SYCAMORE CITY COUNCIL AGENDA May 15, 2017

Transcription

1 1. CALL TO ORDER 2. INVOCATION SYCAMORE CITY COUNCIL AGENDA May 15, 2017 CITY COUNCIL COMMITTEE MEETINGS No Committee Meetings are Scheduled. REGULAR CITY COUNCIL MEETING 7:00 P.M. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA 5. APPOINTMENTS 6. AUDIENCE TO VISITORS 7. CONSENT AGENDA A. Approval of the Minutes for the Regular City Council Meeting of May 1, B. Annual Report of the Sycamore Fire and Police Commission. C. Payment of the Bills for May 15, PRESENTATION OF PETITIONS, COMMUNICATIONS, AND BILLS. A. A Proclamation Declaring May 15 to May 20, 2017 as National Police Week in the City of Sycamore. B. A Proclamation Declaring May 21 to May 27, 2017 as Emergency Medical Services Week in the City of Sycamore. 9. REPORTS OF OFFICERS 1

2 10. REPORTS OF STANDING COMMITTEES 11. PUBLIC HEARINGS None 12. ORDINANCES None 13. RESOLUTIONS A. Resolution No. 707 A Resolution Requesting the Permission of the Illinois Department of Transportation to Close Illinois Route 64 from Main Street to Sacramento Street from 5:00 A.M. Until 5:00 P.M. on Sunday, July 30, 2017 to Allow for the Turning Back Time Car Show in the City of Sycamore, Illinois. The organizers of the Turning Back Time car show have requested the closing of Illinois Route 64 from Main Street to Sacramento Street from 5:00 a.m. to 5:00 p.m. on Sunday, July 30, 2017 for the annual car show. As in previous years, the car show will feature a variety of vendors, antique cars, musical entertainment and should be well-attended. This year marks the eighteenth annual show. B. Resolution No. 708 A Resolution Requesting Permission from the Illinois Department of Transportation to Close Illinois Route 64 from Kingsway Drive to Sacramento Street between 8:30 AM and 10:00 AM on Sunday October 29, 2017 to Allow for the Road Run as Part of the Pumpkin Festival in the City of Sycamore, Illinois. The Sycamore Chamber of Commerce has requested the closing of Illinois Route 64 from Kingsway Drive to Sacramento Street from 8:30 a.m. to 10:00 p.m. on Sunday, October 29, 2017 for the Pumpkin Run. As in previous years, Illinois Route 64 will be opened as runners clear the course. C. Resolution No. 709 A Resolution Requesting Permission from the Illinois Department of Transportation to Close Illinois Route 64 from Locust Street to Sacramento Street from 12:00 Noon Until 5:00 P.M. on Sunday, October 29, 2017 to Allow for the Pumpkin Festival Parade in the City of Sycamore, Illinois. The Pumpkin Festival Committee has requested the closing of Illinois Route 64 from Locust Street to Sacramento Street from 12:00 p.m. to 5:00 p.m. on Sunday, October 29, 2017 for the Pumpkin Parade as part of the 56 th annual Pumpkin Festival. This year s Pumpkin Festival runs from October 25 th through October 29 th. 2

3 D. Resolution No. 710 A Resolution Authorizing the City Manager to Execute an Intergovernmental Agreement for Police Jurisdiction between DeKalb County, City of DeKalb, City of Sycamore, Town of Cortland and Northern Illinois University. The attached Intergovernmental Agreement (IGA) is designed to clarify current practices with surrounding police agencies in an effort to promote public safety and best practices. Toward that end, the ten-year agreement outlines primary enforcement areas, especially near corporate limits. The jurisdiction maps can be amended during the term of the agreement by agreement of the Police Chiefs. The IGA also confirms the parties current relationship of supporting one another through mutual aid regardless of the primary enforcement areas. Each department is responsible for the training and actions of their respective department. E. Resolution No. 711 A Resolution Requesting a Permit from the Illinois Department of Transportation to Allow for the Construction of Sidewalk and Utility Connections on the North Side of Illinois Route 64 at the New Outpost Gas Station. This resolution is required for the State of Illinois Department of Transportation to allow the Carl s Oil to make utility connections and replace sidewalk in the Illinois Department of Transportation s right-of-way. The City is responsible for guaranteeing that all work performed be in compliance with conditions of the permit. IDOT requires the developer to post a bond. F. Resolution No. 712 A Resolution Authorizing the City of Sycamore to Adopt an Intergovernmental Agreement Establishing a Mobile Team In-Service Training Unit. Resolution 712 authorizes the City to create a mobile in-service training team through the North East Multi-Regional Training program. North East Multi-Regional Training (NEMRT) is one of fourteen Mobile Teams of the Illinois ASSIST Program. NEMRT provides in-service training to law enforcement and corrections personnel throughout the metropolitan Chicago land area. Since its incorporation in 1983, NEMRT has trained thousands of officers throughout Illinois, Wisconsin, and Indiana. Students attending the programs span every rank, from community service officers to chiefs of police. The program has presented thousands of seminars and workshops, ranging in length from 2 to 400 hours. Course content ranges from refresher training to university-directed Staff and Command courses. As part of the program, each member of the department is eligible to participate in many different training programs either in-person or on-line. The cost is $95 per person and was allocated for in the Police Department s FY18 training budget. 3

