Village of Itasca. 550 W. Irving Park Rd., Itasca, Illinois Village Board Meeting Agenda. January 8, 2019 Board Room, 2 nd Floor

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1 Village of Itasca 550 W. Irving Park Rd., Itasca, Illinois Village Board Meeting Agenda January 8, 2019 Board Room, 2 nd Floor President: Jeffery J. Pruyn Phone: Trustees: Jeff Aiani FAX: Marty Hower Michael J. Latoria Ellen Leahy Frank J. Madaras Lucy Santorsola Clerk: Jody A. Conidi Administrator: Carie Anne Ergo 1. Call to Order; Roll Call 2. Pledge of Allegiance 3. Audience Participation 4. Presentation of Meeting Minutes a) Village Board Meeting December 18, President s Comments a) Oath of Office - Probationary Patrol Officer Kevin Keinath 6. Community Development Committee Report Chairperson Trustee Mike Latoria a) Discussion and possible action regarding a contract for planning services Savoy Consulting Group (Res ) b) Discussion and possible action regarding PC , 210 W. Irving Park Road, Itasca Automotive Repair special use permit (Ord ) c) Discussion and possible action on Zoning Certificate Request, Batavia Container, Inc., 925 W. Thorndale Avenue 7. Administration Committee Report Chairperson Trustee Lucy Santorsola 8. Environmental Committee Report Chairperson Trustee Ellen Leahy

2 9. Finance Committee Report Chairperson Trustee Marty Hower 10. Public Safety Committee Report Chairperson Trustee Frank Madaras 11. Public Works/Infrastructure Committee Report Chairperson Trustee Jeff Aiani a) Discussion and possible action regarding 2019 Cured in Place Pipelining Program Award (Res ) 12. Consent Agenda: a) Approving 2019 Bloomingdale Township Mosquito Control Agreement Extension (Res ) b) Discussion and possible action regarding Nature Center Trails Improvement PCC Sidewalk Boardwalk Ramps Payment Estimate #1 and Final to Custom Manufacturing c) Discussion and possible action regarding Design and Construction Engineering Services for the 2019 Pavement Maintenance Program (Res ) d) Discussion and possible action regarding 2018 Sidewalk and Curb Removal and Replacement (R&R) Program Payment Estimate # 3 to Strada Construction e) Discussion and possible action regarding 2019 Manhole Rehabilitation Program Award (Res ) f) Discussion and possible action regarding 2018 HVAC Maintenance at the Public Works Campus for 2019 (Res ) 13. Voucher date January 8, Department Head Reports 15. Village Administrator Report 16. Closed Session 17. Adjournment Village Board Meeting January 8, 2019 Page 2 of 2

3 Village of Itasca Board of Trustees Regular Meeting Minutes Tuesday, December 18, :00 p.m. Itasca Municipal Complex, Board of Trustees Room 1. Call to Order The December 18, 2018 regular meeting of the Village Board of Trustees was called to order at 7:02 p.m. by Mayor Pruyn. Roll Call PRESENT: Mayor Jeff Pruyn, Trustee Jeff Aiani, Trustee Marty Hower, Trustee Mike Latoria, Trustee Ellen Leahy, Trustee Lucy Santorsola. ABSENT: Trustee Frank Madaras. Others Present: Safety Director Bob O Connor, Interim Community Development Director Shannon Malik Jarmusz, Finance Director Monika Adamski, Village Engineering Consultant Mark Wesolowski, Public Works Director Ross Hitchcock, Village Administrator Carie Anne Ergo, Village Attorney Chuck Hervas, Village Clerk Jody Conidi. 2. Pledge of Allegiance Mayor Pruyn led the Pledge of Allegiance. 3. Audience Participation No Audience Participation. 4. Meeting Minutes 4A. Village Board of Trustees Meeting Minutes of December 4, 2018 Trustee Leahy moved to approve the Board of Trustees Meeting Minutes of December 4, Trustee Hower seconded. Motion carried by unanimous voice vote. 5. President Comments 5A. Class C Liquor License Mayor Pruyn presented amending Chapter of the Village Code pertaining to Class C Liquor Licenses to reflect a new state law permitting licensed Class 1 and 2 breweries to purchase and sell guest beer and cider in their tap rooms. Trustee Madaras arrived at 7:05 p.m. Trustee Aiani moved to amend Chapter of the Village Code pertaining to Class C Liquor Licenses. Trustee Hower seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Leahy, Madaras, Santorsola. No None. Absent None. MOTION APPROVED.

4 Village Board of Trustees Regular Meeting December 18, 2018 Page 2 6. Community Development Committee Trustee Latoria, Chair 6A. Bird Mew Appeal Trustee Latoria moved to deny an appeal from Sam Funteas, 815 East Greenview Avenue, to allow a bird mew on his residential property and to uphold staff recommendations and interpretation of Village ordinance. Attorney Gary Kennedy, 560 Harlowe Lane, Naperville, Illinois, addressed the Village Board on behalf of Mr. Funteas regarding State of Illinois falconry regulations, and the definition and history of the word fowl. Trustee Madaras seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Leahy, Santorsola. No Trustee Madaras. Absent None. MOTION APPROVED. 6B. Bridge Trustee Latoria motioned to approve extending the Bridge Development Partners Development Agreement related to PC Trustee Latoria reported developers are negotiating with Elk Grove Village on road maintenance and Elk Grove Village has requested the State of Illinois deny a new stop light. Trustee Hower requested staff provide status updates at the January 22, 2019 and February 19, 2019 Village Board meetings. Roll Call: Aye Trustees Aiani, Hower, Latoria, Leahy, Madaras, Santorsola. No None. Absent None. MOTION APPROVED. 7. Administration Committee Trustee Santorsola, Chair Trustee Santorsola reported the next Intergovernmental Meeting is Monday January 28, 2019 at 5:45 p.m. 8. Environmental Committee Trustee Leahy, Chair No Committee Report. 9. Finance Committee Trustee Hower, Chair 9A. Clerk s Report November 2018 Trustee Hower presented the Clerk s Report for November 2018: General Fund $881,517.00, Water & Sewer Fund $763,241.57, Motor Fuel Tax $20,721.11, Hotel Tax $11,314.27, and Grand Total $1,684,

5 Village Board of Trustees Regular Meeting December 18, 2018 Page 3 9B Tax Levy Spring Lake Trustee Hower moved to approve Ordinance , An Ordinance Levying Taxes for the Maintenance Portion of the Village of Itasca Special Service Area Number 3 (Spring Lake). Trustee Leahy seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Leahy, Madaras, Santorsola. No None. Absent None. MOTION APPROVED. 9C Tax Levy Hamilton Lakes Trustee Hower moved to approve Ordinance , An Ordinance Levying Taxes for the Maintenance Portion of the Village of Itasca Special Service Area Number 4 (Hamilton Lakes). Trustee Leahy seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Leahy, Madaras, Santorsola. No None. Absent None. MOTION APPROVED. 9D Tax Levy Build America Bonds Trustee Hower moved to approve Ordinance , An Ordinance Abating the Tax Levied in 2018 to Repay Bonds Authorized by Ordinance (Build America Bonds Annual Abatement. Trustee Leahy seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Leahy, Madaras, Santorsola. No None. Absent None. MOTION APPROVED. 9E Tax Levy Corporate Trustee Hower moved to approve Ordinance , An Ordinance Levying Taxes for Corporate Purposes for the Current Fiscal Year Commencing May 1, 2018 and Ending April 30, Trustee Leahy seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Leahy, Madaras, Santorsola. No None. Absent None. MOTION APPROVED.

