1. CALL TO ORDER, ROLL CALL, WELCOME & PLEDGE OF ALLEGIANCE

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1 Council Meeting Minutes Council Chambers Hall 20 East Main Street, Utah Phone - (435) Fax - (435) Web - ferroncity.org PRESENT: Mayor Jackson Council Member Jensen Council Member Trenery Council Member Justice ABSENT: Council Member Fuller Council Member Bloomer OTHERS PRESENT: Jaime Anderson, Recorder Tami Bennett, Treasurer CJ Smith Sid Swasey, Maintenance Erick Stilson, Maintenance Sherrie Swasey Ryan Winn, Golf course Mandy Bennett Kris Abegglen, Golf Pro 1. CALL TO ORDER, ROLL CALL, WELCOME & PLEDGE OF ALLEGIANCE Mayor Jackson called the meeting to order at 7:00 p.m. and welcomed everyone. The roll call noted the following: Present: Council Member Trenery, Council Member Justice, and Council Member Jensen. Absent: Council Member Fuller, and Council Member Bloomer Mayor Jackson led the pledge of allegiance. CONSENT AGENDA 2. APPROVAL OF MINUTES DATED AUGUST 13, BOARD OF EQUALIZATION REQUESTS Rental Permission form Brayden Huntsman Council member Justice moved to approve the consent agenda. The Motion was seconded by Council Member Trenery. The motion carried with Council Member Jensen, Trenery, and Justice voting aye in a roll call vote and Council Member Bloomer, and Fuller absent from the vote. GENERAL BUSINESS / DISCUSSION ITEMS 4. ITEMS PULLED FROM THE CONSENT AGENDA There were no items pulled from the consent agenda. 5. PUBLIC COMMENT PERIOD CJ Smith addressed the council about a letter he received from about a yard sale complaint. Mayor Jackson told CJ Smith he is not allowed to run a yard sale for more than two to three days. Mayor Jackson said he would be allowed to have it out for the weekend only and he is to pick it up during the week. CJ Smith was told if he wants to run a yard sale like a business he would need to apply for a business license and go through the Planning Commission. CJ Smith has had his yard sale out for longer then a month and is violation of the junk and debris ordinance. CJ Smith has also received a letter reporting he is in violation of the single family dwelling ordinance. It has been reported to the city that multiple families have been living at his residence. CJ Smith explained that his brother and his family just visit and are not living there. The city has also sent the landlord, Ethan Hurdsman, a letter with reports of multi family living at his residency. Mayor Jackson noted that the city will keep sending letters if we keep getting Minutes of Council Meeting

2 complaints. CJ Smith agreed to pick up the yard sale during the week and just have it out on the weekends. Mayor Jackson asked if there were any other comments. There were none. 6. REVIEW AND ACCEPTANCE OF ANNUAL AUDIT REPORT Mayor Jackson noted that there was one finding in the audit report concerning a reporting error on a bank account that has since been fixed. Council member Trenery moved to accept the annual audit report. The Motion was seconded by Council Member Justice. The motion carried with Council Member Jensen, Trenery, and Justice voting aye in a roll call vote and Council Member Bloomer, and Fuller absent from the vote. 7. REVIEW OF 2015 CIB PRIORITY LIST AND CONSIDERATION TO AMEND AND ADOPT THE LIST FOR 2016 Mayor Jackson has talked with Dennis Worwood and they discussed a better way to present the future plans for the fairgrounds to the CIB. It would help if we have plans drawn up and a list of what we have done already and a list of what we need to have done to submit it. The Council discussed if the wheelchair ramp at the golf course needed to be fixed so it is compliant with the ADA rules. Ryan Winn thinks it was checked it a few years ago and it was in compliance. Council Member Trenery noted the power in the sheep barn and the fairgrounds building needs to be upgraded and have more power ran through it. Short Term List Priority Project Cost Match Grant/Loan Submission Date A Fairground Improvements $300,000 Local $50,000 CIB $250,000 $250,000 G $50,000 L 2016 A Cemetery Improvements (Expansion) $60,000 Local $30,000 CIB $30,000 $30,000 G 2016 B Sidewalk Construction $300,000 CIB $300,000 $275,000 G $25,000 L 2016 B Mayors Park Improvements $25,000 Local $5,000 CIB $20,000 $20,000 G 2016 B Golf Course ADA Improvements $100,000 Local $10,000 CIB $90,000 $90,000 G 2016 Medium Term List A Water Storage Project $1,000,000 Local $100,000 /Canal Company CIB $900,000 $900,000 G 2017 Council member Justice moved to approve and adopt the 2016 CIB priority list. The Motion was seconded by Council Member Trenery. The motion carried with Council Member Jensen, Trenery, and Justice voting aye in a roll call vote and Council Member Bloomer, and Fuller absent from the vote. Minutes of Council Meeting

