Fort Loudoun Yacht Club

Transcription

1 Fort Loudoun Yacht Club 2325 Lake Front Drive Knoxville, TN (865) Hours of Operation: M-S 8:30-5pm Officers and Directors Commodore Tom Jones Vice Commodore TBD Rear Commodore TBD Secretary Mike Sullivan Treasurer Jim Kieltyka Fort Loudoun Yacht Club From the Commodore Team Tom and Lee Jones Happy Holidays to everyone! You can really see the changes at the Club as we move into the holiday season. The Christmas tree looks great, the facility is decorated, and the twinkle of red lights on the boats are all around! We had one of the best Christmas parties in a long time last week. The food was exceptional, the band was incredible, and everyone had a great time. This was very evident by the last members leaving around 1:30 am! The party season finished with a bang, and many thanks to everyone who helped make it such a success. When you see Lee Jones, Brenda Blalock, or any of our Club staff, please thank them for a job well done. We could not have done it without them. Board of Directors Bob Martyn Mike Sullivan John Dell Leonard Hobson David Hunter Jim Kieltyka Jim Buchholz Mike Petty Club Employees John Kyles, Staff Leader Caroline Manhardt, Bookkeeper Jason Ivey, Dock Logan Kuchinic, Dock Josh Hammontree, Dock Immediate Past Commodore John Dell As you will see from the attached minutes, we have a new set of officers that will be instated at the first BOD meeting in January. Some are new faces and some are not new (but not old!). The current executive team and BOD spent a lot of time and effort to get just the right candidates to ensure the continuity of our Club. You will notice some of our current officers pulling another term to continue the momentum and to train new leaders who will carry on the success that has been achieved. Please thank each of them for their sacrifice and dedication to making our Club the best that it can be and a place that we can all meet, have fun, and be proud of. On behalf of both Lee and I, we want to thank everyone for such a great year! Everyone on the leadership team has contributed to our Club being financially stable, debt free, looking the best it has in years, and developing one of the best Club staffs that has ever been at the Club. These, along with the enthusiasm from the membership, is enabling us to recruit and retain the types of members and leaders that enable our Club to continue to grow and prosper. Thank you to all, and Happy Holidays! Lee & Tom Jones

2 From the Commodore Team Continued November Birthdays Monica Archer Lisa Carroll Mike Casey Vicki Dyer Bud Sherrod December Birthdays Kevin Clayton Terry Davis Hank Davis Gordon Googe Matt Lynch Carolyn Slatas Melissa Spry Henny Weissinger Robin Whyte Hardwood Facelift in Clubhouse The employees have worked hard on sanding and staining the hardwood in the Clubhouse. The floor looks spectacular! 2017 Directory Last call for any changes you may have regarding the information listed in the membership directory. Please let Caroline know if you have additional changes. January Birthdays Sherry Beard Robin Barre Brian Covino Jennifer Fowler Duane Goin Kara Hobson Marti Hobson Vicki Kinser Barbara Sherrod Laura Todd

3 Board of Directors Meeting Minutes November 21, 2016 Call to order: 6:30 pm BOD Members Present: Commodore Tom Jones, Secretary Mike Sullivan, Jim Buchholz, Leonard Hobson, David Hunter, and Bob Martyn. Also present were Past Commodore Tim Carroll, current Member/ Manager, and new BOD members Justin Goins and Pat Hopper BOD Members Absent: John Dell, Treasurer Jim Kieltyka, Mike Petty October 2016 BOD Minutes: Motion to approve by David Hunter, 2nd by Jim Buchholz. Motion approved. Treasurer Report - Tom Jones: Revenue $55,130 Expenses (Actual) $37,146 Expenses (Budget $27,974 Cash Balance (Operating): $134,369 o Capital Improvement I and Pool Assesment Dollars): $16,382 o Capital Improvement II: $25,636 o Emergency Expenses: $15,014 o Certificate Reserve: Closed Delinquent Accounts: None Long Term Debt $0 Capital Expenses 2017 $0 Emergency Expenses 2017 $0 NOTE: October is the beginning of the new FY, therefore there are no entries for Long Term Debt, Capital Expense, or Emergency Expense yet. Full Members 129 Jr. Members 1 Motion to approve Treasurer Report by Mike Sullivan, 2nd by John David Hunter. Motion approved. Member/Manager Report Tim Carroll: Parties being held by members is becoming a serious issue. The number of parties is increasing. In some cases the number of participants at a given party are being under reported by the Club member in an apparent effort to reduce their cleanup cost. In one recent event, the Club member projected attendance to be 75 or less, while the actual participation was Other similar events have occurred, but not as egregious. This is putting a strain on Club facilities as well as FLYC staff who are tasked with cleanup, both of which increase costs to the Club. The BOD will investigate options to remedy this situation and discuss at the next BOD meeting. Ongoing work projects and status

