS CONTROL 122 FIRE PROTECTION FUND $ 11, EMS GRANT FUND 128 EMERGENCY MANAGEMENT $ 7, LAW EDUCATION 131 TOURIST DEVELOPMENT $ 4, ROAD AND BRIDGE $ 384, ROAD AND BRIDGE CONST. & PAVING 171 LIBRARY FUND $ 104, RECREATION FUND $ 40, LOCAL HOUSING ASSISTANCE PROGRAM 251 RENOVATIONS / DEBT SERVICE 301 VOTING EQUIPMENT FUND 351 RENOVATIONS / CONSTRUCTION 402 SOLID WASTE COLLECTION $ 49, SOLID WASTE DISPOSAL $ 55, SUW CTY WATER PLANT $ GRAND TOTAL $ 1,352, (Remainder of page intentionally left blank) 2

6 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida Vendor Board of County Commissioners over $10, Warrants Issued Analysis Please find below a list of payments $10, and above that will be approved for disbursement on 10/20/15 Date Check No. Amount Description Jim Hinton Oil 10/9/ , fuel Anderson Columbia 10/15/ , millings City of Live Oak 10/15/ , utilities FL Power and Light 10/15/ , electric Keen Engineering and Surveying 10/15/ , professional services 81st/224th/226th Waste Management 10/15/ , waste disposal Printers--Southern Endeavors 10/15/ , printer supplies Sarasota County BCC 10/15/ , vehicles for public works and recreation Agency for Healthcare 10/15/ , medicaid funding Prevatt Law Firm 10/15/ , general matters Ring Investments 10/15/ , dump truck lease North Florida Professional 10/15/ , engineering services perimeter road #2 TOTAL: 388, The third item on the agenda was to approve a Small County Outreach Program Agreement with the Florida Department of Transportation for the widening and resurfacing of 180 th Street/Little River Bridge, and adoption of an enabling resolution. (Agreement No and Resolution No ) The fourth item on the agenda was to approve a Small County Road Assistance Program Agreement with the Florida Department of Transportation for the reconstruction of CR 252 extending from SR 51 to CR 250, and adoption of an enabling resolution. (Agreement No and Resolution No ) 3

7 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida The fifth item on the agenda was to approve a Transportation Regional Incentive Program Supplemental Agreement No. 1 with the Florida Department of Transportation for Catalyst Connector/169 th Road at CR 132/Stagecoach Road, and adoption of an enabling resolution. (Agreement No and Resolution No ) The sixth item on the agenda was to approve a Change Order with Art Walker Construction, Inc., in the amount of $14, for re-pavement and enlarging of the County Administration parking lot. (Budgeted item) The seventh item on the agenda was to approve a Task Order with North Florida Professional Services, Inc. for engineering services associated with widening and resurfacing 65 th Road. (Agreement No ) The eighth item on the agenda was to approve and execute an agreement for CDBG Housing Rehabilitation grant. (Agreement No ) The ninth item on the agenda was to approve and execute a Florida Recreation Development Assistance Program (FRDAP) grant agreement for renovations at the Fist Federal Sportsplex, Phase I and Phase II. (Agreement No and ) The tenth item on the agenda was to authorize leasing one (1) Tractor from Ring Power for Parks and Recreation. This is a piggyback on the existing Public Works contract. (Budgeted item) The eleventh item on the agenda was to authorize purchasing a pickup truck through the Florida Sheriff s Association for Parks and Recreation. (Budgeted item) The twelfth item on the agenda was to authorize applying for a grant with the Suwannee River Water Management District for drainage improvements in Ichetucknee Estates. 4

8 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida Commissioner Wainwright moved to approve Consent Agenda Items 2 through 12. Commissioner Gamble seconded, and the motion carried unanimously. CONSTITUTIONAL OFFICERS ITEMS: The thirteenth item on the agenda was to discuss, with possible Board action, funding and equipment. The Honorable Glenda Williams, Supervisor of Elections, stated that she had come before the Board letting them know that her office would be receiving funds to purchase new voting equipment a few months before. She stated that Suwannee County was one of twelve counties that had been slated to receive the funding, but attorneys had concerns with the wording of the agreement. As a result, eight of the involved counties would lease the property for five years instead of purchasing it. Mrs. Williams stated that the lease s wording was still not legally appropriate for Suwannee County, and instead asked the Board to approve the purchase of the voting equipment for $117,000. She added that the County would be fully reimbursed by the State over a five-year period. Attorney Prevatt stated that the counties concerns involved who legally owned the property and legal issues between the original sellers and the counties during the leasing process. After several unsuccessful attempts to do business through leases, the final option was to just purchase the equipment and be reimbursed by the State over five years. He stated that all twelve counties would use the same agreement, but he had not received a final copy for the Chairman to sign. 5

