VILLAGE OF MACHESNEY PARK, ILLINOIS HELD IN THE FRANK G. BAUER MUNICIPAL HALL Journal of Proceedings ~ Regular Meeting, November 20, 2017

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1 VILLAGE OF MACHESNEY PARK, ILLINOIS HELD IN THE FRANK G. BAUER MUNICIPAL HALL Journal of Proceedings ~ Regular Meeting, The meeting was called to order at 6:00 PM by Mayor Steve Johnson. Village Clerk Lori Mitchell gave the Invocation, which was followed by the Pledge of Allegiance led by Trustee Jake Schmidt. Present: Absent: Also Present: Mayor Steve Johnson, Trustees Joe Seipts, Jake Schmidt, James Kidd, Aaron Wilson, and Terri Bailey Trustee Erick Beck Village Clerk Lori Mitchell Village Attorney Tom Green Village Administrator Tim Savage Community Development Director James Richter II Village Engineer Chris Dopkins Public Works Superintendent Chad Hunter Student Liaison Tambryn Hecox Public Safety Supervisor, Lieutenant Doug Bushman The Journal of Proceedings for the Regular Board Meeting from November 6, 2017 was approved per typewritten copies submitted by the Clerk on a motion by Trustee Bailey and seconded by Trustee Kidd. Motion carried by voice vote. Village Administrator Tim Savage reported that the Treasurer s report as of November 13, 2017, reflects the total of all funds at $10,394, A copy of the report is available on the back table. A motion was made by Trustee Wilson and seconded by Trustee Schmidt to accept the Treasurer s Report and place it on file for audit. Motion carried by voice vote. Clerk Lori Mitchell reported that Trustee Erick Beck s brother Marty passed away last weekend and there will be a memorial service this coming weekend. She extended condolences on behalf of the Village to Trustee Beck and his family. 1. Minutes Approved 2. Treasurer s Report 3. Communications Further, Clerk Mitchell reported that our Student Liaison Tambryn Hecox, was honored last week during the Fall Sports Awards. Tambryn was a member of the Varsity Tennis Team. At the Awards Program, she received a Varsity Letter, a Scholar-Athlete Award (for outstanding athletic performance and outstanding performance in the classroom), was named to the NIC-10 All-Conference Team and was chosen as the Harlem High School Tennis Team Most Valuable Player. Congratulations, Tambryn! Clerk Mitchell introduced Mr. Ken Hodowanic from Wilshire Blvd., who addressed the Board regarding his support of the installation of the traffic signals at Victory and Harlem in the Village. Trustee Wilson presented the warrant in the amount of $473, and moved for authorization of the warrant; seconded by Trustee Kidd. Motion approved. On roll call: 5 ayes (Trustees Seipts, Schmidt, Kidd, Wilson, and Bailey), 0 nays, 1 absent (Trustee Beck) ADMINISTRATIVE REPORTS Mayor Johnson reported about the events he had attended during the last two weeks and reminded everyone about the Village Toy Drive. The Village is collecting new, unwrapped toys at Village Hall from Monday through Friday 8:00 a.m. until 4:30 p.m. each week day for needy children that will be distributed by North Park Church of Christ on Elm Avenue. 4. Warrant/Approved 5. Administrative Reports 6. Mayor s Report

