TENTATIVE AGENDA RAYTOWN BOARD OF ALDERMEN APRIL 21, 2015 REGULAR SESSION NO. 50 RAYTOWN CITY HALL EAST 59 TH STREET RAYTOWN, MISSOURI 64133

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1 TENTATIVE AGENDA RAYTOWN BOARD OF ALDERMEN APRIL 21, 2015 REGULAR SESSION NO. 50 RAYTOWN CITY HALL EAST 59 TH STREET RAYTOWN, MISSOURI OPENING SESSION 7:00 P.M. Invocation Pledge of Allegiance Roll Call Proclamations/Presentations A Proclamation of appreciation to Aldermen Steve Mock for his service as Acting President of the Board of Aldermen during Public Comments Communication from the Mayor Communication from the City Administrator Committee Reports LEGISLATIVE SESSION 1. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board of Aldermen and will be enacted by one motion without separate discussion or debate. The Mayor or a member of the Board of Aldermen may request that any item be removed from the consent agenda. If there is no objection by the remaining members of the board, such item will be removed from the consent agenda and considered separately. If there is an objection, the item may only be removed by a motion and vote of the board. Approval of the Regular April 14, 2015 Board of Aldermen meeting minutes. REGULAR AGENDA 2. REPORT OF CERTIFIED ELECTION RESULTS FOR CANDIDATES FROM THE APRIL 7, 2015 ELECTION A motion to accept the certified election results as read by the City Clerk is in order. PRESENTATION BY MAYOR BOWER TO OUTGOING ALDERMEN Presentation to Alderman Joe Creamer Presentation to Alderman Charlotte Melson Presentation to Alderman Pat Ertz Presentation to Alderman Michael Lightfoot PRESENTATION BY MAYOR PRO TEM MOCK TO OUTGOING MAYOR Presentation to Mayor Bower Page 1 of 3

2 ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS Mayor City Collector Alderman Ward I Alderman Ward II Alderman Ward III Alderman Ward IV Alderman Ward V Michael McDonough Kathie Schutte Karen Black Jim Aziere Mark Moore Steve Meyers Eric Teeman ADJOURNMENT SINE DIE Mayor announces adjournment of the legislative body Sine die, no motion necessary. (Sine die (si-nee [or sin-ay] di-ee) is a Latin term for "without a day." It is a term to describe the finish of the legislative session.) RECESS FOR ELECTED OFFICIALS RECEPTION (Approximate time 8:00 p.m Minutes) OPENING SESSION IMMEDIATELY FOLLOWING THE ELECTED OFFICIALS RECEPTION Page 2 of 3

3 TENTATIVE AGENDA RAYTOWN BOARD OF ALDERMEN APRIL 21, 2015 REGULAR SESSION NO. 1 RAYTOWN CITY HALL EAST 59 TH STREET RAYTOWN, MISSOURI OPENING SESSION Immediately following the Elected Officials Reception Roll Call Presentations Swearing in of Police Officers: Shanna Clausen, Nicholas Quatrocky, Christopher Smith and Joseph Wise LEGISLATIVE SESSION 1. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board of Aldermen and will be enacted by one motion without separate discussion or debate. The Mayor or a member of the Board of Aldermen may request that any item be removed from the consent agenda. If there is no objection by the remaining members of the board, such item will be removed from the consent agenda and considered separately. If there is an objection, the item may only be removed by a motion and vote of the board. REGULAR AGENDA 2. R : A RESOLUTION APPOINTING A MEMBER OF THE BOARD OF ALDERMEN TO THE POSITION OF ACTING PRESIDENT FOR A TERM OF ONE YEAR OR UNTIL A SUCCESSOR IS APPOINTED. Point of Contact: Mayor McDonough. 3. R : A RESOLUTION ESTABLISHING THE RATES FOR MEDICAL AND DENTAL INSURANCE FOR THE INSURANCE PLAN YEAR FROM JULY 1, 2015 TO JUNE 30, Point of Contact: Debbie Duncan, Human Resources Manager. ADJOURNMENT Next Ordinance No Page 3 of 3

