WHEATON SANITARY DISTRICT REGULAR SESSION JULY 12, 2017 M I N U T E S. Henry S. Stillwell Jeffrey R. Walker Quorum Present

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1 1. CALL TO ORDER AND ROLL CALL The Regular Meeting of the Board of Trustees of Wheaton Sanitary District was called to order by Trustee Stillwell at 9:01 a.m., July 12, Upon roll call, the following were present: DISTRICT TRUSTEES: Quorum Present DISTRICT STAFF: Executive Director, Stephen Maney Plant Superintendent, Sue Baert Administrative Services Director, Diana Soltess GUESTS: District Attorney, Roger Ritzman Peregrine Stime Newman Ritzman & Bruckner, Ltd. District Engineer, James Bibby Rempe-Sharp & Associates, Inc. Frank Pelenis, Resident, 2S344 Center Avenue, Wheaton, IL Phil Kemp, Resident, 2S450 Center Avenue, Warrenville, IL 2. AGENDA AMENDMENTS/APPROVAL Trustee Walker moved and Trustee Kindorf seconded to move Item #13 to be after Item #6 to accommodate the residents, but otherwise approve the Agenda as presented.

2 3. PUBLIC COMMENTS Resident Frank Pelenis expressed concerns about ash trees on his property as they relate to the potential installation of the Warrenville Avenue Sewer Extension. Resident Phil Kemp expressed concerns about storm water drainage in the area over which the District does not have authority. Kemp was referred to the City of Wheaton. 4. REVIEW CUSTOMER COMMENTS A. FOIA REQUESTS: (1.) On 6/29/17, Geoff Kinczyk, 27W251 Hoy Avenue, Wheaton, IL, requested copies of Resolution R-3-18, the current version of the Intergovernmental Agreement with the Forest Preserve District of DuPage County, and drawings of the proposed Warrenville Avenue Sewer Extension to St. James Forest Preserve. The request was fulfilled. B. CUSTOMER COMMENTS: (1.) Administrative staff member, Svetlana Denisov received a thank you from Danae Drake Kammes, 415 Sunnybrook Lane, Wheaton regarding Danae s final bill request. (2.) Kate and Shawn Hopkins, 2S480 Center Avenue, Warrenville, IL, sent an to the Board on 7/11/17 asking questions about the Warrenville Avenue Sewer Extension Project. Director Maney will reply to the . (3.) Director Maney received an inquiry from the President of the homeowners association in the vicinity of the Warrenville Avenue Sewer Extension Project, Mr. Gib Van Dyme. Director Maney will be talking with him. 5. CONSENT AGENDA A. APPROVE MINUTES OF HELD JUNE 14, 2017 B. APPROVE MINUTES OF CLOSED SESSION MEETING HELD JUNE 14, 2017 C. APPROVE MINUTES OF THE SPECIAL REGULAR MEETING JUNE 19, 2017 D. APPROVE PAYMENT OF BILLS The following bills were paid and vouchers drawn as summarized below:

3 User Charge Fund: West Suburban Bank $416, Wheaton Bank & Trust Capital Improvement Fund: West Suburban Bank $229, Debt Service Fund: West Suburban Bank $645, E. STATUS OF INVESTMENTS F. REVIEW OF MONTHLY FINANCIAL REPORT Trustee Kindorf moved and Trustee Walker seconded to approve the Consent Agenda. 6. DISCUSSION AND APPROVAL OF ITEMS REMOVED FROM CONSENT AGENDA No items were removed from the Consent Agenda. 7. STAFF REPORTS A. Executive Director 1. Approval of the State budget will better position the District to recover the balance of the grant offered on the intermediate pump station, and it should also serve as the mechanism to allow construction to start on IEPA funded capital improvement projects. 2. Warrenville Avenue Sewer Extension a. The Intergovernmental Agreement (IGA) should be approved by both the Wheaton Sanitary District and Forest Preserve District of DuPage Boards this month. b. The Memorandum of Understanding (MOU) is being reviewed by Attorney Ritzman.

4 B. Plant Superintendent 1. The Fine Screens Construction project is being closed out. 2. The District expects to receive 70% complete design drawings for the Ultraviolet Disinfection Project within the next month. 3. The Tertiary Filter Project will start up as soon as the District receives approval from the Illinois Environmental Protection Agency (IEPA). C. District Engineer 1. The bidding packages for two new generators and the Warrenville Avenue Sewer Extension Project will be completed this month. 2. Minor bridge repair work will be conducted in July. 3. There has been close review with Baxter & Woodman of the support system for the Northside Interceptor Sewer through Lincoln Marsh D. Administrative Services 1. FY 2017 Audit is under final review by the auditor s principal. 2. The District plans to obtain a full appraisal for the FY18 Audit. 3. The District has started compilation of public relations plans for the Northside Interceptor Sewer Project, user charge rates, and the Warrenville Avenue Sewer Extension Project. 8. DISCUSS AND APPROVE UPDATED PAY GRADES Trustee Kindorf move to adopt the new pay grade schedule as a tool and guideline for salary administration. Trustee Walker seconded the motion. 9. RATIFY TRANSFER OF $500,000 FROM FUND 10 USER CHARGE TO FUND 40 CAPITAL IMPROVEMENTS Trustee Kindorf moved and Trustee Walker seconded to ratify the transfer of $500,000 from Fund 10 User Charge to Fund 40 Capital Improvements.

5 10. APPROVE ORDINANCE NO. 641 PREVAILING WAGE Trustee Kindorf moved and Trustee Walker seconded to approve Ordinance No. 641 Prevailing Wages. 11. APPROVE CONSTGRUCTION PHASE ENGINEERING SERVICES CONTRACT WITH REMPE SHARPE FOR THE WARRENVILLE AVENUE SEWER EXTENSION TO ST. JAMES FARM FOREST PRESERVE Trustee Kindorf moved and Trustee Walker seconded to approve the Construction Phase Engineering Services Contact with Rempe Sharpe Engineering for the Warrenville Avenue Sewer Extension Project to St. James Farm Forest Preserve on a time-andmaterial basis not-to-exceed $33, APPROVE ANNUAL CONTRACT WITH RUCKERT MIELKE FOR GIS SERVICES The GIS services were discussed. Trustee Kindorf moved and Trustee Walker seconded to amend the existing contract with Ruckert Mielke for GIS Services on a time-andmaterial basis not-to-exceed $17,801.

6 13. APPROVE INTERGOVERNMENTAL AGREEMENT (IGA) WITH THE FOREST PRESERVE DISTRICT OF DUPAGE FOR INSTALLATION OF THE WARRENVILLE AVENUE SEWER EXTENSION TO ST. JAMES FARM FOREST PRESERVE After discussion about revisions to the IGA, it was the Board s consensus that the $185,000 (including contingency) is an adequate allowance, and there are no changes to Resolution R-3-18 passed at the June 14, 2017 Board Meeting. If the amount needs to go any lower, Board action will be required. CLOSED SESSION Trustee Stillwell moved and Trustee Walker seconded to move into Closed Session to discuss Personnel Matters as authorized by Section 2(c) (1) of the Illinois Open Meetings Act. ADJOURNMENT There being no further business to come before the Board, Trustee Stillwell moved and Trustee Walker seconded that the Board Meeting be adjourned at 12:34 pm. CLERK