M I N U T E S COMMITTEE OF THE WHOLE MEETING OF THE PARK RIDGE CITY COUNCIL PUBLIC WORKS AND PUBLIC SAFETY CITY HALL COUNCIL CHAMBERS

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1 CITY OF PARK RIDGE 505 BUTLER PLACE PARK RIDGE, IL TEL: FAX: TDD: 847/ M I N U T E S COMMITTEE OF THE WHOLE MEETING OF THE PARK RIDGE CITY COUNCIL PUBLIC WORKS AND PUBLIC SAFETY CITY HALL COUNCIL CHAMBERS 505 BUTLER PLACE PARK RIDGE, IL Monday, at 7:00 p.m. DRAFT I. Roll Call Acting Mayor Maloney called the meeting to order at 7:06 p.m. City Clerk Henneman read the roll call and the following elected officials indicated their presence at the meeting: Aldermen Moran, Milissis, Wilkening, Shubert, Knight, Mazzuca and Acting Mayor Maloney. There was a quorum. II. Approval of Minutes None. III. Citizens Who Wish to be Heard on a Non-Agenda Item Roman Berko, 936 Brookline, stated that the removal of trees in the easement along Oakton Street has caused an increase in noise and light levels. He asked that the City build a ten foot wall and work with the state on funding or add a budget line item for the wall. He also requested additional police enforcement for speeding. Acting Mayor Maloney directed City Manager Hamilton to work with the Police Department on enforcement and Alderman Shubert to work with the Public Works Department on the feasibility of a wall. Barbara Gaffke, 747 N. Delphia, suggested that Representative Moylan speak to the Council and give a public information presentation on low interest IEPA loans and state resources for flood projects. Jeff Kleven, 332 W. Kathleen, commented on tree pruning on Oakton Street and the need for a sound wall or reforestation, especially in the area between Prospect and Washington. Jamie Zimmerman, 412 W. Kathleen, commented on the need for a wall along Oakton Street as it is a safety issue. IV. City Council Report A. Amendment(s) to the FY2016 Annual Budget Alderman Knight opened the floor for any suggested aldermanic changes to the fiscal 2016 budget. There were none. V. Public Safety A. Action Items - Police None.

2 B. Discussion Items Police 1. Authorize the City of Park Ridge to enter into an Intergovernmental Agreement with School District 207 to provide School Resource Officers to School District 207 Chief Kaminski stated that the City and School District 207 entered into an Intergovernmental Agreement to provide School Resource Services in December 1999 with police officers provided to both Maine South High School and Maine East High School during the nine-month school year. The current agreement expires June 30, School District 207 has provided a new agreement to be authorized by the City that will expire in There are no changes to the agreement. Districts 207 pays the full cost of the officers during the calendar school year (70%), and are continually billed at correct rates as increases occur. Consensus was reached to bring this back as an Action Item. C. Department Head Report - Police 1. Presentation Reaffirming Law Enforcement Oath Chief Kaminski introduced Deputy Chiefs Jogman and Keller, Sergeant Ware, and Officers Dorner, Genualdi and Juarez. Deputy Chief Jogman spoke on community policing efforts, being in partnership with the citizens, and noted that the Department is committed to professionalism. He recounted his reasons for becoming a police officer. Officer Dorner spoke on the reaffirmation of the oath of honor, training and commitment. Sergeant Ware spoke on policing in today s world. Deputy Chief Keller, Sergeant Ware, and Officers Dorner, Genualdi and Juarez read the Department s Mission and Value Statement and Reaffirmed the Oath of Honor. Acting Mayor Maloney and Alderman Milissis expressed their appreciation for the Police Department. 2. Monthly Report April 2015 Chief Kaminski summarized the monthly activities including departmental in service, continued work on CAD, and that a new Citizens Police Academy has begun. MCYAF is looking at creating more activities for youth at the Taste of Park Ridge and he is looking at having extra patrols at Hinkley Park and at the Library lawn during the Taste. Alderman Knight commented on the increase in FOIA requests. 3. Complimentary Letters April 2015 Alderman Milissis thanked Officer Genualdi for her presentation at his workplace. 4. Red Speed Report April 2015 Alderman Mazzuca requested that accident data from previous years be provided on the Red Speed report. D. Action Items - Fire 1. Approve Resolution authorizing the adoption of the Cook County Multi-Jurisdictional Hazard Mitigation Plan dated September 10, 2014 for purposes of allowing the City to become a participating member jurisdiction under the Cook County Multi-Jurisdictional Hazard Mitigation Plan Motion by Alderman Milissis, seconded by Alderman Shubert. Executive Officer Lisowski stated that the City of Park Ridge participated with Cook County in the development of the Cook County Multi-Jurisdictional Hazard Mitigation Plan (HMP). The HMP is designed Page 2 of 8