6 Village Board of Trustees Regular Meeting December 18, 2018 Page 4 9F. FY2018 Audited Annual Financial Statements Trustee Hower presented the Audited Annual Financial Statements for FY2018 ending April 30, 2018 and Brian Lefevre, Sikich, provided an overview of the statements. Trustee Leahy departed at 7:55 p.m. i. FY2018 Annual Financial Report Trustee Hower moved to approve Resolution , Acknowledging Receipt of the Village of Itasca FY2018 Annual Financial Report for the Year Ending April 30, Trustee Latoria seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Madaras, Santorsola. No None. Absent Trustee Leahy MOTION APPROVED. ii. Police Pension Fund Actuarial Valuation Trustee Hower moved to approve Resolution , Acknowledging Receipt of the Itasca Police Pension Fund FY2018 Annual Financial Report for the Year Ended April 30, Trustee Latoria seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Madaras, Santorsola. No None. Absent Trustee Leahy. MOTION APPROVED. 9G. Police Pension Fund Actuarial Valuation Report Trustee Hower presented the Report of the Police Pension Fund Actuarial Valuation as of May 1, H. Illinois Municipal Retirement Funds Report Trustee Hower presented the Report of Allocation of Pension Amounts for the Illinois Municipal Retirement Funds for the Year Ended April 30, I. Financial Advisory Agreement PMA Securities Trustee Hower moved to approve Resolution , Authorizing a Financial Advisory Agreement with PMA Securities for the purpose of Refunding GO Library Bonds Series 2008A. Trustee Madaras seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Madaras, Santorsola. No None. Absent Trustee Leahy. MOTION APPROVED.

7 Village Board of Trustees Regular Meeting December 18, 2018 Page Public Safety Committee Trustee Madaras, Chair No Committee Report. 11. Public Works/Infrastructure Committee Trustee Aiani, Chair No Committee Report. 12. Consent Agenda 12A. Resolution The Distribution of Event Charity Proceeds 12B. Resolution The 2018 Annual Treasurer s Report for the Fiscal Year Beginning May 1, 2017 and Ending April 30, C Street Resurfacing Program Payment Estimate #3 to Schroder Asphalt Services Trustee Hower moved to approve the Consent Agenda. Trustee Santorsola seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Madaras, Santorsola. No None. Absent Trustee Leahy. MOTION APPROVED. 13. Voucher of December 18, 2018 Trustee Hower moved to approve the voucher dated December 18, 2018 in the amount of $1,139, Trustee Latoria seconded. Roll Call: Aye Trustees Aiani, Hower, Latoria, Madaras, Santorsola. No None. Absent Trustee Leahy. MOTION APPROVED. 14. Department Head Reports Mayor Pruyn will hear Department Head Reports at the Committee of the Whole Meeting immediately following the Village Board Meeting. 15. Village Administrator Report Mayor Pruyn will hear the Village Administrator Report at the Committee of the Whole Meeting immediately following the Village Board Meeting. 16. Closed Session No Closed Session.

8 Village Board of Trustees Regular Meeting December 18, 2018 Page Adjournment Trustee Santorsola moved to adjourn the Village Board of Trustees Meeting of Thursday, December 18, 2018 at 8:25 p.m.. Trustee Hower seconded. Motion carried by unanimous voice vote. Submitted this 18th day of December 2018: Jody A. Conidi, Village Clerk

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17 RESOLUTION NO A RESOLUTION AUTHORIZING A CONTRACT WITH KON SAVOY CONSULTING GROUP, LLC FOR GENERAL PLANNING SERVICES WHEREAS, the Village of Itasca ( Village ) wishes to engage the services of a planning consultant to provide general planning services on an as-needed basis; and WHEREAS, Kon Savoy Consulting Group, LLC ( Kon Savoy ) submitted a proposed agreement for such services, at a rate of $100 per hour with a minimum of 21 hours per week; and WHEREAS, the Village wishes to accept the proposed agreement from Kon Savoy, attached hereto as Exhibit A and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Village President and the Board of Trustees of the Village of Itasca, DuPage County, Illinois, as follows: SECTION ONE: The corporate authorities of the Village of Itasca hereby approve and accept Exhibit A, Kon Savoy s proposed agreement. SECTION TWO: The Village President, or his designee, is hereby authorized to execute Exhibit A, Kon Savoy s proposed agreement on behalf of the Village of Itasca. SECTION THREE: SEVERABILITY. If any section, paragraph, or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Resolution. SECTION FOUR: REPEAL OF PRIOR RESOLUTIONS. All prior Resolutions and Ordinances in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION FOUR: EFFECTIVE DATE. This Resolution shall be in effect immediately following its passage, approval, and publication in pamphlet form. AYES: NAYES: ABSENT: ABSTAIN: APPROVED and ADOPTED by the Village President and Board of Trustees of the Village of Itasca this day of January, 2019.

18 APPROVED: Village President Jeffery J. Pruyn ATTEST: Village Clerk Jody Conidi Res Authorizing Agreement with Kon Savoy (Planning Consulting Services)

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33 ORDINANCE NO AN ORDINANCE GRANTING APPROVAL FOR A SPECIAL USE PERMIT FOR 210 W. IRVING PARK ROAD (Itasca Automotive Repair, Inc.) WHEREAS, Douglas Wagner and Janessa Wagner of Itasca Automotive Repair, Inc. (herein Petitioners ) have filed a petition requesting a special use permit for 210 W. Irving Park Road, Itasca, Illinois (hereinafter Subject Property ) in the B-6 Irving Park Road District; and WHEREAS, Petitioners seek a special use permit pursuant to Section 8.058(2)(j) of the Itasca Zoning Ordinance to allow the operations of a motor vehicle repair shop; and WHEREAS, Petitioners have submitted an application, attached hereto as Exhibit A, for the special use permit, and a public hearing was held by the Itasca Plan Commission on December 19, 2018, pursuant to public notice as required by law, with respect to Petitioner s application; and WHEREAS, the Plan Commission made the following findings of facts with respect to the amended special use permit: 1. The approval of the special use is in the public interest and not solely for the interest of the applicant. 2. The proposed use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of public convenience and will contribute to the general welfare of the neighborhood or community. 3. Such use will not under the circumstances of the particular case be detrimental to the health, safety, morals, or general welfare of persons residing or working in the vicinity or injurious to property values or improvements in the vicinity. 4. The proposed use will comply with the regulations and conditions specified in the Zoning Ordinance for such use, and with the stipulations and conditions made a part of the authorization granted by the Village Board of Trustees. WHEREAS, the Itasca Plan Commission voted to recommend that the Village authorities grant the special use permit and approve the variance, subject to the following conditions: 1. Permit documents must be in substantial compliance with Plan Commission/Village Board submittal. 2. The project must comply with all Village Ordinances, Building Codes, and the DuPage County Stormwater Ordinance in place at the time of permit application. 3. The special use will become null and void if permits have not been applied for or an occupancy certificate has not been issued within one year. Ord Special Use for auto repair shop (Itasca Automotive Repair (Rich's Auto Body)) rvs

34 4. The special use is for Douglas S. Wagner and/or Janessa Wagner only. Should both cease to operate the business in this location, the special use will become null and void and subsequent owners would need to reapply for special use consideration. 5. The number of vehicles that may be parked on the site may not exceed the number of paved, striped parking spaces. 6. Ample backing, turning, parking, and drive aisles areas must be maintained. 7. There shall be no motor vehicle maintenance conducted outside the building. 8. Signage must be reviewed by the Historical Commission prior to permit issuance. 9. Petitioner may store used tires outdoors only within the existing enclosed fenced area. Petitioners are required to maintain the existing enclosed fence area to ensure that tires are not visible from the public street. Petitioners must cover the tires with a tarp to ensure that standing water does not accumulate on or in the tires. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Itasca, DuPage County, Illinois, as follows: SECTION ONE: The corporate authorities hereby make the following findings of fact: 1. The approval of the special use is in the public interest and not solely for the interest of the applicant. 2. The proposed use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of public convenience and will contribute to the general welfare of the neighborhood or community. 3. Such use will not under the circumstances of the particular case be detrimental to the health, safety, morals, or general welfare of persons residing or working in the vicinity or injurious to property values or improvements in the vicinity. 4. The proposed use will comply with the regulations and conditions specified in the Zoning Ordinance for such use, and with the stipulations and conditions made a part of the authorization granted by the Village Board of Trustees. SECTION TWO: The corporate authorities hereby grant Petitioner a special use permit to allow the operation of a motor vehicle repair shop, subject to the conditions listed in Section Three below; and SECTION THREE: The special use approved in Section Two is subject to the following conditions: Ord Special Use for auto repair shop (Itasca Automotive Repair (Rich's Auto Body)) rvs

