Villas of Knights Way Fond du Lac, WI Villas of Knights Way: A Condominium Community Annual Meeting Minutes July 21, 2015

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1 Villas of Knights Way Fond du Lac, WI Villas of Knights Way: A Condominium Community Annual Meeting Minutes July 21, 2015 Call to Order by President Urban, 7pm (approximately) Attendance We have 25 sold units (members); 20 were present or represented by proxy at the meeting; see addendum 1 for names Financial Report A balance sheet was provided by Sandy W. (treasurer) that outlined our expenses and account balances for the past three years. See addendum 2. A brief discussion followed. Gene M. (Member at Large) provide a spreadsheet developed by the board that projects the growth of our reserve account and expected costs for roof and siding replacement. See addendum 3. The board is estimating that we will need a dues increase every 3 years. There were some questions and discussion about the cost estimates. Motion by Mary A and seconded by Brian J to approve the report. Motion approved. Old Business President Urban summarized the projects directed by the board over the past year including: dryer vent cleaning (should be repeated every other year), berm spraying for weeds, berm plantings and maintenance, street lights, street crack filling & repair. Other old business none New Business Sandy send around a copy of our current directory and requested all residents update e phone numbers and information where needed. David H (Member at Large) shared information about several sidewalk that need repairs. He is still seeking an affordable contractor. The Vetter residence (14 Yorkshire) needs to be added to the list (mud jacking required).

2 New Business (continued) Joe C (secretary) is coordinating replacement of HVAC system vent cover replacement with Brewer Hating of Ripon. They are searching for a metal replacement that will be provide by the association. Those who wish to use the plastic/vinyl vent cover must assume the cost of replacement. Shrubs along the condo fronts were recently trimmed By Jimmy s as part of out lawn care contract. If your unit was missed and needs attention contact a board member. Midwest has contracted to complete the pavement application on the unfinished portion of Yorkshire Drive. Work will take place this week on Wed. - Friday, weather permitting. Pavement can be driven on when completed. The board has contracted with Asphalt Specialists to seal the streets & driveways, next Monday (7/27/2015). They will also repair cracks and damaged pavement areas as needed. Residents are asked to park on Knights Way from Sunday evening through Tuesday evening. Please leave the deck lights on behind your unit so those walking in have adequate lighting. The re-sealing should be completed every 3 years (next application summer/fall 2018). Be careful driving and walking on the re-sealed pavement for the first several days after the cones are removed; the friction caused by turning wheels when not moving can damage the surface; the fresh coat of sealer may track indoors on your shoes. No mail will be delivered on Monday or Tuesday due to the closed streets. Mail can be picked up at the Post Office. A Bylaw Amendment (Article XI) was proposed by the board for approval. A printed copy of the amendment (see addendum 4) was distributed to all residents. The board members shared rationale and answered questions. President called for a voice vote (no one objected). Bylaw Article XI was passed by a unanimous vote. Other New Business A request was made to inform all residents prior to board meetings in case they wish to attend or make proposals to the board. There was discussion about the condition of the lawn in front of the current model and the weeds around the units under construction. There were also concerns shared about the drainage behind the model and building 9 (Olsen & Holmes). The board will seek a solution from Midwest. Elections The term has expired for three board members: Urban, Wroblewski, and Ciontea. We thank them for their service. Three residents have volunteered to serve the association: J. Winkler, D. Winke, and M. Shea. One oral vote was held to elect all three. The vote was unanimous. They will serve a two year term that expires in July of Joe has offered to continue to maintain the website Meeting adjourned, Joseph Ciontea

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