4 14. CONSIDERATIONS A. Consideration of a Recommendation from the Building & Engineering Department Regarding the Award of the Bid for the Lining of Approximately 1,000 Linear Feet of Sanitary Sewer on West Sycamore Street. In recent years, the City has set aside funds with the Sewer Fund toward more comprehensive maintenance of the collection system. Toward that end, the lining of sewer lateral has been identified as a primary maintenance technique. As part of this summer s street program, West Sycamore Street will be resurfaced and the sanitary sewer lateral will be lined with any voids around the lateral being filled. The City advertised for sealed proposals to be opened on May 12 th for televising, cleaning and lining approximately 1,000 linear feet of sanitary sewer and reinstatement of service laterals on West Sycamore Street. The City Engineer and Public Works Administration will review the bids and make a recommendation to the Council at the meeting. B. Consideration of an Update of the City s Aggregation Program for Electrical Load. In March of 2012, voters approved a referendum which authorized the City Council to enact an Electric Aggregation Program. Through membership in the Northern Illinois Municipal Electric Collaborative (NIMEC), the City solicited bids and entered into a two-year contract with First Energy for a fixed rate for electricity of 4.81 cents/kwh. Throughout those first two years, participating households saved an average of $300 in electric supply costs, for a cumulative Citywide savings of over $1,500,000. Since the initial agreement expired in August 2014, the City has suspended the electrical aggregation program as market rates were in line or more advantageous than those quoted through the program. When residents were moved back to ComEd s rate in August of 2014 it was done with an understanding that the City would continue to seek pricing to compare with current market rates at least once per year. The City Manager has worked with NIMEC to review indicative market pricing to determine if there are savings once again available through the aggregation program. ComEd s pricing is 7.0 kwh +/- 0.5 Purchased Electricity Adjustment (PEA) from June through September, and set to adjust in October to 7.28 kwh for an estimated blended rate of 7.19 kwh over the next twelve months. With ComEd s rate only set for one-year, short term options should be the focus when considering whether to reactivate the aggregation program. With a benchmark blended rate of 7.19 kwh with a fluctuation of +/- 0.5 for PEA the range residents can expect to pay for the energy portion of their bill is kwh on average. 4

5 When looking at recent indicative pricing the lowest rates quoted for 12-month terms were slightly above the bottom of the range at kwh and in-line with the bottom at kwh for a 14-month term. These options suggest that there may be savings with limited risk depending on actual bid pricing. The City Manager suggests that the City structure the aggregation bidding to ensure it best aligns with the known ComEd rate terms and look to minimally meet the bottom of the blended rate for that period of time. It would likely mean a one-year term at 6.69 kwh to reactivate. In this scenario, if the PEA fluctuates to the bottom of the range, residents would pay the same rate. If the PEA added to the rate the program could yield a savings of up to 13%. Rates are typically only valid for 24 hours, therefore the bid date would be scheduled for the next Council meeting on June 5 th. City Council direction is requested. C. Consideration of an Administration Request for a Closed Session to Discuss Personnel Matters Including the Appointment, Employment, Compensation, Description, Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine its Validity under 5 ILCS 120/2(c)(1). 15. OTHER NEW BUSINESS 16. ADJOURNMENT 5