BOARD OF DIRECTORS Workshop Meeting June 3, 2001, 1:30 p.m.

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1 BOARD OF DIRECTORS Workshop Meeting June 3, 2001, 1:30 p.m. ~ Six Board Members, General Manager Dan Gorden, and Security Chief Ioni Moore were present. According to Security Chief Joni Moore, the Marina Rules and Regulations state that a boat must be a minimum of 12 feet long and no more than 28 feet long, and it must be gaspowered. Recently a resident requested permission to have an elect tric boat that he wants to convert to solar power.. Chief Moore asked to have his request brought up at the General Meeting in June. Requests of this nature will be reviewed, and approved or declined, on a one-on-one basis. Chief Moore also requested clarification on how many boats can be in one slip. It is recommended that the Rules and Regulations be amended to state "only one boat per slip" G The Rulesand Regulations Committee hasfinished their proposed changes to the H RCA Bylaws. The proposed changes will go out with the September Green Sheet and will be voted on in October. The proposed sprinkling rule will be brought up at the June Board Meeting. A motion will then be made that will limit residents to only one sprinkling period on each allotted sprinkling day. A discussion was held regarding water meters. HRCA needs to begin planning for financing water meters. Our current permit will expire in five years and the Board of Directors needs to start discussing various options. Newer communities around us already have water meters and it is apparent that a mandate will require us to have them installed also. Dan Gorden recently attended a county meeting regarding the garbagesituation. LakeCounty wants to increase the non ad-valorem tax to $ and also have an ad-valorem assessmentof 1-1/4 mills on the net assessedvalue of the homes. A separate handout will be with the next bulletin concerning this matter. General Manager Gorden informed the Directors that the Sun Trust was late in sending us their contract for the next year. He called the manager and was told they were a little behind in their work but that we would be hearing from them soon. A discussion was held on the current action being taken concerning the no-pet rule. Cable TV rates were discussed. A discussion was held on opening up the Agenda Meetings. The Board Members will endeavor to explain the background behind proposed motions; open discussion regarding specific wording or intention; and hopefully provide more information for the attendees. Board Members will provide brief verbal reports discussing the actions and progress of the various committees they chair. Pitch 'n Putt submitted a request for HRCA to underwrite a full circuit line for electricity to their sport area. After a brief discussion it was clear, that due

2 to a lack of funds in Fund C, it is not feasible at this time. President Bud McConachie will chair the Agenda Meeting but will not be available to attend the General Board meeting. Vice 'President Lee Manausa will chair the June 20 th meeting. The meeting adjourned at 3:15 p.m. AGENDA June 13, :30 p.m. Eight Board members and the General Manager were in attendance. President Bud McConachie promptly called the meeting to order at 1:30 p.m. The purpose of this meeting isto set the agenda for the General Board Meeting to be held on Thursday, June 20, 2002 at 1:30 PM. The agenda was set as follows: APPROVAL OF MINUTES Workshop Meeting June 3, 2002 Agenda Meeting June 13, 2002 TREASURER'S REPORT - Treasurer Bud Kapp COMMITTEE CHAIRMAN REPORTS The following committees do not plan to give a report at the General Meeting: Documents Committee - Chairman LeeManausa Investments Committee - Chairman Jane Bryan Water Committee - Chairman Bill Lienhart Rules and Regulations - Chairman Joe Janke Community Pride Committee - Chairman Anne HJbbard Real Estate Committee - Chairman Bud Kapp Records and Filing Committee - Chairman Peg Tregillus Water and Sprinkler Committee - Chairman Bill Lienhart Planning Committee report will be given by JoeJanke for Chairman Steve Doody. GENERAL MANAGER'S REPORT Dan Gorden explained that Sun Bank took out their ATM and Hawthorne was caught completely off guard. Mr. Gorden has spoken with First Federal Bank and they will be putting in an ATM. They are hoping to have it in sometime in july. Security Chief joni Moore talked about the new sunshield at the Guard shack. Chief Moore stated 0 that a tinted Plexiglas shield was installed to protect security guards againstthe bright, hot sunlight. The security personnel have no problem seeing through it, however, the residents cannot see the guards until they are beside them. The shield is working well and it definitely aids in keeping security personnel more comfortable on very hot days. Moving the Operating Funds from Sun Trustto another financial institution was discussed. UNFINISHED BUSINESS - None. NEW BUSINESS It was decided to remove the word 'Planning' from the Agenda Meetings. There will be four motions made: 1. jane Bryan will make a motion to approve the ATM Lease Agreement with First Federal Savings Bank. 2. Bill Lienhart will make a motion to revise the Rules and Regulations to Section IV, LAND- SCAPEIRRIGATION. 3. Anne Hubbard will make a motion to revise the Marina regulations to Section IX.VEHICLES, BOATS, TRAILERS AND TRAFFIC: MA- RINA REGULATIONS. 4. Bud Kapp will make a motion to authorize the General Manager and Controller to start the process of obtaining the necessary information for the Board of Directors to authorize moving of the HRCA operating account from Sun Trust Bank to another bank. ANNOUNCEMENTS COMMUNICATIONS ADJOURNMENT The Meeting was adjourned at 1:55 p.m. MEMBER'S QUESTIONS AND COMMENTS There were 12 members in attendance. Two of the members spoke at the end of the meeting. o

