Regular Board Meeting/Committee of the Whole. Tuesday, March 12th, :00 pm Park District Building 7S 405 Madison Big Rock, Illinois.

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1 VILLAGE OF BIG ROCK Regular Board Meeting/Committee of the Whole Tuesday, March 12th, :00 pm Park District Building 7S 405 Madison Big Rock, Illinois Agenda CALL TO ORDER DEAN HUMMELL CALLED THE MARCH 12TH, 2013 THE REGULAR/COMMITTEE OF THE WHOLE (245TH) MEETING TO ORDER AT 7:01 PM ROLL CALL Clay Hanninen H, Ted McCannon H, Joe Walsh H, Kathy Metzger H, Will Shimkus H Dean Hummell H Also Present: Pat Anderson A, Sandy Bell H, John Zemenak H, Tim May H PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ADDITIONS OR DELETIONS TO THE AGENDA None APPROVAL OF MINUTES APPROVAL OF THE FEBRUARY 12TH, 2013 MINUTES MOTION: TED MCCANNON, SECOND: KATHY METZGER, VOTE: CLAY HANNINEN: ABSTAIN (DUE TO ABSENCE ON PRIOR MTG. DATE) PUBLIC PARTICIPATION -Donita Bartoszek had a couple questions: what is the status on the drainage projects and road repairs throughout the community? The village is preparing the budget for the next fiscal year and embarking on a planning process to prioritize road and drainage projects. The board understands its importance to all the residents and is working to set money aside for this. Is there any plans to do a sewer project out in Bergman? The comprehensive planning meeting on March 11 th discussed allot of the future of Big Rock and what folks would like to see. Honestly it appears that it will be quite some time before sanitary sewer system plans will be looked at for this area and will most likely require more development. -Joella Lentz asked that the historical society receive a waiver of any fees for the new sign that is going to be erected. The board agreed to this for another non for profit community entity.

2 -Laureen & John Grossman who just bought the property next to the Big Rock Township building were inquiring on raising chickens for eggs in their backyard. They would like approx. 6 chickens for spring here. The board said they would consider this once some more information was brought to the table with regard to how other municipalities handle this. It was encouraged for the resident to provide some ordinances from our surroundings neighbors and they would look into/review this for Laureen & John. ITEMS REMOVED FROM THE CONSENT AGENDA None CONSENT AGENDA APPROVAL OF BILLS FOR FEBRUARY 26 TH & MARCH 12 TH, 2013 APPROVAL OF THE JANUARY BANK RECONCILIATIONS MOTION: TED MCCANNON, SECOND: JOE WALSH CLAY HANNINEN Y TED MCCANNON Y JOE WALSH Y KATHY METZGER Y WILL SHIMKUS Y RECESS TO THE COMMITTEE OF THE WHOLE MOTION: CLAY HANNINEN, SECOND: WILL SHIMKUS, VOTE: 5 0, TIME: 7:17 PM PRESIDENT HUMMELL -CMAP meeting on March 11 th went fairly well. Kane County and CMAP were present and ran the majority of the meeting. Approximately 30 people were present. The next scheduled meeting is for April 8 th COMMITTEE OF THE WHOLE CONSIDERATIONS DRAINAGE COMMITTEE REPORT Ike-PI Grant Project Progress Report, Tree Removal Estimates and Policy -Storm water project in town is going to be finalized soon. There are a few dollars left from the grant monies if asphalt restoration is removed from scope of work. Sandy will obtain cost proposals for putting a couple more drains in, or extending service west along 1 st Street. The Board will need to decide at the next meeting whether the roads in the central portion of town will be rehabilitated this year, asphalt restoration will be removed from the project and a change order for additional storm sewer approved. Dean directed Sandy to make the recommendations and cost estimates for road rehabilitation in the storm sewer area the top priority for infrastructure planning. -Tenerelli project bid specifications and plan sets have been released. 10 plan holders have registered including O Donnel Excavating and Hollenbeak Construction. Also the engineer s cost estimate has been sent to the board for review and/or approval. -Tree removal estimates is still going to be tabled for now until spring is here and we can actually see the depth of damages. STREET MAINTENANCE REPORT

