GREEN SHEET ~tae~~~~ Volume 36, No.1

Transcription

1 GREEN SHEET ~tae~~~~ Volume 36, No.1 January 5, 2018 Minutes of Board Meeting/Dialogue with General Manager Thursday, December 7, 20179:30 a.m: Marina Lobby Hurlburt, Vice President Mark Baierlipp, Treasurer Cathy Serfass, Secretary Ed Wilcox and Directors: Mary Alice Morris, William Armstrong, Sharyn Germ and Marian Whitehead. Absent Board members: Director Monte Moon Also present: General Manager Roger Slagle, Chief Steve Waters and Administrative Assistant Dee Brown There were 36 residents in attendance. Board President Pete Hurlburt called the meeting to order at 9:30 a.m. Roll Call was taken. enlarged. Gatehouse Solutions reported that the cost of enlarging that line would be $ At this time we did not feel it necessary to spend the money to do so. E) Lake County has finally signed off on the flood maps and explanations for Grandma's Closets new shed. Both zoning and building requirements have been met. The County can now issue the permit. F) Electric to the fountain was restored Monday. The problem occurred before Hurricane Irma and actually damaged the water plant generator. Thankfully the generator was repaired before Hurricane Irma. G) Eleven out of the fifteen nodes have been installed. Splicing of fiber optic cable to HRCA buildings should be completed by the end of the day today. We currently have 469 people signed up for Internet and 518 for TV. H) The garage is being built for 165 Sago Palm Drive and the brick skirting has been started as well. The horne is set, siding installed at rear of horne, roof is complete and other parts are being delivered by Skyline. GENERAL MANAGER'S COMMENTS BOARD QUESTIONS AND COMMENTS The following were discussed: General Manager Roger Slagle reported A) The sale is complete and HRCA now owns 102 Ixora Way. The home is scheduled to be removed in January B) M&C Fence has begun repairs of the perimeter chain link fencing. C) The State of Florida recently changed the Driver Licenses. The new licenses do not scan on the Gatehouse Solutions scanning equipment. Gatehouse Solutions is aware of the problem and is working on a remedy. Until the problem is fixed, we will be copying the new driver's licenses on a regular copier. D) We looked into having the "Please Obey Our Signs and Speed Limits" on the visitors pass 1. Mary Alice Morris asked if the new horne was taking longer than normal to complete. Roger informed the Board that the set-up is right on schedule. 2. William Armstrong asked about the light poles in the community and when they would be repaired. Roger explained to the Board that Duke has been called and a report has been made on the needed pole repairs in Hawthorne. 3. President Hurlburt discussed what items will be on the Workshop Agenda for December. 4. President Hurlburt reminded everyone that the Workshop meeting will be held in the 1

2 Dan Gorden Hall - Lemon Lime Room on Thursday, December 14 th, 2017 at 1:00 p.m. 6 Residents Spoke: Unsigned letters to the Board, damage from Hurricane Irma, Vacation FormslNotification when leaving, speed limit reminder on passes and parking issues. The meeting was adjourned at 9:56 a.m. Minutes of Board of Directors - Workshop Meeting Thursday, December 14,2017 at 1:00 p.m. Dan Gorden Hall- Lemon/Lime Room Hurlburt, Vice President Mark Baierlipp, Secretary Ed Wilcox and Treasurer Cathy Serfass. Directors: Marian Whitehead, William Armstrong and Monte Moon. Absent Board member: Directors Sharyn Germ and Mary Alice Morris Also Present: General Manager Roger Slagle, Chief Steve Waters, Controller John Hall, and Administrative Assistant Dee Brown. There were 39 residents in attendance. President Pete Hurlburt called the meeting to order at 1:00 p.m. Roll call was taken. President Hurlburt spoke about a concern from a neighbor of Hawthorne who found an arrow from the Archery Club on their property. President Hurlburt, General Manager Roger Slagle, Archery Club and Club Hawthorne Council met and discussed the situation and came up with a solution. The Archery Clubs By-Laws will be revised to ensure safety and the range will be closed until December 19 th, President Hurlburt discussed the proposed 2018 Budget and the importance of each item listed. ITEMS DISCUSSED 1. General Manager, Roger Slagle reported that there have been problems with scanning the new driver's licenses at the gatehouse. Gatehouse Solutions has found the problem and we will be updated with the new software by the first week of January Discussion was held on the Documents Committees proposed change to Section XVI of Rules and Regulations regarding fundraising. A motion was made to move this up for a vote at the General Board meeting scheduled for Thursday, December 21, Discussion was held on the Sago Palm lot switch and whether the Board felt it should be an item on the ballot for a members vote in March. A motion was made to move this up to be placed on the ballot for March. 4. Discussion was held on the Boat Club Request for a pergola and a propane fire pit be added to the Marina. A motion was made to move the pergola up for a vote at the General Board meeting scheduled for Thursday, December 21, The propane fire pit has been put on hold and more information was requested before being moved up for approval. The Documents Committee was asked to look at the rules and regulations concerning fire pit. 5. Discussion was held on the Boat Club letter concerning smoking. The Board will address after March vote on smoking ban if necessary. 6. Discussion was held on the 2018 Budget. A motion for approval will be made at the General Board meeting scheduled for Thursday, December 2], Discussion was held on the Halloween Party letter. Marian Whitehead read a letter in response to the letter. Discussion was held. 8. President Hurlburt reviewed items to be placed on the 2018 ballot. The items discussed were not to sell the 68 acres, changing the number of homes from 1195 to 1210, clothes drying area reduction for an additional home lot, 2

