Hawthorne at Leesburg ~~tf!~ ~F;!lim FROM YOUR BOARD OF DIRECTORS

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1 Hawthorne at Leesburg ~~tf!~ ~F;!lim FROM YOUR BOARD OF DIRECTORS Volume 24, Number 7 Board of s Special Meeting Thursday April 6, 2006 at 2:00 PM All Board members were in attendance. Also present:general Manager Dan Gorden, Attorney Charles Johnson, Security Chief Joni Moore and Administrative Assistant Dodie Frank There were 45 residents in attendance. PURPOSE - To appoint a committee to review the no pet rule President Colleen Kollmann explained that the reason for the meeting was to appoint an ad-hoc committee to review the no pet rule. This Committee will then report their findings to the Board. All members were encouraged to listen to the wording of the motion and then to contact committee members with their opinions. Dennis Heid made a motion that we appoint an ad-hoc committee to review Hawthorne's no pet rule. Committee members to be appointed are as follows: Chairman, Rudy Schmitt; Committee members, Ed Hobbs, Rosemary Rasmussen, Jack Winters and Robert '!Voller. In their review of the no pet rule, the committee will consult with Attorney Chuck Johnson, research applicable state laws and any other related governmental regulations or other information they deem appropriate relating to this rule. The committee will also seek the opinion of Hawthorne residents. On or before May 11, 2006, the committee will summarize their findings in a written report to the HRCA Board of s. Seconded by Ed Walsh. Therewas discussion on the motion by the Board. Roll call vote was then taken. There were 5 yeas and 3 nays. Motion carried. The meeting was adjourned at 2:21 P.M. May 5, 2006 Board of s.workshop Meeting Thursday April 13, :00 AM.All Board Members were present. Also Present: General Manager Dan Gorden, Controller John Hall, Administrative Assistant Dodie Frank and 7 residents President Colleen Kollmann called the meeting to order at 10:00 A.M. ITEMS DISCUSSED l. Colleen Kollmann explained that items addressed to the Board, i.e. correspondence or a continuation of some issues would be discussed during the workshop..no questions would be taken from the residents. Kathy Wilson requested to -, speak on her reason to attend Workshop Meetings to be a more informed resident and to avoid the rumor mill. 2. David Jennings read the Board member's roles and responsibilities. 3.Dan Gorden explained previous correspondence and alleged rule violations and action that has been taken so far. Discussion was also held on a letter of complaint concerning house sales. It was determined that all house sales must be inside only. The Auction Heirs will. be the only exception. 4. Dan Gorden and Terry from Symbiont Corporation gave a report concerning the geo thermal heating for the pool and hot tubs. They will now be using water from the lake instead of digging two wells. 5. Colleen Kollmann announced all committee chairs. Neighborhood Watch and Zone Watch will be under the Safety Committee. 6. The Planning Committee will have a sub committee for the Speaker System for the Clubhouse. 7. Dan Gorden explained the cost of the pickle ball court construction. There will be a motion made at the Board meeting to approve the funding.

2 8. The No Pet Rule Review Committee will give a report at the General Board Meeting. 9. Dan Gorden discussed the next steps for the 100 acres. The Planning Committee will meet with Greg Beliveau. 10. The time and number of meetings for the Board was discussed. It was decided that the Board Workshop Meetings will be advertised as well as the Agenda and General Board Meetings on the drum and in the bulletin. The Workshop meeting will now be held at the Marina. The time will remain the same. The Board members will have an agenda prior to the Workshop Meeting. 11. The Workshop Meetingwas recessed at 12:45 and reconvened at the Marina at 2:35 (after the Agenda Meeting) Jerry Paronto explained his recommendation for closing the back gates at night. He will explore all options with the Safety Committee. 13. Dan Gorden stated that.an engineering firm is reviewing the street paving and will have a recommendation by May 21, Colleen Kollmann asked Dan Gorden to read the letter written to DOT concerning the turning lane on Rte 27 and their response. They will not be coming to the Board Meeting. 15. Discussion held on the stop signs and whether they meet county codes and whether it is necessary for them to be brought to code. The Safety Committee will review the issue. 16. Discussion held on the issue of insurance for Club Hawthorne. Dan Gorden and Colleen Kollmann will send a letter to Club Hawthorne. 17. Two letters received from Club Hawthorne Council discussed. The Board is against any advertising by the Softball Club. Colleen will send a letter to the Cou ncil. The issue of candles in the Clubhouse was referred to the Safety Committee and Jerry Paronto for a recommendation. 