VILLAGA{GEOOOF. EE l ESTABLISHED Board of Trustees Meeting Minutes. November 16, : 00 p. m. Deer Park Vehe Barn

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1 VRK ESTABLISHED 1957 VILLAGA{GEOOOF EE l 7: 00 p. m. Deer Park Vehe Barn W. Cuba Road, Deer Park, Illinois ) Pledge of Allegiance A meeting of the Board of Trustees of the Village of Deer Park was held on, 7: 00 p.m. at Vehe Barn, W. Cuba Road, in the Village of Deer Park, in the Counties of Lake and Cook, Illinois. President Kellermann called the meeting to order at 7: 00 p.m. 2) Roll Call and Determination of a Quorum Upon Roll Call, the following were present: President Kellermann and Trustees Olson, Sands, and Van Ryne were present. Trustees Michalski, Pietro, and Thomason were absent. Other Village officials present included Administrator McAndrews, Clerk Iriarte, Building, Village Attorney Cahill and Zoning and Planning Coordinator Doniec. 3) Public Comments Sign up prior to meeting on sign -in on podium; 5 minutes time There were no public comments. 4) Approval of Agenda Motion: Trustee Sands moved and Trustee Van Ryne seconded to approve the agenda. 5) Consent Agenda All items listed under Consent Agenda are considered to be routine by the Village Board and may be approved/accepted by one motion with a voice vote. i) Approval and Release: Regular BOT October 19, 2015 Meeting and the Special BOT October 26, 2015 Meeting. ii) Approval of Expenditures Totaling $461, ; Accounts payable in the amount of $409, ; Payroll in the amount of $37, and Check Register in the amount of $14, iii) Approval of the Investments Held Report for October 31, 2015 in the amount of $ 2, 567, BOT

2 Page 2 of 7 iv) Approval of Pay Request #2 in the amount of $150, from Fuerte Systems Landscaping, Inc. for the 2015 Park Improvements Project. v) Approval of 2016 Annual Renewal of IMLRMA coverage in the amount of 24,683. Trustee Sands noted on page 9 of the minutes it should say 75% vs 75 feet. Trustee Olson asked several clarifying questions with regards to the expenditures including Azavar solutions, unemployment benefit, cost of recycling program, and state income tax. Administrator McAndrews will address the issues and will work with the Treasurer on a 6 month year to date financial analysis to provide information for the budget discussions in January. Motion: Trustee Olson moved and Trustee Sands seconded to approve the consent agenda with the minutes as amended to reflect 75% vs 75feet on page 9. 6) Discussion of Items removed from the Consent Agenda No items were removed. 7) Lake County Sheriff i) Monthly Reports Trustee Van Ryne noted that the Sherriff s office provided historical data on accidents and that they were essentially flat. It was noted that red light revenue was going down. Trustee Sands would like to see the renewal/removal of the Red Light camera on the agenda next spring. The possibility of more detailed, meaningful reporting beyond the Sherriff s summary report was discussed. Trustee Van Ryne noted that a majority of the car, bike and pedestrian traffic is on Long Grove Road and Lake County Sherriff focusses their details to that road. 8) Village Engineer Report( s) & Recommendation(s) Todd Gordon from Gewalt Hamilton and the Board discussed the public information meeting on the intersection of Ela and Long Grove Road. Todd Gordon noted that it was a 2 year county process. Steps are public open house, study, provide alternatives and receive feedback from stakeholders like HOAs. The topic of CN railroad delays was brought up in conjunction with Ela Road. It was noted to report the delays when this happens. Staff will include the contact information in the next newsletter. President Kellermann noted that the train was stopped for over 20 minutes over the weekend. BOT

3 Page 3 of 7 9) Village Attorney Report(s) & Recommendation( s) i) Approval of License Agreement for Charles E. Brown Park Pedestrian Path Attorney Cahill noted that an agreement between the Village and two private property owners has been reached. Administrator McAndrew' s added that one resident has signed the agreement. Motion: Trustee Van Ryne moved and Trustee Olson seconded to approve the License Agreementfor Charles E. Brown Park Pedestrian Path 4) Ayes/ ( 0) Nays/ (3) Absent Motion Carried 4/ 0 ii) Approval of an Ordinance Amending Title II1, Chapter 31 of the Code of Deer Park Regarding the Clerk, Treasurer and Administrator and updated Employee Manual Attorney Cahill explained that former Trustee Alan Czarnik had asked staff to revise this toward the end of his term. It has been revised and updated to reflect statutory requirements. The Clerk and Treasurer appointments now mirror the state statute and the revised ordinance reflects the duties of the three positions. Motion: Trustee Van Ryne moved and Trustee Sands seconded to approve of an Ordinance Amending Title III, Chapter 31 of the Code of Deer Park Regarding the Clerk, Treasurer and Administrator and updated Employee Manual 4) Ayes/ ( 0) Nays/ (3) Absent Motion Carried 4/ 0 Trustee Olson asked about the changes to the Employee manual. Clerk Iriarte explained the only change was to add the 4 PTO days that the Board approved for staff at the July BOT. iii) Approval of an Ordinance Repealing Chapter 35, Freedom of Information Act FOIA ") Rules and Regulations, of the Code of Deer Park Attorney Cahill explained that Deer Park does not need Chapter 35 as the Village has to comply with the Act. BOT