3 8. DISCUSSION AND CONSIDERATION TO DONATE TO THE EMERY COUNTY MINERS MEMORIAL Mayor Jackson reported that the dinner during Peach Days raised almost $ dollars from the donations that were made to go to the Emery County Miners Memorial. Lori Larsen heard that we were collecting donations to go toward the Emery County Miners Memorial fund and thanked Mayor Jackson for the help. The city is short by $ and the Council and employees want to donate to make up the difference to get the donation to $1, which the city would like to present to Lori Larsen and Dennis Ardohain at the next Council meeting. 9. DISCUSSION AND CONSIDERATION TO LEASE A NEW BACKHOE Mayor Jackson reported that he has been given a proposal to lease a backhoe for $ for one year. The company will service it and maintain it but there is a 300 hour use limit. The lease would be for the next four years. Mayor Jackson asked the Council if they would like to do it. Sid Swasey said he uses our current backhoe about 200 to 300 hours per year. Mayor Jackson noted that the request may take a few months before it is delivered. Mayor Jackson asked if there were any questions. There was none. The Council decided to table this until the next meeting. 10. DISCUSSION AND CONSIDERATION TO APPOINT A BOARD MEMBER TO THE EMERY COUNTY RECREATION DISTRICT Jordan Leonard was the board member appointed to the recreation district until he left his position as the golf pro. Mayor Jackson has sent a letter to the board stating he will be the board member until the new city council members take their seats in January and that this may be reassigned later. Mayor Jackson asked if the city council was okay with that decision and they were. 11. PEACHDAYS DISCUSSION Mayor Jackson reported how Preach Days did this year noting the revenue was down but we were also under budget in general. Council Member Justice reported that she attended a class at the ULCT convention about planning an event and how to make a no fail system to get it to succeed. She thought it would be helpful when we plan for next years Peach Days. Council Member Justice has also been approached about putting the horse races back on a county level and they would be willing to start planning for it now. The Demolition Derby didn t have very many entries this year and it was suggested by one of the drivers to advertize it on the Utah Demolition Derby FaceBook page. It was discussed that right now we are part of the horse racing association which is more for professional races but if we make it more on a county level we should get more entries and more local people involved. It was said that Peach Days just happens and it didn t have any excitement this year. Council Member Justice suggested we also need to get more people involved in the planning. Traditions are hard to break and are what the citizens expect. It was suggested to have a public hearing canceling Peach Days and see who would show up to keep it. We need to start a committee and get some new and fresh ideas. Mayor Jackson wants to have it put on the agenda in January that due to lack of participation we are considering cancelling Peach Days to see who would show up to keep it. The city spends the money for Peach Days and no one wants to help. Add it to the news letter to see if we get any new people wanting to help keep Peach Days. Open it up to the citizens to come up with something new. There is an importance of small town celebrations when they are only put on once a year. Mayor Jackson has talked about approaching the county about maybe getting together and plan one celebration for everyone in the county. Mayor Jackson wants this on the agenda for January to see what we can come up with. RESOLUTIONS Minutes of Council Meeting

