M I N U T E S COMMITTEE OF THE WHOLE MEETING OF THE PARK RIDGE CITY COUNCIL PUBLIC WORKS, PUBLIC SAFETY AND FINANCE & BUDGET

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1 CITY OF PARK RIDGE 505 BUTLER PLACE PARK RIDGE, IL TEL: FAX: TDD: 847/ M I N U T E S COMMITTEE OF THE WHOLE MEETING OF THE PARK RIDGE CITY COUNCIL PUBLIC WORKS, PUBLIC SAFETY AND FINANCE & BUDGET CITY HALL COUNCIL CHAMBERS 505 BUTLER PLACE PARK RIDGE, IL Monday, at 7:00 p.m. I. Roll Call Mayor Schmidt called the meeting to order at 7:01 p.m. On roll call vote the following Aldermen indicated their presence at the meeting: Sweeney, DiPietro, Smith, Raspanti, Knight, Mazzuca and Maloney. There was a quorum. II. III. IV. Approval of Minutes Citizens Who Wish Comment on a Non-Agenda Item Public Works A. Action Items 1. Approve a budget transfer in the amount of $298, from Sewer Line & Drainage / Sewer Construction to Sewer Line & Drainage / Sewer Lining Director Zingsheim stated that the Finance Department had originally placed the funds for the 2012 Sewer Lining Program in Sewer Construction instead of Sewer Lining. A budget transfer is required to place the necessary monies in the correct fund to allow for payment. APPROVE BUDGET TRANSFER FOR $298, FROM SEWER LINE & DRAINNAGE / SEWER CONSTRUCTION TO SEWER LINE & DRAINNAGE / SEWER LINING. 2. Purchase Order Increase and Budget Transfer for the disposal of street sweeping waste and spoils; Sunset Logistics, Lake in the Hills, Illinois, $18, Director Zingsheim stated that staff has revised the estimate for the blanket purchase order to Sunset Logistics, of Lake in the Hills, Illinois for the disposal of street sweeping waste and spoils to a firmer figure and requests Council approval to increase the purchase order in conformance with budget policy and to approve a budget transfer to cover this expense. The increase in spoils is due to the number of watermain repairs.

2 APPROVE A PURCHASE ORDER INCREASE OF $18, TO SUNSET LOGISTICS, 8 PROSPER COURT, LAKE IN THE HILLS, ILLINOIS APPROVE THE BUDGET TRANSFER FOR $18, FROM SOLID WASTE SCAVENGER SERVICES TO SOLID WASTE REFUSE DISPOSAL FOR THE DISPOSAL OF REFUSE MATERIALS. 3. Purchase Order Increases and Budget Transfer for watermain repairs Director Zingsheim stated that staff has revised the estimate for the following blanket purchase orders for watermain materials to a firmer figure and requests Council approval to increase the purchase orders in conformance with budget policy and to approve a budget transfer to cover these expenses. The increase in material costs is due to the number of watermain repairs. APPROVE A PURCHASE ORDER INCREASE OF $7, TO TONYAN BROTHERS, INC., 5101 ROUTE 31, RINGWOOD, ILLINOIS FOR SAND FOR WATERMAIN REPAIRS. APPROVE A PURCHASE ORDER INCREASE OF $5, TO MEYER MATERIAL CO., 580 SOUTH WOLF ROAD, DES PLAINES, ILLINOIS FOR CONCRETE FOR WATERMAIN REPAIRS. APPROVE A PURCHASE ORDER INCREASE OF $12, TO VULCAN MATERIALS CO., 1000 EAST WARRENVILLE ROAD, SUITE 1000, NAPERVILLE, ILLINOIS FOR STONE FOR WATERMAIN REPAIRS. Alderman Maloney made the following motion, Alderman DiPietro seconded. The motion passed APPROVE THE BUDGET TRANSFER FOR $24, FROM WATERMAIN SERVICES / WATER CONSTRUCTION TO WATERMAIN SERVICES / WATERMAIN MATERIALS. B. Discussion Items C. Department Head Report Director Zingsheim stated that as a result of Commonwealth Edison s update work there have been very few power outages recently. He continued that the Des Plaines River level was at 624 feet and cresting. At this time there are no problems with the river level. Staff had received some calls on yard ponding. A few sewers were charged, with crews responding right away. Page 2 of 6