4 Page 4 of 7 Motion: Trustee Olson moved and Trustee Van Ryne seconded to approve an Ordinance Repealing Chapter 35, Freedom ofinformation Act ( "FOIA") Rules and Regulations, of the Code ofdeer Park 4) Ayes / ( 0) Nays/ (3) Absent Motion Carried 4/0 Attorney Cahill also commented on Castle Creek Homes, a proposed subdivision on Deerpath Road and that the buyer of the property would like to annex the property into Deer Park. She explained that her firm represents the current property owner. This is an issue because the property needs to be annexed prior to closing the sale to the new owner and developer. It could constitute a conflict of interest as she represents the Village, which has the authority to approve the annexation. bring a waiver for the Board to approve at the next Board meeting. 10) Reports from President, Trustees, Administrator, Treasurer and Clerk A. President Kellerman i) Speaker: Marty McLaughlin, Candidate for State Senator ii) Speaker: Craig Taylor, Lake County District 19 Representative, Lake County Update She will Prior to the Board meeting Marty McLaughlin and Craig Taylor were available to answer any questions from those present. iii) Holiday Appreciation Dinner The Holiday Appreciation Dinner will be on January 8, iv) Lake County Municipal League Dinner The Village has 8 tickets to the Dinner. President Kellermann along with several Trustees and Staff will be attending. The Board discussed the recent action by Barrington with regards to informing Deer Park citizens of no longer being able to park in the South Lot that was reserved for BACOG members. B. Village Trustee Sands Roads Please see Trustee Sand' s Report (handout onfile at the Village Hall) i) Update on 2016 Road Program Gewhalt Hamilton is starting to prepare bid specs. The proposed roads were selected based on the PVR report and a list is available in Trustee Sand' s Update. BOT

5 Page 5 of 7 ii) Update on Tree Removal program Trustee Sands noted that the trees have been removed and now the vendor is working on stump removal. iii) Schedule for Crack Sealing Crack Sealing has been completed. C. Village Trustee Thomason Parks & Recreation Administrator McAndrews gave a brief update on Parks. She reported that the renovations at Dover Pond and Charles E. Brown Park are wrapping up with a small punch list of items to complete. Trustee Sands noted it was a big effort and a big improvement and would like to see D' Angelo Park access as an item to consider for next year. i) Park Maintenance ii) Park Renovations iii) Meet Your Neighbors a. Pumpkin Party Recap b. Upcoming Events Clerk Iriarte gave a brief update on the Pumpkin Parry and noted that it was a success with many young families in attendance. She also gave a brief overview of two proposed events; A day at the barn for families on winter break and an adult night out. iv) Park Renovations for 2016 Discussion Administrator McAndrews noted that staff if working with Trustee Thomason on this item. D. Village Trustee Van Ryne - Public Safety / Public Utilities i) Update on Long Grove/ Ela Rd Intersection Meeting The intersection was covered under the Village Engineer and public safety was covered under the Lake County Sherriff s report. E. Village Trustee Pietro Economic Development Administrator McAndrews noted that the Village is waiting for a letter of credit for the Palazzo project. She commented that she and Jim Connors have met with several Rand Road property owners. She also commented that Continental would like access to their property on Deer Park Boulevard and will be addressing the Planning and Zoning Commission in December. Trustee Van Ryne asked if there was an update on any of the stores for Palazzo. Administrator McAndrews noted Buffalo Wild Wings, Cafe Zumba and had heard that the Brunch Caf6 in Fox River Grove was interested in expanding. F. Village Trustee Olson Drainage The drainage study for Rue Vallee neighborhood is on -going with a report expected in January. BOT

6 Page 6 of 7 G. Village Trustee Michalski Finance, Planning & Zoning President Kellerman noted that the staff had new financial software and was training on it in order to provide more meaningful reports. H. Village Administrator McAndrews 1. Village Treasurer VanZant i) Sales Tax Report J. Village Clerk 11) Executive Session if required i) 6 Month review of Executive Session Motion: Trustee Sands moved and Trustee Olson seconded to close the regular Board of Trustees meeting and enter into an executive session of the Board of Trusteesfor purposes of reviewing Executive Session at 8: 15 p.m. Ayes: Van Ryne, Olson, Sands and Kellermann Motion: Trustee Sands moved and Trustee Van Ryne seconded to reopen the regular Board of Trustees meeting at 8: 25 p.m. Ayes: Van Ryne, Olson, Sands and Kellermann Motion: Trustee Olson moved and Trustee Sands seconded to release the following Executive Session : September 19, 2011 July 26, 2011 July 18, 2011 ( regular BOT) May 23, 2011 May 18, 2011 April 18, 2011 Ayes: Van Ryne, Olson, Sands and Kellermann BOT

7 Page 7 of 7 12) Any Old and /or All New Business i) Moving the from December 2151 to December 14' 6 The Board of Trustee meeting will not be moved and the next meeting will be on December 21 st 14) Adjournment The Board meeting was adjourned at 8: 30 p.m. Respectfully Submitted, Kaflkeen J. Iriarte Village Clerk Bob Kellermann Village President BOT