3 CONSERVING WATER IS YOUR JOB! GENERAL BOARD June 20, :30 p.m. Eight Board Members were in attendance: Also present were General Manager Dan Gorden, Controller Keith Ward, Marketing Manager Bill Tschida, and Security Chief Ioni Moore. Invited guest speakers were Jay Bartholomew, Senior Vice President, and Larry Hogue, Vice President of Operations, from First Federal Savings Bank. President Bud McConachie called the meeting to order at 1:30 p.m.. APPROVAL OF THE MINUTES Workshop Meeting Agenda Meeting June 3, 2002 June 13, 2002 The minutes of the listed meetings were approved as posted by Secretary Anne Hubbard. t TREASURER'S REPORT Treasurer'sreport accepted asread by TreasurerBud Kapp. ATMMACHINE Your Board of Directors voted unanimously to ap\ prove the ATM LeaseAgreement with First Federal Savings Bank. The term of the lease is three years and the rental fee is $300 per month The commencementdate of the leasewill be mid-july The actual date will be set when First Federal Bank is prepared to open the ATM for Hawthorne residents. President McConachie introduced Jay Bartholomew, Senior Vice-President, and Larry Hogue, Vice President of Operations for First Federal SavingsBank. Mr. Bartholomew explained that the ATM should be ready for service in the middle of July. There will be no charge assessedto noncustomers for usingthe ATM machine between the July activation date and the end of December. Beginning January 1, 2003, there will be a fee for all non-customers. There is no fee for First Federal Bank customers. On June 28, 2002, First Federal Bank employees will come to Hawthorne and answer any questions and also help people that would like to switch their account to First Federal. Mr. Bartholomew and Mr. Hogue then answered questions from ten residents. President McConachie stated that we had plenty of assistance for people that wished to come to either the clubhouse or to the new bank. Everyone should feel free to take advantage of this opportunity to ask questions or take care of changing banks. The Good Neighbors, the Golf Cart Brigade and the Zone Co-Ordinators have volunteered to help those who need transportation. COMMITTEE APPOINTMENT A motion was made, seconded and approved to have the following named persons serve on the Community Pride/Safety Committee: Jill Hembrough, Bob Crawford, Alma Beardsley,Cathy Wilson, Dick Blount, Shirley Schubert, Harry Hubbard and Tom Hickman. Motion carried. COMMITTEE REPORTS Community Relations- Shirley Hurt, chairman for the zone captains, gave a report. She stated that they have one vacancy for Zones 1-10 and they still need co-captains and volunteers. Their first zone social will be held on the 28th of June. She gave a big "thank you" to the prior chairman George Wolf for all his hard work, dedication, and for his continued support and assistance. General Manager's Report -General Manager Gorden asked Marketing Manager Bill Tschida to report on sales. Mr. Tschida stated that there had been six salesin May. We have closed on 403 Palo Verde and that lot was added to inventory. We have also purchased two more homes; one will be removed and the other may be rehabbed. The rehab work at 107 Marigold has been completed and will go on the market in July. Sandy Alexander is on vacation. However, she did present a report to the board on the new web site. a t [- n u