35 1. Permit documents must be in substantial compliance with Plan Commission/Village Board submittal. 2. The project must comply with all Village Ordinances, Building Codes, and the DuPage County Stormwater Ordinance in place at the time of permit application. 3. The special use will become null and void if permits have not been applied for or an occupancy certificate has not been issued within one year. 4. The special use is for Itasca Automotive Repair, Inc. only. Should Itasca Automotive Repair, Inc. cease to operate the business in this location, the special use will become null and void and any subsequent owners would need to reapply for special use consideration. 5. The number of vehicles that may be parked on the site may not exceed the number of paved, striped parking spaces. 6. Ample backing, turning, parking, and drive aisles areas must be maintained. 7. There shall be no motor vehicle maintenance conducted outside the building. 8. Signage must be reviewed by the Historical Commission prior to permit issuance. 9. Petitioner may store used tires outdoors only within the existing enclosed fenced area. Petitioners are required to maintain the existing enclosed fence area to ensure that tires are not visible from the public street. Petitioners must cover the tires with a tarp to ensure that standing water does not accumulate on or in the tires. SECTION FOUR: All other aspects of the Subject Property are to be in compliance with all Village ordinances, including, but not limited to, the Itasca Zoning Ordinance, unless otherwise modified by ordinance. SECTION FIVE: SEVERABILITY. The various provisions of this Ordinance are to be considered as severable, and if any part or portion of this Ordinance shall be held invalid by any Court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of this Ordinance. SECTION SIX: REPEAL OF PRIOR ORDINANCES. All prior Ordinances and Resolutions in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION SEVEN: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Ord Special Use for auto repair shop (Itasca Automotive Repair (Rich's Auto Body)) rvs

36 AYES: NAYS: ABSENT: ABSTAIN: APPROVED and ADOPTED by the Village President and Board of Trustees of the Village of Itasca this day of January, APPROVED: Village President Jeffery J. Pruyn ATTEST: Village Clerk Jody Conidi Ord Special Use for auto repair shop (Itasca Automotive Repair (Rich's Auto Body)) rvs

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44 RESOLUTION NO A RESOLUTION ACCEPTING LOW BID FROM MICHELS CORPORATION FOR THE 2019 CURED IN PLACE PIPELINING PROGRAM WHEREAS, the Village of Itasca ( Village ) solicited bids for its 2019 Cured in Place Pipelining Program, which included a request for a base bid for Village-wide sanitary sewer lining and an alternative bid for the 18-inch Northern Trunk Sanitary Sewer under I-290 and received three qualified bids; and WHEREAS, the Village now wishes to accept the lowest total bid from Michels Corporation for $128, for both projects. NOW, THEREFORE, BE IT RESOLVED by the President and the Board of Trustees of the Village of Itasca, DuPage County, Illinois, as follows: SECTION ONE: The corporate authorities of the Village of Itasca hereby accept the total bid from Michels Corporation for $128, SECTION TWO: The Village President, or his designee, is hereby authorized to execute any necessary documents to accept the bid from Michels Corporation as noted above. SECTION THREE: SEVERABILITY. If any section, paragraph, or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Resolution. SECTION FOUR: REPEAL OF PRIOR RESOLUTIONS. All prior Resolutions and Ordinances in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION FIVE: EFFECTIVE DATE. This Resolution shall be in effect immediately from and after its passage and approval. AYES: NAYS: ABSENT: ABSTAIN: APPROVED and ADOPTED by the Village President and Board of Trustees of the Village of Itasca this day of January, APPROVED: ATTEST: Village President Jeffery J. Pruyn Village Clerk Jody Conidi

45 PUBLIC WORKS 411 N Prospect Ave Itasca, Illinois Tel: Fax: MEMORANDUM To: Carie Anne Ergo, Village Administrator From: Ross Hitchcock, Director of Public Works~ ~- Date: December 12, 2018 Subject: 2019 Bloomingdale Township Mosquito Control Agreement Extension Introduction We have received a proposal from Bloomingdale Township to extend our IGA for mosquito control through Discussion The Village and Bloomingdale Township share the cost for mosquito control at a rate of 50% for all incorporated properties west of Rohlwing Road. The Township would like to extend our IGA for a period of four years with a 1.9 % increase 2019, 0% in 2020, 2.5% 2021, and 2.5% Staff Recommendation I recommend this item be forwarded to the Committee of the Whole meeting on December 18, 2018 for consideration and approval. After Action Steps Attachments Letter from Michael Hovde Jr. Bloomingdale Township Supervisor IGA Environmental Mosquito Program for the Township Appendix A - Yearly cost per Agency

46 ---- :;;.~== bloomingdale township Bloomingdale Township 123 N. Rosedale Ave., Suite 200 Bloomingdale, IL (63 0) (630) fax Michael D. Hovde, Jr. Supervisor Tow n Clerk: Joyce M. Hundhausen Board oftrustee: Michae l McGinn Branka Poplonski Joseph G. Salerno Robert P. Tolentino November 30, 2018 Jeff Pruyn, Mayor Village of Itasca 550 W. Irving Park Road Itasca, IL Dear Mr. Pruyn, RE: Intergovernmental Agreement regarding Mosquito Control After enjoying the last five years without any contract increases, Clarke is now requiring some nominal increases for pricing over the next four years for our Township-wide mosquito coverage. Clarke attributes the increase primarily to the cost increases in their materials. Our contract will continue to provide all the services of the prior years, including the eight community-wide adult sprayings. Additional truck/ A TV treatments for community special events has been increased to include up to sixty treatments. Attached please find a new Appendix A to our agreement setting fo1ih the yearly cost for each municipality and the 50% share as covered by the Township. The increase for the 2019 season amounts to about 1.9% and will be locked in for the 2020 season without further increase. Additional increases for each of2021and2022 to be at the lesser of 2.5% or the CPI-U cost of living increase from December to December. Please note the monthly installments shown are for the four months of billing, April through July. Please review our active intergovernmental agreement and update the dates for the new contract period to be the four years of 2019 through Substitute the new Appendix A and provide the Township a copy along with your resolution approving the contract extension based on the pricing listed in the new Appendix A. We would like to make as much use of the existing intergovernmental agreements as possible to minimize new legal review. Please let us know of any issues or concerns before re-writing your prior agreements. If you should have any questions, please feel free to call me or discuss this matter with our Township Administrator, Ray Wanders at (630) Very truly yours, MichaelJ;f?&;:-- Bloomingdale Township Supervisor cc: Ross Hitchcock, Director of Public Works

47 FINANCIAL REIMBURSEMENT INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ITASCA AND BLOOMINGDALE TOWNSHIP FOR MOSQUITO ABATEMENT SERVICES WHEREAS, Bloomingdale Township is a unit of local government established under the laws of the State of Illinois and is hereinafter referred to as the TOWNSHIP; and WHEREAS, the Village of Itasca is an Illinois municipal corporation and is hereinafter referred to as the VILLAGE; and WHEREAS, the TOWNSHIP for a period of years has provided mosquito abatement services for TOWNSHIP residents within the VILLAGE; and WHEREAS, the TOWNSHIP and VILLAGE have determined that it is reasonable for the VILLAGE to continue to reimburse the TOWNSHIP for a portion of the mosquito abatement services provided by the TOWNSHIP, within the Village, by Clarke Environmental Mosquito Management, Inc.; and WHEREAS, the TOWNSHIP and VILLAGE have the legal authority to enter into this Intergovernmental Agreement pursuant to Article VII, Section 10 of the Constitution of the State of Illinois and 5 ILCS 220/1 et. seq.; and WHEREAS, the TOWNSHIP has entered into a mosquito abatement contract hereinafter CLARKE CONTRACT with Clarke Environmental Mosquito Management, Inc., (hereinafter CLARKE ) to provide mosquito abatement services for the 2019 through 2022 mosquito seasons, a copy of the CLARKE CONTRACT being attached hereto and incorporated herein as Exhibit 1; and WHEREAS, the purpose of this Agreement is to establish the VILLAGE s and TOWNSHIP s duties and rights with regard to intergovernmental cooperation for reimbursement for mosquito abatement services for the 2019 through 2022 mosquito seasons. 1. The foregoing recitals are incorporated into this Agreement as evidence of the intent of the TOWNSHIP and VILLAGE and as representing substantive covenants between them. 2. Subject to the termination provisions, and the provisions regarding potential increases or decreases in the level of mosquito abatement services as described below, the VILLAGE shall pay the TOWNSHIP for mosquito abatement services provided by CLARKE within the VILLAGE, in the 2019, 2020, 2021 and 2022 mosquito seasons, in those percentages and dollar amounts set forth in Appendix A of the CLARKE CONTRACT.