4 Meeting Minutes Continued Electrical upgrades required by the State is going well. Approximately 90% of the work has been completed on the west side of the Club. It is projected that work will be completed for the entire Club by the end of the year. Several members (Hartgrove and Andre) have particular issues with the upgrades and P/C Carroll will work with these members to resolve their issues. Fuel dock inspection and upgrades are completed. Additional costs were incurred by the Club to clean sludge from the bottom of the diesel and gasoline tanks ($1,966.50), and to purchase new Hydrosorb Filters ($85.52). The Club needs another motor vehicle for Club staff to use. P/C Carroll recommends the purchase of a Gator type vehicle for use on the premises. Since this vehicle will be needed on both sides of the Club it must be equipped to legally operate on county roads. P/C Carroll will investigate options and report his findings at the December BOD meeting. Commodore Tom Jones: Member parties to approve: Bud Sherrod, December 18, 6:30-10:00pm, 80people. Hunter/Buchholz moved to approve. Motion passed. Buddy Brackfield, December 16, 6:00-11:00pm, 35 people. Sullivan/Buchholz moved to approve. Motion passed. Commodore Comments: The Commodore welcomed new Board members Justin Goins and Pat Hopper. Upcoming events at the Club are: Christmas ornament exchange: December 4, 2016 Christmas Party: December 10, 2016 The event calendar for 2017 were discussed. Event dates were finalized, and the Commodore will coordinate the dates for the annual FLYC to CYC, and CYC to FLYC parties. Resignation: Robert Thomas, a member in good standing, has resigned from the Club. David Hunter made a motion to accept Mr. Thomas resignation, 2nd by Jim Buchholz. Motion passed. Continuity of leadership (FLYC) was discussed at length. There are several issues that need to be addressed by the BOD as well as the general membership: There are no current members volunteering the fill 2017 vacancies in the executive team (Commodore, Vice Commodore or Rear Commodore). Continuity in these positions is vitally important to the future of the Club. Several suggestions were made by BOD members to fill these positions and will be discussed at the December BOD meeting. Absent a solution to this issue, the general membership of the Club will be asked to participate in finding solutions. Similar to the above situation, there are fewer members volunteering to assist

5 Meeting Minutes Continued with setting up and decorating the Club for social events. As often happens, the same members seem to be the only members offering to assist. Other members are needed to assist in these efforts and that has not been forthcoming. A recent request for assistance made by the Commodore received no responses. It has been suggested that a commercial party planner might be employed to plan and execute social events at the Club. If this is the only course of action available, the cost of social events will increase and be passed on to the members that attend these social functions. The next BOD meeting will be held on December 12, There being no further business, Mike Sullivan made a motion to adjourn, 2nd by Jim Buchholz. Motion approved, meeting adjourned at 8:46 PM.