4 12. A RESOLUTION TO CANCEL THE NOVEMBER 3, 2015 GENERAL MUNICIPAL ELECTION REPORTS The resolution states there is one candidate for the 2 year Council term Ronny J. Bloomer. There are three candidates for three 4 year Council seats Adele Justice, Dell Madison Mead, and Randy Fox. There are no municipal ballot propositions. Council member Trenery moved to adopt resolution to cancel the November 3, 2015 general municipal election. The Motion was seconded by Council Member Jensen. The motion carried with Council Member Jensen, Trenery, and Justice voting aye in a roll call vote and Council Member Bloomer, and Fuller absent from the vote. 13. MAYOR AND COUNCIL REPORTS Council Member Jensen reported the bike track is not going to happen because Bill Langston has moved and is no longer able to do it. Council Member Jensen has to come up with a new project to use the Recreation money on. She is thinking about building an equipment shed at the ball field. Council Member Justice thanked Sid Swasey and Erick Stilson for their help with Peach Days and setting the flower pots out for her. She reported that one of the classes she attended during ULCT was doing a study on small towns. In the class they were helping Castle Dale with promoting rural Utah. The discussion was about doing simple things like street signs to help show people the local attractions in the area and where they are located. It was a new way to market your town and to get more visitors in the area. Council Member Justice reported she has talked to John Healy and he has suggested the city buying tree guard for the new trees to help stop them from getting damaged by the lawn mowers and the trimmer. Council Member Trenery reported on one of the classes he attended at the ULCT about natural resources. He discussed fire control and noted what the cost could be if we needed air support to come in to put a fire out and about how high the bill could be. Mayor Jackson thanked everyone for their roll for Peach Days and reported the new sound system at the fairgrounds sounded good. He also reported the drainage system is going in on 800 west. Next year they plan on doing the drainage project out by the Jr. High. Mayor Jackson reported on the Castle Valley Special Service District meeting and they have been discussing adding thermal heat and solar panels to the new water treatment plant to help cut down on utility bills. He also noted that a Millsite Dam project meeting will be held on October 29, 2015 at 7:00 p.m. in Hall. Mayor Jackson has also received a dredging permit approval for Millsite State park from the U.S. Army Corps of Engineers. 14. MAINTENANCE AND GOLF COURSE REPORTS Ryan Winn reported that everyone at the golf course is working hard. They are starting to get ready for winter and starting to wind down for the year. Mayor Jackson said that he has been told by several golfers that the course looks great and has never looked better and thanked Ryan and his maintenance crew for all the work they have done this year. Kris Abegglen handed out a list of projects they are working on at the golf course to help improve the play of the course. Some of the items have been done already. Kris noted that the deck around the clubhouse is in need of repair and suggested it would be a good service project for a scout group or any volunteer group to sand and stain it. Kris stated that some of the golf carts are in need of repair and there is no money in the budget to Minutes of Council Meeting

5 repair them. He suggested the golf course started selling them or parting out some of them to fix the ones they can. Kris also pointed out that the equipment is getting old and in need of repairs. He suggested starting a fund for equipment repair and replacement. He noted there comes a point that the equipment can t be fixed or repaired and has to be replaced. The Millsite Dam project was discussed and the need for an engineer to protect our side of the project to help come up with cost for us and not just go by what they say. Erick Dickson was going to check on it for him. The grass on number three could be cut for sod and used in other areas of the course. It was discussed about how to keep the greens alive if they shut off the water supply to the holes and how to keep it a 18 hole golf course. They are trying to plan the construction around the normal play of golf if they can. Erick Stilson reported he has fixed the holes in the walls in the fairgrounds metal building and he is starting to re-shingle the roof on dugouts at the Mayors Park. Sid has been working on the cemetery. He noted that the weed eating is becoming too hard because all the trinkets are getting in the way. It s starting to be a problem and there is too much stuff on and around the headstones. Tami Bennett asked about changing the resident rate compared to the out of town rate for cemetery plots. Other towns say if they ever have lived in town they get the resident rate. The apricot tree in the new portion was discussed weather it should come down or not. Council Member Fuller was not here to discuss it. The water meter system software from I TRON was discussed and the district wasn t aware of anything about the support ending. Jaime Anderson reported she has attended business license training in Logan and recorder training the following week. She noted that she hasn t changed any numbers on the budget to show how Peach Days went. 15. BUDGET REPORT It was asked if the recorder would a weekly budget out to the city council. 16. CONSIDERATION TO ENTER CLOSED SESSION TO DISCUSS THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL PURSUANT TO UTAH CODE SECTION Council Member Jensen moved to enter closed session at 8:25 p.m. to discuss the character, professional competence, or physical or mental health of an individual. Council Member Trenery seconded the motion. The motion carried with Council Member Trenery, Justice and Jensen voting aye in a roll call vote and Council Member Fuller and Bloomer absent from the vote. *minutes of closed session are filed but not made public pursuant to Utah Code Council Member Trenery moved to reconvene the regular meeting at 8:37 p.m. Council Member Jensen seconded the motion. The motion carried with Council Member Trenery, Justice and Jensen voting aye in a roll call vote and Council Member Fuller and Bloomer absent from the vote. 17. APPROVAL AND PAYMENT OF WARRANTS Council Member Trenery moved to approve the payment of warrants. The motion was seconded by Council Member Justice. The motion carried with Council Member Trenery, Jensen and Justice voting aye in a roll call vote and Council Member Bloomer, and Fuller absent from the vote 18. ADJOURNMENT Council Member Justice moved to adjourn the meeting. The motion was seconded Minutes of Council Meeting

6 by Council Member Trenery. The motion carried with Council Member Jensen, Trenery, and Justice voting aye in a roll call vote and Council Member Bloomer, and Fuller absent from the vote. The meeting adjourned at 8:38 p.m. ATTEST: Mayor Trent Jackson Jaime Anderson Recorder Minutes of Council Meeting