EMERALD POINTE PROPERTY OWNERS ASSOCIATION Annual Membership Meeting and Election March 5, 2018

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1 1 EMERALD POINTE PROPERTY OWNERS ASSOCIATION Annual Membership Meeting and Election March 5, pm Main Room - Clubhouse AGENDA CALL TO ORDER and VERIFY QUORUM (92 required for conducting members' business; 203 required for voting for CC&R s and By-laws) Rich Grega, President WELCOME and ANNOUNCEMENT of ELECTION (two (2) Board Members for three (3) year terms) Rich Grega MOMENT of SILENCE Rich Grega PLEDGE OF ALLEGIANCE Rich Grega RECOGNITION of DIRECTORS and OFFICERS Rich Grega EXPLANATION of the manner in which the membership meeting will be conducted and INTRODUCTION of Jim Harman as Facilitator Rich Grega MINUTES from March 6, 2017 Annual Meeting Cindy Giovacchino, Secretary (motion to approve minutes) TREASURER'S REPORT Greg May, Treasurer 1. Financial Report: Budget Status and account balances (report to be filed for review, no motion needed) 2. POA fee collection status (no names) 3. Migration to Quick Books ELECTION of two (2) Directors: 1. INTRODUCTION of CANDIDATES Wanda Rascoe, Search Committee Chair 2. OPPORTUNITY for ADDITIONAL NOMINATIONS from the FLOOR & close of nominations Wanda Rascoe 3. MEMBERSHIP VOTES are collected DIRECTOR & COMMITTEE REPORTS: PRESIDENT Rich Grega 1. Office Management Deb Leahy 2. Website John Leahy 3. Summer Responsibility Rich Frascone 4. Storage/Pavilion construction update Rich Grega 5. Finance and Contract Committee Jim Harman, Chair Recommend that the membership approve a statement of cash receipts and disbursements be given at the 2019 Annual Meeting in lieu of a reviewed financial report

2 2 6. Communications Pauline Patenaude, Chair 7. EPROC Liaison Jim Harman 8. Search Committee: Call for next year volunteers Rich Grega VICE- PRESIDENT Homer Rose Lot Improvement - Wanda Rascoe, Chair 1. Lot Inspection Ron Erwin, Chair 2. Sales and Rental Rich Frascone/Shelley Lynn, co-chairs DIRECTOR Gerald Aikens 1. Building and Grounds Tuesday work detail 2. Celebration of Life Garden (Memorial Garden) Eric Fisher, 3. Security Gene Conklin Chair DIRECTOR - Chuck Armstrong 1. Rules and Governing Documents Rick Murphy, Chair 2. Compliance Ron Erwin, Chair 3. Hearing Candice Devlin, Chair 4. Library Dolly Golightly, Chair 5. Laundry Judy Armstrong, Chair DIRECTOR Tyna Conley 1. Social Activities 2. Sound Jim Kelley, Chair OLD BUSINESS NEW BUSINESS FLOOR DISCUSSION

3 3 ELECTION RESULTS Cindy Giovacchino INTRODUCTION of BOARD of DIRECTORS Jim Harman OATH TAKEN and SIGNED by newly elected Directors as per Florida Statute Cindy Giovacchino ANNOUNCEMENT : THE NEW BOARD OF DIRECTORS WILL MEET IMMEDIATELY FOLLOWING THE ADJOURMENT OF THIS MEETING TO SELECT OFFICERS FOR THE TERM. ALL OWNERS ARE WELCOMED AND ENCOURAGED TO STAY FOR THAT BRIEF MEETING. MOTION to ADJOURN BOARD of DIRECTORS MEETING for ELECTION OF OFFICERS for Following a brief recess after the adjournment of the Annual Membership Meeting the Board of Directors will meet in the same room to elect Officers: (President, V.P., Treasurer, Assistant(s) to the Treasurer, Secretary, Assistant(s) to the Secretary.

4 EMERALD POINTE RV Resort Property Owners Association Annual Membership Meeting and Election March 6, :00PM Clubhouse Main Room The Meeting was called to order by president RICH GREGA at 7:01PM. The other Board members and officers present were: HOMER ROSE, vice president, DICK JIROUSEK, director, CHUCK ARMSTRONG, director, and GERALD AIKENS, director, Cynthia Giovacchino, secretary and John Leahy, treasurer. There were 138 owners issued ballots for each lot they own, plus any proxies that were issued to them. The total quantity of ballots issued was 203 out of a possible 304. This represents a quorum, which would allow changes to the CC&Rs or the By- Laws. After a moment of silence and the Pledge of Allegiance the meeting was turned over to the Facilitator, Jim Harman. RICH GREGA recognized the Directors and Officers. President Rich Grega: Secretary Report, Cindy Giovacchino CB Edwards motioned to approve the March 7, 2016 Annual Minutes as printed and seconded by Elmer Ledbetter. The minutes were approved on a voice vote. Treasurer Report The Financial Report for 2016, Capital Reserve status and Budget for 2017 was presented as prepared by John Leahy, treasurer. Harry Salisbury motioned to approve the report as presented, seconded by Lani Pilgrim. The report was approved on voice vote. John Leahy gave update on POA collection status. RICH GREGA stated that John Leahy has chosen not to be reappointed as treasurer. RICH GREGA thanked John for all of his work. The Search Committee chair (Marlene Saletko) presented the two candidates for the Board, Tyna Conley and Connie Wilson. A call for nominations from the floor yielded no additional candidates. Nominations were closed. Marlene Saletko instructed residents to cast their vote and pass them to the end of the aisle to be collected. Page 1 of 6 AnnMtg_ doc

