M I N U T E S COMMITTEE OF THE WHOLE MEETING OF THE PARK RIDGE CITY COUNCIL ALL COMMITTEES CITY HALL COUNCIL CHAMBERS

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1 CITY OF PARK RIDGE 505 BUTLER PLACE PARK RIDGE, IL TEL: FAX: TDD: 847/ M I N U T E S COMMITTEE OF THE WHOLE MEETING OF THE PARK RIDGE CITY COUNCIL ALL COMMITTEES CITY HALL COUNCIL CHAMBERS 505 BUTLER PLACE PARK RIDGE, IL Monday, at 7:00 p.m. I. Roll Call Mayor Schmidt called the meeting to order at 7:03 p.m. City Clerk Henneman read the roll call and the following elected officials indicated their presence at the meeting: Sweeney, Milissis, Smith, Shubert, Knight, Mazzuca and Maloney and Mayor Schmidt. There was a quorum. II. Mayors Report A. Police Department Recognition Mayor Schmidt and Chief Kaminski presented the following awards: 1. Michelle Maggiore Certificate of Appreciation 2. Michael Lynch Certificate of Appreciation Mayor Schmidt recognized Boy Scouts Hunter Klein and Karl Rathslag who are working on their government badge and asked that they lead the Pledge of Allegiance. III. Citizens Who Wish Comment on a Non-Agenda Item Gary Warner, Greg Bartoshuk, Don Millema and Tracy Stern spoke as representatives of the American Legion. Mr. Bartoshuk detailed their proposal for a 9-11 Memorial in Park Ridge. They feel that their plan could be accomplished for under $12,000 thru donations, with no cost to the City. He noted that the American Legion had committed $2,000 towards the installation. Alderman Milissis thanked them for their proposal and detailed the current status of the project and suggested that the American Legion partner with Public Safety to accomplish the project. City Manager Hamilton gave an update on the status of site selection and was directed by Council to place this on the July 28 agenda as a discussion item. IV. Procedures and Regulations A. Action Items 1. Approve Authorizing the City Attorney to draft an ordinance to place a referendum question regarding a stormwater utility fee on the November 4, 2014 ballot and to place on the July 21 Council agenda for first reading Motion by Alderman Mazzuca, seconded by Alderman Sweeney. City Manager Hamilton stated that the City Council had been discussing a stormwater utility referendum question and noted that in order to place a referendum question on the November 2014

2 ballot, an ordinance needs to be passed that requires two readings at Council, noting that there were only two Council meetings remaining until the County Clerk s deadline. Discussion ensued on possible referendum questions, how a fee would be established, creation of a separate board to oversee the utility, establishment of an appeals process, and the actual need to take this question to referendum at all as opposed to simply establishing the utility. Richard Hayden, 933 Sylviawood, asked that the City do further research, create a green plan, and provide an incentive. Michael Hanley, 740 N. Lincoln, commented on the responsibility of the City Council and that this should not go out for referendum. Linda Luchese, 649 N. Delphia, commented on proposed improvements. Barbara Gaffke, 747 N. Delphia, spoke against a referendum. Dennis Sladky, 1725 Elliott, asked what the success criteria would be for a referendum and what percentage of the fees collected would go towards utility operating expenses. Bohdan Bodnar, 725 N. Delphia, asked for a timeline. Discussion ensued on a possible April referendum, the need for further education on a stormwater utility fee, and hiring a consultant who specializes in establishing stormwater utilities. Alderman Mazzuca stated that consensus was not reached to go to referendum in November, noting that the Council and the community needed to be better educated on stormwater utilities and the possibility of bringing a firm in to assist in the development of a utility. Alderman Mazzuca withdrew his motion and Alderman Sweeney withdrew his second. V. Public Works A. Action Items 1. Approve Contract for professional design engineering for 10-year protection for the area west of the Country Club with Christopher B. Burke Engineering, Ltd., 9575 W. Higgins Road, Suite 600, Rosemont, IL 60018, in the amount of $1,167, Purchasing Agent McGuire noted that the City had been using CBBEL for many years and that it was appropriate to get them on a long term contract and then to get quotes from them for specific needs. Robert Wilkening, 751 N. Delphia, spoke in favor of going out for bid for this work and that the area should have better than a 10 year protection. Barbara Gaffke, 747 N. Delphia, spoke in favor of going forward with this project. Diana Migala, 716 N. Delphia, spoke in favor of going out to bid for this work. Charles Secor, 740 N. Delphia, spoke in favor of going forward with this project. Linda Luchese, 649 N. Delphia, stated that this was step in the right direction. Josh Bozeday, 1746 Elliott, spoke in favor of moving forward with the projects. Alderman Mazzuca, Knight, Milissis, Shubert, Sweeney, and Smith spoke in favor of going out to bid, the need for greater protection and getting a second opinion. Page 2 of 8