4 PROCLAMATION WHEREAS, Alderman Steve Mock was elected by his peers as Acting President of the Board of Aldermen on May 6, 2014; and WHEREAS, Alderman Mock has generously given of his time and talents to serve as Acting President and to preside over meetings of the Board over the past year; and WHEREAS, the Mayor and Board of Aldermen wish to thank Alderman Mock for his service; NOW, THEREFORE, I, David W. Bower, Mayor of the City of Raytown, Missouri, do hereby recognize ALDERMAN STEVE MOCK MAYOR PRO TEM MAY 6, 2014 THROUGH APRIL 21, 2015 and extend our most heartfelt thanks for his continuing service to the City of Raytown. Signed this Twenty First Day of April, in the Year Two Thousand and Fifteen. David W. Bower, Mayor

5 DRAFT MINUTES RAYTOWN BOARD OF ALDERMEN APRIL 14, 2015 REGULAR SESSION NO. 49 RAYTOWN CITY HALL EAST 59 TH STREET RAYTOWN, MISSOURI OPENING SESSION 7:00 P.M. Mayor Bower called the April 14, 2015 Board of Aldermen meeting to order at 7:00 p.m. Alderman Bill Van Buskirk provided the invocation and led the pledge of allegiance. Roll Call The roll was called and the attendance was as follows: Present: Alderman Bill Van Buskirk, Alderman Josh Greene, Alderman Pat Ertz, Alderman Jim Aziere, Alderman Steve Mock, Alderman Joe Creamer, Alderman Charlotte Melson, Alderman Janet Emerson, Alderman Michael Lightfoot. Absent: Alderman Jason Greene Proclamations/Presentations Mayor David Bower presented a proclamation to Communications Manager, James Bradford recognizing National Telecommunicator Week. Public Comments None. Communication from the Mayor Mayor David Bower reported the Egg Extravaganza on April 4, 2015 was a great success. Mayor Bower announced the General Election official results will be read during the April 21, 2015 Board of Aldermen meeting. Mayor Bower thanked existing Board members and City Staff for their service during his tenure as Mayor. Communication from the City Administrator City Administrator, Mahesh Sharma announced EMS would host a blood drive scheduled for May 27, 2015 at E. 66 th Terrace. The blood drive coincides with celebration of EMS Week. Residents may call to get additional information regarding the blood drive. Mr. Sharma thanked the Public Works Department for repaving 84 th St. and portions of Lane. Mr. Sharma thanked several City staff members for their volunteer work with area organizations: Kwanis Club, Shepherd Center and Rotary Club. City Administrator reported that Kansas City sewer water rates are scheduled to increase 7% starting May 1, The increase falls within the fiscal year, however the budget for the following year will have to be adjusted. Board of Aldermen Page 1 of 4 April 14, 2015

6 Mr. Sharma announced that Item #3 on the agenda pertains to emergency repairs needed on Hunter. He is requesting that the Board approve the funding for these repairs. Committee Reports Alderman Mock announced the Egg Extravaganza was a success and he thanked Pam Clark and Phyllis Goforth for their hard work. Alderman Van Buskirk announced the Sales Tax Oversight Committee is scheduled to meet April 15, 2015 at 5:30 p.m. Alderman Ertz reported the Raytown Area Chamber of Commerce is scheduled to host a Government Relations meeting on April 17, 2015 at 8:00 a.m.; residents are encouraged to attend. Alderman Emerson announced the Human Relations Committee is scheduled to meet April 16, 2015 at 6:00 p.m. Alderman Emerson thanked Public Works for repairing areas of Sterling Ave. Alderman Melson stated that she has been honored to have served the people of Raytown for the past 16 years and thanked City staff for their assistance and hard work. Alderman Josh Greene reiterated that public attendance to the Government Relations meeting on April 17, 2015 is greatly welcomed. 1. CONSENT AGENDA LEGISLATIVE SESSION All matters listed under the Consent Agenda are considered to be routine by the Board of Aldermen and will be enacted by one motion without separate discussion or debate. The Mayor or a member of the Board of Aldermen may request that any item be removed from the consent agenda. If there is no objection by the remaining members of the board, such item will be removed from the consent agenda and considered separately. If there is an objection, the item may only be removed by a motion and vote of the board. Approval of the Regular March 17, 2015 Board of Aldermen meeting minutes. R : A RESOLUTION AUTHORIZING AND APPROVING THE APPOINTMENT QUENTIN BROWN TO THE HUMAN RELATIONS COMMISSION. Point of Contact: Teresa Henry, City Clerk. Alderman Creamer, seconded by Alderman Melson, made a motion to approve the consent agenda. The motion was approved by a vote of Ayes: Aldermen Creamer, Melson, Emerson, Ertz, Josh Greene, Van Buskirk, Aziere, Lightfoot, Mock Absent: Alderman Jason Greene REGULAR AGENDA 2. R : A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH LAN-TEL COMMUNICATIONS SERVICES, INC. FOR THE 2015 CONCRETE REPAIR PROJECT IN A TOTAL AMOUNT NOT TO EXCEED $150, Point of Contact: Jim Melvin, Interim Public Works Director. The resolution was read by title only by Teresa Henry, City Clerk. Board of Aldermen Page 2 of 4 April 14, 2015