5 EMERALD POINTE RV Resort Property Owners Association Annual Membership Meeting and Election March 6, :00PM Clubhouse Main Room Many of the following reports have the actual copy attached to the Official Minutes filed in the Office. Director Reports RICH GREGA, president A. Rich Grega provided an update on the validity and enforceability of the Class A motor home restriction. To conclude from the attorneys opinion since neither the first revised declaration nor the second revised declaration explicitly removed the class A motor home restriction, that restriction should be considered valid and enforceable. The Park paid $2500 for the attorney. Annette Gustafson presented her side of view. There was heated discussion on this issue. Rich Grega offered to have he and the board work with Annette Gustafson constructively to resolve this issue to mutual satisfaction. B. Rich Grega read preamble to the Long Range Planning Committee and the Finance and Contracts Committee Reports in regard to the pavilion and storage building. (report on file) Long Range Planning Committee (Pavilion/Storage Proposal)-Jack Wilson, Chair Jack Wilson recognized his committee and gave a presentation on plans for pavilion/storage building. The plans can be viewed on EP Webpage. Finance and Contract Committee-Jim Harman, Chair A. Jim Harman presented the choice of completing the pavilion/storage building project in phases or at one time. A straw vote was held to see if owners would approve of one time special assessment of $100 to complete the project. The straw vote was overwhelming in favor of completing the pavilion/storage building in one phase. B. Jim Harman also asked for a straw vote regarding 10ft of the building for sunbathing. There were only a couple of hands raised. Jim Harman recognized the members of the Finance and Contract Committee. Jim discussed the major accomplishments this year. (report on file) Page 2 of 6 AnnMtg_ doc

6 EMERALD POINTE RV Resort Property Owners Association Annual Membership Meeting and Election March 6, :00PM Clubhouse Main Room Motion made by Jim Harman and seconded by Pat Riley THAT THE FINANCE/CONTRACTS COMMITTEE S RECOMMENDATION FOR AN INTERNAL AUDIT BE ACCEPTED BY THE MEMBERSHIP. Motion carried with show of hands vote. Motion made by Jim Harman and seconded by Harry Salisbury THAT A STATEMENT OF CASH RECEIPTS AND EXPENDITURES BE FURNISHED TO THE MEMBERSHIIP AT THE 2018 ANNUAL MEETING IN LIEU OF A REVIEWED FINANCIAL REPORT. Motion carried with a show of hands vote. Communications-Pauline Patenaude, Chair Pauline Patenaude recognized and thanked those that served on her committees. Welcome Committee, Virginia Hughes, Chair Virginia Hughes reported that there were 28 sales between 3/7/16-3/6/17. Eight were already owners, 11 were new, and 9 were renters. There were 19 welcome baskets given. There were 94 renters (59 repeat and 35 new). Betty Conrad gave a report on how the king and queen of the park are chosen for the Founders Day Parade. Elmer and JoAnn Ledbetter were nominated in EPROC Jim Harman Jim discussed EPROC, which consists of 23 East Pasco Resident owned communities. Search Committee Rich Grega thanked Marlene Saletko for stepping in. We do need a chairperson for next year and some volunteers. HOMER ROSE, Vice President Lot Improvement-Wanda Rascoe, Chair Homer Rose recognized the committee. There were 41 new requests for lot improvement and 5 extensions were granted. Page 3 of 6 AnnMtg_ doc

7 EMERALD POINTE RV Resort Property Owners Association Annual Membership Meeting and Election March 6, :00PM Clubhouse Main Room Lot Inspection-Ron Erwin, Chair Homer Rose reported that four fines have been paid. One property is in foreclosure. Sales and Rental-Rich Frascone/Shelley Lynn, co-chairs Shelley Lynn gave report. There were 12 Open Houses 11/2016-4/2017. The same amount of Open Houses is planned for next year. Shelley Lynn thanked those that volunteer on Open House days, the office staff, and volunteers for the RV shows. DICK JIROUSEK, Director Rules and Governing Documents-Rick Murphy, Chair Dick Jirousek recognized the committee. Lani Pilgrim, vice chairperson and Stu Gingell, liaison to the lot improvement committee. Rick Murphy gave report on accomplishments. Compliance-Ron Erwin, Chair Dick Jirousek recognized members of the committee. Hearing-Candice Devlin, Chair Dick Jirousek recognized Candy Devlin. She assembles a committee when needed to address an appeal. There were two hearings this year. CHUCK ARMSTRONG, Director Social-Sue Burgess, Chair Chuck Armstrong thanked Sue Burgess for her hard work. She will step down after this season. Sue Burgess recognized and thanked the committee and gave a report on activities. Page 4 of 6 AnnMtg_ doc