2 Page Two He also announced the winners of the Light up the Parks Parade floats. He also thanked Ike and Lisa Trickie for the contributing the float for the Parade and for decorating it all in blue to honor the police officers who serve our region very faithfully. He also thanked the staff and officials who attended and helped with the Village Tree Lighting. Further, Mayor Johnson thanked First Born Ministries who provided cookies and hot chocolate for the evening and Santa and Mrs. Claus who traveled from the north Pole to attend for the children. Attorney Green had no report this evening. Village Administrator Tim Savage reported that the transition from Winnebago County inspection services to that of Loves Park services is going well. The Community Development Department under Director Richter has done an outstanding job during this transition. He noted that there is an agreement before the Board this evening for Planning Review Services. The Village is now issuing permits under the Village of Machesney Park heading and selling the permits directly at the front desk. The County is wrapping up their inspections. We are anticipating those to be concluding around the end of the year. At that time, the Village will be fully engaged with Loves Park for their services. 7. Attorney s Report 8. Village Administrator Further, he reported that the administration is recommending that Item A, Ordinance 42-17, Updating the Building Codes, be placed under Unfinished Business. There is a report at that time on the item. Finance and HR Manager Michelle Johannsen left no report this evening. Community Development Director James Richter II reported that recently Mr. Savage and he met with the new Executive Director of Intersect Illinois which is a privately funded non-profit organization geared toward Illinois as a great place to do business and promoting Illinois as the fifth largest economy in the United States. Originally started by Governor Rauner, this organization is now a separate not for profit organization that will be collecting and following up on leads with businesses that would be looking to expand nationwide. We hope that they will be a good resource for the Village to make contacts with businesses seeking to relocate. Public Works Superintendent Chad Hunter had no report this evening. Village Engineer Chris Dopkins reported the Illinois 251 Service Drive is substantially complete. They have removed the rest of the traffic control. Mail delivery has resumed to the permanent mail boxes and residents are asked to retrieve mail from the temporaries so those boxes can be removed this coming Wednesday. Harlem High School Student Liaison Tambryn Hecox reported that Fall Sports have concluded and the Awards honored fall athletes for their accomplishments last week. Project Alice is a new program happening at Harlem currently. This is a new way that the school has chosen to handle emergency situations. Last week all classes ran through this process and it went very well. Tomorrow is the school blood drive and many students have signed up to participate. Further, she announced that students are very excited because the District only has a two day week before Thanksgiving and she wished everyone a Happy Thanksgiving! Public Safety Supervisor, Lt. Doug Bushman reported that from November 3, 2017 through November 16, 2017, there were 718 total calls for service by the Machesney Park Division of the Sheriff s Department 211 reports were taken and there were 248 arrests. 9. Finance/HR Manager 10. Comm. Dev Dir 11. Public Works Supt. 12. Village Engineer 13. Student Liaison 14. Pub Safety Supervisor

3 Page Three COMMITTEE AND TRUSTEE REPORTS District #1 Trustee Seipts District #2 Trustee Schmidt, Public Improvements and Safety Vice-Chairman reported that on behalf of Field Fastener, he was asked to thank the staff, elected officials, emergency personnel and military personnel who attended Field s Appreciation Luncheon for Veterans Day. District #3 Trustee Kidd, Public Improvements and Safety Chairman, reported that his committee met this evening and send Resolution 72-R-17 to the December 4 Board Meeting with a negative recommendation. Further, he thanked the Hodowanic family for warning the Village about the safety issues at Victory and Harlem Roads. 15. Committee Reports 16. District #1 Report 17. District #2 Report 18. District #3 Report Further, he reported that he sat at the corner of Victory and Waterview (later changed to Wilson) which is a four way stop sign and noted that the traffic count was less than traffic at the Terrang and Centaur stop sign traffic. He hopes the staff will reconsider making the stop sign there a four-way sign. District #4 Trustee Wilson, Administrative and Finance Chairman, reported that the A&F Committee met this evening and had a positive recommendation to authorize Resolution 70-R- 17, to approve the IDOT Agreement for the Bauer/Victory Traffic Signals and Resolution 71-R- 17, to commit funds for the Bauer/Victory Traffic Signals. Further, he thanked everyone and wished the Village Happy Thanksgiving on behalf of the Board. He also noted that he couldn t recollect where Waterview and Victory intersect. (Tr. Kidd noted he was in error; that it was Waterview and Wilson intersection that he was referencing.) District #5 Trustee Bailey, Planning and Economic Development Vice-Chairperson, had no report this evening. District #6 Trustee Beck, Planning and Economic Development Chairman, left no report this evening. CONSENT AGENDA* - Mayor Johnson noted that the next item is the Consent Agenda. He asked Staff to introduce all items to be considered under the Consent Agenda. Village Administrator Tim Savage presented the items as follows: A Ordinance 42-17, Update Building Codes, Chapter 100, Section I-XIV, Adopting Current Building Codes, Final Reading (Moved for Consideration under Unfinished Business) B. Ordinance 33-17, Special Use Permit, U-Haul Rental, 9924 North Second Street, First Reading C. Ordinance 35-17, Text Amendment to Zoning Code, Commercial Signage on North Second Street Corridor, First Reading D. Ordinance 38-17, Variance for Rear and Side Yard Setback and Lot Coverage, 7219 North Second Street, First Reading E. Ordinance 43-17, Authorizing Aggregation Program with Independent Energy Consultants, First Reading F. Resolution 67-R-17, Declare Surplus TIF Funds IL Rte. 251/173 Gateway TIF G. Resolution 68-R-17, Authorizing a Consulting Services Agreement for Building Plan Reviews H. Resolution 70-R-17, Approve IDOT Agreement for Bauer/Victory Traffic Signals I. Resolution 71-R-17, Commit Funds for Bauer/Victory Traffic Signals 19. District #4 Report 20. District #5 Report 21. District #6 Report 22. Consent Agenda Approved: Ordinance Ordinance Ordinance Ordinance Res 67-R-17 Res 68-R-17 Res 70-R-17 Res 71-R-17