3 to establish a plan for assessing the potential overall community risks, organize concepts for addressing the identified risks, and ensure eligibility for financial assistance from the Federal Government before and after disasters occur. The City needs to adopt the plan in order to remain a partner. He noted that this was a discussion item at the April 13, 2015 COW. Motion carried, 7-0, by voice vote. E. Discussion Items Fire 1. Fire Sprinkler Requirements Chief Sorensen summarized the City s current fire sprinkler requirements, noting that of the Municipal Code provides for revisions to the International Fire Code and the NFPA s Life Safety Code be automatically adopted. Discussion ensued on whether to support current enforcement or look into possible amendments to the code to reduce the sprinkler requirement for new additions. Chief Sorensen will ask MABAS Division 3 communities for their requirements. Joan Sandrik, 409 S. Clifton, stated that this was a confusing ordinance with conflicting information on the city website. Jessica Wojtowicz, 432 S. Delphia, spoke against the ordinance and the additional cost to residents when doing an addition. Ray Sofrenovic, 521 S. Greenwood, spoke against the ordinance and needs to know when he can proceed with his addition. Alderman Milissis recommended doing away with the automatic adoption of codes, developing parameters in moving forward, and have better communication of these changes to residents. He suggested a moratorium on enforcement until changes are made. Chief Sorensen expressed concerns on a moratorium. Discussion continued regarding amending the code, enforcement, communication, various revision options and how to deal with projects in the interim. Consensus was reached on the following: prepare revisions to on automatic adoptions; provide more information on the city website; provide information on what MABAS Division 3 requirements are; have the City Attorney develop a policy or resolution for interim solutions; place item(s) on the May 18 Council agenda. 2. Citizen Corps Volunteer Report April 2015 Alderman Milissis summarized volunteer hours for CERT, Citizens Patrol, Parent Patrol, and Police Explorers at hours for April. 3. 9/11 Memorial Update City Manager Hamilton provided an update on the 9/11 Memorial, noting that a paving company had been selected and that Public Works crews would be pouring the base for the pavers. The project is on track for a September dedication. F. Department Head Report Fire Chief Sorensen invited elected officials to the Illinois Fire Service Home Day at NIPSTA on June 4. VI. Public Works A. Action Items Alderman Shubert thanked Acting Mayor Maloney for his past service as Public Works chair. Page 3 of 8

4 1. Approve Limited Environmental Indemnity Agreement and Groundwater Ordinance for area within the City of Park Ridge abutting 8010 Oakton Street, Niles, Illinois and placing on the May 18, 2015 Council agenda for first reading of the Ordinance Alderman Shubert stated that as the attorney was unable to attend tonight s meeting this item will be placed on the June 8, 2015 agenda. 2. Approve a contract for rock salt with Compass Minerals America Inc., 9900 West 109 th Street, Suite 100, Overland Park, Kansas and a purchase order for 4,000 tons of rock salt in the amount of $272, Motion by Alderman Shubert, seconded by Alderman Milissis. Director Zingsheim stated that in prior years the City had entered into a joint purchasing agreement with the State of Illinois Central Management Services (CMS) to provide bulk rock salt. This year the City entered into a joint bid with the municipalities of Bannockburn, Glenview, Lincolnwood and Wilmette for the purchase of bulk sodium chloride (rock salt). The Village of Lincolnwood handled the letting and the bids were opened on April 30, 2015, at which time five (5) bids were received, with the low bid being from Compass Minerals, the parent name for North American Salt. Proposals were requested for a one-year contract with an option to renew for up to one (1) one year increment. The City s portion of this contract is for 5,000 tons of rock salt at a cost of $68.19 per ton, for a total cost of $340, During the contract period, each individual Municipality guarantees to purchase not less than 80% of the contract amount. At this time, staff seeks approval of a purchase order for 4,000 tons of rock salt, in the amount of $272, The FY16 budget for salt and snow removal supplies is $275,000 from the General Fund. If additional salt tonnage is required, staff will come back to the City Council at a later date. Alderman Mazzuca commented on the cost savings from last year. Motion carried, 7-0, by roll call vote. 3. Approve a one (1) year extension to the Thermoplastic Pavement Marking Contract with Superior Road Striping, Inc. of 1967 Cornell Court, Melrose Park, Illinois and a purchase order in the amount of $40, Motion by Alderman Shubert, seconded by Alderman Mazzuca. Director Zingsheim stated that the City has participated in the Suburban Purchasing Cooperative (SPC) thermoplastic pavement marking program since SPC members benefit from this program by receiving lower unit prices from bidding and awarding a larger project. This project was bid in April 2012 and the low bidder was Superior Road Striping, Inc. of Melrose Park, Illinois. This was for a one-year contract with an option for up to three (3) additional one-year terms. The SPC Governing Board has awarded Superior Road Striping of Melrose Park the third of three possible one-year contract extensions. The Procurement Officer has reviewed this contract extension and recommends its approval as this year s extension with no increase is consistent with the annual Consumer Price Index that also shows no increase for the previous twelve months. Alderman Mazzuca questioned if this was the best price available as it had been the same contractor for the past twelve years and the 4% administration fee charged by SPC. Alderman Wilkening expressed his concern for not bidding it out for so many years. Motion carried, 4-3, by roll call vote with Aldermen Milissis, Wilkening and Mazzuca being the nay votes. Alderman Knight asked staff to provide informal prices from additional contractors for the Council packet. Page 4 of 8