3 Alderman Maloney stated that consensus was reached to go out for a RFP and to maximize protection levels. Alderman Maloney withdrew his motion and Alderman Sweeney withdrew his second. 2. Approve a FY15 purchase order for fleet management software upgrade, maintenance, and support for $14, for CFA Software, 1020 West Fullerton, Addison, Illinois Purchasing Agent McGuire detailed the City s current CFA (Computerized Fleet Analysis) which is used on a daily basis for equipment repair data entry, monitoring fuel consumption with the City s Petrovend fuel system, and producing management reports for tracking and trend analysis of vehicle maintenance and repair. Supervisor McGrath spoke on how the current system is being used by the City. Discussion ensued on the need for such software and/or an upgrade. Motion carried, 6-1, by voice vote, with Alderman Mazzuca being the nay vote. 3. Approve Purchase Order for diesel fuel, Avalon Petroleum, 200 East Court Street, Suite 720, Kankakee, Illinois 60901, in the amount of $22, Direct the City Attorney to prepare an Ordinance modifying Article 13, Chapter 15, Section 6 of the Municipal Code to reduce the number of 3 hour parking spaces and add a number of 8 hour spaces on Level P1 of the Uptown Parking Garage and send to the City Council for first reading Director Zingsheim summarized the parking revisions noting that staff did not recommend any changes. Discussion ensued on parking options for businesses. Alderman Shubert suggested educating the area businesses on various parking options available, such as the Park District s Hinkley lot. Motion failed, 2-5, by voice vote, with Aldermen Sweeney and Smith being the aye votes. 5. Approve the contract for Water Meter and Accessories to Water Resources Inc., 390 Sadler Avenue, Elgin, Illinois and approve a purchase order not to exceed $87, Director Zingsheim stated that staff has considered the options and feels that it is in the best interest of the City to go with the Water Resources bid as they have found the piston displacement meters to be noisy and generated complaints and the Neptune nutating disc meter has been a consistent and reliable meter. Purchasing Agent McGuire spoke on the procurement process. Alderman Mazzuca noted that he preferred to go out on an item by item basis. Motion carried, 5-2, by voice vote, with Aldermen Mazzuca and Knight being the nay votes. Page 3 of 8

4 6. Approve Purchase Order for emergency sewer main repair, Copenhaver Construction, 75 Koppie Drive, Gilberts, Illinois in the amount of $25, Director Zingsheim stated that a sewer tile collapsed on Oak Tree Lane at Tyrell. After trenching approximately 25 feet, it was determined that the pipe had disintegrated to a point that required the installation of approximately 130 feet of new pipe in order to reach the next manhole structure. A trench of that size requires shoring and a large excavator along with semi-trailer trucks to haul away the spoil and backfill when completed. Quotes were received from two construction companies on an emergency repair basis. Mayor Schmidt, Aldermen Maloney and Milissis, and City Manager Hamilton had been kept apprised of this matter. Alderman Mazzuca stated that when the City Manager is using his emergency power for such approvals, the Mayor s approval is still required. 7. Approve an Ordinance amending Article 9, Chapters 1, 2, and 3 and Article 15, Chapters 1 and 14 of the Municipal Code and a Right-of-Way / Encroachment Agreement allowing for private structures on the public right-of-way and send to the City Council for first reading Director Zingsheim stated that staff was directed to prepare a draft ordinance regarding flood / sewer structures on the public right-of-way. City Attorney Henn summarized the necessary changes to the Municipal Code, polices, and procedures. 8. Approve Lease Amendment Number 3 with AT&T for sixty-six (66) parking spaces at 36 South Fairview Avenue City Manager Hamilton stated that the City entered into a lease agreement with AT&T in 2004 to lease sixty-six (66) designated parking spaces at 36 South Fairview Ave for commuter parking. AT & T is increasing the cost of the lease from $25 per month per space to $30 per month per space. There has not been an increase in cost since lease originated. AT&T has modified the early termination expiration notice from six months to sixty days. AT&T has made the City aware that, at some point in the future, they may be cancelling some or all of the lease agreement. He continued that the City currently sells permits for a 6 month time period for $200 per permit as stated in the Municipal Code, Article 13. The fees for permit parking, and an analysis of the Parking Fund, are currently under review by the Finance Department will the results scheduled to be presented, with recommendations, at the August Finance and Budget I P&R COW. B. Discussion Items 1. Sylviawood Discussion items Mike Vallone, 944 Sylviawood, asked Alderman Smith for his assessment of the parking situation and if he was in favor or resident parking. Jim Montlbano, 921 Sylviawood, spoke in favor of resident parking. Charles Fasanati, 930 Sylviawood, commented on cut thru traffic and the need to change the 50% parking requirement. Page 4 of 8

