Regular Board Meeting/Committee of the Whole. Tuesday June 11th, :00 pm Park District Building 7S 405 Madison Big Rock, Illinois

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1 VILLAGE OF BIG ROCK Regular Board Meeting/Committee of the Whole Tuesday June 11th, :00 pm Park District Building 7S 405 Madison Big Rock, Illinois **Revised Agenda** CALL TO ORDER DEAN HUMMELL CALLED THE MAY 14TH, 2013 THE REGULAR/COMMITTEE OF THE WHOLE (252ND) MEETING TO ORDER AT 7:04 PM ROLL CALL Clay Hanninen H, Ted McCannon H, Joe Walsh H, Kathy Metzger H, Will Shimkus H Dean Hummell H Also Present: Pat Anderson H, Sandy Bell A, John Zemenak H, Tim May H PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ADDITIONS OR DELETIONS TO THE AGENDA None APPROVAL OF MINUTES APPROVAL OF THE MAY 28TH, 2013 MINUTES MOTION: TED MCCANNON, SECOND: JOE WALSH, VOTE: 5 0 PUBLIC PARTICIPATION -Dustin & Chris with Hanson Landscaping came to discuss the current landscaping project and get some additional direction from the village board. Dean will be doing a drive around with Chris at some point this week to see what s occurring. -Mike Barnes understands he cannot construct any new additions to the east side of his existing building due to the lot line restrictions/setbacks. However the village said it would be permissible to do any maintenance required on the existing structure. Mike would also like to place a couple awnings on the front of the building. He will supply drawings to the village office for a permit to construct these. -Pat & Debby Testin had questions about the widening of 3 rd street and the pavement project in general.

2 ITEMS REMOVED FROM THE CONSENT AGENDA None CONSENT AGENDA APPROVAL OF BILLS FOR JUNE 11TH, 2013 APPROVAL OF THE APRIL BANK RECONCILIATIONS MOTION: JOE WALSH, SECOND: CLAY HANNINEN CLAY HANNINEN Y TED MCCANNON Y JOE WALSH Y KATHY METZGER Y WILL SHIMKUS Y RECESS TO THE COMMITTEE OF THE WHOLE MOTION: TED MCCANNON, SECOND: JOE WALSH, VOTE: 5 0, TIME: 7:26 PM PRESIDENT HUMMELL APPOINTMENT OF WILL SHIMKUS AS STORMWATER/DRAINAGE COMMITTEE CHAIRMAN APPOINTMENT OF JEFFREY MARK LYNCH AS VILLAGE TRUSTEE COMMITTEE OF THE WHOLE CONSIDERATIONS DRAINAGE COMMITTEE REPORT Ike-PI Grant Project Progress Report, Wastewater Final Completion/Warranty Issues, Vacationland Risers -Change orders on the Tenerrelli project were discussed. These should keep us very close to utilizing all of the grant monies available. -John St. project is nearing completion with just some landscaping left. -Stormwater project is complete along with the final punch list that Will Shimkus reviewed. -Wastewater project and landscaping were again discussed with several residents having concern over the potential excavation again. This Friday Dean should know some more information from Orenco as to what the outcome will be on the leaking tanks/risers. -Linden will be out to fix the Vacationland risers very soon. The new risers are going to be left many inches above grade so there is no standing water on them. STREET MAINTENANCE REPORT Enbridge Moving Permit, Special Event Moving Permits, Street Rehabilitation Bid Package Proposal -Dean happened to speak with Rick and was told that Enbridge was stopped from transporting any equipment right now. Not certain as to why but in the meantime the village is still working towards getting a special event moving permit in place for situations like these. John mentioned the weight limits must be posted in several spots throughout the village roads (not to include Granart Rd). John will work more on this ordinance.

3 DEPT. OF BUILDING/SAFETY/ZONING REPORT Ike PLP/Comp Plan/Kane County Small Cities Grant Update Report, Forest Preserve Landscaping Plan Approval, Review and Response of Kane County Development Permit Application -Dean visit the forest preserve property recently. He is going to talk with Jerry as to what else can be planted or used for a berm. -Dean/Sandy will send out a response on Wednesday a.m. to Kane County referencing that the board has no concerns with the proposed re-zoning of RKM properties. FINANCIAL REPORT Budget Amendments for the 2013 Fiscal Year -Sikich reviewed the budget and cleaned things up a bit for the village thus making a few revisions for the 2013 Fiscal Year. COMMUNITY REPORT Animal Control IGA with Kane County -Kane County had sent out a new Animal control IGA for the village approve. Had a couple minor revisions from previous years otherwise it appears to be the same as always. BOARD ADMINISTRATION PERSONNEL COUNCIL MEMBER COMMENTS -Joe Walsh wanted to mention that he is ok if his front yard is torn up from any boring from Hart & Son s. -Clay wanted to assure Pat that although she may have allot thrown at her to please let the board know if she needs any help. -Will had his neighbor Bill Brickert mention how well he thought Hart & Sons were doing. On a side note he has a couple bushes that died from last years sewer tank installation. VILLAGE EMPLOYEES -Pat asked that Tim work on the punch list for Sikich s audit. Dean said that he would try and set a time up with Tim, Pat, & himself to look over some of this information together. John wanted to make sure the board was aware that Sandy has unused Vacation Time that needs to be paid out within 13 days of her departure.

4 RECONVENE THE REGULAR VILLAGE BOARD MEETING MOTION: CLAY HANNINEN, SECOND: KATHY METZGER VOTE: 5 0, TIME: 8:43 PM MOTION TO APPROVE ORDINANCE NO AN ORDINANCE APPROVING A MAINTENANCE AGREEMENT WITH HUCKS/GADE FOR THE CONSTRUCTION AND MAINTENANCE OF A MUTUAL TILE SYSTEM TABLE: MOTION TO APPROVE ORDINANCE NO AN ORDINANCE ESTABLISHING SPECIAL EVENT MOVING PERMIT PROCEDURES MOTION TO APPROVE ORDINANCE NO AN ORDINANCE APPROVING A PROPOSAL WITH RED PENCIL FOR A STREET REHABILITATION BID PACKAGE MOTION: TED MCCANNON, SECOND: JOE WALSH TABLE: MOTION TO APPROVE ORDINANCE NO AN ORDINANCE APPROVING THE FOREST PRESERVE DISTRICT S CAMPGROUND LANDSCAPE PLAN MOTION TO APPROVE ORDINANCE NO AN ORDINANCE APPROVING BUDGET AMENDMENTS FOR THE FY 2013 BUDGET MOTION: CLAY HANNINEN, SECOND: JOE WALSH Dean Hummell Y MOTION TO APPROVE ORDINANCE NO AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY OF KANE FOR ANIMAL CONTROL SERVICES MOTION: CLAY HANNINEN, SECOND: KATHY METZGER MOTION TO APPOINT JEFFREY MARCK LYNCH AS VILLAGE OF BIG ROCK TRUSTEE MOTION: KATHY METZGER, SECOND: CLAY HANNINEN MOTION TO APPOINT WILL SHIMKUS AS DRAINAGE COMMITTEE CHAIRMAN MOTION: KATHY METZGER, SECOND: JOE WALSH Clay Hanninen Y Ted McCannon Y Joe Walsh Y Kathy Metzger Y Will Shimkus A

5 EXECUTIVE SESSION Adjournment MOTION: TED MCCANNON, SECOND: WILL SHIMKUS