Minutes. Monroe City Council Meeting March 27, 2018

Transcription

1 6:00 p.m. Work Session-Presentation from UAMPS on the Carbon Free Power Project and discussion of the CFPP Agreement-Jackie Coombs, UAMPS. 7:30 p.m. 1. Mayor Johnny Parsons conducting: The regular meeting of the Monroe City Council was called to order at 7:30 p.m. by Mayor Parsons. The Pledge of Allegiance was led by Councilmember Mathie. A prayer was given by Councilmember Cartwright. Present Mayor Johnny Parsons Councilmembers: Perry Payne Fran Washburn Janet Cartwright Michael Mathie Joe Anderson: excused Public Works Director Devin Magleby Power Superintendent Daniel Peterson City Treasurer Jacee Barney Planning Commission Chairman Bart Lee Jackie Coombs-UAMPS Utility Board Members: Attending Work Session R.K. Nielson Mathew Mills Tom Anderson Buddy Qualls Citizens: James Payne Merrilee Payne 2. Approval of minutes from previous meeting held February 28, Page 1 of 6

2 Councilmember Payne moved to accept the minutes from previous meeting held on February 28, 2018 with corrections. Seconded by Councilmember Mathie. All were in favor. Motion passed. Corrections: Page 4- first paragraph insert a comma in $16, Citizen Input- No comment tonight. 4. Business: A. Resolution Authorizing and Approving the Carbon Free Power Project Sales Contract with Utah Associated Municipal Power Systems; the Initial Budget and Plan of Finance for the Project; and Related Matters. Mayor Parsons explained to those in attendance that the council met with Jackie Coombs with UAMPS just prior to the meeting tonight in a work session for a presentation on the Carbon Free Power Project. Mayor Parsons asked Daniel Peterson, Monroe City Power Superintendent, if he would like to make any comments concerning the project. Daniel stated that in his opinion he feels like it is a good project. Of course, there are still some questions to be answered, which is expected in this type of project, but he feels like the city should accept the sales contract and be a member of this project. Mayor asked for any other comments, there were no other comments, so time was turned over to Councilmember Payne, Councilmember over the Power Department. Councilmember Payne stated he thinks this is the best way for Monroe Power to go at this time. Councilmember Payne moved to pass Resolution Authorizing and Approving the Carbon Free Power Project Sales Contract with Utah Associated Municipal Power Systems; the Initial Budget and Plan of Finance for the Project; and Related Matters. Motion was seconded by Councilmember Washburn. Voting for the motion: Councilmember Payne, Washburn, Cartwright and Mathie. Motion Passed. B. Planning Commission Chair-Bart Lee. a. Conditional use business license for: Ram Ready Preschool a home preschool for (3-4 years old) submitted by Stacey Shakespeare located at 205 S Foothill Dr. Page 2 of 6

3 Planning Commission Chair Bart Lee stated that the planning commission is recommending a conditional use business license for Ram Ready Preschool submitted by Stacey Shakespeare located at 205 S Foothill Drive. Chair Lee stated that this application meets all our requirements. A motion was made by Councilmember Mathie to approve conditional use business license for Ram Ready Preschool submitted by Stacey Shakespeare located at 205 S Foothill Drive. Motion was seconded by Councilmember Cartwright. Voting for motion. Councilmember Payne, Washburn, Cartwright and Mathie. Motion passed b. Conditional use business license for A.M. Beauty, a hair salon, submitted by Amy Morrill located at 338 S 570 W. Planning Commission Chair Bart Lee stated that the planning commission is recommending a conditional use business license for A.M. Beauty located at 338 S 570 W. Chairman Lee stated that this business fits within our ordinance. A motion was made by Councilmember Payne to approve conditional use business license application for A.M. Beauty submitted by Amy Morrill located at 338 S 570 W. Motion was seconded by Councilmember Mathie. Voting for motion. Councilmember Payne, Washburn, Cartwright and Mathie. Motion passed c. Private Garage Building permit exceeding the minimum of 1400 sq. feet, submitted by James Payne located at 454 S 575 W. Chairman Lee explained that our current ordinance states that any out building larger than 1400 sq. feet must have council approval. Councilmember Payne explained that the larger the building the higher the roof, and it is the height that can cause problems. Commissioner Lee also stated that because Mr. Payne s lot is not large enough for two residences, no living quarters would be allowed in the garage. Chairman Lee stated that with the condition of no living quarters allowed the Planning Commission recommends approval for the building permit for a private garage building permit over the minimum of 1400 sq. feet. A motion was made by Councilmember Payne to approve private garage building permit larger than 1400 sq. feet located at 454 S 575 W. Submitted by James Payne with the condition that no living quarters will be permitted in garage. Motion was seconded by Councilmember Mathie. Voting for motion. Councilmember Payne, Washburn, Cartwright and Mathie. Motion passed C. Accept bid for city surplus item. Page 3 of 6