5 Loretta Vallone, 944 Sylviawood, commented on vehicles making left turns on to Sylviawood from Oakton. Debbie Kosower, 918 Sylviawood, commented on reevaluating the percentage requirement. Maria Silarski, 915 Sylviawood, commented on the need for parking restrictions. Kazimiera Wasiak, 936 Sylviawood, commented on the need for parking restrictions. Discussion ensued on the need for parking restrictions on Sylviawood, establishing a smaller parking radius around train stations and implementing resident parking within that radius, reviewing CPS #19 for possible updating, and lowering the current percentage requirement for parking. Chief Kaminski stated that police will patrol the area for speeding and turn violators. Alderman Mazzuca stated that CPS #19 would be placed on a Procedures and Regulations agenda for review, possibly in late July or August. C. Department Head Report 1. Flood Reduction Updates Director Zingsheim stated that staff will be meeting with the Park Ridge Park District sometime after July 23. Staff is still waiting to receive the Intergovernmental Agreement from the Metropolitan Water Reclamation District of Greater Chicago. The project s engineering has been approved by the MWRD Board. Staff was directed to find out how long MWRD will give the City to approve the IGA. Dennis Sladky, 1725 Elliott, commented on SSA s, Stormwater Utilities, and the current sewer tax. Aldermen Milissis and Shubert asked when discussion will begin on future projects. Alderman Maloney stated that it would be placed as a discussion item for the August meeting. VI. Public Safety A. Action Items - Police 1. Amendment to Section and Article 20, Chapters 1 and 6 of the Park Ridge Municipal Code Motion by Alderman Milissis, seconded by Alderman Sweeney. Chief Kaminski stated that in order to clarify the City s authority to continue to issue seat belt violations through administrative adjudication, changes are required to the Municipal Code provisions concerning administrative adjudication. B. Discussion Items Police 1. Parking Enforcement Agreements Private Property Chief Kaminski stated that staff has audited the Parking Enforcement Agreements for private property that allow the City to go on private property to enforce the posted regulations as part of their normal patrols. Staff has worked with City Attorney Henn and the Finance Department on revisions to the system. New applications and guidelines were sent to all current agreement holders. Twelve establishments completed the new applications and two declined. Eighteen did not respond and have been advised that their agreements are void. With the new process, the application will remain on file once approved, and business will be billed annually in January of each year. Also, all new agreements are for an initial one-year period and will automatically renew for up to 20 years, unless terminated by either party upon providing a 30 day notice. Page 5 of 8