3 Sago Palm lot swap and various By Law changes. 9. Discussion was held on the removal of the in-ground trash containers. A motion was made to move this up to be placed on the ballot for March. 10. Discussion was held on a proposal from the Safety Committee to replace the speed limit sign at the entrance of Hawthorne with a larger sign. A motion was made to move this up for a vote at the General Board meeting scheduled for Thursday, December 21, Discussion was held on emergency buttons being placed at the Gas Dock and the Archery Range. Roger was asked to look at the cost to do so. Discussion will be continued at the January Workshop. 12. Monte Moon asked that Dan Bailey be approved as a replacement member to the Planning Committee. A motion was made to move this up for a vote at the General Board meeting scheduled for Thursday, December 21, residents spoke: Budget, Cable/Internet, Event Parking, Microphones for meetings in Lemon/Lime Room, Halloween Party Letter, Fundraising Change and Parking in driveway and into street. Meeting adjourned at 3:10 p.m. Minutes of Agenda Meeting Thursday, December 14,2017 at 3:14 p.m. Dan Gorden Hall- Lemon/Lime Room Hurlburt, Vice President Mark Baierlipp, Treasurer Cathy Serfass, and Secretary Ed Wilcox. Directors: Marian Whitehead, William Armstrong and Monte Moon. Absent Board member: Directors Sharyn Germ and Mary Alice Morris Also Present: General Manger Roger Slagle and Administrative Assistant Dee Brown. There were no residents in attendance. President Pete Hurlburt called the meeting to order at 3: 14 p.m. The agenda was set for the December 21,2017 Board Meeting as follows: CALL TO ORDER Pete Hurlburt ROLLCALL Pete Hurlburt INVOCATION Joanne Jefferson POST COLORS AND PLEDGE VFW Post# 6389 ADJUSTMENTS TO THE AGENDA APPROV AL OF MINUTES General Board Meeting Dialogue with GM Meeting Workshop Meeting Agenda Meeting TREASURER'S PRESIDENT'S November December December December Cathy Serfass COMMENTS GENERAL MANAGER'S COMMITTEE S Community Relations Website Committee Driveway Committee 16, , , ,2017 Pete Hurlburt Roger Slagle MaryA Iice Morris Sharyn Germ Mark Baierlipp UNFINISHED BUSINESS None NEW BUSINESS Motion to approve the proposed change to section XVI of Rules and Regulations. Ed Wilcox Motion to approve placing the Sago Palm lot switch on the ballot for a members vote in March. Monte Moon Motion to approve the Boat Club request for a pergola with no funding needed by HRCA. Mark Baierlipp Motion to approve the proposed 2018 Budget as presented on November 17,2017. Cathy Serfass Motion to approve the removal ofthe in ground trash cans be on the ballot for March. William Armstrong Motion to approve the proposed speed limit sign for the front entrance by the Safety 3

