GREEN SHEET. de &N -Iz,~ April 3, Volume 33, No. 07

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1 GREEN SHEET ~ Volume 33, No. 07 de &N -Iz,~ April 3, 2015 Absent Board members: Paul Gauthier Society Academy. 7) The backup batteries are being removed from the alarm system. 8) Applicants for the Program Coordinator position are being screened. 9) Home inspectors were discussed. 10) Inviting department heads to the Christmas party and Installation banquet was discussed. 11) The General Manager was asked to check with John Rex about his search for new cable company options. 12) There was board consensus to send the sheriff's trailer options to the Planning Committee. Also present: General Manager Roger Slagle, ADJOURNMENT David Logan CP ~ Controller John Hall and Administrative Assistant Marva Blaise The meeting was adjourned at 3:34 p.m. DIALOGUE WITH GENERAL MANAGER Thursday, March 5,20151:30 p.m. Administration Conference Room Directors: Jeff Carr, Suzanne Klopp, Butch Lichtenberger, and Ginny Stevens. Board of Directors - Special Meeting Thursday, March 5,2014 at 3:35 p.m. Administrative Conference Room There was one resident in attendance. General Manager Roger Slagle called the meeting to order and introduced CPA David Logan who reviewed the annual preliminary audit with the Board. Mr. Logan gave a description of accounting policies and stated the financial statements present fairly the financial position of Hawthorne Residents Cooperative Association, Inc., as of December 31, General Manager Roger Slagle reported on several items: 1) Spec home III for 177 Hibiscus Way is scheduled for delivery Tuesday, March 10th. 2) Two new EMT vehicles are in operation. 3) The new software program for the front gate should be operational in a few weeks. 4) The possible fast track monies for the waters meters are currently on hold. 5) Hawthorne purchased 100 Papaya Cove in a private sale. 6) There was Board consensus to support and participate in the proposed Historical Directors: Jeff Carr, Suzanne Klopp, Butch Lichtenberger, and Ginny Stevens. Absent Board members: Paul Gauthier Also present: General Manager Roger Slagle and Administrative Assistant Marva Blaise PURPOSE - To discuss three Planning Committee items. President Weese called the meeting to order. Planning Committee Chairman, Jeff Carr made a motion that the 2015 Hawthorne Long Range Planning document be adopted. Fay Farrington seconded the motion. Discussion was held. The 1

2 motion failed. Jeff Carr made a motion to accept the 2015 Hawthorne Long Range Plan with the Water Meter 2015 column changed from "waiting on St. John's Water Authority" to "Budget Item" and the Water Meter 2016 & Beyond column changed from "Unknown; depends on Water Authority requirements" to "Will be a budget item". Fay Farrington seconded the motion. The motion carried unanimously. Jeff Carr made a motion that the Board of Directors approve the Planning Committee's unanimous recommendation to accept the rear location as depicted on the map for the new administration building location. Ginny Stevens seconded the motion. The motion carried unanimously. Jeff Carr made the following motion, "Madam Chairperson, I would like to make a motion that the Hawthorne Board of Directors engage the services of a licensed General Contractor who will provide the services of the site engineer and Architect, and the general contractor will be responsible for providing the required paperwork for submission to the Lake County Planning department for the following buildings, administration building and the front guardhouse to be permitted. Three or four general contractors will be invited to a conference and the same information will be shared by management and the Planning Committee. This will reduce the cost of the project and decrease the time needed for the completion of the project. The project will be reviewed for continuation at the point that the site plan and drawings are submitted." Ginny Stevens seconded the motion. Discussion was held. The motion failed. There were no residents in attendance. Adjourned 3:56 p.m. Board of Directors - Emergency Meeting Wednesday, March 11,20152:00 p.m. Administrative Conference Room Directors: Jeff Carr, Paul Gauthier, Suzanne Klopp, Butch Lichtenberger, and Ginny Stevens. Also Present: General Manager Roger Slagle, Legal Counsel Charles Johnson and Administrative Assistant Marva Blaise PURPOSE - To discuss the issue regarding the County and Home Services President Barbara Weese called the meeting to order. Discussion was held on the above referenced purpose. Fay Farrington made a motion that the issue regarding the county and Home Services be turned over to Hawthorne's counsel for resolution and that he report back in a timely fashion. Pete Hurlburt seconded the motion. Motion carried unanimously. Adjourned at 2: 17 p.m. ANNUAL BRCA MEMBERS MEETING Thursday March 19, :00 AM Board members in attendance:, Vice President Fay Jeff Carr made the following motion, "Madam Chairperson, I move that the Hawthorne Board of Directors invite three or four general contractors to a meeting to share information from management and the Planning Committee regarding the scope of the construction of a new guardhouse and administration building and request written quotes for both projects as well as the required paperwork for submission to the Lake County Planning Department be delivered to the general manager no later than 60 days." Pete Hurlburt seconded the motion. The motion carried. Farrington, Secretary Chuck Mrowca, Treasurer Pete Hurlburt, Directors Jeff Carr, Paul Gauthier, Butch Lichtenberger, and Ginny Stevens Absent Board members: President Barbara Weese and Suzanne Klopp Also Present: CPA David Logan, General Manager Roger Slagle, and Administrative Assistant Marva Blaise There were approximately 350 residents in attendance. 2