3 V. Public Safety A. Action Items - Police B. Discussion Items - Police 1. Red Speed Report Officer Kappler and Mike Lebert of Red Speed gave a PowerPoint presentation on the Red Light Photo enforcement Program. A copy of the presentation is attached. Discussion ensued on the revenue that the City receives for this program. The Council would like to know how much Red Speed makes on this program. Mr. Lebert noted that the City typically makes more than Red Speed. Acting City Manager Hamilton stated that a program profit and loss summary would be supplied to the City Council. Acting City Manager Hamilton stated that he would share the Duncan data with the City Council. Discussion continued on other high accident volume intersections for possible camera placement. Chief Kaminski stated that 2012 data would be out in August. Staff will look at other possible intersections at that time, specifically Dempster and Luther Lane, and then start the process with IDOT. Alderman Knight stated that the contract comes up for renewal in March 2014 and that the Council should be kept informed well in advance on the development of a new contract and the bidding process. C. Department Head Report Police 1. Monthly Report February 2012 Chief Kaminski stated that the yearly crime data had been released, the Department had mental health training, and had participated in a Special Olympics fundraiser. 2. Complimentary Letters 3. Red Speed Report February Chief s Advisory Task Force 5. Police Dispatch Update Chief Kaminski stated that the Des Plaines Dispatch transition had occurred, with Niles and Morton Grove leaving for Glenview. 6. License Plate Recognition (LPR) Program Chief Kaminski stated that the License Plate Recognition Program (LPR) had been purchased and tested out. When it was found that there could be significant error, the LPR program was returned for refund. Staff will be looking at other vendors and ways to implement this type of program. 7. Town Hall Meeting March 13, 2013 Chief Kaminski stated that the Police Department would be hosting a Town Hall meeting on burglary prevention in partnership with the Chicago Police Department and the Illinois Department of Corrections. The meeting is scheduled for Wednesday, March 13 at 7 p.m. in the Council Chambers. Acting City Manager Hamilton stated that he would check to see if this meeting could be broadcast live on WOW or taped for later playback. Page 3 of 6

4 D. Action Items Fire 1. Resolution Authorizing the City of Park Ridge to enter into an Intergovernmental Agreement with City of Des Plaines and North Maine Fire Departments for Mutual Aid Ambulance Billing and Approving the Intergovernmental Agreement with the City of Des Plaines and the North Maine Fire Protection District for Mutual Aid Ambulance Billing Chief Zywanski stated that in 2011 staff began working with the City of Des Plaines and North Maine fire departments to develop an agreement for charging each other s residents the resident rate during mutual aid calls. The Office of the Inspector General, Medicare s legal division, has authorized entering into such an agreement. All parties now need to execute the agreement and resolutions. This would mean a positive cost savings to the residents. Alderman Knight asked if there would be any cost savings to the City. Chief Zywanski stated that there would be a small savings in billing costs, specifically in Medicare cases, but would result in slightly less revenue. Alderman Raspanti made the following motion, Alderman Sweeney seconded. The motion passed APPROVE THE RESOLUTION AUTHORIZING THE CITY OF PARK RIDGE TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF DES PLAINES AND THE NORTH MAINE FIRE PROTECTION DISTRICT FOR MUTUAL AID AMBULANCE BILLING AND APPROVE THE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF DES PLAINES AND THE NORTH MAINE FIRE PROTECTION DISTRICT FOR MUTAL AID AMBULANCE BILLING. 2. Approve the first reading of Ordinance Amending Article 20, Chapter 5 of the Municipal Code Regarding Ambulance Billing Chief Zywanski stated that the City Attorney had recommended revised language for consistency between Article 20, Chapter 5 and the Intergovernmental Agreement for mutual aid ambulance billing. Alderman Raspanti made the following motion, Alderman Sweeney seconded. The motion passed APPROVE THE FIRST READING OF REVISED ORDINANCE AMENDING ARTICLE 20, CHAPTER 5 OF THE PARK RIDGE MUNICIPAL CODE TO REFLECT THE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF DES PLANES AND THE NORTH MAINE FIRE PROTECTION DISTRICT FOR MUTUAL AID AMBULANCE BILLING RATES AND REVISION OF THE MEDICARE REIMBURSEMENT RATES FOR AMBULANCE SERVICE. 3. Reject Bids for Fire Department Pumper Truck Chief Zywanski stated that upon review of bids, the submittals were found to have a high number of vendor exceptions to City specifications. The bid quotes expired during the review process. Staff will review the specifications and purchasing options in FY14. Alderman Mazzuca asked if there was any risk to delaying this purchase. Chief Zywanski replied that he did not think it was an issue. Alderman Raspanti made the following motion, Alderman Sweeney seconded. The motion passed MOVE TO REJECT ALL BIDS FOR BID FD12-01 FIRE DEPARTMENT PUMPER TRUCK. E. Discussion Items - Fire Page 4 of 6