7 Jason Hanson, City Engineer, provided the Staff Report and remained available for discussion. Discussion included deadline for work proposed, work to be completed, specific areas in the City that will be impacted by the proposed work, explanation of map color coding system, whether or not Public Works has a comprehensive plan for future street work and how often roads are examined in order to determine the type of work/repair needed, who do residents talk to regarding requests for street repair, what percentage of ADA ramps have been completed in the City, thanks to the Public Works staff and their utilization of a comprehensive plan. Alderman Melson, seconded by Alderman Emerson made a motion to adopt. The motion was approved by a vote of Ayes: Aldermen Melson, Emerson, Ertz, Van Buskirk, Josh Greene, Aziere, Mock, Creamer, Lightfoot Absent: Alderman Jason Greene 3. R : A RESOLUTION AUTHORIZING AND APPROVING AN AGREEMENT WITH WIEDENMANN, INC. FOR AN EMERGENCY REPAIR PROJECT TO THE SANITARY SEWER MAIN LOCATED IN THE VICINITY OF 8308 HUNTER STREET IN AN AMOUNT NOT TO EXCEED $31, Point of Contact: Jim Melvin, Interim Public Works Director. The resolution was read by title only by Teresa Henry, City Clerk. Jim Melvin, Interim Public Works Director, provided the Staff Report and remained available for discussion. Discussion included how many feet of pipe needed to be replaced, whether or not the replacement of pipe on Hunter affected the sewer work completed on 83 rd St. and how Public Works detected damage to pipes on Hunter. Alderman Mock, seconded by Alderman Creamer made a motion to adopt. The motion was approved by a vote of Ayes: Aldermen Mock, Creamer, Aziere, Ertz, Emerson, Lightfoot, Josh Greene, Van Buskirk, Melson Absent: Alderman Jason Greene 4. R : A RESOLUTION AUTHORIZING AND APPROVING A 60-MONTH LEASE WITH LINEAGE FOR A NEOPOST AUTOMATIC MAIL MACHINE AND A FOLDER-INSERTER MACHINE OFF THE WESTERN STATES CONTRACTING ALLIANCE COOPERATIVE CONTRACT NEOPOST POSTAGE MACHINE. Point of Contact: Mark Loughry, Finance Director. The resolution was read by title only by Teresa Henry, City Clerk. Mark Loughry, Finance, provided the Staff Report and remained available for discussion. Discussion included monthly costs for current equipment, monthly cost for proposed lease agreement, how many pieces of mail does the City currently process, the number companies that were solicited for the service needed, whether proposed lease would pay out remainder of lease from existing company and approximate savings the City would receive with proposed lease. Board of Aldermen Page 3 of 4 April 14, 2015

8 Alderman Ertz, seconded by Alderman Creamer made a motion to adopt. The motion was approved by a vote of Ayes: Aldermen Ertz, Creamer, Van Buskirk, Josh Greene, Lightfoot, Mock, Melson, Aziere Nays: None Abstain: Alderman Emerson Absent: Alderman Jason Greene ADJOURNMENT Alderman Ertz, seconded by Alderman Creamer made a motion to adjourn. The motion was approved by a majority of those present. The meeting adjourned at 7:45 p.m. Teresa M. Henry, MRCC City Clerk Board of Aldermen Page 4 of 4 April 14, 2015