9 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida Supervisor Williams stated that there was sufficient funding available in her budget for the initial purchase. Commissioner Fleming moved to approve the outright purchase of voting equipment for the Supervisor of Elections (for $117,000). Commissioner Gamble seconded, and after discussion by County Attorney Prevatt of the legal wording of the agreement, the motion carried unanimously. (Agreement No ??) Supervisor Williams also stated that the State had agreed to award Suwannee County $4, for Federal elections if the County would agree to a 15% match ($629.82) already in the budget. She stated that the proposed agreement had been delivered to Deputy Clerk Musgrove before the meeting and asked for approval. Commissioner Gamble moved to approve (an agreement to receive $4, in HAVA Federal funds for Federal elections, with a match by the County of $629.82). Commissioner Sessions seconded, and the motion carried unanimously. (Agreement No ) PROCLAMATIONS AND PRESENTATIONS: There were none. As it was not yet 6:30 p.m., Chairman Bashaw skipped Item 14 (a time-specific public hearing to be held at 6:30 p.m.) and moved to Commissioners Items. 6

10 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida COMMISSIONERS ITEMS: There were none. COUNTY ATTORNEY ITEMS: There were none. GENERAL BUSINESS: The fifteenth item on the agenda was to consider amending Resolution No regarding Economic Development Incentives. Dr. Alvin Jackson, Economic Development Director, stated the proposed resolution would amend the previous resolution that created the Department of Economic Development and the Suwannee County Business Incentive Program by deleting one section, amending other sections, and clarification of certain items. He added that it would clarify the points system and claims period for grant awards, and that the topic had been discussed in more detail at the last regular meeting. Dr. Jackson asked for approval. Commissioner Wainwright moved to amend Resolution No with the changes presented by Dr. Jackson. Commissioner Gable seconded, and the motion carried unanimously. (Resolution No ) The sixteenth item on the agenda was to discuss a grant application for rehabilitation of the Douglass Center. This item had been withdrawn from the agenda. 7

11 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida The seventeenth item on the agenda was to discuss, with possible Board action, restitution for damage resulting from vandalism at the Douglass Center. Mr. Randy Harris, County Administrator, stated that restitution for vandalism was nearly complete except for two individuals whose mother had indicated that she could no longer pay. The mother asked for community service hours instead. Commissioner Wainwright stated that the two youth needed to be held responsible for their actions, and if money could not be paid, then community service hours was a good option. Commissioner Fleming commented that it would be appropriate for the community service hours to be done at the Douglass Center itself. The Board agreed that this was a good idea. Commissioner Gamble commented that community service would be better than the youths mother paying for their crimes. Commissioner Fleming moved to approve community service for the two individuals who had vandalized the Douglass Center. Commissioner Gamble seconded, and the motion carried unanimously. The eighteenth item on the agenda was to discuss, with possible Board action, authorization for proposals regarding the Capital Improvement Plan. Mr. Randy Harris, County Administrator, stated that he had researched a variety of locations for future County office expansion with no success. He stated that rural property, even larger ones, would not have the same municipal services as a municipal property, and constructing infrastructure would take up a large portion of a rural property. If property was found within or adjoining the City limits, the infrastructure would already be in place. Mr. 8