3 DEPT. OF BUILDING/SAFETY/ZONING REPORT Final Development Approval Procedures, Ike PLP/Comp Plan/Kane County Small Cities Grant Update Report, Zoning Ordinance Text Amendments Approval, Text Amendment to Re-Zone 46W 637 Route 30 to the MCU Mixed Commercial Use District, 2013 Zoning Map Approval, Waivers from Sign Ordinance for the Big Rock Historical Society/Library -It was determined that the final development approval procedures will need just a minor revision in wording. It will include the verbiage of spot survey (final grading survey) and not topographical survey. -the ordinance approving the agreement for infrastructure planning services is on the agenda for approval tonight. -John/Sandy cleaned up allot of formatting on the ordinance text amendments for tonight s approval. No major changes. John will insert a table of contents. The board did decide to limit the deficiency of parking spaces for new uses and newly erected buildings in the Central Business Parking Overlay District not to exceed 4 spaces unless approved by a variance. -the Board agreed to re-zone the Dugan property to correct the omission in the MCU Mixed Commercial Use District Ordinance. -1 minor adjustment on the zoning map to the Hellwig property. -The historical society sign is a bit larger than the ordinance allows. The board is ok with this slight overage in height and did agree to waive the fees. FINANCIAL REPORT Sikich Letter of Engagement for Audit Services, 2013 Budget -John caught a couple changes that were needed and Sikich adjusted them accordingly. -Dean asked Sandy to re-arrange the Sewer Project Fund budget to associate the income and expenses of each project. This way it would be a little more easily understood. The public hearing on the draft budget is set to be published for the April 9 th meeting. COMMUNITY REPORT IGA for Electronic Information Sign Purchase and Installation -Dean will contact the entities involved with the electronic sign to see why there is a delay here. This seems to have been sitting stagnant for a period of time now. -Crier article has been drafted and is ready to be sent to the Township if there are no further changes needed. BOARD ADMINISTRATION PERSONNEL COUNCIL MEMBER COMMENTS

4 -At the CMAP meeting Dean noticed there were several residents talking about things the board members are already working on. Its too bad we don t get more participation at the Village Board meetings so the residents could actually see how hard there elected officials are in fact working for them. -Joe wanted to mention the Granart Road pot holes that are definitely in need of repair before someone gets has a blowout. -Kathy mentioned that she has had a couple residents comment on some properties that have lots of cars and junk scattered on them. -Will brought to the board attention that the alley way between 4 th and 5 th street is really rutted out. S&K needs to be called out to fix this. Also a resident asked him about getting an IGA with the Fox Valley Park District so our residents could receive the resident discount rates for memberships. Dean suggested this be possibly worked out with our Park District and the resident might attend a meeting and request this of them. -John, Tim, & Sandy will be out of town for a few days throughout the remainder of March. They will make sure there is adequate coverage for anything necessary requiring attention. VILLAGE EMPLOYEES RECONVENE THE REGULAR VILLAGE BOARD MEETING MOTION: JOE WALSH, SECOND: TED MCCANNON VOTE: 5 0, TIME: 8:48 PM MOTION TO APPROVE THE TENERELLI FLOOD ROUTE IMPROVEMENT PROJECT PLAN SET AND BID DOCUMENTS MOTION: TED MCCANNON, SECOND: CLAY HANNINEN MOTION TO APPROVE ORDINANCE NO APPROVING AN AMENDMENT TO RESOLUTION NO AND TO ORDINANCE NO WITH RESPECT TO THE STANDARD PROCEDURES FOR FINAL INSPECTION AND CERTIFICATES OF OCCUPANCY FOR NEW DEVELOPMENT MOTION TO APPROVE ORDINANCE NO APPROVING AN AGREEMENT WITH APPLIED TECHNOLOGIES FOR PROFESSIONAL CIVIL ENGINEERING SERVICES RELATED TO THE IKE PLANNING PROGRAM PROJECT AND THE KANE COUNTY SMALL CITIES GRANT PROGRAM PROJECT MOTION: TED MCCANNON, SECOND: CLAY HANNINEN MOTION TO APPROVE ORDINANCE NO APPROVING COMPREHENSIVE TEXT AMENDMENTS TO ALL ARTICLES AND MOST SECTIONS OF THE ZONING ORDINANCE AS AMMENDED MOTION TO APPROVE ORDINANCE NO APPROVING AN AMENDMENT TO THE ZONING MAP RE-ZONING PARCEL NO , 46W 637 ROUTE 30 TO THE MCU MIXED COMMERCIAL USE DISTRICT MOTION: WILL SHIMKUS, SECOND: KATHY METZGER

5 MOTION TO APPROVE ORDINANCE NO APPROVING THE YEAR 2013 VILLAGE OF BIG ROCK ZONING MAP MOTION TO APPROVE ORDINANCE NO APPROVING WAIVERS FROM THE SIGN ORDINANCE FOR THE BIG ROCK HISTORICAL SOCIETY/LIBRARY SIGN TO BE LOCATED AT 48W447 HINCKLEY ROAD MOTION: TED MCCANNON, SECOND: WILL SHIMKUS MOTION TO APPROVE ORDINANCE NO APPROVING A LETTER OF ENGAGEMENT WITH SIKICH LLP FOR AUDIT SERVICES MOTION: KATHY METZGER, SECOND: CLAY HANNINEN EXECUTIVE SESSION Adjournment MOTION: TED MCCANNON, SECOND: WILL SHIMKUS