48 3. The VILLAGE shall have the right to terminate its participation in the TOWNSHIP S mosquito abatement program and this Agreement at any time in the sole discretion of the Corporate Authorities of the VILLAGE. Any and all sums due from the VILLAGE up to the date of termination shall be paid by the VILLAGE to the TOWNSHIP at the appropriate percentage as set forth in Appendix A. After termination, no further payments will be required by the Village. Written notice of the VILLAGE S termination shall be provided by facsimile or , and regular mail to the Bloomingdale Township Supervisor and CLARKE. 4. The VILLAGE s sole duty and obligation under this Agreement is to reimburse the TOWNSHIP. The VILLAGE shall have no contractual privity with CLARKE under this Agreement and shall have no right to control, supervise, or otherwise direct CLARKE S mosquito abatement activities within the VILLAGE; except insofar as the VILLAGE may exercise its ordinary and routine public health, safety, and welfare controls during any mosquito abatement activity. 5. This Agreement shall expire on December 31, 2022, or on any date the VILLAGE provides written notice of its intent to terminate this Agreement. This Agreement shall not automatically renew after December 31, 2022, despite automatic renewal provisions contained in the CLARKE AGREEMENT. 6. If during the term of this Agreement the VILLAGE elects to increase the service level of mosquito abatement, beyond the scope identified in the CLARKE AGREEMENT, it shall be responsible to pay the TOWNSHIP the entire amount attributable to the increase caused by that level of service. If the VILLAGE elects to decrease the level of mosquito abatement service during the term of this Agreement, its proportionate share payable to the TOWNSHIP will be decreased accordingly. The VILLAGE shall notify the TOWNSHIP of its direction to increase or decrease the service level in writing. The TOWNSHIP shall thereupon notify CLARKE of the VILLAGE s direction. 7. During the term of this Agreement the VILLAGE shall have the right to contact the TOWNSHIP and provide any and all information relevant to CLARKE s performance of the CLARKE CONTRACT within the VILLAGE. The TOWNSHIP shall be responsible to communicate the VILLAGE s position to CLARKE and to make certain that CLARKE corrects or remediates any difficulties or concerns that the VILLAGE has with regard to performance of the mosquito abatement services within the VILLAGE. 8. The TOWNSHIP and the VILLAGE agree that CLARKE is the TOWNSHIP s independent contractor with regard to the mosquito abatement services described herein. It shall be the responsibility of the TOWNSHIP, and not the VILLAGE, to secure any and all indemnifications and hold harmless agreements the TOWNSHIP deems necessary and appropriate from CLARKE

49 prior to CLARKE s commencement of the performance of its mosquito abatement services within the VILLAGE. 9. The TOWNSHIP shall be responsible for directing CLARKE to maintain its independent contractor status while working within the VILLAGE and not to undertake any action which could be interpreted to establish that CLARKE is an apparent agent of the VILLAGE. 10. The TOWNSHIP shall require CLARKE to name the VILLAGE OF ITASCA as an additional insured on CLARKE S general commercial liability, auto liability and, if applicable, umbrella policies of CLARKE S activities in the performance of its mosquito abatement activities in the VILLAGE in accordance with this Agreement. 11. The TOWNSHIP shall invoice the VILLAGE for its 2019, 2020, 2021 and 2022 proportionate share of CLARKE s mosquito abatement services over four payments on April 1, May 1, June 1, and July 1 of each calendar year. The VILLAGE shall reimburse the TOWNSHIP for amounts due within thirty (30) days of receipt of the invoice. The VILLAGE shall be entitled to receive written confirmation of the completion of work or a treatment from the TOWNSHIP upon written request. 12. This Agreement may not be assigned or transferred without mutual written consent of the TOWNSHIP and the VILLAGE. 13. This Agreement contains the entire agreement between the VILLAGE and the TOWNSHIP and all prior discussions and negotiations associated herewith are merged herein. Any amendment or modification of this Agreement shall be by mutual written consent only. IN WITNESS WHEREOF, the VILLAGE and TOWNSHIP have approved this Intergovernmental Agreement by resolution or ordinance and execute the same in conformance therewith. VILLAGE OF ITASCA ATTEST: Jeff Pruyn, Mayor Jodi Conidi, Village Clerk

50 BLOOMINGDALE TOWNSHIP ATTEST: Michael D. Hovde, Jr. Bloomingdale Township Supervisor Joyce M. Hundhausen Township Clerk

51 {, _ \. L ~ Exhibit 1 Clarke Environmental Mosquito Management, Inc. Professional Services Outline For The Bloomingdale Township Environmental Mosquito Management (EMM) Program Part I. General Service A. Aerial Survey B. Mosquito Hotline Citizen Response System C. Comprehensive Insurance Coverage naming the Bloomingdale Township additionally insured D. Program Consulting and Quality Control Staff E. Monthly Operational Reports, Periodic Advisories F. Regulatory compliance on local, state, and federal levels Part II. Surveillance and Monitoring A. Floodwater Mosquito Migration Model: The use of weather data and computer model to predict the arrival of Aedes vexans brood (hatch) and peak annoyance periods. B. Arbovirus Surveillance: Gravid Trap: Operation of two (2) traps to collect Cu/ex mosquitoes. Mosquitoes will be collected, identified to species, and pooled for disease assay. Samples will be tested at Clarke laboratories utilizing RAMP technology for West Nile Virus C. Clarke New Jersey Light Trap Network: Operation of two (2) traps within Bloomingdale Township to monitor and evaluate adult mosquito activity. D. Weather Monitoring - Operational Forecasts Part Ill. Larval Control A. Targeted Mosquito Management System (TMMS ) computer database and site management. B. Larval Site Monitoring: 12 inspections 1. Three (3) complete inspections of up to 575 sites as outlined by most recent Clarke GIS Survey. 2. Six (6) targeted inspections of up to 311 breeding areas as determined by the computerized Clarke Targeted Mosquito Management System. 3. Three (3) targeted inspections of up to 234 known Cu/ex spp. breeding areas as determined by the computerized Clarke Targeted Mosquito Management System. II :;., '. >:) ;:; j!:,.. A Global Environmental Products and Services Company j_

52 Part Ill. Larval Control (Con't) 4. Inspections of sites called in by residents on the Mosquito Hotline System. C. Prescription Larval Control with Bacillus sphaericus, Bacillus thuringiensis israe/ensis, Methoprene, Temephos and Spinosad. D. Helicopter Treatment: 1. Helicopter Prehatch: Four (4) treatments with 30 day residual product of up to 450 acres. E. Stocking of up to 12,000 mosquitofish (Gambusia affinis) for biological control based on environmental factors and mosquito breeding. F. Catch Basin Control: 1. One (1) treatment of up to 7,700 catch basins, inlets and manholes with a 90+day release insecticide. 2. One ( 1) treatment of up to 7,700 street side catch basins, inlets and manholes with a 30 day sustained slow release insecticide. 3. One (1) treatment of up to 1,500 off road catch basins, inlets and manholes with a 90+day sustained release insecticide. Part IV. Adult Control A. Adulticiding in mosquito harborage areas: 1. Up to sixty ( 60) truck / ATV Ultra Low Volume (UL VJ treatments with a synthetic pyrethroid insecticide for community special events. B. Adulticiding in Residential Areas: 1. Eight (8) community-wide truck ULV treatments of up to 444 miles of streets with Biomist, Duet, Merus or synthetic pyrethroid insecticide. C. Adulticiding Operational Procedures 1. Notification of community contact. 2. Weather limit monitoring and compliance. 3. Notification of residents on Clarke Call Notification List. 4. ULV particle size evaluation. 5. Insecticide dosage and quality control analysis Total Cost $543, ;:_ :~ ::;->:r: ;i< -:-_:; A Global Environmental Products and Services Company 2