12 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida Harris stated that a handout provided to the Board discussed buildings for the State Attorney, Supervisor of Elections, Tax Collector storage, Public Defender, Building and Zoning, 911 Addressing, and Veterans Services. He stated that an architect was in the process of designing a building for the State Attorney and hopefully the County s timeline would be met. Mr. Harris stated that discussion had also ensued on a building for the Supervisor of Elections, although it had not been specifically requested by the Supervisor. He stated that in his capital improvement plans, he had not asked any of the Constitutional Officers if they wanted a new building, but only what their needs would be and was making plans for the future based upon those needs. Mr. Harris discussed the Nettie Baisden School that was slated for demolition and realized that there was a need for storage for offices such as the Tax Collector. He stated that the current Supervisor of Elections Office was not large enough for both personnel and voting equipment storage, and was looking at a way to improve both. Mr. Harris stated that the majority of storage usage by the various County entities was for records, except the Supervisor of Elections Office. It would be more appropriate to construct a new building for the Supervisor of Elections that would provide space for both personnel and acclimatized storage, freeing up their current building for use as storage for the Tax Collector or some other entity. Mr. Harris stated that the Public Defender was currently renting space on US Highway 129 for $21,648 per year and whose lease would be up for renewal in The old County Offices building would have adequate space for the Public Defender, but it was currently being used for storage (on the second floor) and various County agencies (Veterans Services, 911 Addressing, etc.) on the first floor. Mr. Harris stated that future needs must be considered when making any land or building purchases, and provided sketches for informational purposes only for suggested infrastructure 9

13 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida needs for rural or municipal properties. He stated that the County could place a number of offices on five acres, including those for the State Attorney, Supervisor of Elections, Sheriff, Building and Zoning, 911 Addressing, and Veterans Services, along with room for expansion. Mr. Harris made it clear that he was just presenting ideas. He added that a large rural property would possibly be cheaper to purchase and cheaper to build upon than downtown Live Oak, noting that additional room for the County Jail would probably be necessary in a few decades. Chairman Bashaw stated that the issue would be further discussed in a workshop, but the Board needed options to discuss first. Commissioner Sessions agreed that a workshop should be held to discuss the issue in further detail. Chairman Bashaw stated that the item being discussed tonight was to provide the County with options for the workshop. Mr. Harris stated that the request was an authorization to advertise, but there may be a benefit in the proposals to not only include the purchase of the land, but combinations of land and construction. This would allow the County to have additional options, included alternative building plans. Commissioner Gamble stated that the space issue needed to be addressed in a workshop first before asking for proposals. He stated that the offices were intertwined with one another in ways the Board might not realize, and clarification and discussion were needed first. Chairman Bashaw stated that it was a good idea to have options before having a workshop, and the issue had been discussed several times over the past few years. He thought that a plan in place, even if it was modified in the future, would be better than allowing the 10

14 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida current buildings to gradually fall apart without looking to the future. Chairman Bashaw stated that the Board needed to look into purchasing space for many offices that would provide for future needs as well. Commissioner Wainwright stated that he would like to have options with substance. Commissioner Wainwright moved to advertise for an RFP (Request For Proposals) for property to be used in conjunction with the Capital Improvement Plan. Commissioner Fleming seconded. Commissioner Gamble asked how long the advertisement would be posted. Mr. Harris replied that it would be posted for 30 days, but would not be advertised until floor plans had been received from the architect. He stated that specific buildings would not be mentioned in the proposal, simply the land for future buildings. Mr. Harris later clarified that only previously approved buildings (i.e., offices for the State Attorney and Supervisor of Elections) would be discussed for the property once the RFPs were received. Discussion ensued on floor plans for offices for the Supervisor of Elections and State Attorney, of which the former had no architectural plans currently drawn while the latter s plans were nearly complete. The motion to advertise for RFPs for property carried unanimously. TIME SPECIFIC ITEMS: The fourteenth item on the agenda was at 6:30 p.m., or as soon thereafter as the matter can be heard, was to consider adoption of a resolution approving Special Permit Request No. SP by the Chauncey Law Firm, authorized agent for Marta Avila, to add two (2) Poultry 11

15 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida Houses as Intensive Agriculture in accordance with the site plan on property zoned Agriculture-1 (A-1). Chairman Bashaw opened the public hearing. County Attorney Prevatt swore in all those who might wish to speak during the public hearing. Mr. Ronald Meeks, Planning and Zoning Director, stated that the property in question was acres with seven existing poultry houses, located off 129 th Road in Section 34, Township 3 South, Range 13 East. A variance had been granted by the Zoning Board of Adjustment for two sides of the property (the front and one side), which was also the applicant s homestead. County Attorney Prevatt accepted the provided information as Composite Exhibit One. Mrs. Rose Chauncey, attorney for the applicants, reviewed the County s Land Development Regulations. Mrs. Chauncey further stated that there were already other poultry houses in the area, and the additional buildings would not incur additional problems for the neighbors due to buffers, distance, and road usage. She then discussed how the proposed use met the County s Land Development Regulations for special permits and then asked the Board to approve the request. Chairman Bashaw asked for any questions. County Attorney Prevatt asked if the site plan provided by Mrs. Chauncey was included in the Composite Exhibit. Mr. Meeks replied that it was. There were no other questions. 12