6 City Manager Hamilton stated that staff was working to further streamline the process. Consensus was reached to move this item forward as an action item at the August meeting. 2. Red Speed New Intersection Analysis Chief Kaminski stated that at the request of the City Council, Red Speed has evaluated the following intersections for possible red light cameras: Greenwood/Busse, Greenwood/Touhy, Dempster/Luther, Dempster/Potter. Mike Lebert, of Red Speed, gave a presentation on the analysis, a copy of which is attached. Red Speed requested Council permission to apply for IDOT consideration for the Dempster/Potter (eastbound and westbound) intersection. If IDOT approves this location, it will return to Council for final consideration. Discussion ensued on adding the Luther/Dempster intersection and safety versus revenue. Consensus was reached, 4/3, to send the Dempster/Potter (eastbound and westbound) intersection to IDOT for consideration, with Aldermen Milissis, Smith and Mazzuca being the nay votes. C. Department Head Report - Police 1. Monthly Report June Complimentary Letters June Red Speed Report June Police Dispatch Chief Kaminski stated that the process was moving forward. 5. Talcott Gate Traffic Coordinator Chief Kaminski stated that this program would be continuing. D. Action Items - Fire 1. Approve Purchase Order for Firefighting Attack Nozzles to Air One Equipment, 360 Production Drive, South Elgin, Illinois 60177, in the amount of $16, Motion by Alderman Milissis, seconded by Alderman Sweeney. Chief Zywanski stated that staff has received four quotes for the replacement of fire attack nozzles. The replacement nozzles will provide for consistency in operation and maintenance and will be able to be transferred to new fire apparatus as they are replaced. E. Discussion Items Fire 1. Ambulance Replacements Chief Zywanski stated that staff is seeking approval to replace two ambulances that were purchased in These vehicles have experienced growing maintenance costs and are no longer covered by the manufacturer s warranty. Replacement of these two ambulances was a budgeted expense in FY14 and carried over to FY15, and has been budgeted for the past three years. Purchasing Agent McGuire recommended that the City utilize the cost savings available through use of the Northwest Municipal Conference Suburban Purchasing Cooperative (SPC) Ambulance Bid which awarded an agreement to Foster Coach Sales of Sterling, Illinois. The Finance Department would also like to Page 6 of 8

7 take advantage of additional cost savings negotiated with Foster Coach Sales by making prepayment upon order placement. This will reduce the total cost of each ambulance by an additional $4,033. Two new ambulance cots are required at a cost of $19,820 each for a total of $39,640 and are also to be provided by Foster Coach Sales. The total cost for each ambulance, with prepayment discount and ambulance cot, is $220,252, for a total cost of $440,504. Discussion ensued on staggering the purchase of the ambulances so that they are different model years. Consensus was reached to move this purchase forward as an action item at the August meeting. F. Department Head Report - Fire 1. Monthly Report June Complimentary Letters June Citizens Corp Volunteer Report 4. After Action Report 4 th of July Fire Hydrant Testing VII. Finance and Budget A. Action Items 1. Approve an ordinance repealing Ordinance No entitled "An Ordinance of the City of Park Ridge, Cook County, Illinois, Providing for and Requiring the Submission of a Binding Question of Whether the Annual Library Tax for Maintenance and Operation of the Park Ridge Public Library in the City of Park Ridge Should be Increased from.150% to.303% to Appear on the Ballot of the Electors of the City at the General Election to Be Held on November 4, 2014 Motion by Alderman Knight, seconded by Alderman Sweeney. Alderman Knight commented on the EAV decrease. Motion carried, 7-0, by roll call vote. 2. Approve an ordinance to place a referendum question regarding increasing the tax rate from.150% to.368% for the Library on the November 4, 2014 ballot and to place on the July 21, 2014 Council agenda for first reading Motion by Alderman Knight, seconded by Alderman Sweeney. City Manager Hamilton stated that the City received the final 2013 EAV numbers and tax rate reports from the County Clerk. As reported to the City Council, the City experienced an approximate 17% decrease in total EAV from 2012 to The assumption of a flat EAV was used when the calculations for the library referendum question were completed. This assumption is consistent with what is used during the budget process and for forecasting purposes. As a result of the unexpected decrease in EAV for 2013, the calculations used for the forming of the question for the library are now incorrect and need to be adjusted. Using the same amounts and durations previously approved, new calculations have been completed and verified with Director Van de Carr. Due to the decrease in EAV, the rate request and dollar impact per homeowner will be higher. He explained that the Council Page 7 of 8

8 needs to pass an ordinance repealing the original ordinance and pass a new ordinance with the updated language. Motion carried, 6-1, by roll call vote, with Alderman Sweeney being the nay vote. VIII. IX. Other City Business None. New Business 1. Alderman Knight asked when a quarterly report on Special Events would be provided. City Manager Hamilton stated that it would be coming out shortly. 2. Mayor Schmidt stated that he would not be present at the July 21 Council meeting. 3. Mayor Schmidt noted that at the July 25 Concert, the elected officials would be hosting a fund raising barbeque for the Fine Arts Society. X. Adjournment The meeting was adjourned at 11:50 p.m. Page 8 of 8

9 Greenwood Ave & Touhy Ave Dempster St & Luther Ln

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