4 Page Four Mayor Johnson asked if there were items any Trustee would like removed from the Consent Agenda to be considered separately. There were none. The Consent Agenda was accepted as presented. Mayor Johnson called for a motion to approve all items under the Consent Agenda as presented. The motion was made by Trustee Wilson and seconded by Trustee Kidd. The motion was approved by roll call vote. 6 ayes (Trustees Seipts, Schmidt, Kidd, Wilson, Bailey, and Mayor Johnson), 0 nays, and 1 absent (Trustee Beck) UNFINISHED BUSINESS Mayor Johnson called for a motion to approve Ordinance 42-17, Update Building Codes, Chapter 100, Section I-XIV, Adopting Current Building Codes, Final Reading. The motion was made by Trustee Schmidt and seconded by Trustee Bailey. Staff Report: Village Administrator Tim Savage explained that the Board Members each received a memo outlining minor changes to the proposed Code changes. Originally, when it was drafted, the first reading included changes that we understood to be included by the consortium of the County, Loves Park and Rockford that had gotten together to adopt the updated codes with amendments. After review of that, there were additional items that needed to be amended and in discussion with the Harlem- Roscoe Fire Department, there were a couple of items included from them as well. Community Development Director James Richter also added that these were very minor changes to the document that the Board previously saw. This will help the Village align some of the rules that will be adopted with the amendments to our existing code. The items will help the Zoning Ordinance provisions and some of the IPMC (Property Maintenance Provisions) parallel with one another. Discussion: Trustee Kidd asked what impact decorative flowers and grasses, etc., that are above 7 would have on the code. He wondered if it would be appropriate to put a diameter restriction on items around a fire hydrant. Village Administrator Tim Savage stated that the administration would be glad to discuss this at the staff level to see what might be appropriate and possible put it on a future agenda. It would be unrelated to this ordinance. These building codes apply to private property. Fire hydrants are in public right of way. Attorney Green noted that what we need is a motion to amend Ordinance to incorporate the additions into the Ordinance. The Motion to amend was made by Trustee Bailey and seconded by Trustee Kidd. The motion to amend was approved by roll call vote. 5 ayes (Trustees Seipts, Schmidt, Kidd, Wilson, and Bailey), 0 nays, and 1 absent (Trustee Beck). The motion to approve Ordinance as amended was made by Trustee Schmidt and seconded by Trustee Bailey. The motion was approved by roll call vote. 6 ayes (Trustees Seipts, Schmidt, Kidd, Wilson, Bailey, and Mayor Johnson), 0 nays, and 1 absent (Trustee Beck) NEW BUSINESS: Mayor Johnson called for a motion to approve Ordinance 39-17, Zoning Map Amendment for R1 to AG at Miller Lane, First Reading. The motion was made by Trustee Kidd and seconded by Trustee Seipts. Staff Report: Community Development Director James Richter II reported this map amendment to amend the zoning map from R1 to AG for the property at Miller Lane. It is a five-acre lot for which the owner found out at closing it was zoned R1 instead of AG, but chose to purchase anyway. The Planning and Zoning Commission recommendation was to deny the request based on the possibility of animals on the property and the scents and sounds associated with farm animals. The Planning and Economic Development also made a recommendation against the rezone. Amidst all that, the Village was able to work with the property owner in an effort to get a home occupation permit which will allow them to grow and sell produce and vegetables on site. Discussion: There was discussion regarding this item. The motion failed by roll call vote. 1 aye 5 nays (Trustees Seipts, Schmidt, Wilson, Bailey, and Mayor Johnson),, and 1 absent (Trustee Beck) Approved Consent Items 23. Unfinished Business Ord 42-17/Passed 24. New Business Ord 39-17/Failed

5 Page Five PUBLIC COMMENT None CLOSED SESSION - None Trustee Bailey moved to adjourn; seconded by Trustee Kidd. Motion approved by voice vote. Meeting adjourned at 6:35 p.m. 25. Public Comment 26. Closed Session 27. Adjourn APPROVED: Lori J. Mitchell, MMC Village Clerk BOARD MEETING FIRST AND THIRD MONDAY AT 6:00 PM EXCEPT WHEN A HOLIDAY FALLS ON A BOARD MEETING MONDAY, THE MEETING IS RESCHEDULED FOR THE TUESDAY AFTER THAT HOLIDAY. Administration and Finance Committee First and Third 5:45 PM prior to a regularly scheduled Board Meeting. Planning and Economic Development Comm.- First Monday of each month at 5:30 PM Public Improvements and Safety Comm. - Third Monday of each month at 5:30 PM Planning and Zoning Commission Fourth Monday of each month at 6:00 PM These minutes are not official unless signed and sealed by the Village Clerk.