Audience Participation Presentation of Committee of the Whole Meeting Minutes of June 6, 2017

Transcription

1 1. Call to Order; Roll Call 2. Pledge of Allegiance Audience Participation Presentation of Committee of the Whole Meeting Minutes of June 6, 2017 Documents: COW MTG MINUTES DRAFT NH.PDF President's Comments Community Development Committee Trustee Latoria, Chairperson Administration Committee Trustee Santorsola, Chairperson Environmental Committee Trustee Leahy, Chairperson Finance Committee Trustee Hower, Chairperson Public Safety Committee Trustee Madaras, Chairperson Public Works/Infrastructure Committee Trustee Aiani, Chairperson a. Discussion and possible action concerning a Capacity, Management, Operations, and Maintenance Program

2 b. c. d. Documents: CMOM.PDF Discussion and possible action concerning Construction Engineering Services for the Ardmore Elevated Storage Tank Rehabilitation Project Documents: ARDMORE TANK.PDF Discussion and possible action concerning Construction Engineering Services for the Willow Street Storm Sewer Installation Documents: WILLOW STREET STORM SEWER.PDF Discussion and possible action concerning Payment Estimate #2 and Final for Pierce Road Sidewalk Improvements Documents: PIERCE ROAD SIDEWALKS.PDF Department Head Reports Executive Session 14. Adjournment

3 VILLAGE OF ITASCA COMMITTEE OF THE WHOLE MEETING MINUTES June 6, 2017 Immediately Following Village Board Meeting Call to Order: Roll Call: Mayor Jeff Pruyn called the meeting to order at 7:17 p.m. Present: Mayor Jeff Pruyn; Trustees Marty Hower, Ellen Leahy, Jeff Aiani, Frank Madaras, Mike Latoria, Lucy Santorsola; Village Clerk Jody Conidi. Also present: Community Development Director Nancy Hill; Finance Director Julie Ciesla; Interim Village Administrator Robert O Connor; Public Works Director Ross Hitchcock; Village Attorney Yordana Wysocki; Village Engineering Consultant Mark Wesolowski. Absent: Trustee None. Pledge of Allegiance: Audience Participation: Minutes: (Committee of the Whole Minutes of May 16, 2017) President s Comments: (Resolution #960-17) (Lions Oktoberfest Agreement) Recited at the preceding Village Board Meeting. No audience participation. Mayor Pruyn presented the Committee of the Whole Meeting minutes of May 16, Hearing no objections, Trustee Latoria made a motion to approve; Trustee Santorsola seconded. Motion carried by a unanimous voice vote. Mayor Pruyn presented discussion and possible action concerning Resolution #960-17, "A Resolution Adopting the Joint Prevailing Wage Resolution as Prepared by Itasca School District No. 10." Hearing no objections, Trustee Hower made a motion to recommend approval of Ordinance #-17; Trustee Santorsola seconded the motion. Motion carried by a unanimous voice vote. Mayor Pruyn presented discussion and possible action concerning an Agreement with the Lion s Club for Oktoberfest. The Lion s Club will be responsible for food and beverage with food preparation and delivery contracted to Rogue Catering. The Lions will provide free beer, soft drinks and food through Rogue for Itasca Business Night. All other activities of Oktoberfest will be the responsibility of the Village. Attorney Hervas has reviewed and approved the agreement. Event proceeds will benefit area charities. Hearing no objections, Trustee Latoria made a motion to approve the contract with the Lions Club; Trustee Hower seconded the motion. Motion carried by a unanimous voice vote. June 6, 2017 Committee of the Whole Meeting Minutes Page 1

4 Community Development Committee: Trustee Latoria, Chairperson (St. Peter s the Apostle Catholic Church Request for Relief of Elevator Building Code) Administration Committee: Trustee Santorsola, Chairperson (No Report) Environment Committee: Trustee Leahy, Chairperson (No Report) Finance Committee: Trustee Hower, Chairperson (Permanent Flight Monitor) Public Safety Committee: Trustee Madaras, Chairperson (No Report) Public Works/Infrastructure Committee: Trustee Aiani, Chairperson (Right Turn Lane from Thorndale Frontage Road to Clover Ridge Drive) (HR Green Project Presentation) Trustee Latoria presented discussion and possible action concerning a Request for Relief from Building Codes Regarding an Elevator at St. Peter s the Apostle Catholic Church. The Village Board discussed the elevator building code, and elevators compared to platform lifts and LULAs. It was stated that the church s choir loft is considered part of the first floor and as part of the first floor, there are no Village code requirements for an elevator. While no elevator is required, the church wanted to install a LULA. The Community Development Department recommended if an elevator is installed it must meet the Elevator Code requirements and accommodate a stretcher. Kevin Manning, Jaeger Nickola Kuhlman & Associates, Ltd., church architect made a presentation requesting the variation for a LULA that is smaller than required by Code. The Village Board discussed the requirements and the permitting process.. Trustee Latoria made a motion to recommend approval of the request for relief from the building code regarding an elevator at St Peters Church; Trustee Aiani seconded the motion. Motion carried by a unanimous voice vote. Trustee Santorsola had no report. Trustee Leahy had no report. Trustee Hower reported an easement from the school district will be needed to gain access to the property for the installation of a permanent flight monitor. Directory Hill was not certain about the intergovernmental agreement but is waiting for a request for the easement. Trustee Hower wanted to ensure the Village wasn t the hold up. Trustee Madaras had no report. Staff reviewed a draft letter to be mailed to IDOT and the Tollway Authority. There was discussion that the letter should be more strongly worded. Hill stated that she would work with Pruyn to finalize the letter and send out. Trustee Aiani introduced Scott Marquardt, HR Green, for a project update. Marquardt reviewed some decisions that the Board will need to make in the future. Itasca construction expenditures will for just under $300,000, with 90% of the project in Itasca complete. June 6, 2017 Committee of the Whole Meeting Minutes Page 2