8 EMERALD POINTE RV Resort Property Owners Association Annual Membership Meeting and Election March 6, :00PM Clubhouse Main Room Pool Chuck Armstrong gave report on projects that were worked on this season. (report on file). Library-Dolly Golightly, Chair Dolly is looking for some volunteers. If interested, see Dolly. Laundry-Judy Armstrong, Chair Chuck Armstrong reported that Bay Area Laundry has refunded money from machines that were broken. Sound-Jim Kelley, Chair nothing to report Chuck Armstrong thanked all of those who organize the activities (golf, shuffleboard, ice cream socials, etc) in the Park. GERALD AIKENS-Director Building and Grounds-Tuesday work detail Gerald Aikens recognized and gave a report on the many accomplishments of the volunteers. He also discussed upcoming new projects. (report on file) Celebration of Life Garden-Eric Fisher, Chair The celebration of Life Garden was remulched and power washed. Gerald recognized Eric Fisher. Security-Gene Conklin, Chair Gerald Aikens recognized Gene Conklin. -Nothing to report. Open Discussion- John Leahy discussed the importance of the owner information document. It is required that we have information on file. The owner information document is the basis for the social directory and provides all information for the meeting. The Governing Documents are now on the EP website for prospective owners to view. Page 5 of 6 AnnMtg_ doc

9 EMERALD POINTE RV Resort Property Owners Association Annual Membership Meeting and Election March 6, :00PM Clubhouse Main Room New Business The results of the Director s Election: Tyna Conley (107 votes) Connie Wilson (97 votes) Tyna Conley was declared winner. Oath of Office taken and signed by new director, Tyna Conley as per Florida Statute The Annual Meeting was adjourned on a Motion by Jim Harman and seconded by voice vote at 10:09PM. At the meeting held to elect Officers for the Season: Rich Grega was elected President (Homer Rose/Chuck Armstrong-5/0) Homer Rose was elected Vice President (Rich Grega/Tyna Conley-5/0} The appointments below were all unanimously made 5/0 Greg May was appointed Treasurer, Kathy McCloskey and Cynthia Giovacchino Asst Treasurer (Homer Rose/Chuck Armstrong) Cynthia Giovacchino Secretary, Lani Pilgrim Asst Secretary (Homer Rose/Gerald Aikens) Debra Leahy Office Manager, Lani Pilgrim Asst Office Manager (Gerald Aikens/Chuck Armstrong) Respectfully submitted Cynthia Giovacchino, Secretary DRAFT Page 6 of 6 AnnMtg_ doc

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13 EMERALD POINTE PROPERTY OWNERS ASSOCIATION Meeting Schedule All Meetings will be held at the Emerald Pointe Property Owners' Association Clubhouse and are open to all residents except for the Annual Membership Meeting which is for Owners only 2018 October 15, 2018 Residents Workshop with Board October 22, 2018 Board Meeting November 12, 2018 Residents Workshop with Board November 19, 2018 Board Meeting: Determination of 2019 Budget and Annual Assessment December 3, 2018 Residents Workshop with Board December 10, 2018 Board Meeting: Approval of Possible Rules and Regulations 2019 January 14, 2019 Residents Workshop with Board January 21, 2019 Board Meeting: Approval of Possible Rules and Regulations February 11, 2019 Residents Workshop with Board February 18, 2019 Board Meeting: Approval of Possible Rules and Regulations 7:00PM March 4, 2019 Annual Membership Meeting and Election March 18, 2019 Board Meeting: new BOD Indoctrination Residents Workshop with Board March 25, 2019 Last Board Meeting of the Season BOARD MEETINGS FOR LOT IMPROVEMENT ACTION & OPEN DOOR FOR RESIDENTS This meeting will take place in the clubhouse card room unless additional space is needed The Board of Directors will also meet on each Monday from October 15, 2018 through December 17, 2018 and from January 7, 2019 through April 1, 2019 at 3 pm for the primary purpose of acting on recommendations from the Lot Improvement Committee. Time permitting at the conclusion of the Lot Improvement business, residents may address the Board on other matters. Should there be no Lot Improvement committee recommendations to be acted on in any given week, that week's meeting may be cancelled by posting a cancellation notice at least 48 hours in advance.