16 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida Chairman Bashaw opened the floor to public comments. There were none, and Chairman Bashaw closed the floor to public comments. Commissioner Wainwright moved to adopt a resolution approving Special Permit Request No. SP by the Chauncey Law Firm, authorized agent for Marta Avila, to add two (2) Poultry Houses as Intensive Agriculture in accordance with the site plan on property zoned Agriculture-1 (A-1). Commissioner Gamble seconded, and the motion carried unanimously. (Resolution No ) Chairman Bashaw closed the public hearing and returned to General Business Items. GENERAL BUSINESS ITEMS: The nineteenth item on the agenda was to consider criteria for future Memorial Plaques. Mr. Randy Harris, County Administrator, stated that the issue had been discussed at the previous regular meeting. His staff was suggesting four criteria for the plaques. Mr. Harris added that previously-approved historical plaques had been purchased through a State program but that the County did not have to use those same plaques, thus saving money. Chairman Bashaw stated that he had concerns with honoring living individuals, but realized that there might be a time that the Board would wish to make an exception and wanted to make sure a variance was included in the criteria for such events. He read the proposed criteria, which stated that: 1) the person must be of State or National significance; 2) be deceased; 3) have made significant contributions to Suwannee County; and 4) have a maximum monetary contribution by the Board to be determined at tonight s meeting. 13

17 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida Commissioner Wainwright stated that the Board s monetary contribution could change from year to year based upon the price of the plaques. Discussion ensued on the criteria and that even with the current criteria, there could be a long list of possible individuals. Mr. Harris suggested a 50%-50% match for interested parties to curb the number of applications. Commissioner Wainwright suggested recognizing individuals with the plaques on a caseby-case basis and that interested parties should be willing to put forth money for the plaque. Discussion ensued on whether or not the Board first needed to make case-by-case determinations or set criteria, and also discussed previous attempts at signage along major roads. Commissioner Gamble suggested setting criteria on matching funds from interested parties and meeting Department of Transportation requirements instead of focusing on what specific types of people should be considered. The applications could then be handled on a caseby-case basis. Mr. Harris stated that he had attended several State hearings regarding historical signs, and living people were not normally selected due to the concern of it becoming a popularity contest. Continued discussion ensued on criteria for historical markers, especially of a monetary limit from the Board. The Board agreed that the criteria should include people of Local, State, or National significance, the person must be deceased, and that the Board would provide a 50%-50% match with a maximum monetary contribution of $

18 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida County Attorney Prevatt stated that the word plaque was limiting, and suggested changing the wording to reflect other methods of honoring someone (signs, etc.). The Board agreed that further discussion must be held before setting criteria and therefore took no action at this time. The twentieth item on the agenda was Additional Agenda Items. There was one additional agenda item. Mr. Harris commented that there were old items in the Nettie Baisden Building (which was slated for destruction in the near future), none of which was useful. He stated that private individuals wished to tear out equipment and items from the building but he was concerned about the liability. Mr. Harris asked if the Board would simply consider everything surplus for accounting s sake. Chairman Bashaw asked County Attorney Prevatt if the item could be placed on the agenda and declare it surplus. County Attorney Prevatt replied that the Board could add the item to the agenda and declare the equipment surplus. Commissioner Gamble moved to declare unattached equipment and items in the Nettie Baisden Building as surplus. Commissioner Wainwright seconded, and the motion carried unanimously. County Attorney Prevatt clarified that private individuals should not be going through the Nettie Baisden Building to remove items, only the contractors, as it would be a liability issue. The twenty-first item on the agenda was public concerns and comments. (Filling out of Comment Card required, and forwarded to Chairman or County Administrator. Speakers 15