4 Committee. Marian Whitehead Motion to approve Dan Dailey as a replacement member to the Planning Committee. Monte Moon COMMUNICA nons Three MEMBERS' QUESTIONS AND COMMENTS (Members May Speak On Underlined Items) The meeting was adjourned at 3:25 p.m. Minutes of GENERAL BOARD MEETING Thursday, December 21,2017 1:30 p.m. Dan Gorden Hall Hurlburt, Vice President Mark Baierlipp, Secretary Ed Wilcox, Treasurer Cathy Serfass and Directors Marian Whitehead, MaryAlice Morris, Sharyn Germ, Monte Moon and William Armstrong. Also present: General Manager Roger Slagle, Controller John Hall, Cindy Clark Realty Operations, Emergency Services Chief Steve Waters, and Administrative Assistant Dee Brown. There were approximately attendance. 70 residents in President Hurlburt called the meeting to order. Roll call was taken. The invocation was given by Irving McCalmon and The VFW Post# 6389 posted the colors and led the Pledge of Allegiance. ADJUSTMENTS TO THE AGENDA A motion to approve two additional members to the Election Committee will be made. APPROV AL OF MINUTES General Board Meeting Dialogue with GM Meeting Workshop Meeting November 16,2017 December 7, 2017 December 14,2017 Agenda Meeting December 14,2017 The minutes were approved as posted. TREASURER'S Treasurer's report given by Cathy Serfass and accepted as read. PRESIDENT'S REMARKS President Hurlburt reported that the North parking lot of the Clubhouse will be limited to handicap parking only on the day of events/tournaments. A handicap plate or a hanging handicap card will be required to park and will be on a first come first served basis. President Hurlburt also spoke about a concern from a neighbor of Hawthorne who found an arrow from the Archery Club on their property. President Hurlburt, General Manager Roger Slagle, Archery Club and Club Hawthorne Council met and discussed the situation and came up with a solution. The Archery Clubs By-Laws will be revised to ensure safety. GENERAL MANAGER'S General Manager Roger Slagle asked Cindy Clark to give the home sales report. Cindy reported that is it very important that you fill out an emergency contact form and keep up to date as possible in case of emergency. We had a resident close last week and while she was at the Administration Building filling out paperwork, the EMT's were called to assist her. Thankfully she had just completed the Emergency Contact Form and we were able to contact them immediately. Bruce Clark was awarded for 15 years of service with 930 sales and worked with about 6,900 clients in those 15 years. Congratulations Bruce! 165 Sago Palm Drive is coming along nicely and should complete by the end of January. We have 12 homes for sale, we've given 254 tours this year, have worked with 360 clients, shown 1,021 homes and have made 75 sales. Have a Merry Christmas. Mr. Slagle asked Chief Steve Waters to give the EMS report. Chief Waters reported for November there were 66 medical calls, 45 incident reports and 3 false alarms for a total of 114 calls. 4

5 Chief would like to remind you to be careful for people trying to pull scams on you. They are everywhere and very believable. Joey Glover and Victor Orona were thanked for responding to a cardiac arrest call in November and because of the fast response time the person was able to thank them a week later. Earlier this month we held a Safety meeting where Deputy Walter spoke on crime in the Lake County area. We learned that according to the LCSO.org, which in the last six months compared to Legacy, Country Life, Lake Harris Landing and Plantation, Hawthorne is the lowest on the crime chart at eleven reports in six months which include mostly calls and scams. They ask if you see something suspicious, please call right away. There is a recall on Kidde Fire Extinguishers. If you think this affects you go to The rumor going around the docks that the Boat Club would like to take over the assigning of boat slips due to me showing favoritism is just a rumor. Susan Gilbert retired due to medical issues after 29 years of service. Thank you and we wish you well. Merry Christmas to all and remember Joey Glover will be expecting his twins on December 28th, so he will not be back until the New Year. When you see him, wish him well. General Manager Roger Slagle reported that two Nodes have been installed this week and two more Nodes are planned for today. One Node remains to be installed and the crew hopes to have it installed before the week ends. The permit has now been approved for three weeks for the shed for Grandma's Closet. The County said because of vacations, flu, and being very busy is the reason for not having it yet. Skyline crew is onsite at 165 Sago Palm Drive working on drywall and concrete stair work being done today as well. The siding is complete on 140 Sago Palm Drive. I hope everyone has a Merry Christmas. friendliness of residents, no pet policy and that it just felt like home. Several of the new residents were interested in shuffleboard, cards, woodcrafters, water exercise and fine arts. Website Committee - Sharyn Germ reported that the Website Update Committee has been working hard to provide information on everything Hawthorne. You don't even have to log in to our website to access activities. Looking for something to do? Check out the Location link for a categorized list of area attractions, malls, airports, sports, theatres, hospitals and universities. Registered residents can access a treasure trove of information like Club Hawthorne Council information, Telephone Directories including HRCA Staff, Lake County services, and our own weekly updated phonebook, Swimming Pool Hours and Regulations, Schedules for the Hawthorne Bus, Marina Fuel Delivery, Library hours and Marina information. We will be adding to the Home Services link a list of approved and prohibited trees you can plant. Everything that is attached to your clip each Friday is put on our website Thursday afternoon. Driveway Width Committee - Mark Baierlipp reported that the Driveway Width Committee was tasked to look at existing language under the Rules & Regulations and to survey the community and modifications which have been made to driveways in searching for a suitable resolution to the current issue. The Driveway Width Committee has completed reviews of driveway widths and will make the recommendation that language be changed in the Rules & Regulations to better reflect what is and has actually occurred. UNFINISHED BUSINESS None COMMITTEE S NEW BUSINESS Community Relations Committee - Mary Alice Morris asked JoAnn Hunter to give her Ambassador report. JoAnn reported that the ambassadors made 10 calls in the month of December. Four discovered Hawthorne through friends, two through family, two through the internet, one from a visit and one was a former resident. New residents liked price of the homes, reasonable HOA fees, activities, Motion to approve the proposed change to section XVI of Rules and Regulations. Motion made by Ed Wilcox. Seconded by Cathy Serfass. Mark Baierlipp voted yes, Ed Wilcox voted yes, Cathy Serfass voted yes, Monte Moon voted yes, Sharyn Germ voted yes, Mary Alice Morris voted yes, Marian Whitehead voted no and William Armstrong 5