18. David Jennings reported on the Seminar he attended with Fai'th O'Brien and Colleen Kollmann on :-19. Ed Walsh explained that hefelt a Real Estate Committee was needed but after a meeting with Bill Tschida, John Hall, Dan Gorden, Colleen Kollmann and David Jennings he has withdrawn that request. Dan Gorden will set up a presentation for the Board concerning the Real Estate Office and how it functions and Board action,if any, will be determined after the presentation. It was suggested that all committee chairs notify their fellow Board members when they are having meetings. The meeting was adjourned at 3:32 PM. Agenda Meeting Thursday April 13, :30 PM All Board Members were present. Also present: General Manager Dan Gorden, Administrative Assistant Dodie Frank There were 17 residents in attendance. President Colleen Kollmann called the meeting to order at 1:30 PM. The agenda was set for the April 20, 2006 Board meeting. The meeting was adjourned at 1:39 PM. Sixteen people spoke after the meeting. General Board Meeting Thursday April 20, :30 PM All Board Members were present. Also present: General Manager Dan Gorden, Controller John Hall, Administrative Assistant Dodie Frank, Marketing Manager Bill Tschida and Security Chief J?ni Moo~e There were approximately 109 residents In attendance. President Colleen Kollmann called the meeting to order at 1:30 PM. Rev. Bill Thompson gave the invocation. The VFW/American Legion led the Pledge of Allegiance. MOTION TO APPROVE AGENDA Motion made by David Jennings to approve agenda. Motion seconded by George Wolf and approved. APPROVAL OF MINUTES General Board Meeting February 16, 2006 Special Board Meeting March 1, 2006 Special Board Meeting March 3, Board Reorganization Mtg. March 17, 2006 Special Board Meeting April 6, 2006 Workshop Meeting April 13, 2006 Agenda Meeting April 13, 2006 Minutes approved as written. TREASURER'S REPORT Treasurer's report accepted as read. given by Faith O'Brien and PRESIDENT'S REMARKS President Colleen Kollmann stated that she appointed the Spiritual Life Group as Chaplain for the next year and announced the Committees and Committee Chairpersons appointed for the term. Standing Committees are: Budget David Jennings; Investments - Faith O'Brien; Planning - George Wolf. Ad Hoc Committees: Community Pride - Dennis Heid; Community Relations - Ed Walsh; Documents Committee - Ed Walsh; Insurance Committee - Gene Jones; --

3 Commercial Development? Management is pleased to announce that a contract has been signed with a leading central Florida architectural firm for design and planning of Hawthorne's commercial area. The commercially zoned portion of Hawthorne property consists of 8.69 acres, fronting on Highway 27 and extending east to the security station on Hawthorne Boulevard. Research is in progress to determine types of business facilities that will provide goods and services best suited to Hawthorne residents' needs, with design of the center oriented toward this end. It is too early to predict dates for construction of this facility; however, we are aware of the community's keen interest in our shopping center, and will share all positive information. Our sincere thanks to everyone who joined in the recent survey by responding to the questionnaire delivered to a number of Hawthorne homes. Your opinions, suggestions and requests will contribute to a successful commercial area. Amos W. Henley - Vice President Penn Notes October 1975 Here we have what could have been. This brief artic\efrom 1975 never came to fruition. Today we are thinking of the possibility of a similar development on CR 48 in the 100 acres we own. Food for thought. Recreational Masterplan There have been numerous comments that the proposed Recreational Masterplan would cause an increase in the monthly management fee. Let us reiterate, the Masterplan is just that, a plan. We wanted to make sure that the site selected for the tennis courts would stand the test of time. While we were in the process, we sketched in facilities for sports that were currently being engaged in by residents, and other facilities that were not. No time-table has been established except for two tennis courts that will be built this summer. We believe that anything done in this complex, will only serve to increase the value of the entire park, and thus each owner's share, and will not require an increase in the monthly fee. Green Sheet Vol 3 No 8 - June 20, 1985 The above report going back to the early days of our Cooperative preceded the first tennis courts that were completed in At a recent meeting of the Hawthorne Memorial Fund this topic came up. Actual drawings were made of a Sports Complex. We have today in this area our Bocce, Softball, Tennis, Community Gardens, Croquet, Horseshoes, and planned Pickle Ball Courts. The Memorial Fund group are concerned to see a gazebo, picnic area with rest room facilities to serve these various activities. Here is another item to consider. Town Meeting -Green Sheet Vol 4 No 2 dated February 21, 1986 was dedicated to advertising a Town Meeting scheduled for February 28, Here are excerpts from that publication. Since our residents bought Hawthorne three years ago more than 500 retirees have joined our ranks. This summary will remind you of the HRCA Board's efforts to obtain assisted living facilities and services for those residents in need. In a survey in 1983, 88.5 % of you indicated you would like health care facilities available on Hawthorne property. 'A Long Range Planning Committee appointed in 1983 to study this matter concluded that it was impractical for Hawthorne to develop adequate facilities for Hawthorne residents only and that co-operative laws made the development of a complex by HRCA impossible. Through the continuing efforts of Carl Curtis and Mildred Bovee the Evangelical Lutheran Good Samaritan SOCiety agreed to build a full care health complex adjacent to Hawthorne. This organization purchased 100 acres of land in January The Town Meeting was to give Good Samaritan's of New Development the opportunity to present the details of the plan to build and operate such a facility. This organization was founded in 1922 and owned and operated 199 of these facilities in 26 states. Hawthorne now owns this same 100 acres. The Visioning Sessions held earlier this year revealed no sustained interest in a facility of this kind on our land. That's how we feel twenty years later.