4 r Sandy explained that the new web site is athomenet.com and that it is up and running, complete with graphics. She has e-rnailed all of the people who were on the previous web site and has received a response from eighteen. She explained that the residents must go on e-forrn, log in, and request a form to sign up for the new site. The green sheets, rules and regulations, bulletins, weekly calendar and vacation forms will be available on the web site. There is also a link to the salesoffice. There have been 90 residents' sign up for the new web site. There will be another notice in the bulletin explaining how people can sign up for the. web site. The site will officially open July 1,2002. General Manager Gorden addressed the water meter situation. He read part of the St.John's water conservation plan and explained how important it isto look at what is facing us down the road. We have five years left on the consumptive use permit. It is no longer "if" water meters will need to be installed but "when". Public supply utilities are required to meter all service connections. In addition to the meters St John's is also requiring a water conservation rate structure that will discourage high use of water. The higheryour usage,the more you pay. Mt. Dora just renewed their permit and prices went up. It is prudent in this year's budget to start setting aside money for the water meters. There are no funds available from any government agenries at the present time.. This will not be an inexpensive project; it will cost approximately $300,000. The trim notice (the annual notice for real estate tax) will include the incinerator fee and will be out injulr Notice was received from Adelphia stating that we need to find someone else as our telephone carrier. Controller Keith Ward is looking into other carrier companies at the present time. The new Hawthorne telephone directories will be ready on July 8, Every household will get one copy. General Manager Gorden then discussed the rumors and stories floating around concerning the Sun Trust ATM. Prior to June 3rd, there were no current negotiations regarding the SunTrust ATM machine. It was removed without any prior notice to Hawthorne. General Manager Gorden was shocked that such action was taken after our many years of good business relationship. It appears this was a massive public relations and communication failure on the part of Sun Trust. UNFINISHED BUSINESS - None COMMUNICATIONS Charles Buividas, Letter Armand Keroack, Letter Roy Stoddard, Letter Hawthorne Players, Letter NEW BUSINESS Four motions were presented. The rule regarding the structure of the motion pertains to all of the following: Words added are underlined, words de- feted are struck through. 1) Motion made and seconded that the following revision be made to Section IX. VEHICLES, BOATS, TRAILERSAND TRAFFIC: L. Marina Regulations 5. Boats moored at the Marina must be at least 12' but not more than 28' in length. Only one boat is allowed in each boat slip. All boats must have a gasoline powered engine or electric engine powered with solar cells. Battery chargers or other electrical devices must operate on the 20-amp circuits currently provided at the Marina. No airboats or personal watercraft are allowed. Discussion held, four residents spoke. Motion was made and seconded to table the motion. Motion tabled. :]) 2) Motion made and seconded that the following revision be made to Section IV. LANDSCAPE IRRIGATION No lawns shall be irrigated between the hours of 10:00 AM and 4:00 PM on any day. Homes with sprinkler systemsshall be watered no more than -3{} 20 minutes per zone per day. These rules apply to garden hose use"as well as sprinkler systems. Discussion held, eight residents spoke. It was~~ noted that this is only one section of the Rule ~ & Regulation and should not be taken out of context. Motion carried.