6 voted yes. Seven voted yes and one voted no. Motion carried. Motion to approve placing the Sago Palm lot switch on the ballot for a members vote in March. Motion made by Monte Moon. Seconded by Sharyn Germ. All in favor. Motion carried. Motion to approve the Boat Club request for a pergola with no funding needed by HRCA. Motion made by Mark Baierlipp. Seconded by Monte Moon. All in favor. Motion carried. Motion to approve the proposed 2018 Budget as presented on November 17,2017. Motion made by Cathy Serfass. Seconded by Ed Wilcox. I move to amend the motion to approve the 2018 Budget as presented on November 17,2017, by adding the words with the maintenance fee of$ and to fund $42,000 worth of new capital expenditures from our unrestricted cash accounts. Motion made by Monte Moon. Seconded by Mary Alice Morris. All in favor. Amendment carried. Vote to approve the proposed 2018 Budget as amended. All in favor. Vote carried. Motion to approve the removal of the in-ground trash cans be on the ballot for March. Motion made by William Armstrong. Seconded by Mark Baierlipp. All in favor. Motion carried. Motion to approve the proposed speed limit sign for the front entrance by the Safety Committee. Motion made by Marian Whitehead. Seconded by Monte Moon. All in favor. Motion carried. Motion to approve Dan Bailey as a replacement member to the Planning Committee. Motion made by Monte Moon. Seconded by Sharyn Germ. All in favor. Motion carried. Motion to approve Joanne Jefferson and Courtney Myers as additional members of the Election Committee. Motion made by Ed Wilcox. Seconded by Sharyn Germ. All in favor. Motion carried. COMMUNICA TIONS Three MEMBERS' COMMENTS 10 residents spoke: Budget, Trash cans, Speed limit signs, Cable/Internet, Phonebook and Light Poles out. The meeting was adjourned at 2:50 p.m. 1) There will be a Community Pride Committee meeting on Wednesday, January 3, 2018 at 10:00 a.m. The meeting will be in the Administration Conference Room. 2) There will be a Documents Committee meeting on Wednesday, January 3, 2018 at 1:00 p.m. The meeting will be in the Administration Conference Room. 3) There will be a HRCA Board of Directors meeting on Thursday, January 4, 2018 at 9:30 a.m. The meeting will be in the Marina Lobby. Purpose: Dialogue with the General Manager 4) There will be a Safety Committee meeting on Thursday, January 4, 2018 at 12:30 p.m. The meeting will be in the Administration Conference Room. 6

7 5) There will be a Website Committee meeting on Tuesday, January 9, 2018 at 10:00 a.m. The meeting will be in the Administration Conference Room. 6) There will be a Planning Committee meeting on Wednesday, January 10,2018 at 10:30 a.m. The meeting will be in the Administration Conference Room. 7) There will be a Documents Committee meeting on Wednesday, January 10, 2018 at 1:00 p.m. The meeting will be in the Administration Conference Room. 8) The HRCA Board of Directors Workshop Meeting will be held on Thursday, January 11, 2018 at 10:00 a.m. in the Marina Lobby. 9) The HRCA Board of Directors Agenda Meeting will be held on Thursday, January 11, 2018 in the Marina Lobby immediately following the Workshop Meeting. 10) There will be a Water Committee meeting on Friday, January 12,2018 at 10:00 a.m. The meeting will be in the Clubhouse Conference Room. 11) There will be a Documents Committee meeting on Wednesday, January 17, 2018 at 1:00 p.m. The meeting will be in the Administration Conference Room. 12) The HRCA Board of Directors General Board Meeting will be held on Thursday, January 18,2018 at 1:30 p.m. in the Dan Gorden Hall. ' 13) There will be an Investment Committee meeting on Friday, January 19,2018 at 10:00 a.m. The meeting will be in the Administration Conference Room. 7