Inverness Landing Property Owners Assn. Inc. Approved Minutes of the Meeting of the Board of Directors February 12, 2018

Transcription

1 Inverness Landing Property Owners Assn. Inc. Approved Minutes of the Meeting of the Board of Directors February 12, 2018 The Board of Directors of the Inverness Landing Property Owners Assn. Inc. met Monday, February 12, 2018 at the ILPOA Community Center located on-site in Inverness, FL Call To Order: The meeting was called to order at 6:30pm by Jennifer Seet, President. In attendance for the Board were Jennifer Seet, Terrie Christoffers, Sarah Furness, and Jack Townsend and Tom Parsley. A quorum was established. Also in attendance representing VSC was Kat Hutson-Vincent LCAM. See Sign-In Sheet for residents in attendance. Approval of Minutes: Approve December 11, 2017 Board Meeting Minutes: Jack Townsend moved to approve and accept the minutes of the December 11, 2017 Board of Directors meeting as presented. Terrie Christoffers seconded. All were in favor. Motion passed. Approve January 8, 2018 Reorganizational Meeting of the Board: Terrie Christoffers moved to approve and accept the minutes of the January 8, 2018 Reorganizational Meeting of the Board of Directors as presented. Tom Parsley seconded. All were in favor. Motion passed. Approve January 29, 2018 Special Meeting of the Board: Tom Parsley moved to approve and accept the minutes of the January 29, 2018 Special Meeting of the Board of Directors as presented. Sarah Furness seconded. All were in favor. Motion passed. Treasurer s Report: Financial Report for January 2018: Jack Townsend reviewed the January 2018 Key Financial Data Sheet which becomes a part of these minutes. Approve Treasurer s Report: Approve Treasurer s Report: Terrie Christoffers moved to accept the January 2018 Financials as presented. Sarah Furness second. All were in favor. Motion passed Carry-Over: Jack Townsend moved to all carry-over funds of $9, from 2017 to the Insurance Deductible Account (#1017). President s Report: No Report Committee Reports: Gardening & Beautification Committee by Nicole Hewitt: Nicole proposed the Committee s first project, the entryway and front median islands. Tom Parsley moved to approve the entryway and front median islands on Landing project as presented by the Gardening and Beautification Committee at a cost not to exceed $350. The Committee would be allowed to substitute plants if needed. Jack Townsend second. All were in favor. Pool Committee by Lise Gjelsten: o Lise reported that the Committee members consist of Peg Lorenz, Lise Gjelsten, Chris and Howard Berliner, Linda Benway, Ray Allard, Bill and Ellen Gill.

2 o Lise reported that a new pool cover was donated by Howard and Chris Berliner and custom cut to fit the pool by Howard and Ray Allard. Lise reported that a tarp will be used to cover the pool cover when it is not in use. o Hire Part-Time Person To Blow Leaves At Pool: Jack Townsend moved to use DS Pool Service $10 per week to blow the leaves from the pool deck for now on a trial basis. Tom Parsley second. All in favor. Motion passed. o Lise reported that the Committee turned the pool heater down to 75 when it was extremely cold and then back up to 85 when the external temperature is over 50 in order to save electricity. Clubhouse and Social Committee by Terrie Christoffers: o Terrie reported that the Superbowl gathering was a success and will schedule it every year. She thanked everyone who made it special and especially Wayne Trepanier for pushing for it. o Social Calendar in Clubhouse: Terrie reported that the Committee met on Saturday, February 10 th. They ordered a four (4) month re-usable calendar that will show all the events in the Clubhouse. The social calendar will also be posted on the association s website. o Sarah announced that clipboards are in back, one for birthdays and the other for signing for the different committees. Once a month, the Association will celebrate our resident s birthdays. On February 24 th at 2pm, we will celebrate January and February birthdays. o Terrie reported that Dorothy Roder will be in charge of scheduling any private parties. All requests should be sent to her. o Jack Townsend volunteered to show a movie for St. Patty s Day. Terrie stated that they will have a pot-luck dinner. Maintenance Committee: o Jennifer reported that Steve Manzi and Skip Christoffers had to resign from the Committee due to their work load and their volunteer work. Ray Allard and Howard Berliner have been working for the committee for a long time. The Board appointed Ray Allard as Chairperson and Howard Berliner as Co-Chairperson. Other members of the Committee are Tom Nusbaum and Bert Christina. Tom Parsley will be the Board Liaison. Keys to the shed will be given to Ray and Howard. Tom would like to have a meeting with the Committee and discuss inventorying and cleaning up the shed. o Purchase of Electric Pressure Cleaner: Kat reported that every year we request our residents to pressure clean their driveways. In our letter it refers to hiring an individual themselves, using the handyman that the Association uses, or to borrow our pressure cleaner and do it themselves. She suggested to the Board that an electric power washer be purchased for those individuals that would like to do it themselves. The cost of the water and electric used would be borne by the resident through their own water and electric bills. The pressure washer could be as inexpensive as $79.99 or $149. It would also be easier to individuals to use than the gasoline power washer we currently have. Committee members stated that they preferred gas pressure cleaner or use bleach for cleaning the driveways. Discuss Changes in Committee Appointments: Jennifer stated that the changes were mainly made in the Maintenance Committee as previously discussed. The new 2018 Committee list will be posted on the bulletin boards. Manager s Report by Kat Hutson-Vincent, LCAM on file. * * * * * * Tom Parsley had to leave the meeting. A quorum still exists. * * * * * *