53 Clarke Environmental Mosquito Management, Inc. Client Agreement and Authorization The Bloomingdale Township Environmental Mosquito Management (EMM) Program I. TERM AND TERMINATION: This Agreement has an Automatic Renewal Clause. The term of the Agreement shall commence on the date when both parties have executed this Agreement and shall continue for a period ending on December 31, 2022 (the "Initial Term"). Unless either party hereto provides the other party with written notice at least one hundred fifty ( 150) days prior to the end of the Initial Term or any subsequent renewal term, this Agreement shall automatically continue to renew for additional term, each term having a duration equal to the Initial Agreement. If a party hereto fails to comply with a provision of this Agreement, then the other party shall have the right to terminate this Agreement if it gives written notice of the default to the defaulting party and the defaulting party fails to cure the default within sixty days of receipt of said notice. II. PRICE INCREASES: The price for the services rendered hereunder may be increased by Clarke Environmental Mosquito Management, Inc. ("Clarke") on the first day of any Calendar year commencing on January 1, 2021 and 2022 (a "Price Increase Date") by either the Consumer Price Index (national CPl-U December-to-December change} used to determine the property tax extension limitation {PTELL) or 2.5% ("Price Increase Percentage"}, whichever is less*. Clarke Environmental Mosquito Management, Inc. may petition the Bloomingdale Township at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the cost of operations that could not be reasonably foreseen by a prudent operator. New areas to be covered will be pro-rated to the program cost at the rates in effect at the time. Ill. PROGRAM PAYMENT PLAN: For Parts I, II, Ill, and IV as specified in the Professional Services Cost Outline, the total for the 2019 program is $543, The payments will be due on April 1, May 1, June 1 and July 1 according to the payment schedule below and Appendix A. The dollar amounts below for all percentage breakdowns have been rounded to the nearest dollar. Any additional treatments beyond the core program will be invoiced when the treatment is completed. In the event that a Village does not sign an intergovernmental agreement for their proportionate cost, then Clarke must separately contract with that Village and cost for that Village (see appendix A) will be deducted from Bloomingdale Township contract. '. /,:.., J [ '[; :,> A Global Environmental Products and Services Company r,.:

54 .~..., ~...:.--. ',... ~ ' ' I.. L.} BLOOMINGDALE TOWNSHIP 2019 April 1 $135, Mayl $135, June 1 $135, July 1 $135, TOTAL $543, For Bloomingdale Township: Name: Title: Supervisor Date: ~--~ Michael Hovde For Clarke Environmental Mosquito Management, Inc. Name: ~Title: ---~~~=rg.o...ce~ba=l::iis-- Regional Manager Date: November 5, 2018 '._.-: (,r, _~;; ( ';;. ~. >::: A Global Environmental Products and Services Company Lj.

55 APPENDIX A INTERGOVERNMENTAL AGREEMENTS PROGRAM COST Addison Bloominqdale Carol Stream Glendale Heights Hanover Park Itasca Roselle Bloominqdale Township Total: 2019 $19,118 $89,962 $69,756 $85,500 $26,254 $20,402 $94,022 $137,986 $543,000 50% $9,559 $44,981 $34,878 $42,750 $13,127 $10,201 $47,011 $340,493 $543,000 e Share monthly 50% instllmts 1.76% 2, % 8.28% 11, % 6.42% 8, % 7.87% 10, % 2.42% 3, % 1.88% 2, % 8.66% 11, % 62.71% 85, % % 135, At roll of 2019 prices Actual: PROGRAM COST Addison Bloominqdale Carol Stream Glendale Heights Hanover Park Itasca Roselle Bloominqdale Township Total: 0.00% 2020 $19,118 $89,962 $69,756 $85,500 $26,254 $20,402 $94,022 $137,986 $543,000 50% $9,559 $44,981 $34,878 $42,750 $13,127 $10,201 $47,011 $340,493 $543,000 monthly instllmts 3.52% 1.76% 2, % 8.28% 11, % 6.42% 8, % 7.87% 10, % 2.42% 3, % 1.88% 2, % 8.66% 11, % 62.71% 85, % % 135, At the lesser of 2.5% and the CPI increase (national CPl-U Dec to Dec change) D" ISP I aye d At 2 50o/c PROGRAM COST % Addison $19,596 $9,798 Bloomingdale $92,210 $46,105 Carol Stream $71,500 $35,750 Glendale Heights $87,638 $43,819 Hanover Park $26,910 $13,455 Itasca $20,912 $10,456 Roselle $96,372 $48,186 Bloominqdale Township $141,437 $349,006 Total: $556,575 $556, , monthly instllmts 3.52% 1.76% 2, % 8.28% 11, % 6.42% 8, % 7.87% 10, % 2.42% 3, % 1.88% 2, % 8.66% 12, % 62.71% 87, % % 139, , At the lesser of 2.5% and the CPI increase (national CPl-U Dec to Dec change) o ISP I aye d At : 2 50o/c PROGRAM COST % Addison $20,086 $10,043 Bloominqdale $94,516 $47,258 Carol Stream $73,288 $36,644 Glendale Heights $89,828 $44,914 Hanover Park $27,582 $13,791 Itasca $21,434 $10,717 Roselle $98,782 $49,391 Bloomingdale Township $144,974 $357,732 Total: $570,490 $570,490 monthly instllmts 3.52% 1.76% 2, % 8.28% 11, % 6.42% 9, % 7.87% 11, % 2.42% 3, % 1.88% 2, % 8.66% 12, % 62.71% 89, % % 142, , Costs & % shares.xis 11/30/2018

56 RESOLUTION NO A RESOLUTION AUTHORIZING THE RENEWAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ITASCA AND BLOOMINGDALE TOWNSHIP FOR A MOSQUITO ABATEMENT PROGRAM WHEREAS, Bloomingdale Township and the Village of Itasca are adjoining units of local government which may cooperate in providing benefits to their residents pursuant to the Illinois Constitution, Article VII, Section 10 and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, mosquito abatement programs are most effective when they cover large areas; and WHEREAS, the Village of Itasca and Bloomingdale Township have combined their mosquito abatement efforts in order for those efforts to be most effective and beneficial for both of them; and WHEREAS, the Village of Itasca and Bloomingdale Township wish to continue to combine their mosquito abatement efforts; and WHEREAS, Bloomingdale Township has negotiated a contract with Clarke Environmental Mosquito Management, Inc. for providing mosquito abatement services for the areas of both Bloomingdale Township and the Village of Itasca for the seasons; and WHEREAS, Bloomingdale Township and the Village of Itasca have previously negotiated an intergovernmental agreement, attached hereto as Exhibit A, by which the Village of Itasca will partially reimburse Bloomingdale Township for the cost of Clarke s services; and WHEREAS, the corporate authorities of the Village of Itasca wish to continue with the current intergovernmental agreement with Bloomingdale Township and to continue to partially reimburse Bloomingdale Township for the cost of Clark s services as provided for in the intergovernmental agreement and in Appendix A to the intergovernmental agreement, which is attached hereto as Exhibit B. NOW, THEREFORE, BE IT RESOLVED by the President and the Board of Trustees of the Village of Itasca, DuPage County, Illinois, as follows: SECTION ONE: The corporate authorities of the Village of Itasca hereby approve Appendix A, attached as Exhibit B, and authorize the continuance of the intergovernmental agreement between Bloomingdale Township and the Village of Itasca, Exhibit A. SECTION TWO: The Village President is hereby authorized to sign and execute any necessary documents to accept Appendix A on behalf of the Village of Itasca. SECTION THREE: SEVERABILITY. If any section, paragraph, or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Resolution.