5 F. Department Head Report - Fire 1. NIPSTA (Northeastern Illinois Public Safety Training Academy) 2012 Annual Report 2013 Budget Chief Zywanski stated that NIPSTA s annual report had been supplied to the Council for their review. 2. Monthly Report February Complimentary Letters VI. Finance and Budget A. Action Items 1. Approve Budget Amendment to increase Uptown TIF General Contractual Services by $110, Manager Oliven stated that in order to cover outstanding invoices, the Uptown TIF General Contractual Services line item must increase by $110, As the Uptown TIF does not generate enough incremental property taxes to cover its expenditures, the budget amendment will increase the loan needed from the General Fund. Discussion ensued on which fiscal year these monies would actually be taken from, FY13 or FY14, and if it would have a negative impact on the General Fund. Manager Oliven stated that it would have a negative impact and would provide which fiscal year these monies would be taken from to the Council before the next meeting. Acting City Manager Hamilton stated that staff would be bringing an action plan to the Council on the next steps within days from when the Kane McKenna report was received. The other taxing bodies would be contacted at that time. Alderman Knight made the following motion, Alderman Sweeney seconded. The motion passed APPROVE A BUDGET AMENDMENT TO INCREASE UPTOWN TIF GENERAL CONSTRACTUAL SERVICES BY $110, VII. City Manager s Report A. Adjourn to Closed Session to discuss collective negotiating matters pursuant to 5 ILCS 120/2 c 2 (Local 150, Public Works and FOP #16, Police Sergeants) Acting City Manager Hamilton requested a motion to adjourn to closed session to discuss collective negotiating matters, pursuant to 5 ILCS 120/2 c 2. Alderman DiPietro moved to amend this motion to remove Local 150 from closed session discussion. Alderman Mazzuca seconded the motion. On a roll call vote the motion passed, (7/0). Alderman DiPietro stated that that the Local 150 contract is on the website and is now in the public domain and could be discussed in open session. Alderman Knight stated that he did not feel that they have been given enough information to discuss the Local 150 contract and requested an analysis of the old and proposed contracts. Acting City Manager Hamilton clarified his intent on placing these items on the agenda. He noted that the Council had received additional background materials relating to the Local 150 contract at their chairs that night and that Table A (Wage Schedule) had been placed on the website. He continued that he was asking for a Closed Session to review the contract process, which had started before he came to the City. If the Council was not supportive of the contract in this form, the conversation would take place in Closed Session and the City would not be releasing its position and points for Page 5 of 6

6 negotiation. He was asking for action by placing the contract on the March 18 Council agenda for approval, at which time all analysis and data would be released and placed on the website. Mayor Schmidt stated that he thought the public had the right to know the history of the negotiations. Alderman Sweeney moved to approve the amended motion to discuss FOP #16, Police Sergeants in closed session. Alderman Smith seconded the motion. On a roll call vote the motion passed, (7/0). The meeting adjourned to closed session at 8:35 p.m. B. Approve proposed Collective Bargaining Agreement between the City of Park Ridge and Local 150 from May 1, 2012 through April 30, 2015 to be placed on the March 18, 2013 City Council agenda for approval Acting City Manager Hamilton requested a motion to approve the proposed Collective Bargaining Agreement between the City of Park Ridge and Local 150 from May 1, 2012 through April 30, 2015 and it be placed on the March 18, 2013 City Council agenda for approval. Mayor Schmidt stated that he wanted to see the differences between the old and new contract, with cost comparisons and changes spelled out. Alderman DiPietro moved to defer the following motion until the next Committee of the Whole meeting pending further information from staff relative to the collective bargaining agreement, Alderman Sweeney seconded. The motion passed APPROVE PROPOSED COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF PARK RIDGE AND LOCAL 150 FROM MAY 1, 2012 THROUGH APRIL 30, 2015 AND BE PLACED ON THE MARCH 18, 2013 CITY COUNCIL AGENDA FOR APPROVAL. VIII. IX. Other City Business New Business A. Alderman Smith stated that The Journal had reported incorrectly that Mayor Schmidt had tried to vote twice on water rates at the March 4, 2013 meeting. He noted that he had, not the Mayor. X. Adjournment The meeting was adjourned at 9:12 p.m. Page 6 of 6