5 4. Approve a one (1) year extension to the contract for Tree Maintenance (PW-12-04) to Nature s Trees Inc., dba Autumn Treecare / SavATree, 550 Bedford Road, Bedford Hills, New York , and a purchase order in the amount of $280, Motion by Alderman Shubert, seconded by Alderman Milissis. Director Zingsheim stated that in 2012 the City entered into a three-year contract for tree maintenance with Nature s Trees Inc., dba Autumn Treecare / SavATree, with an optional one year extension, for the maintenance of city owned parkway trees. This contract includes cyclical trimming, emergency storm damage work, and time and material work. SavATree has agreed to an optional one-year extension, from May 1, 2015 to April 30, 2016 and to hold firm at the 2014 prices for the next 12 month period. The Procurement Officer has reviewed and recommends approval of this extension request. The original contract that was approved by the City Council provides for renewal, therefore a one year extension is possible and would complete the contract. Alderman Wilkening asked for validation of prices. Alderman Mazzuca stated that it was best practice to take this out to bid. Alderman Shubert agreed with Aldermen Wilkening and Mazzuca. Motion failed, 3-4, by roll call vote with Aldermen Knight, Maloney and Moran being the aye votes. Alderman Knight recommended considering fixed term contracts only. 5. Approve a one (1) year extension to the contract for Elm Tree Injection Program (PW-14-02) to Kinnucan Tree Experts, 2887 Nagel Court, Lake Bluff, Illinois 60044, and a purchase order in the amount of $40, Motion by Alderman Shubert, seconded by Alderman Knight. Director Zingsheim stated that in 2014 the City entered into a one-year contract for Elm tree injection Kinnucan Tree Experts, with an optional one year extension, for providing a preventative treatment for Dutch Elm Disease (DED). Kinnucan Tree Experts have agreed to an optional one-year extension at the 2014 prices for the next 12 month period. The Procurement Officer has reviewed and recommends approval of this extension request. The original contract, approved by the City Council, provides for an extension for an additional period, a one year extension is possible but that would complete the contract. Motion carried, 6-1, by roll call vote with Alderman Mazzuca being the nay vote. 6. Approve Renewal of Lease Agreement with Union Pacific covering use of Railroad Depot at Park Ridge through February 28, 2034 Alderman Shubert stated that as the City Attorney had additional questions on this agreement, it was removed and would be placed on the May 26, 2015 agenda. 7. Approve an Ordinance amending of the Municipal Code, Summer Outdoor Water Usage Restrictions, and placing on the May 18, 2015 Council agenda for first reading Motion by Alderman Shubert, seconded by Alderman Milissis. Director Zingsheim stated that in November 2014, the Illinois Department of Natural Resources (IDNR) amendments to the Lake Michigan Water Allocation Rules and Regulations became final and effective. These rules support the efforts to manage and conserve the Lake Michigan water resource. The updated rules and regulations made several changes to conservation practices that require the City to update its Ordinance to be consistent with the new language and water allocation rules. As the City follows the State Plumbing Code, and is updated accordingly, the adoption of ordinances requiring that new and Page 5 of 8