4 Mayor Parsons opened one bid for surplus property. It was a bid from Kaycee Roberts in the amount of $50.00 for a door located at the city office. A motion was made by Councilmember Payne to accept the $50.00 bid for a door at the city office submitted by Kaycee Roberts. Motion was seconded by Councilmember Mathie. Voting for motion. Councilmember Payne, Washburn, Cartwright and Mathie. Motion passed 5. Staff Reports: Devin Magleby, Public Works Director: *Met with Lyndon Friant representing Jones and DeMille, to review progress on the pavement preservation plan. Lyndon would like to present this project information at the next council meeting. Mayor Parsons stated the CIB will not do a total grant for this project, therefore the city needs to determine at what percentage of a grant/loan the city can repay. Council agreed to meet with Lyndon at the next council meeting. *Discussion on shooting range: Devin visited with Lyndon Friant, private citizen, about a shooting range being located closer to town. The property that the council discussed about previously is State Land not the BLM. Devin explained there is the possibility of purchasing some land up against the hill from the BLM. This would be only for those wanting to shoot yards, anyone wanting to shoot at a longer range could go over the hill to the Nimrod Range. Mayor stated we need to see if we can even purchase the land before any real decisions could be made. Councilmember Mathie questions why the city would want to be involved in two shooting ranges. Devin explained that the one closer to town would be an eagle project and the city would still support and be willing to help with the Nimrod Range. Councilmember Cartwright stated the the USRPA (Utah State Rifle and Pistol Association) has met with the BLM and are proceeding with the process to purchase the Nimrod Rifle Range. Devin will visit with Lyndon to get more details for the council. This range project closer to town would be an Eagle Scout project for one of Lyndon s sons. *Scott Parsons, Green Valley Lawn Care, contacted Devin about purchasing Round Up weed spray for the city s right of ways. Council is happy with Green Valley Lawn Care service and instructed Devin to have him order the spray and spray the right of ways as he has in the past. *Irrigation water: Council considered the pros and cons of turning the irrigation water into the system; it was decided to turn it in on April 2, 2018 weather permitting. Devin will work on getting this information on the city s electronic sign, with renovations at the city office the city computers are not connected to the sign. 6. Department Business: Reports and Concerns Page 4 of 6

5 Law Enforcement Councilmember Joe Anderson: Excused Councilmember Janet Cartwright: *Cemetery Concerns after visiting the cemetery and visiting with Bob Lee, City Park Superintendent. Leaning pine tree in southeast corner of the cemetery, would like it removed. Curbing that was installed as an eagle project some years ago appears to be causing problems for big trucks and other equipment. Would like to see them removed, however not sure how this will affect sprinklers in the area because it is believed that the reason they were originally installed were to protect the sprinklers. Further discussion will be needed before a final decision can be made. Requested Daniel Peterson to reinstall street lights at cemetery which were recently removed. Councilmember Cartwright stated the cemetery would pay for the electricity usage for these lights. Daniel stated he believed they had not worked for over six months, but if the council wants them fixed and replaced he will do this. Council asked him to reinstall them. Discussion on headstone that have settled and are sinking, who is responsible for fixing them. She believes it should be the family s responsibility, at this time it is the cemetery crew. American Legion stated that for $ they would install a 14 flag pole and provide a 3 x 5 flag. If needed they would also be willing to put the flag up on Memorial Day if the family needed this service. Currently there are the markers which the legion places small flags in during the holiday, because they feel like so many veterans do not currently have flag poles. The Legion could possibly move away from the marker program if the veterans had flagpoles installed. Janet stated she would be willing, if given a list of veterans, to contact the families of our veterans in the cemetery to see if they wanted a flag pole and flag. Janet would like city staff, if possible, to notify families about the Legion flag poles at the time of their veteran s burial. Discussion on expansion. We need to determine how many spaces are still available for sale and work on reclaiming unused spaces. Mayor explained that there is a legal process we need to follow in reclaiming these spaces. This is something we need to work on and start planning on expanding the cemetery. Discussed fees for current burials. These need to be adjusted. Councilmember Perry Payne: *Deferred to Daniel Peterson, Power Superintendent: Daniel attended an IPA meeting on March 26, 2018 to discuss new sales contract for the IPP Project. The council signed an agreement earlier to allow the IPP Project to go from a Page 5 of 6

6 coal fired power plant to a natural gas power plant. One of the project participants has decided not to be included in the new natural gas power plants, therefore IPA would like to downsize the project. Because of the downsizing all entities involved must sign a new sales contract. Daniel feels like there is no reason for Monroe City not to sign the new agreement. Once we get the new sales contracts Daniel will present them to the council for their approval. Councilmember Michael Mathie: *High School has done a lot of work on the new big baseball field at the ball park. They thanked the city for the new dirt that was delivered. It worked very well. Devin stated this last load delivered cost $ Michael stated that the little league baseball starts April 10 th and softball will be starting soon, baseball will be playing 3 nights a week and softball 2 nights a week. Councilmember Fran Washburn: *CDBG- Fran informed mayor and council that Brenda Sorensen, Sr. Citizen Director, is excited about this funding project and plans on attending the mandatory meeting in September. The grant application is due sometime in October. Mayor Johnny Parsons: *CIB training meeting on April 10, 2018 at 2:00 p.m. at the county administration building. Michael has court that day, Mayor will gather some more information on the meeting, and if Michael needs to be there he will try to make necessary arrangements to attend. * Attending meetings on hot springs development, nothing has materialized yet, mostly speculation, but will keep going to meetings and see what happens. *City Building moving right along seems to be on schedule. 7. Adjournment Councilmember Payne moved to adjourn meeting at 8:36 p.m. Motion was seconded by Councilmember Mathie. All were in favor. Meeting adjourned. Page 6 of 6