3 - Vice President Fay Farrington called the meeting to order at 10:00 AM. Paul Mills gave the invocation. VFW, Post Number 6389, presented the colors and led the Pledge of Allegiance. Vice President Fay Farrington extended a warm welcome to everyone and introduced the Board and CPA David Logan. Kay Williams then introduced the Board of Directors candidates in attendance, William Armstrong, ITI, Mark Baierlipp, and MaryAlice Morris. Hawthorne Chorus entertained. Secretary Chuck Mrowca certified that the membership rolls were up to date through March 18,2015. All property transfers and sales of new memberships had been recorded. There were 1,216 shareholders eligible to vote. There was confirmation of the required quorum. Notice of this Annual Members Meeting had been posted on the HRCA bulletin board in the Dan Gorden Hall. In addition, notice of the meeting was delivered to the homes of all members. No certified letters were required to be mailed, as all shareowners had signed waivers. Advertisement of the meeting appeared in the following HRCA Green Sheets: Volume 33, No.02 dated January 9,2015, Volume 33, No. 03 dated February 6,2015, Volume 33, No. 04 dated February 13, 2015, Volume 33, No. 05 dated February 27,2015 and Volume 33, No. 06 dated March 6, Suzanne Klopp had a family emergency. Vice President Farrington thanked the board for their good work. He complimented them for their cooperative spirit and open communication in facing tough challenges this past year. He encouraged the new board to work together for the future of Hawthorne. REPORT OF GENERAL MANAGER General Manager Roger Slagle reported that five new homes are in process. Chief Waters' EMT/Security department has two new Transit vans in operation. A new security program should be in place at the front gate soon. It has the capability to scan driver's licenses. The renewal of the Consumptive Use Permit is progressing. A cost sharing fund application has been filed with the St. John's Water Authority. If approved this should help with 50% of the cost of the water meters. NEW BUSINESS None UNFINISHED BUSINESS None ADJOURNMENT The meeting was recessed at 10:37 a.m. and the polls opened for voting for an hour. The meeting was then adjourned at 11:37 a.m. HRCA Board Reorganization Meeting Friday, March 20,2015 at 9:00 a.m. Palm Room, AUDITOR'S REPORT CPA David Logan stated that in his opinion the audit was fairly presented. Mr. Logan stated he appreciates the opportunity for his firm to continue as Hawthorne's outside independent auditor. Board members in attendance: Vice President Fay Farrington, Secretary Chuck Mrowca, Treasurer Pete Hurlburt, Directors Jeff Carr, Paul Gauthier, Butch Lichtenberger, and Ginny Stevens APPROVAL OF THE MINUTES Absent Board members: President Barbara Weese The minutes ofthe March 20,2014 Members Meeting were approved as published. and Suzanne Klopp Newly elected Board Members in attendance: Mark ANNUAL REPORT OF PRESIDING OFFICER Baierlipp and Mary Alice Morris Vice President Farrington gave the annual report. President Barbara Weese was in the hospital ~.

4 Also Present: General Manager Roger Slagle, Controller John Hall, and Administrative Assistant Marva Blaise Retiring Director Ginny Stevens called the meeting to order at 9:00 a.m. Ginny Stevens explained that the only purpose of this meeting was to welcome new board members, elect new board officers and to reappoint corporate officers. Retiring Director, Ginny Stevens called for nominations for each office. Nominations for President were made and a secret ballot elected Fay Farrington as President. Nominations for Vice President were made and a secret ballot elected Jeff Carr as Vice President. Nominations for Secretary were made and Chuck Mrowca was elected as Secretary. Nominations for Treasurer were made and Pete Hurlburt was elected as Treasurer. The meeting was then turned over to President Fay Farrington. A motion was made by Pete Hurlburt and seconded by Butch Lichtenberger that the Board reappoint Corporate Officers, Roger Slagle, Vice President/Chief Operating Officer, Cindy Clark, Vice PresidentlRealty Operations, John Hall, Assistant Treasurer and Marva Blaise, Assistant Secretary. Motion carried unanimously. President Farrington thanked the Board and stated that he is looking forward to a successful year for the Board. The meeting adjourned at 9:20 a.m. There were six residents present. REMINDER HRCA RECOGNlTIONIINSTALLATION BANQUET Tuesday, April 14, :00 p.m. Tickets: $1l.00 Last day to purchase a ticket is Wednesday, AprilS, BOARD OF DIRECTORS 100 Hawthorne Boulevard Fay Farrington, President Chuck Mrowca, Secretary Mark Baierlipp, Director Sharyn Germ, Director Mary Alice Morris, Director Jeff Carr, Vice President Pete Hurlburt, Treasurer Paul Gauthier, Director Butch Lichtenberger, Director lfpcoiviing lvleetings HRCA WORKSHOP MEETING Thursday, April 9, :00 a.m. Marina Lobby HRCA AGENDA MEETING Immediately following the Workshop meeting HRCA GENERAL BOARD MEETING Thursday, April 16, :30 p.m. 4

5 H. R. C. A. FINANCIAL REPORT FEBRUARY 2015 MONTH YTD HRCA (Including Sales) Net Operating Revenue 324, ,797 Net Cash Operating Expenses 308, ,369 Cash Operating Gain(Loss) 16,457 9,428 Gross Revenues A'.' 342,198 A'A' A._ _ _, _ ".,, *_*.A. 682,768, "",. Restricted Reserves Morgan Stanley T.Rowe Edward Jones Money Market Total Restricted Balances at , , ,776 66,531 1,474,333 Unrestricted Accounts M/M Market Acc. Edward Jones Cash Total Unrestricted 399, , ,801 1,469,282 Total Cash and Investments 2,943,615 _A'A'A'A_A_A'_l"l'A""'_""""""""""'""",l_AAAAAA'l'_AAA'_""",_,_"_""""_""",,,_,, Sales Report Homes Closed- Feb. Jan. 1, 2015-Feb 28, 2015 Jan. 1, 2014-Feb 28, , , ,500 Homes Sold- Feb ,250 Jan. 1, 2015-Feb 28, ,160,450 Contracts Jan. 1, 2014-Feb 28, 2014 Outstanding ,900 Feb Feb , , Sales Listings 28 1,468, ,658,238