57 SECTION FOUR: REPEAL OF PRIOR RESOLUTIONS. All prior Resolutions and Ordinances in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION FIVE: EFFECTIVE DATE. This Resolution shall be in effect immediately from and after its passage and approval. AYES: NAYES: ABSENT: ABSTAIN: APPROVED and ADOPTED by the Village President and Board of Trustees of the Village of Itasca this day of January, APPROVED: ATTEST: Village President Jeffery J. Pruyn Village Clerk Jody Conidi Res Bloomingdale Mosquito Abatement IGA Renewal

58 PUBLIC WORKS 411 N Prospect Ave Itasca, Illinois Tel: Fax: MEMORANDUM To: Carie Anne Ergo, Village Administrator ~ From: Ross Hitchcock, Director of Public Works\\?.- Date: December 12, 2018 Subject: Nature Center Trails Improvement - PCC Sidewalk- Boardwalk Ramps - Payment Estimate# 1 and Final Introduction I have received Payment Estimate # 1 and final from Robinson Engineering recommending payment to Custom Manufacturing Inc. in the amount of $64, for work performed on the Nature Center Trail Improvement - PCC Sidewalk - Boardwalk Ramps. Discussion The project is complete. Staff Recommendation Everything appears to be in order. I recommend this item be forwarded to the Committee of the Whole agenda on December 18, 2018 for discussion and approval. After Action Steps None Attachments Recommendation from Robinson Engineering Contractor's Itemized Invoice and Waivers of Lien

59 Municipal Expertise. Community Co mmitment. Mark A. Wesolowski, PE Direct Line: (815) Mr. Ross Hitchcock, Director of Public Works Village of Itasca-Public Works Dept. 411 N. Prospect Itasca, IL Dec. 12,2018 Project # RE: Nature Center Trail Improvements - PCC Sidewalk-Boardwalk Ramps Spring Brook Nature Center Payment Estimate #1 - Final Dear Mr. Hitchcock: Enclosed herewith please find Invoice No from Custom Manufacturing, Inc. for work completed for the above reference project. We have reviewed the work and find that, in our best judgment, the work has been completed in substantial conformance with the plans and specifications, as summarized below: Total Earned to Date $64, Less Previous Payments $0.00 Subtotal $64, Total Due This Pay Request No. 1- Final... $64, Therefore, we recommend that the Village Board authorize the release of funds in the amount of Sixty-Four Thousand Three Hundred Dollars and Zero Cents ($64,300.00), at this time, to the contractor, Custom Manufacturing, Inc. Very truly yours, ROBINSON ENGINEERING, LTD. 4/'t!a/~ Mark A. Wesolowski, PE, CFM Senior Project Manager maw/rd r:\ \2015\ it\construction\pcc sidewalk\payouts\custom\payout #1-custom-final.docx Encl : 127 N. Waln ut Street, Suite 200 <> Itasca, IL o (847)

60 CUSTOM MANUFACTURING, INC. 606 DELCO DRIVE P.O. BOX279 CLINTON, WI PHONE: FAX Invoice DATE INVOICE# 12/4/ BILL TO: SHIP TO: Village ofltasca REL Project # N. Prospect Avenue Itasca, IL P.O. NUMBER TERMS Net 30 days - SHIP BA 12/4/2018 Custom Delivery F.0.8. Clinton, WI PROJECT QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT Springbrook Nature Center 130' Boardwalk x 8' Wide 110' Boardwalk x 8' Wide Swamp Galvanized Pans - Hardware Installation for Above Boardwalk Kits Vertical Railing Lumber & Hardware for Above Boardwalk Kit Vertical Railing Installation Equipment Rental & Delivery Performance Bond & Insurance Requirements 24, , , , , , , , , , , ,000.00,, TOTAL $64, J (1/18)

61 606 Delco Drive P.O. Box 279 Clinton, W isconsin (608) Fa x: (608) custom@inwave.com WAIVER OF LIEN PROJECT: LOCATION: Sp1ingbrook Nature Center OWNER: Village of Itasca. IL FOR VALUE RECEIVED, WE hereby waive ALL rights and claims for lien for all labor perfonned and for all material famished for the erection, construction, alternation or repair of said bridge project. TITLE ~J CJM~C DATE ~-~ -- IO- I)-

62 FINAL WAIVER OF LIEN AND CONTRACTOR'S AFFIDAVIT ST A TE OF ILLINOIS COUNTY OF DuPage ( l SS Escrow# TO WHOM IT MAY CONCERN: WHEREAS the undersianed bas been employed by _S_tr_a_d_a_C_o_n_s_tru_c_ti_o_n~, _C_o_. to filrnish material & labor to custom fabricate, deliver and install 2 Line piperails for the premises known as 550 W Irving Parle Rd, Itasca, IL ofwhich Village of Itasca - is the owner. nie undersi111cd, for and in considel'lltion of twenty one thousand and 00/100 Dollars (S ), and other good and valuable consideration, the receipt whereofis hereby acknowledged, do( es) hereby waive and release any and all lien or claim of, or right to, lien, under the State of lljioois relating to mechanics' liens, with respect to and on said above-described premises, and the bnprovemcnts thereon, and on the material, fixtures, apparatus or machinery &mished, and on the moneys, funds or other considerations due or to become due from the owner, on account of labor, services, material, fixtu.res, apparatus or machinery heretofore furnished, or which may be filmished at IIIY time hereafter, by the undersigned for the above-described premises, INCLUDING EXTRAS. That the total amount of the contract including extras is S 21, on which he or she has received payment of S -0- prior to this payment. Thal all waivers are true. correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waiwrs. THAT THE FOLLOWING ARE THE NAMES AND ADDRESSES OJ' ALL PARTIES WHO HA VE FURNISHED OR WILL FURNISH MATERIAL OR LABOR., OR BOTH, FOR. SAID WORK and the amount due or to become due to each, and thai the items mentioned include all labor and material required to complete said work according to plans and specifications: CONTRAC'I' AMOUNT THIS BALANCE NAMES AND ADOR.ESSES WHATFOll n.ic!inct.dg... ~ PAID PAYMENT DUE All materials taken from fully pai f stock 21,000.0C -0-21,000.0() ,..1c Deliverv to iob site with our -.~;- All labor paid in full TOTAL LABOR AND MATERIAL INCLUDING EXTRAS TO COMPLETE EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS, BOTH OilAL ANI> WRlirEN, TO THE CONTRACT. That there an: no other contracts fer said work outstandina. and that there is nothing due or to bccomo due to any person for material, labor or other work of any kind done or to be done upon or in connection with said work other than above stated. COMPANYNAME European Ornamental Iron Work, Inc. ADDRESS 1786 w. Armitage Ct. crrv. STATE, ZIP Addison, IL OFFICIAi... SL.:,._ DAVID HAMBY NOTARY PUBLIC- STATE OF illlnois tit ca.mssion EXP1RES:08117 ~1 ' ' PHONE DATED: 12/07/2018 President SUBSCRJBED AND SWORN TO BEFORE ME THlS \ \ Provided by Ticer Title Insurance Company 1::;

63 PUBLIC WORKS 411 N Prospect Ave Itasca, Illinois Tel: Fax: MEMORANDUM To: Carie Anne Ergo, Village Administrator From: Ross Hitchcock, Director of Public Works R. a. Date: December 11, 2018 Subject: Design and Construction Engineering Services for the 2019 Pavement Maintenance Program Introduction We have received the requested Engineering Service Agreement from Robinson Engineering for design and construction of the 2019 Pavement Maintenance Program. Discussion The Agreement follows IDOT's format allowing 5% for design and 6% for construction engineering. The Five Year Pavement Maintenance program will be updated and the size of the 2019 program will be determined upon approval. Everything appears to be in order. Staff Recommendation I recommend this item be forwarded to the Committee of the Whole meeting December 18, After Action Steps Attachment Engineers Service Agreement from Robinson Engineering