4 I I H. R. C. A. FINANCIAL REPORt MARCH 2006 HRCA (including Sales Office) Net Operating Revenue Net Cash Operating Expenses Cash Operating Surplus (Loss) Gross Revenues ONE MONTH $ 376, ,828 51, ,631 YEAR-TO-DATE $ 1,001, ,540 89,831 1,371,148 Restricted Reserve Accounts: Morgan Stanley Financial Network Investment T. Rowe Price Edward Jones CD-Countrywide CD-Intervest National Bank First Internet CD Other Investments: Fidelity Investments Public Bank MlMkt Acct. Cash on Hand Colonial Sweep Account TOTAL Cash and Investments **************************************** Balances at 3/31106 $ 1,089, ,000 64,043 50, , , ,000 64, ,560 (65,769) 704,241 $ 2,509,571 Assets from Balance Sheet $8,642,043 **********~*********************************************************** SALES REPORT Homes Closed - Month of March.January 1, Mar 31, 2006 January 1, Mar 31, 2005 Homes Sold- Month of March.;, January 1, Mar 31, 2006 January 1, Mar 31,2005 Sales Contracts outstanding to be closed - Mar 31,2006 Mar 31, $ 1,026, ,024, ,565, $ 995, ,163, ,743,895 22$ 1,673, ,145, Homes For Sale - Total New Models Renovated Homes 31 $ 2,958,176 o 0 o 0 11 $ 850,200

5 Safety Committee - Jerry Paronto. The liaison for Club Hawthorne, Newcomers and TV-7 will be Ed Walsh. Rudy Schmitt, Chairman of the Pet Rule Committee, will be giving a report during the committee reports. There is a 3-minute rule for any resident wishing to speak and a fimer is currently being made. Please be respectful while a resident is speaking. The written laws of our general society are often not obeyed and there are numerous interpretations of the law. In Hawthorne we try to use voluntary compliance as our first.enforcement procedure. This Board will be open and will communicate with the residents. Therefore the Workshop Meeting will be advertised in the bulletin and on the drum and will now be held in the Marina at 10:00 AM the second Thursday of each month, except for July and August when the Board does not meet. The Board of s does its best to schedule discussions to involve the maximum number of interested residents, but there are some items, which cannot be delayed. Please try to understand. GENERAL MANAGER'S REPORT Marketing Manager Bill Tschida reported that 15 homes were sold in March, which makes 31 sales YTD. There are two lots for sale, two new homes are under construction and the fifth home on Sago Palm is under construction. Realty is working on the sale of one more home on Sago Palm. General Manager Dan Gorden read a letter sent to Dept. of Transportation concerning the left turn lane on Rte. 27 and their response. They are doing a study, which will take approximately 60 days. A sub contractor for Progress Energy is causing the disruption in electric power. They are replacing transformers and removing the soil from underneath the ones that leaked oil. That oil is similar to mineral oil and is not contaminated. All repairs have been completed on the fence perimeter. The Geo Thermal heat will be going forward again. t St. John's told them the wells would not be deep enough for the amount of water needed. Therefore, they will be using water from the!ake. The wells were preferred only because the water would be at a constant temperature, but the lake will work fine, too. The cost to install will be approximately the same plus the savings will be increased due to the cost of propane. COMMITTEE REPORTS Budget Committee - Chairman David Jennings stated the Committee would be responsible to review the budget as presented by the Manager sometime in September and October. The committee members will be appointed in the fall. Community Pride Committee - Chairman Dennis Heid Stated they are looking forward to this year and that he is happy to announce the same group will be on the committee. Their first project will be the area where the palm trees are on the golf course. Community Relations Committee- Chairman Ed Walsh stated that he would serve as liaison for TV 7, Club Hawthorne and the Newcomers. The Ambassadors will also be under this committee. Documents Committee - Chairman Ed Walsh stated that the committee would be reviewing Hawthorne's governing documents only at the direction of the Board. Insurance Committee - Chairman Gene Jones stated the committee is waiting on word concerning the Insurance Bill. Investment Committee - Chairman Faith O'Brien stated that the Committee is responsible for overseeing the investments of reserve funds. Hawthorne is very strict and conservative. There will be a meeting of the committee on Wednesday, April 26 at 10:30 AM in the Administration Office Conference room to review the portfolio. Planning Committee - Chairman George Wolf stated the committee is responsible for developing and maintaining a long range and master plan. They will be