REGULAR MEETING BOARD OF DIRECTORS Boardroom February 7, :00 p.m.

Transcription

1 REGULAR MEETING BOARD OF DIRECTORS Boardroom 7:00 p.m. Members Present: C.T. Hollingshead, Mayor Ann Sanders, Vice Mayor James Calhoun Dick Rudolph Mike Kolb Dub Wingfield Ann Kelly CALL TO ORDER Mayor Hollingshead called the meeting to order at 7:00 p.m. Others Present: Barbara Coplen Rachael LeMay, Press Nancy Anderson, Gordon Hite Rick Brumley Bea Ludwig Smith Jimmy Bolt Dorinda Suitor Glen Beedle (See Attached List) INVOCATION Director Dub Wingfield APROVAL OF MINUTES: January 17 th minutes Director Kolb made a motion, seconded by Director Wingfield to approve the minutes of the regular meeting January 17 th. The motion passed unanimously on a roll call vote. STREETSCAPE MEETING: Postponed to February 21 st if necessary Ms. Coplen reported that Senator Malone had been delayed in Little Rock and could be available at the next regular meeting if necessary. She will be visiting with him February 8 th to confirm which easements were still outstanding. WATER & SEWER REPORT ON LOCAL SEWER PROBLEMS: Dorinda Suitor reported Water & Sewer Manager, Ms. Suitor addressed the Board with an historical overview of her sewer rehabilitation program citing the following reasons for amending the original schedule: Crew attrition Aging sewer lines & storm water drains Concerns and additional questions were raised by the Board about the specific problem areas located on Haddock St and the Hardin, Cherry St area before Mayor Hollingshead thanked Ms. Suitor for her report. ARKANSAS HIGHWAY DEPT REPORT ON SIDEWALK RESTORATION: Gordon Hite reported Gordon Hite, a resident engineer with the Arkansas Highway & Transportation Department appeared before the Board to respond to complaints regarding the quality of work being done on the sidewalk restoration project. He shared that the Department was charged with developing a transition plan to bring their district into compliance with the American Disability s Act. He referenced the end of February as a projected date of completion and assured his full cooperation with local code enforcement agents to address specific areas that do not comply with state

2 Page 2. ARKANSAS HIGHWAY DEPT REPORT ON SIDEWALK RESTORATION continued: Gordon Hite reported specifications. Additionally he reviewed that the scope of the project was confined to wheelchair ramps and sidewalk restoration and did not include building sidewalks where none previously existed or where they were classified as infeasible. RESOLUTION FOR ISTEA FUNDING: Approved The City was awarded $320,000 under Arkansas Transportation Enhancement Program January 10 th of this year. As a part of the requirements of the award, Director Rudolph made a motion, seconded by Director Wingield to pass a resolution pledging our 20% cash participation in the project. The motion passed unanimously on a roll call vote and the title of the resolution is as follows: Resolution Expressing the Willingness of The City of Arkadelphia To Utilize Federal-Aid Enhancement Monies RESOLUTION FOR LOCAL LAW ENFORCEMENT BLOCK GRANT: Approved The city is eligible for another Local Law Enforcement Block Grant and this resolution is a part of the application process. The grant is for $5,300 with $588 in matching funds and will be used to purchase small equipment for the police department. Director Wingfield made a motion, seconded by Vice Mayor Sanders to approve the resolution. The motion passed unanimously on a roll call vote. CARTER BURGESS CONTRACT AMENDMENT: Approved $20,610 During negotiations with Carter-Burgess over the re-bidding of the Feaster Park improvements, it was discovered that the City had added an additional $250,000 to the total project scope after we signed our contract with them. This $20,610 amendment represents their additional design fees with reimbursable costs. After Parks Director, Rick Brumley updated the Board on the March 14 th bid opening date for the Recreation Center and Feaster site package, Director Kolb made a motion, seconded by Vice Mayor Sanders to approve the contract amendment. The motion passed unanimously on a roll call vote. CONSIDERATION OF SAFEROOM REQUEST: Approved $30,000 City Grant Administrator Glen Beedle informed the Board of Hazard Mitigation monies available for a safe room. The public school is interested in partnering with the city to share the 12.5% local matching portion. The proposed site would be behind Peake Middle School on the south side of the building and would hold 408 students/faculty and 92 area residents. The school would own and maintain the building and the city would administer the grant and contribute 6.25% toward the total project cost. There being no further discussion, Director Winfield made a motion, seconded by Vice Mayor Sanders to approve a maximum allocation of $30,000 toward the project. The motion passed unanimously on a roll call vote BUDGET AMENDING ORDINANCE: Approved with Emergency Clause After a justification for the amendments to each particular fund by the City Treasurer, Director Wingfield made a motion, seconded by Vice Mayor Sanders to hear the first reading of the ordinance. The motion passed unanimously on a roll call vote and the Mayor called for Mrs. Anderson to read the ordinance in its entirety. And the title is as follows:

3 Page 3. AN ORDINANCE TO AMEND ORDINANCE NO WHICH ADOPTED THE ANNUAL BUDGET FOR THE CITY OF ARKADELPHIA FOR THE TWELVE (12) MONTH PERIOD BEGINNING JANUARY 1, 2001 AND ENDING DECEMBER 31, 2001 SPECIFICALLY AMENDED IS SECTION 2, WHICH APPROPRIATES THE FUND EXPENDITURES FOR EACH DEPARTMENT, TO DECLARE AN EMERGENCY AND FOR OTHER PURPOSES. Director Kolb made a motion, seconded by Vice Mayor Sanders to suspend the rules and place the ordinance on its second reading. The motion passed unanimously on a roll call vote and Mrs. Anderson read the title only. Director Kolb made a motion, seconded by Vice Mayor Sanders to suspend the rules and place the ordinance on its third and final reading. The motion passed unanimously on a roll call vote and Mrs. Anderson read the title only. Director Kolb made a motion, seconded by Director Kelly to adopt the ordinance. The motion passed unanimously on a roll call vote and Mayor Hollingshead declared the ordinance adopted. Director Kolb made a motion, seconded by Vice Mayor Sanders to suspend the rules and approve the emergency clause. The motion passed unanimously on a roll call vote and Mayor Hollingshead declared the emergency clause adopted. APPOINTMENT OF CITY CLERK: Appointed Rendi Currey After a recommendation from the City Manager, Barbara Coplen, Director Calhoun made a motion, seconded by Director Rudolph to appoint Rendi Currey as City Clerk. The motion passed unanimously on a roll call vote. The Board thanked the City Treasurer for serving during the vacancy in the Clerk s office. CITY MANAGER S REPORT Ms. Coplen reported on the following: Airport Committee meeting with Bill Bell of the FAA and approximately $105,000 of federal monies available for the lighting rehabilitation project pending completion of cost analysis of engineer s budget ROUTINE BUSINESS: Director Calhoun: Praised Community Family Enrichment Center sponsorship luncheon and work of Ms. Donlow. Director Rudolph: Requested that the Mayor send letter of appreciation to Dr. Delores White for her contributions toward our parks improvements. Asked the Board s pleasure about participating in public hearing to consider ward voting. The consensus of the board was to have the committee submit a written request to appear before them during their regular meeting.

4 Page 4. Director Kelly: Expressed her pride in the work of the Community Family Enrichment Center. Director Wingfied: Asked the staff to check the possibility of putting a signal at North 15 th & Country Club Roads Announced he will not be seeking another term when his position expires December 31 st He serves in position 4. Vice Mayor Sanders: Referenced area next to Fred s in Pine Plaza in possible violation of city clean up ordinances and requested staff to investigate Encouraged segregation of duties between departments. Director Kolb: Made a motion seconded by Director Rudolph to adjourn the meeting and enter into an executive session. Board reached a consensus and the meeting adjourned at 8:08 p.m. Director Rudolph made a motion, seconded by Director Wingfield to reconvene the meeting. The motion passed unanimously on a roll call vote. The meeting reconvened at 8:30 p.m. with the Mayor stating no action taken. ADJOURNMENT There being no further business, Director Kolb made a motion, seconded by Director Rudolph to adjourn. The motion passed unanimously and the meeting adjourned at 8:30 p.m. C.T. Hollingshead, Mayor Nancy Anderson, City Treasurer

5 REGULAR MEETING BOARD OF DIRECTORS Boardroom 7:00 p.m. Attached List 1. Gene McKinnon 2. Renee Roger