5 3) Motion made and seconded that we authorize our General Manager and Controller to begin the process of moving the HRCA Operating Account from Sun Trust Bank to First Federal SavingsBank. Motion carried. 4) Motion made and seconded that we accept a gift from the Hawthorne Playersin the amount of $1, At the request of the Hawthorne Players,this money isto be used to remove the short wall at the rear of the stage in the Clubhouse. This wall is not weight bearing and its removal will provide a larger open area backstage. The money given to HRCA will cover the total cost of removing the wall and any restoration work necessary. Motion carried. BOARD AGENDA SEPTEMBER The meeting was adjourned at 3:00 PM There were approximately 74 residents in attendance. Seven members spoke after the meeting adjourned. The Board Meeting material presented in this publication has been edited and condensed from the official minutes. This provides you with a general overview that summarizes matters acted upon at a business meeting. The official and complete minutes for all board meetings are available for your perusal or research in the Hawthorne Library. GENERAL BOARD SEPTEMBER Hawthorne Boulevard Harry "Bud" Jane Bryan. Steve Doody.. Joe Janke. Bill Lienhart. PegTregillus.... President Vice President... Secretary... Treasurer

6 HRCA FINANCIAL REPORT MAY 2002 HRCA (including Sales Office) Net Operating Revenue Net Cash Operating Expenses Cash Operating Surplus (Loss) Gross Revenues Gross Marina Slip Rental Fees ONEMONTH $ 300, ,785 (6,721 ) 407,128 4,332 YEAR-TO-DATE $ 1,462,451 1,396,206 66,244 1,806,020 21,660 Restricted Reserve Accounts: Balances at 5/31/02 Morgan Stanley $1,198,419 Unrealized Gain (1,518) T. Rowe Price 57,679 CD's-Providian & First Fed, SoTrust 300,000 Other Investments: Morgan Stanley Dean Witter Fidelity Investments Repurchase Account-SunTrust Cash on Hand TOTALCash and Investments 26,093 57,214 89, ,237 $1,852,124 Assets from Balance Sheet $8,198,512 SALES REPORT Homes Closed - Month of May 7 $ 368,100 January 1, May 31, ,961,378 January 1, May 31, ,033,550,. Homes Sold- Month of May 6 $ 461,800 January 1, May 31, ,189,800 January 1, May 31, ,325,290 Sales Contracts outstanding to be closed - May31, $1,067,100 May 31, , Q Homes For Sale - Total 45 $2,020, $1,472,500 New Models Renovated Homes 1 52, ,900

7 REMOVAL OF SUNTRUST AUTOMATIC TELLERMACHINE June 20, 2002 On June 3 rd, SunTrust bank, without any advance notice or warning to Hawthorne, removed the automatic teller machine, located behind the Clubhouse. Personally, I was shocked that they would take such action after such a long-term business relationship with Hawthorne and jeopardize, not only the association business, but also hundreds of Hawthorne resident accounts at SunTrust bank. Many residents have expressed their anger and dismay to employees of SunTrust. Unfortunately, since that time, there have been some stories floating around the community that I had been in negotiations with Sun Bank, prior to.june 3 rd, regarding the ATMand the end result, so the story goes, was that I refused to negotiate and the bank removed the machine. These stories are not true. There were no negotiations regarding the ATMbefore June 3 rd We knew the ATMagreement with SunTrust was due for renewal on June 30 th and expected to hear from them but we never did. In fact, on the day the machine was being removed, I was in a workshop session with the HRCABoard of Directors. I informed the Board that I still had no communication from SunTrust regarding the ATM. According to Brad White, president of SunTrust in Lake County, a letter, dated May 10 th, was sent to Hawthorne from a SunTrust officerin Orlando to inform us that the machine was going to be removed, but they had the wrong address on the envelope and the letter was never received. You would think that a letter of such importance would have been sent certified to assure delivery, but it was not. In regard to the rumors and stories floating around, these probably originated from SunTrust employees. Brad White told me that someone from SunTrust in Orlando. was supposed to have had negotiations with Hawthorne regarding the ATM,but it ~never happened. I was never contacted by anyone from SunTrust in Orlando. However, since June 3 rd, I have had numerous telephone calls from SunTrust employees in both Leesburg and Orlando, all of them apologizing for the manner in which this situation was handled. It appears this was a massive public relations and communication failure on the part of SunTrust. After 28 years of doing business with Hawthorne, it is truly unfortunate that the removal of the Hawthorne ATMwas handled in such a manner. DAN GORDEN, GENERAL MANAGER