6 Board of Directors Meeting Minutes December 12, 2016 Call to order: 6:30 pm BOD Members Present: CCommodore Tom Jones, Jim Buchholz, Leonard Hobson, David Hunter, and Bob Martyn. Also present were Past Commodore Tim Carroll, current Member/Manager, and new BOD members Justin Goins, Ted Jones and Pat Hopper BOD Members Absent: John Dell, Mike Petty and Mike Sullivan (Commodore Jones served as Secretary for this meeting) November 2016 BOD Minutes: After a typographical error was corrected, a motion to approve by David Hunter, 2nd by Jim Buchholz. Motion approved. Treasurer Report - Tom Jones: Revenue $48,036 Expenses (Actual) $37,146 Expenses (Budget $27,974 Cash Balance (Operating): $140,892 o Capital Improvement I and Pool Assesment Dollars): $16,382 o Capital Improvement II: $25,636 o Emergency Expenses: $18,048 o Certificate Reserve: Closed Delinquent Accounts: None Long Term Debt $0 Capital Expenses 2017 $1,278 Emergency Expenses 2017 $1,967 Full Members 128 Jr. Members 1 Corrections have been made to the fuel storage tanks based on an inspection by the State of TN. An approval letter has been received from the State. There is a negative amount in the Taxes, Licenses and Fees category in the G/L account in the November Treasurers report. The Treasurer will investigate and correct as necessary. Trailer storage revenue appears to be low and a reconciliation will be conducted to ensure that all members using the storage area are being charged accordingly. Motion to approve Treasurer Report by David Hunter, 2nd by David Hunter. Motion approved. Member/Manager Report Tim Carroll: Ongoing work projects and status: The Electrical upgrades program required by the State is going well. Approximately 50% of the work has been completed. Upgrade work is ongoing now on the east side of the Club. It is projected that work will be not be completed for the entire Club by the end of the year. A

7 Meeting Minutes Continued request for extension will be submitted to the State of TN. Approval is anticipated. Several members continue to have particular issues with the upgrades and P/C Carroll will work with these members to resolve their issues. The State inspector has placed non-compliance notices (stickers) on certain boat slips that must be brought up to State standards immediately. Underground fuel storage tank compliance audit by the State of TN is complete, and a report has been received showing that all violations have been corrected and the Club is now in compliance. The Clubhouse roof is leaking in several places. The Club Manager is getting estimates for repair, as well as estimates for replacement of the entire roof if that becomes necessary. The wood flooring in the Club party room is being refinished by our Club staff. Work should be completed the week. Commodore Tom Jones: Member parties to approve: Bud Sherrod, December 18, 6:30-10:00pm, 80people. Hunter/Buchholz moved to approve. Motion passed. Buddy Brackfield, December 16, 6:00-11:00pm, 35 people. Sullivan/Buchholz moved to approve. Motion passed. Commodore Comments: Parties submitted for approval: Sonya Pinkstaff, January 6, Approved Tom Price, January 22, Approved Resignation: Tom Hall, a member emeritus in good standing, has resigned from the Club. Leonard Hobson made a motion to accept Mr. Thomas resignation, 2nd by Jim Buchholz. Motion passed. Continuity of leadership: The following members were presented to the Board for review, consideration and discussion. These position will be voted on at the January 2017 Board of Directors meeting: Commodore: Tom Jones Vice Commodore: Past Commodore Jim Davis Rear Commodore: Andy Barre Treasurer: Jim Kieltyka or Eric Hamilton Secretary: Mike Sullivan The next BOD meeting will be held on January 16, There being no further business, the meeting was adjourned.

8 Month FLYC Event Calendar 2017 Day Event February February April April May May May June July July August September October December December 5th 25th 16th 22nd 6th 14th 26-28th 10th 4th 14-16th 5th 16th 26th 3rd 9th Super Bowl Party Past Commodore s Party Easter Brunch Blessing of the Fleet Kentucky Derby Party Mother s Day Brunch FLYC/CYC Party Raft Up Fourth of July Party FLYC/CYC/LGYC Party Raft Up Gator Hater Party Annual Meeting and Dinner Ornament Exchange Christmas Party