5 IDOT is supposedly in the process of replying to a letter from Mayor Pruyn regarding grass mowing; Marquardt does not expect a positive response. Public Works Director Ross Hitchcock is talking to a mowing contractor next week. There was discussion about not approving any additional Intergovernmental Agreements with the Tollway until the grass cutting issue is resolved and IDOT commits to regular maintenance of the problem area along I-290. There was discussion about the 10 acres the Tollway owns on the north side of Thorndale Avenue and whether the Village will ever have the opportunity to own or encourage private development on it. Marquardt stated some of the ongoing and/or future work tasks are frontage road jurisdiction, Hamilton Lakes signage, and a traffic signals agreement. Department Heads: (Special Olympics Torch Run) (Traffic Stop Arrest) (Food Pantry Parking Lot) (DuPage County Flood Map Revision) (Raging Wire) (Wayfinding Signage) (Manhole Project Update) Interim Village Administrator Robert O Connor reported the police department participated in the Special Olympics Torch Run over the past weekend. It was noted that a police traffic stop resulted in an arrest of an individual with loaded weapon in the car traced to a Chicago homicide. Working with Public Works to make the Food Pantry property lot more appealing to area residents. Community Development Director Nancy Hill reported DuPage County is releasing its revised preliminary flood plan maps, followed by a 90 day review process. Depending on the map revisions, the Village decide to host other open house meeting for resident s comments. The date for the DuPage County open house is July 27, 2017 at the Administration Facilities in Wheaton. It is anticipated the final maps would become effective the end of At its June 2017 meeting the Plan Commission will review Raging Wire s proposal for a new building in Hamilton Lakes. It was noted that now is a good opportunity for the Village to work with Hamilton Partners and IDOT/Illinois Tollway for blue travel/hospitality wayfinding signage to direct traffic along the IL-390 corridor. This was an improvement that would support the Tollway s selling point of bringing economic development to the area with the expanded Elgin O Hare corridor. Engineering Consultant Mark Wesolowski reported the manhole project is under way. June 6, 2017 Committee of the Whole Meeting Minutes Page 3

6 (Willow Street Project Bid) (Hamilton Lake Road) (MFP Project) (ComEd Prospect Property) (Workhorses at Maple Street & Irving Park Road) (Auditors) (Absence) (Kickoff Meeting) (State of Illinois Overpayment) (Maple Street Bridge Refund) (Purchase Policies and Procedures) (No Clerk Report) (No Attorney Report) Adjournment: The Willow Street project is out for bid. The southbound and northbound lanes of Hamilton Lake Road will be open soon. Director of Public Works Ross Hitchcock reported the annual MFT street project started this week in the area of Washington and Rush Streets. A list of the streets impacted is posted on the Village s website. It was noted that Community Development received ComEd plans to expand its facilities at Prospect Avenue.. Trustee Aiani noted workhorses are still on the walkway at Maple Street and Irving Park Road. Finance Director Julie Ciesla reported in June and August auditors will be at the Village Hall doing their annual work. Director Ciesla will not be at the June 20, 2017 meeting. The Village is ready and a kickoff meeting is scheduled for June 27, A letter was received from the State of Illinois stating an overpayment of $56, to the Village. The Village received more than $8, back from the Maple Street bridge project. The Village purchase policies and procedures are in progress. Village Clerk Jody Conidi had no report. Village Attorney Yordana Wysocki had no report. Trustee Leahy made a motion to adjourn the Committee of the Whole Meeting at 9:06 p.m.; Trustee Santorsola seconded the motion. Motion carried by a unanimous voice vote. Minutes by: Jody A. Conidi, Village Clerk June 6, 2017 Committee of the Whole Meeting Minutes Page 4

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