6 replacement plumbing fixtures be a labeled WaterSense product, as specified by the USEPA, are not necessary. Alderman Mazzuca asked that the phrase at least be removed from the draft ordinance. Alderman Maloney made a friendly amendment, seconded by Alderman Milissis, to add an effective date of September 15, Consensus was reached on the friendly amendment. Motion carried, 7-0, by voice vote. Staff was directed to place these changes on the city website as well as in the Spokesman. 8. Approve an Ordinance establishing the 2015 list for Mandatory Replacement of Defective Sidewalks and placing on the May 18, 2015 Council agenda for first reading Motion by Alderman Shubert, seconded by Alderman Milissis. Director Zingsheim stated that this Ordinance is for the mandatory replacement of sidewalk squares at a cost share between the City and the resident. The mandatory sidewalk replacement list was determined by a citywide survey and are squares at locations identified as Priority A per Council Policy Statement #26 Sidewalk Maintenance. Any voluntary squares will be done at 100% resident cost. Appendix A listing the addresses of the mandatory squares will be included in the final reading in June. Alderman Mazzuca questioned the deviation between the contract costs and resident share. He also suggested that sidewalk evaluation may be a candidate for outsourcing. Director Zingsheim stated that the resident share includes administrative costs. He noted that it is best to have city staff do sidewalk evaluation for legal reasons. Alderman Mazzuca asked that staff substantiate administrative costs for the Council packet. Motion carried, 6-1, by voice vote, with Alderman Mazzuca being the nay vote. 9. Approve an Ordinance amending of the Municipal Code, Water Meters, and placing on the May 18, 2015 Council agenda for first reading Motion by Alderman Shubert, seconded by Alderman Mazzuca. Director Zingsheim stated that staff recommends amending Article 20, "Administrative Procedures, Chapter 7 "Public Works Fees, Section 4, " Water Meters to include AMR meters (automatic read) and to change the cost of all meters to Market Price plus a $25.00 Administrative Fee. Automatic read meters are required in the construction of new developments. Alderman Mazzuca made a friendly amendment to change the ordinance to read All meters will be charged at City cost plus a $25 administrative fee. Consensus was reached on the friendly amendment. Motion carried, 7-0, by voice vote. B. Discussion Items 1. Resident Permit Parking Validation Director Zingsheim summarized the Council approved revisions to CPS #19, Residential Permit Exceptions to Parking Ordinances, and the direction given to conduct a random sampling of the older restricted areas listing two options: keep the current parking restrictions or remove the current parking restrictions. A 51% majority of current property owners must support the restrictions, or the process will Page 6 of 8

7 begin to delete that street segment from the Ordinance. The 51% is to be based on the total number of properties on each block. A non-response will not be counted either way, with property owners needing to respond. Staff has surveyed 29 areas (segments) to date. As shown by the percentage of non-responses, certain areas showed little interest overall. However, staff feels that if the restrictions were removed from these areas there would be an outcry from the residents when the signs came down. At this time staff is looking for direction from the Committee as to whether to continue the validation process and begin revising the ordinance to remove the eight areas not validated. Discussion ensued on sending out second notices. Staff was directed to send out second/final notices to residents of the eight (8) street segments that did not respond. After that, staff should begin the process to revise the ordinance accordingly. 2. City membership with GIS Consortium Director Zingsheim summarized the history of the GIS Consortium. Staff was directed to develop an RFP for this service. C. Department Head Report 1. MWRD Dempster Update Director Zingsheim gave a status update from the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) on the Dempster Sewer Project and the Intergovernmental Agreement (IGA) for the Mayfield Estates tie-in. MWRDGC plans to advertise the overall project at the end of 2015, with construction to begin in As the order of construction is unknown so that does not necessarily mean the Dempster project will begin in The IGA is currently being reviewed by MWRDGC s Law Department. City Engineer Mitchell will follow up with MWRDGC at the end of May. At that time it will either be ready for City review, or a completion date should be available. Alderman Milissis asked for confirmation that MWRD has funding in place Street Resurfacing Program Director Zingsheim stated that there would be a special Committee meeting at 6:45 on May 18, 2015 to approve the 2015 Street Program contract. This item will also be on the Council agenda for approval on the same night Refuse Contract Director Zingsheim stated that Republic Services offered a two year extension on the existing contract with a cost freeze. He has met with the Director of SWANCC who has recommended that the city go out to bid as the market is extremely competitive. The current contract is up April 30, Alternate Water Supply Director Zingsheim stated that staff has met recently with the consultants. While there are many issues, it is mostly on hold at this time. Morton Grove will be discussing this matter in June as they still have the option of water purchases from Glenview. 5. Storm Water Utility Director Zingsheim stated that staff has met with Christopher B. Burke Engineering. They are working on putting together various project costs and analyzing different properties to come up with figures to aid in the establishment of a fee. A white paper is expected in September or October May 8 Storm Director Zingsheim summarized the May 8 rain event, noting that approximately one inch of rain fell in thirty minutes. This led to standing water in some arterial streets and various side streets throughout the city. Public Works had three (2) man crews in through the evening and one employee manning the Page 7 of 8

8 phones. Crews cleared inlets, flushed lateral lines, and removed some brush. There were two power outages reported. Once the hard rain stopped the sewers and inlets caught up quickly. Some areas had standing water due to either debris on the top or the inlets or catch basins being full of debris. Each year all the inlets in the city are cleaned by summer help and this project began today. Catch basins that are due or problematic are also being cleaned. He noted that there are 8,051 inlets and 2,850 catch basins in the city. VII. VIII. IX. Other City Business None. New Business None. Adjournment The meeting was adjourned at 10:15 p.m. Page 8 of 8