64 ~ IBinois Department ~of li'ansportation Maintenance Engineering to be Performed by a Consulting Engineer (to ee attached to BLR or BLR 14221) Local Agency Section Numeer VILLAGE OF ITASCA 2019 STREET RESURFACING PROGRAM The services to be performed by the consulting engineer, pertaining-to the \ arious items of work included in the-est#mlteg. cost of maintenance operations (BLR or BLR 14221), shall consist of the following: PRELIMINARY ENGINEERING shall include: Investigation of the condition of the streets or highways for determination (in consultation with the local highway authority) of the maintenance operations to be included in the maintenance program: preparation of the maintenance resolution, maintenance estimate of cost and, if applicable, proposal; attendance at meetings of the governing body as may reasonably be required; attendance at public letting; preparation of the contract. andtor acceptance of BLR fgfm.:. The maintenance expenditur:e statement must be suemitted to IDOT within 3 months o~ maintenance period. Services shall also include visual inspection of all streets within the Village limits (Excluding Business Parks) and development of a condition rating and 5-year maintenance plan. ENGINEERING INSPECTION shall include: Furnishing the engineering field inspection, including preparation of payment estimate for contract, material proposal and/or deliver and install proposal and/or checking material invoices of those maintenance operations requiring engineering field inspection, as opposed to those routine maintenance operations as described in Chapter of BLRS Manual, which may or may not require engineering inspection. For furnishing preliminary engineering, the engineer will be paid a base fee PLUS a negotiated fee percentage. For furnishing engineering inspection the engineer will be paid a negotiated fee percentage. The negotiated preliminary engineering fee percentage for each group shown in the "Schedule of Fees" shall be applied to the total estimated costs of that group. The negotiated fee for engineering inspection for each group shall be applied to the total final cost of that group for the items which required engineering inspection. In no case shall this be construed to include supervision of contractor operations. SCHEDULE OF FEES Total of the Maintenance Operation 1X1 > $20,000 0 s $20,000 (Neaotiated: $1,250 Max.) Base Fee $5,000 Group Oceration to be Ins ected By'. Local Agency Official Signature By: Jeffery J. Pruyn, Village President Title Date ' 7 lbate Printed 12/ BLR (Rev. 12/06/11)

65 RESOLUTION NO A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR DESIGN AND CONSTRUCTION ENGINEERING SERVICES FOR THE 2019 PAVEMENT MAINTENANCE PROGRAM WHEREAS, the Village of Itasca has previously entered into a General Professional Services Agreement with Robinson Engineering, Ltd.; and WHEREAS, the Village now desires to approve an Engineering Services Agreement, attached hereto as Exhibit A and incorporated herein by reference, so as to allow for Robinson Engineering to complete design and construction engineering services related to the 2019 Pavement Maintenance Program, not to exceed a base fee of $5,000 plus 5% of the project estimate for design engineering and 6% of the project estimate for construction engineering services. NOW, THEREFORE, BE IT RESOLVED by the Village President and the Board of Trustees of the Village of Itasca, DuPage County, Illinois, as follows: SECTION ONE: The corporate authorities of the Village of Itasca hereby approve Exhibit A, Engineering Services Agreement between Robinson Engineering, Ltd. and the Village of Itasca for design and construction engineering services related to the 2019 Pavement Maintenance Program, not to exceed a base fee of $5,000 plus 5% of the project estimate for design engineering and 6% of the project estimate for construction engineering services. SECTION TWO: The Village President, or his designee, is hereby authorized to sign and execute the Task Order, Exhibit A, on behalf of the Village. SECTION THREE: SEVERABILITY. If any section, paragraph, or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Resolution. SECTION FOUR: REPEAL OF PRIOR RESOLUTIONS. All prior Resolutions and Ordinances in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION FIVE: EFFECTIVE DATE. This Resolution shall be in effect immediately following its passage and approval. AYES: NAYES: ABSENT: ABSTAIN: APPROVED and ADOPTED by the Village President and Board of Trustees of the Village of Itasca this day of January, 2019.

66 APPROVED: Village President Jeffery J. Pruyn ATTEST: Village Clerk Jody Conidi Res Pavement Maintenance Program

67 PUBLIC WORKS 411 N Prospect Ave Itasca, Illinois Tel: Fax: MEMORANDUM To: From: Carie Anne Ergo, Village Administrator Ross Hitchcock, Director of Public Works~~- Date: December 12, 2018 Subject: 2018 Sidewalk and Curb Removal and Replacement (R&R) Program - Payment Estimate #3 Introduction I have received Payment Estimate #3 from Robinson Engineering recommending payment to Strada Construction Co. in the amount of $21, for work performed on the 2018 Sidewalk and Curb R&R Program. Discussion This payment constitutes the bulk of the sidewalk and curb R&R program, along with the addition of the Municipal Complex front entrance. Fiscal Impact Original contract:$ 155, Payment #1& 2: $ 119, Retainage: $ 15, Pay Estimate #3: $ 21, Staff Recommendation Everything appears to be in order. I recommend this item be forwarded to the Committee of the Whole agenda on December 18, 2018 for discussion and approval. After Action Steps None Attachments Recommendation from Robinson Engineering Contractor's statement of quantities Waivers

68 Municipal Expertise. Community Commitment. Mark A. Wesolowski, PE Direct Line: (815) December 7, 2018 Mr. Ross Hitchcock, Director of Public Works Village of Itasca Public Works 411 N. Prospect Itasca, Illinois Project 18-R0127 RE: 2018 Sidewalk and Curb Removal and Replacement Program Payment Estimate #3 Dear Mr. Hitchcock: We have reviewed Invoice # (Estimate of Payment #3) from Strada Construction Co. for work completed on the above referenced project at Village Hall. It is our opinion that the work has been completed in substantial conformance with the plans and specifications, as summarized below: Total Earned to Date $155, Less 10% retention... ($15,586.07) Less Previous Payment#l ($65,237.20) Less Previous Payment # ($54,022.50) Total Due Estimate No. 3 -Partial.... $21, Based on the work performed by the contractor along with the warranty bond (previously provided) for an additional two years, we recommend that the Village Board authorize the release of funds in the amount oftwenty-one Thousand, Fourteen Dollars and Ninety-One Cents ($21,014.91) at this time to the contractor, Strada Construction Co. Please note, the contract is complete and the 10% retainage in the amount of $15, will be held until September 2019 per the requirements of the original contract. Very truly yours, ROBINSON ENGINEERING, LTD.,4/tflt/~ Mark A. Wesolowski, PE, CFM Senior Project Manager maw/rd r:\ \2018\18-r0127.it\payouts\18-r0127 _payout #3.docx Encl: 127 N. Wa lnut Street, Suite 200 <> Itasca, IL o (847)

69 Strada Construction Co W. Armitage Court Addison, IL Tel# Fax# INVOICE DATE INVOICE# 1213/ TERMS Due on receipt BILL TO Village of Itasca 550 W Irving Park Rd Itasca, II Attn :Mark Wesolowski Robinson Engineering PROJECT ITEM DESCRIPTION 1. Sidewalk replacement program 2. Village hall entrance QTY UNIT PRICE AMOUNT 1 72, , , , payment received for invoice #1 6. payment received from invoice #2 7. Total for invoice #3 8. Fabrication and installation of new railings per plan 9. Sample pad per village request 10 Total retainage from Inv #1,2 and 3 due in September , , , , , , , , TOTAL $21, RECEIVED $0.00 BALANCE DUE $21,014.91