9 CITY OF RAYTOWN Request for Board Action Date: April 17, 2015 To: Mayor and Board of Aldermen From: Teresa M. Henry, City Clerk Motion and Roll Call Vote Department Head Approval: City Administrator Approval: Action Requested: Motion and vote to accept the April 7, 2015 General Municipal Election results as certified by the Jackson County Election Board for the elected positions of Mayor, City Collector, Alderman Ward I, Alderman Ward II, Alderman Ward III, Alderman Ward IV and Alderman Ward V. There was also a question placed on the ballot regarding adoption of a proposed Charter. Recommendation: Motion and voice vote to accept. Analysis: On April 7, 2015, the City held a General Municipal Election. The Jackson County Election Board certified the results of that election on April 15, Approval and acceptance of their certification is a formality that triggers the transition between offices within the City. Alternatives: None Budgetary Impact: Not Applicable Additional Reports Attached: Certified Election Results V:\Board of Aldermen Meetings\Agendas\Agendas 2015\ \Election Results RBA.doc

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22 CITY OF RAYTOWN Request for Board Action Date: April 16, 2015 To: Mayor and Board of Aldermen From: Teresa Henry, City Clerk Resolution No.: R Department Head Approval: Finance Director Approval: City Administrator Approval: Action Requested: Appointment of a member of the Board of Aldermen to serve as Acting President during the upcoming year of Recommendation: None. Analysis: The appointment of an Acting President of the Board of Aldermen may be done by motion when the Resolution is before the Board for consideration. The Acting President serves for a term of one year. The duties of the Acting President are established by Section RSMo., which states as follows: When any vacancy shall happen in the office of mayor by death, resignation, removal from the city, removal from office, refusal to qualify, or from any other cause whatever, the acting president of the board of aldermen shall, for the time being, perform the duties of mayor, with all the rights, privileges, powers and jurisdiction of the mayor, until such vacancy be filled or such disability be removed; or, in case of temporary absence, until the mayor's return. Budgetary Impact: Not Applicable V:\Board of Aldermen Meetings\Agendas\Agendas 2015\ \Reso Acting President RBA.doc

23 RESOLUTION NO.: R A RESOLUTION APPOINTING A MEMBER OF THE BOARD OF ALDERMEN TO THE POSITION OF ACTING PRESIDENT FOR A TERM OF ONE YEAR OR UNTIL A SUCCESSOR IS APPOINTED WHEREAS, Section RSMo. provides that the Board of Aldermen elect one of their own number as Acting President of the Board of Aldermen to serve for a term of one year; and WHEREAS, the duties of the Acting President of the Board of Aldermen are established by Section RSMo., which provides that the Acting President shall perform the duties of the Mayor in the absence or inability of the Mayor to act; and WHEREAS, the Board of Aldermen find it is in the best interest of the City to appoint to serve as the Acting President of the Board of Aldermen during the next year; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RAYTOWN, MISSOURI, AS FOLLOWS: THAT is hereby appointed to serve as the Acting President of the Board of Aldermen of the City of Raytown for a term of one year; PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Raytown, Missouri, the 21 st day of April, Michael McDonough, Mayor ATTEST: Teresa M. Henry, City Clerk Approved as to Form: Joe Willerth, City Attorney V:\Board of Aldermen Meetings\Agendas\Agendas 2015\ \Reso Acting President.doc

24 CITY OF RAYTOWN Request for Board Action Date: April 16, 2015 Resolution No.: R To: Mayor and Board of Aldermen From: Debbie Duncan, Human Resources Manager Department Head Approval: Finance Director Approval: City Administrator Approval: Action Requested: Staff requests approval of resolution to amend the current health insurance premiums. Analysis: The City has received the rate increases from Midwest Public Risk (MPR). The City currently offers three types of coverage: Employee, Tier 2, and Family. Each plan type has three options: HMO, Cigna Open Access 750 (PPO B) and Choice Fund The Choice Fund 1500, a high-deductible plan with associated Health Savings Account (HSA), was added two years ago and has increased in enrollment each year. The average increase for each coverage type is 3.8%, with the HMO increasing 4.5%, PPO (B) increasing 4.9% and Choice Fund 1500 increasing 2%. Attached are two proposals to fund health insurance from July 2015 to June The City currently pays 94.5% of the HMO plan. Any employee choosing this coverage who utilizes a more expensive option would pay the difference. The City currently pays approximately 70% of the HMO plan for both Tier 2 and Family coverage. Any employee choosing this coverage who utilizes a more expensive option would pay the difference. Both proposals would fall within current budgetary amounts. Option 1 is to retain City participation at the same rate structure and then share the increase in premiums proportionately. The City share would increase approximately $2,280 for 24 payrolls for a total annual increase of $54, This option would fall within current budgetary amounts. Option 2 is to reduce the City contribution by 2.0% and then share the increase in premiums proportionately. The City share would increase approximately $1, for 24 payrolls for a total annual increase of $38, This option would fall within current budgetary amounts. Staff did review other scenarios but feel the two proposals being presented fall within the lines of previous years practice and within budget. In the past management has expressed the desire to slowly lower the City participation rate to the mid 80% range. However due to significant rate increases and limited wage increases over the past few years that plan had been put on hold. Management does feel that with the excellent renewal and the Board approved wage increases in the current budget that it would be appropriate to reduce City participation. Therefore, it is staff s recommendation that the Board approve option 2 above reducing city participation by 2%. Spreadsheets are attached showing both options in greater detail. Alternatives: The City can choose any of the options presented or direct staff to calculate a different formula to meet the needs of the City. Budgetary Impact: Neither of the proposals would have a negative impact on the budget but they will be subject to appropriation in the Budget. Additional Reports Attached: Analysis of rate structure options v:\board of aldermen meetings\agendas\agendas 2015\ \reso medical and dental insurance rba.docx