overseeing the purchase and installation of a sound system for the Clubhouse,. the 100 acres project, repaving and may be looking at being mandated to put in water meters. Safety Committee - Chairman Jerry Paronto stated-that the committee would be working closely with the fire, security and home service. They will be looking at possible changes to the back gate system, reviewing all signage, open candles i~ the Clubhouse and making sure that all buildings are up to code.. The Neighborhood Watch will now be under the Safety Committee as will the Zone Watch. Pet Rule Committee - Chairman Rudy Schmitt stated that he wantedto clarify that the committee is not advocating eliminating the no pet rule. They are reviewing the present status of the rule along with State and Federal law. They will report back to the Board on May 11, There will be a town hall meeting on April 27 at 2:00 PM in the Clubhouse and all petitions and letters are welcome. People will also be able to voice their opinions at that time. The committee is only going to provide information and background to the Board. They will be giving a report not a recommendation. OLD BUSINESS None

6 NEW BUSINESS Motion made by Dennis Heid that the following persons be appointed to the Community Pride Committee for the term: Alex Bauerle, Dick Blount, Bob Crawford, Shirley Hurt, Terry Shook and Kathy Wilson. Seconded by David Jennings. Motion carried. Motion made by Ed Walsh that the following persons be appointed to the Community Relations Committee for the term: Barbara Weese,Judy Brannon, Janet Hotz, Jack Hilborn and Mary Remer. Seconded by Dennis Heid. Motion carried. Motion made by Ed Walsh that the following persons be appointed to the Document Committee for the term: Kae Drumheller, Lee Frazier, Jack Winters and George Wolf. Seconded by Dennis Heid. Motion carried. Motion made by Ed Walsh that Janet Hotz be approved as Hawthorne Ambassador and-doris Jennings as Assistant to the Ambassador for the term. Seconded by George Wolf. Motion carried. Motion made by Faith O'Brien that the following persons be appointed to the Investment Committee for the term year: Elsetta Ervin, Ned Kelley, Art Lambright and Jack Winters. Seconded by David Jennings. Motion carried. Motion made by George Wolf that the following persons be appointed to the Planning Committee for the term: AlexBauerle, Dick Blount, Elsetta Ervin, Jerry Losey, Carolyn Stein and David Jennings. Seconded by Faith O'Brien. Motion carried. Motion made by Jerry Paronto that the following ~ersons be appointed to the Safety Committee for the term: Alex Cross, Ron Johnston, Joan Scheibe, Shirley Schubert, Shirley Hurt and Quincy Wilcox. Seconded by George Wolf. Motion carried. Motion made by Jerry Paronto that RonJohnston be appointed Chairman of the Neighborhood Watch tommittee for the term. Seconded by Dennis Heid. Motion carried. Motion made by Jerry Paronto that Shirley Hurt be appointed Chairman of the Zone Watch Committee for the term. Seconded by George Wolf. Motion carried. Motion made by David Jennings that the Board approve the construction of 3 Pickle ball Courts, to be located on.the east side of the tennis courts south of Hawthorne Blvd. The total cost of these 3 courts will be $35,365. Funding for this project will be from 3 sources. The Pickle Ball Club will provide $5,000 and the balance will come from Fund C and working capital. Seconded by Glenn Hotz. Motion carried. Motion made by Dennis Heid that the HRCA Board of 's accept a gift of $1,000 from the Saturday Night Dance. This money is to be used by the Community Pride Committee. Seconded by David Jennings. Motion carried. COMMUNICATIONS Freund Schleweis NOTE: All pet rule were Baden Shewmaker Mayfield Brannon correspondence concerning the no forwarded to that committee ADJOURNMENT The meeting was adjourned at 2:30 P.M. MEMBERS QUESTIONS AND COMMENTS Five members spoke after the meeting. Special Dates to Remember HRCA Workshop Meeting in the Marina Thursday, May 11, :00 AM HRCA Agenda Meeting in the Marina Thursday, May 11,2006 1:30 PM HRCA General Board Meeting in the Clubhouse Thursday, May 18, 2006 Hawthorne Board of s Colleen Kollmann David Jennings Vice Dennis Heid Faith O'Brien Glenn Hotz Gene Jones Jerry Paronto Ed Walsh - President President Secretary Treasurer Committee Volunteers Chairpersons of Committees were approved at. the April General Board Meeting. Hawthorne functions so beautifully because of volunteers who generously give of their time and talents. Wethank those who have agreed to serve, but can always add people with expertise and interest in a particular committee's work. Kindly speak with the Committee Chairperson or the Board President to express your desire to serve in governing the community of Hawthorne. Thank You, Colleen Kollmann