19 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida from the audience will be allowed three (3) minutes to speak following recognition by the Chairman and must speak from the podium one (1) trip to podium). There was one public comment, from David Shields. Mr. David Shields of th Place in O Brien discussed the Sabal Trail Pipeline, specifically the Hildreth compression station. He stated that the compression station would be installed at the intersection of CR 49 and Market Road (216 th ), not in the community of Hildreth (several miles away) as its name indicated. He stated that there were several large families near the proposed station, including his, and expressed concerns with the location and operation of the station. Mr. Shields discussed in detail the health problems associated with other compression stations within the United States. He stated that he would like to see an alternative to the compression station in his neighborhood, and was concerned with the misnaming of the compression station that had probably limited public input. He thanked Commissioner Wainwright for his time researching the issue. Commissioner Wainwright stated that he had talked to Ronald Meeks, Planning and Zoning Director, and found that all local ordinances were preempted by State and Federal rules. Chairman Bashaw asked if the County could enforce its ordinances to amend the site location or how the project was done. County Attorney Prevatt s initial impression was that the time to easily present concerns about the location to the contractor and Department of Environmental Protection (DEP) had passed. Mr. Shields stated that had expressed his concerns at several meetings, but there had been a number of issues with properly advertising the meetings. He added that he still had time to provide a written submission with his concerns. 16

20 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida County Attorney Prevatt stated that a written submission to the contractor or DEP would be best, but County Commissioners would have little power because this was a State and Federal pipeline. Discussion ensued on infrastructure and the violability of compression stations. It was recommended that Mr. Shields talk to Chief James Sommers, County Safety Officer, for further information. Commissioner Wainwright stated that there had been several problems with the pipeline hearings, such as incorrect times, dates, and locations, which had limited public input. Further discussion ensued on several instances of improperly-advertised hearings by DEP and the contractors for the pipeline. Several members of the Board stated that they would research the issue further. Mr. Shields thanked the Board for their time. There were no further public comments. The twenty-second item on the agenda was Administrator s comments and information. Mr. Harris stated that he was awaiting a response on the County s CDBG grant waiver request regarding increasing railroad funding near Klausner from the current cap of $1.5 million to $3 million. He stated that the CDBG meeting slated for the day before had been postponed, and hoped that a meeting in the near future would clear up funding issues. Mr. Harris added that the Department of Transportation had funding set aside for another project that had not materialized after a number of years, and some of the money could possibly be shifted to Suwannee County. He also discussed an article in the Suwannee Democrat regarding the 17

21 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida County s inability to pay for the railroad despite having funding available to look at new building construction, and elaborated on the issue. Mr. Harris clarified that new offices being discussed as part of the Capital Improvement Plan (such as the State Attorney and Public Defender) were currently funded by revenues from six or seven counties, and it was not related, nor could it be spent, on a railroad. He stated that purchasing land and constructing buildings for the State Attorney and Public Defender would still be cheaper than long-term leasing of the current properties that has now exceeded $3 million. Chairman Bashaw asked the estimated cost for railroad access to the Catalyst site. Mr. Harris replied that the estimated cost was $5.2 million, but the only funding currently available was $1.3 million remaining in an economic development transportation fund. Mr. Harris stated that he was requesting $5 million from various sources and hoped to get at least $4 million to provide for the railroad access. The twenty-third item on the agenda was Board Members inquiries, requests, and comments. Commissioner Wainwright stated that the Department of Transportation worked hard with rural counties and thanked them for their incredible work. Commissioner Gamble had nothing to discuss at this time. Commissioner Fleming had nothing to discuss. Commissioner Sessions stated that the Raid on the Suwannee Civil War Reenactment was coming up in mid-november at Heritage Park and to see Bo Hancock for further information. 18

22 Book 62, Page?? October 20, 2015 Regular Board Meeting Judicial Annex Building Live Oak, Florida Chairman Bashaw stated that the Suwannee Valley Transit Authority was once again operating with a positive balance thanks to the efforts of Commissioner Sessions as its Executive Director. Commissioner Gamble reminded the Board and public of the Veterans Day parade on November 11 that would begin at the Elementary School, make its way along US 129 North, then turn onto Highway 90 West before ending at the football stadium. He added that the Boy Scouts had purchased 1,000 flags for the route. Commissioner Sessions stated that the Transit Authority would be providing transportation for veterans in the parade. The twenty-fourth item on the agenda was information items. There was nothing to discuss. Commissioner Gamble moved to adjourn the meeting. Commissioner Wainwright seconded, and the motion carried unanimously. There being no further business to discuss, the meeting adjourned at 7:32 p.m. ATTEST:, DC BARRY A. BAKER CLERK OF THE CIRCUIT COURT JASON BASHAW, CHAIRMAN SUWANNEE COUNTY BOARD OF COUNTY COMMISSIONERS 19

23 Agenda Item No. 2 Approval of payment of processed invoices.

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