3 Old Business: Firepit at the Marina: Kat reported that no information or request has been received from any resident for the firepit at the Marina. Sarah expressed her concern regarding a fire hazard. The Board requested that this item be removed from the Agenda. Investigate Possibilities of Moving Access to 1330 Longboat (Private home) to Behind Clubhouse at End of Longboat Point: Kat reported that questions have been sent to the attorney for her direction and opinions. This item was tabled. 410 Landing: Unregistered Oversize Dog: Kat reported on December 19 th our attorney Anne Hathorn sent a letter to the tenant requesting additional information regarding the need for the dog. No response was received. An additional demand letter was sent to the Tenant on February 7 th. Our next step if the tenant does not respond to that letter is a presuit mediation demand pursuant to Section , Florida Statutes. 417 Landing: Unregistered Tenants: Kat reported that the Association received the tenant s application and has met with the tenant. No further action is needed at this time. New Business: 412 Siesta: Request to Install Satellite Dish: Terrie Christoffers moved to approve the request from 412 Siesta to install a satellite dish as submitted. This approval is subject to the antenna not being installed on the roof and is installed within their property boundaries. Sarah Furness second. All were in favor. Motion passed. 473 Landing: Request to Install Satellite Dish On Pole In Back Side of Home: Terrie Christoffers moved to approve the request from 473 Landing to install a Direct TV antenna on a pole on the back side of your home as submitted. This approval is subject to the antenna not being installed on the roof and is installed within your property boundaries. Sarah Furness second. All were in favor. Motion passed. 414 Siesta: Request to Install Small Patio/Deck on Back Side of Home - Tabled 414 Siesta: Request to Park Boat & Trailer in Boat Storage Area: Sarah Furness moved to approve the request from 414 Siesta Terrace to park a boat and trailer in the Boat Storage Area as submitted. Terrie Christoffers second. All were in favor. Motion passed. 480 Siesta: Notification of Special Needs Animal on Site: Kat reported that paperwork regarding the special needs dog for 480 Siesta has been received and is in order. Rule Amendment: Pet Registration This item was tabled to work on wording. 428 Landing: Request to Remove Shrubs From Front Patio & Install Vinyl Fence: Terrie Christoffers moved to approve the request from 428 Landing to remove shrubs from the front patio and install a four foot (4 ) vinyl fence as submitted. Jack Townsend second. All were in favor. Motion passed. Public View of Board Meeting: Sarah reported that some residents would like to see the board meetings videotaped or use the speaker phone for live productions. Jennifer will check with Marty for ideas. * * * * * * Tom Parsley returned to the meeting. * * * * * * Item for Discussion: ing Concerns: Jennifer shared how she and Jack have had problems since joining the Board. Jack offered to put on an Concern presentation to the community. He received two s from Jennifer. Both came from

4 Jennifer s valid address but the reply was going to a different address that is not Jennifer s. A seminar regarding this subject will be scheduled and posted. Recent Vandalism on Walking Trail: Jennifer reported that there was recent vandalism on the walking trail where a bench was thrown into the marsh. If residents see any vandalism, they should report it immediately. Availability of Board Members: Jennifer reminded residents that the Board members are serving as volunteers and as such their availability should be respected. Board members are available from 10am until 7pm, unless it is an emergency. Adjournment: Being no further business to come before the Board, Tom Parsley moved to adjourn the meeting. Terrie Christoffers second. All were in favor. Motion passed. The meeting was adjourned at 8:33pm. Respectfully submitted by: Kat Hutson-Vincent, LCAM Kat Hutson-Vincent, LCAM On behalf of the Board of Directors of Inverness Landing Property Owners Assn. Inc. Approved by: Sarah Furness Sarah Furness, Secretary

5 Call Meeting To Order: Establish Quorum INVERNESS LANDING P.O.A. Board of Directors Meeting Monday, February 12, :30 PM at the Clubhouse AGENDA Approval of Minutes Approve December 11, 2017 Board Meeting Minutes Approve January 8, 2018 Reorganizational Meeting of the Board Approve January 29, 2018 Special Meeting of the Board Treasurer s Report: Financial Report for January 2018 Approve Treasurer s Report 2017 Carry-Over Presidents Report: Committee Reports: Gardening & Beautification Committee: Pool Committee: o Hire Part-time of Blower for Leaves Clubhouse & Social Committee o Social Calendar in Clubhouse Maintenance Committee o Purchase of Electric Pressure Cleaner Discuss Changes in Committee Appointments Manager s Report: Old Business: Firepit at the Marina Investigate Possibilities of Moving Access to 1330 Longboat (Private Home) to Behind Clubhouse at End of Longboat Point - Update 410 Landing: Unregistered, Oversize Dog - Update 417 Landing: Unregistered Tenants - Update New Business: 412 Siesta: Request to Install Satellite Dish 473 Landing: Request to Install Satellite Dish On Pole In Back Side of Home 414 Siesta: Request to Install Small Patio/Deck on Back Side of Home 414 Siesta: Request to Park Boat & Trailer in Boat Storage Area 480 Siesta: Notification of Special Needs Animal on Site Rule Amendment: Pet Registration 428 Landing: Request to Remove Shrubs From Front Patio & Install Vinyl Fence Public View of Board Meeting Item for Discussion: ing Concerns Recent Vandalism on Walking Trail Availability of Board Members Adjournment: