WHEATON SANITARY DISTRICT REGULAR SESSION February 10, 2016 M I N U T E S

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1 1. CALL TO ORDER AND ROLL CALL The Regular Meeting of the Board of Trustees of Wheaton Sanitary District was called to order by Trustee Kindorf at 9:01 a.m.,. Upon roll call, the following were present: DISTRICT TRUSTEES: Quorum Present DISTRICT STAFF: Executive Director, Stephen Maney Plant Superintendent, Sue Baert District Engineer, Matthew Streicher Administrative Services Director, Diana Soltess District Attorney, Roger Ritzman GUESTS: Chris Marschinke, Trotter and Associates, Inc. 2. AGENDA AMENDMENTS/APPROVAL Trustee Stillwell moved and Trustee Walker seconded to approve the Agenda as presented. 3. PUBLIC COMMENTS None

2 4. REVIEW CUSTOMER COMMENTS A. FOIA REQUESTS: 1. SmartProcure, of Deerfield Beach, FL, submitted a request on 2/4/16 for the District s current vendor list and contact information, and all purchase orders (PO s) from 9/25/15 to 2/4/16, including PO s, date, line item details, quantities, and prices. The request was completed. B. CUSTOMER COMMENTS: 1. The District received correspondence from Mr. Don Rose, City Manager of the City of Wheaton, about complaints he received from Ms. Mary Laughlin, 71 Muirfield Circle, Wheaton, regarding noise, lighting, odors, and the impact of these items on the potential sales price of her home. 2. The District received correspondence from Mr. Chad Shaffer of DuPage County inquiring about the complaints from Ms. Laughlin mentioned above. 5. CONSENT AGENDA A. APPROVE MINUTES OF THE REGULAR MEETING HELD ON JANUARY 13, B. APPROVE MINUTES OF THE CLOSED SESSION HELD ON JANUARY 13, 2016 C. APPROVE PAYMENT OF BILLS The following bills were paid and vouchers drawn as summarized below: User Charge Fund: West Suburban Bank $326, Wheaton Bank & Trust $0.00 Capital Improvement Fund: West Suburban Bank $404, Debt Service Fund: West Suburban Bank $311, $1,043,645.32

3 D. STATUS OF INVESTMENTS E. REVIEW OF MONTHLY FINANCIAL REPORT Trustee Stillwell moved and Trustee Walker seconded to approve the Consent Agenda. 6. DISCUSSION AND APPROVAL OF ITEMS REMOVED FROM THE CONSENT AGENDA No items were removed from the Consent Agenda. 7. STAFF REPORTS A. EXECUTIVE DIRECTOR REPORT The draft FY 2017 budget and employee performance reviews will be presented to the Board at the March 2016 Board Meeting to allow a month for review, with the intention of approving these items at the April 2016 Board meeting. The District s user charge rates will be reviewed with Galardi Rothstein. Irrigation meter options are being explored. The District has requested if Illinois American Water (ILAM) will allow the District to read their meters. B. PLANT SUPERINTENDENT REPORT The new National Pollutant Discharge Elimination System (NPDES) permit is anticipated this month for District review. C. SEWER DEPARTMENT/IT REPORT Easement negotiations for the Northside Sewer Interceptor Project are nearly complete with the exception of a few parcels. The generator project needs a time extension because of permitting matters through DuPage County. There is no change in the construction cost.

4 Director Maney and Superintendent Baert will take over most of Mr. Streicher s projects when he leaves the District in early March. For the Woodland Drive Sewer Extension Project, the District has approached both Webster, McGrath & Ahlberg, Ltd. and Windham Homes to obtain a release of the previous design work conducted on this sewer line. A contract is being developed with Webster to complete the design and bid the project. The DCEO grant funded LED project should be completed within the next week or two, and then the final application for the grant will be submitted. D. ADMINISTRATIVE SERVICES REPORT Updates to the employee handbook are underway. After the next set of revisions, the product will be shared with the Board for their review. All employee ethics training is complete. The internal benefits analysis was briefly discussed. 8. DISCUSS STATUS OF EMPLOYEE HANDBOOK UPDATE Executive Director Maney, Administrative Services Director Soltess, and the District s Human Resource Attorney are conducting several rounds of modifications to the employee handbook. Specific benefits were briefly discussed. 9. APPROVE ORDINANCE NO. 609 AUTHORIZING THE DISTRICT S POWER OF EMINENT DOMAIN, GRANTED BY THE SATE OF ILLINOIS, FOR THE PURPOSES OF OBTAINING EASEMENTS FOR THE NORTHSIDE INTERCEPTOR SEWER PROJECT Trustee Stillwell moved and Trustee Walker seconded to approve Ordinance No. 609 which is related to the Sunnybrook Condo Homeowners Association in Wheaton.

5 10. APPROVE ORDINANCE NO. 612 AUTHORIZE EXECUTION OF IEPA LOAN AGREEMENT Trustee Stillwell moved and Trustee Kindorf seconded to approve Ordinance No. 612 to authorize execution of the Illinois Environmental Protection Association (IEPA) Loan Agreement for $44,200, APPROVE ORDINANCE NO. 613 AUTHORIZING THE DISTRICT S POWER OF EMINENT DOMAIN, GRANTED BY THE SATE OF ILLINOIS, FOR THE PURPOSES OF OBTAINING EASEMENTS FOR THE NORTHSIDE INTERCEPTOR SEWER PROJECT Trustee Stillwell moved and Trustee Walker seconded to approve Ordinance No. 613 regarding the Willows of Wheaton, 2019 N. Main Street, Wheaton. 12. APPROVE ORDINANCE NO. 614 FATS OILS AND GREASE (FOG) CONTROL This item was tabled. 13. APPROVE ORDINANCE NO. 615 SEWER USE ORDINANCE This item was tabled.

6 CLOSED SESSION Trustee Stillwell moved and Trustee Walker seconded to move into Closed Session to discuss the Pending or Imminent Litigation as authorized by Section 2 (c) (11), Purchase or Lease of Real Property for the Public Body as authorized by Section 2 (c) (5), and to discuss Personnel Matters as authorized by Section 2 (c) (1) of the Illinois Open Meetings Act. ADJOURNMENT There being no further business to come before the Board, Trustee Walker moved and Trustee Stillwell seconded that the Board Meeting be adjourned at 12:31 pm. CLERK