25 RESOLUTION NO.: R A RESOLUTION ESTABLISHING THE RATES FOR MEDICAL AND DENTAL INSURANCE FOR THE INSURANCE PLAN YEAR FROM JULY 1, 2015 TO JUNE 30, 2016 and WHEREAS, the City makes available to its employees medical, dental and vision insurance; WHEREAS, each year the Board of Aldermen determines the amount that the City will contribute per month to the cost of health and dental insurance; and WHEREAS, premiums in excess of the amount paid by the City shall be paid for by the employee through payroll deduction. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RAYTOWN, MISSOURI, AS FOLLOWS: THAT medical and dental premium costs will be paid by the City and by the employee for the Plan Year beginning July 1, 2015 and ending June 30, 2016, as shown on Exhibit A, attached hereto and incorporated herein. FURTHER THAT all resolutions or parts of resolutions in conflict with this resolution are hereby repealed. FURTHER THAT this resolution shall be in full force and effect from and after the date of its passage and approval. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Raytown, Missouri, the 21 st day of April, ATTEST: Michael McDonough, Mayor Teresa M. Henry, City Clerk Approved as to Form: Joe Willerth, City Attorney 1 V:\Board of Aldermen Meetings\Agendas\Agendas 2015\ \Reso Medical and Dental Insurance doc

26 CURRENT RATES CITY OF RAYTOWN, MISSOURI Health and Dental Premium Chart Effective July 1, 2015 EXHIBIT A City reduction from 94.55% to 92.55% Effective July 1, 2015 Current Rates 2014 Increase over previous year Monthly Rate City Subsidy Employee Premium H S A Paycheck Deduction Monthly Rate City Subsidy Employee Premium H S A Paycheck Deduction Monthly Increase City Increase Employee Increase H S A Paycheck Increase Single Plans 14 HDHP PPO - B HMO Tier 2 Plans - 8 HDHP PPO - B 1, , HMO 1, , Family Plans - 7 HDHP 1, , PPO - B 1, , HMO 1, , Dental Plans - 65 Single (0.68) Family (0.34) Vision Plans - 59 Single (0.15) Tier (0.07) Family (0.07) Opt Out Incentive Projected Annual Costs 1,519,792 1,210, ,592 50, ,296 1,466,063 1,177, ,245 45, ,123 53,729 33,574 24,347 5,016 12,173 OPTION 1

27 CURRENT RATES CITY OF RAYTOWN, MISSOURI Health and Dental Premium Chart Effective July 1, 2015 Proportionate 94.55% Employee Effective July 1, 2015 Current Rates 2014 Increase over previous year Monthly Rate City Subsidy Employee Premium H S A Paycheck Deduction Monthly Rate City Subsidy Employee Premium H S A Paycheck Deduction Monthly Increase City Increase Employee Increase H S A Paycheck Increase Single Plans 14 HDHP PPO - B HMO Tier 2 Plans 8 HDHP PPO - B 1, , HMO 1, , Family Plans 7 HDHP 1, , PPO - B 1, , HMO 1, , Dental Plans 65 Single (0.00) Family Vision Plans 59 Single (0.00) Tier Family Opt Out Incentive Projected Annual Costs 1,521,332 1,225, ,669 51, ,334 1,466,063 1,177, ,245 45, ,123 55,268 48,761 12,423 5,952 6,212 OPTION 2