70 STATE OF ILLINOIS COUNTY OF Cook WAIVER OE LIEN TO DATE Gty# Escro'N# TO WHOM IT MAY CONCERN: WHEREAS the undersigned has been employed by...;_vi...;.lll'""'a..._ge-'---"o_f.;..;;lta;;.;_s;:_;c;..::;a' to furnish 2018 Sidewalk replacement for the premises known as 2018 Sidewalk Replacement-village Hall of which Village of Itasca is the owner. THE undersigned, for and in consideration.::;o;;_f...;:$c;;;;2'-'1"",0;;_1'---4"-.9::...1;. -=D.;;.ol;.;.;;la;;.;..rs=. hereby waive and release any and all lien of claim of, or right to, lien. under the statutes of the State of Illinois, relating to mechanics' liens, with respect to and on said above-described premises, and the improvements thereon, and on the material, fixtures, and apparatus or machinery furnished, and on the moneys, funds or other considerations due or to become due from the owner, on account of all labor, services, material, fixtures, apparatus or machinery, heretofore furnished, or which may be furnished at any time hereafter, by the undersigned for the above described premises, INCLUDING EXTRAS.* DATE: 12/3/2018 COMPANY NAME: Strada Construction Co. ADORE:'/ W.Armitage Ct. Addison, IL SIGNATURE AND TITLE:...--_,,,..-~==------~_...;;c=:>~;~:~:::::::::=.:::: President L7' EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS, BOTH ORAL AON WRITTEN. TO THE CONTRACT. STATE OF ILLINotS COUNTY OF Cook CONTRACTOR'S AFFIDAVIT TO WHOM IT MAY CONCERN: THE UNDERSIGNED, (NAME) _A_nt.;.o_n_ io_d_i_p""-ao"--1"--a BEING DULY SWORN, DEPOSES AND SAYS THAT HE OR SHE IS (POSITION).;_P.;._re;;..;;sc;..;;id~e_.;.nt.;.. OF (COMPANY NAME) ;;S;.:;tr..;::a=da=-...;;;C..;::o.;._ns=t::..;ru;:_;ct;...:;.io=n~C~o;_. WHO IS THE CONTRACTOR FURNISHING WORK ON THE BUILDING LOCATED AT Various OWNED BY That the total amouni pf the contract including extras* is $155, on which he or she has received paymment of $119,259.7 prior to the payment. That all waivers are true, correct, and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names and addresses of all parties who have furnished material or labor, or both, for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due or to become due to each, an dthth a t e items mentione d include all labor an d matena 'I reauired to comp I ete said wo rk according to plans and soecifications: CONTRACT PRICE NAMES AND ADDRESSES WHAT FOR INCLUDING EXTRAS AMOUNTPAtD THIS PAYMENT BALANCE DUE Strada Construction Co. Labor $106, $92, $14.91 $13, Ozinga Concrete $26, $26, European Railings $22, $0.00 $21, $1, rrt'ital LABOR AND MATERIAL INCLUDING EXTRAS TO COMPLETE $ $119, $ $15, That there are no other contracts for said work outstanding, and that there nothing due or to become due to any person for material, labor or other work of any kind done or to be done upon or in connecti "th s work other than stated above. DATE: 1217/2018 SUBSCRIBED AND SWORN TO BEFORE ME Tt-12th December EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS, BOTH ORAL AND WRITIEN, TO THE CONTRACT. ~~-r.t:rt.m:n~'iffii~-;;;;;w;;wv~~-----.~ OFFICIAL SEAL L~RA DIPAa.A NOTARY PUBLIC STATE <:ff- twnols MY COMMISSION EXPIRES.'()

71 PUBLIC WORKS 411 N Prospect Ave Itasca, Illinois Tel: Fax: MEMORANDUM To: Carie Anne Ergo, Village Administrator From: Ross Hitchcock, Director of Public Works ~ Jl,, Date: December 12, 2018 Subject: 2019 Manhole Rehabilitation Program Award Introduction We opened bids for the 2019 Manhole Rehabilitation Program on December 6, 2018, five qualified bidders participated. Discussion The program consists of heavy cleaning, tuck pointing, frame sealing/adjustment and internal coating for 29 sanitary sewer manholes. National Power Rodding was the low bidder at $38, Staff Recommendation I recommend this item be forwarded to the Committee of the Whole meeting on December 18, 2018 for consideration and approval. After Action Steps Attachments Recommendation to award from Robinson Engineering Bid Tabulation Sheet

72 ;!'II/I~~ Robinson._.._..., E N G I N EE R I N G M unicipal Expertise. Cammunity Comm i tment. Mark A. Wesolowski, P.E Direct Line: (815) mwesolow.:;ki@reltdcom Village of Itasca Attn: Ross Hitchcock 550 W. Irving Park Road Itasca, IL December 6, 2018 REL 18-R0551 RE: 2018 MANHOLE REHABILITATION AWARD RECOMMENDATION Dear Mr. Hitchcock: We have reviewed the bids received December 6, 2018, at Village Hall, and find them to be correct and in order as follows: National Power Rodding... $38, Front Range Environmental, LLC... $57, RMS Utility Services $64, Michels Corporation... $66, Kim Construction Co., Inc... $75, We therefore recommend award of the contract to the low bidder, National Power Rodding, in the amount of Thirty-Eight Thousand, Six Hundred Fifty Dollars and Zero Cents ($38,650.00). If you have any questions, please do not hesitate to contact me at your convenience. Very truly yours, ROBINSON ENGINEERING, LTD. 47t1Jr/~ Mark A. Wesolowski, P.E., CFM Senior Project Manager MAW/vp R:\ \2016\16 R0551.IT\_Bid and Contract Documents\16-ROSSl_Award Bid Ltr.docx Encl: 300 Pa rk Boulevard, Suite 309 <> Itasca, IL o (847) <> Fa x (847) o Cllt.Ml'AIGN, ll fp.,\nk I ORl,ll llasla.i L KANKAh.(l, U M(ll[NRY,11 OrJ/\\'.!.\.ll SOU l ll ll Ot t /.~O.ll ~.1rn1;:1 I VHll.l l

73 <~Ji! Robinson.., ENGJJllEERl/llG c...,..,,...._,,,..., ~...,, 't".,,..,...,.~, Tabulation of Bids Local Public Agency: Village of Itasca County: Section: Estimate:~ Date: December Time: 10:10 Project 18-ROS Manhole Rehabilitations Attended By: Mark Wesolowski Name of Bidder: Nallonal Power Rodding Corp. Front Range Environmental, LLC RMS Ullllty Services Address of Bidder: 2500 W. Arthington St. 2110W. Wrighl Road 4410 S. HI Point Rd Michels Corporation Kim Constuctlon Co. Inc lh Strool 3142 Holoman Item No. Item Description Unll R I'"""''"' '""''-'- IUtit:r1<.;.nY CLEANED EACH R INTERNAL FRAME SEALANT EACH R SEAL AND ADJUST MANHOLE FRAME EACH R CURTAIN GROUT MANHOLE EACH MANHOLES TO BE INTERNALLY R SEALED - CEMENTITIOUS VERT FT COATING R REPLACE BENCH/ INVERT EACH Approved Engineer's Estimate Chicago, IL McHenry, IL Mchenry, IL QTY Unit Price Total Unit Cost Total Unll Cost Total Unit Cost Total i $350.0C $700.0C $500.0C $1,000.0C $750.0C $1,500.0C $1,300.0C $2,600.0C 14 $1,000.0C $14,000. 0C $650.0C $9, 100.0C $550.0C $7,700.0C $430.0C $6,020.0C 1 $200.0C $200.0C $3,000.0C $3,000.0C $3,000.0C $3,000.0C $650.0( $650.0C 14 $1,350.0C $18,900.0C $425.0C $5,950,0C $1,200.0C $16,800.0C $1,800.0C $25,200.0C 15C $240.0C $36,000.0CJ $120.0C $18,000.0( $175.0C $26,250.0C $178.0C $26,700.0C 2 $500.0( $1,000.0C $800.0C $1,600.0C $1,200.0C $2,400.0C $1,850.0( $3,700.0C TOTAL: $70,800.0D $38,650.0( $57,650,0D $64,870.0D Bedford Park, IL Steger, IL Unit Cost Total Unit Cost Total $1,600.0C $3,200.0C $400.0C $800.0C $515.0C $7,210.0C $600.0C $8,400.0C $2,015.0C $2,015.0C $2,500.0C $2,500.0( $1,650.0C $23,100.0C $1,800.0C $25,200.0( $185.0( $27,750.0C $235.0C $35,250.0( $1,700.0( $3,400.0C $1,800.0C $3,600.0C $66,675.0C $75,750,0( Printed 12/6/2018 4:05:44 PM I of 1 BLR (Rev. 07/16/13)

74 RESOLUTION NO A RESOLUTION ACCEPTING LOW BID FROM NATIONAL POWER RODING FOR THE 2019 MANHOLE REHABILITATION PROGRAM WHEREAS, the Village of Itasca ( Village ) solicited bids for its 2019 Manhole Rehabilitation Program and received five qualified bids; and WHEREAS, the Village now wishes to accept the lowest responsive bid from National Power Roding for $38, NOW, THEREFORE, BE IT RESOLVED by the President and the Board of Trustees of the Village of Itasca, DuPage County, Illinois, as follows: SECTION ONE: The corporate authorities of the Village of Itasca hereby accept the bid from National Power Roding for $38, for the 2019 Manhole Rehabilitation Program. SECTION TWO: The Village President, or his designee, is hereby authorized to execute any necessary documents to accept the bid from National Power Roding for the 2019 Manhole Rehabilitation Program. SECTION THREE: SEVERABILITY. If any section, paragraph, or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Resolution. SECTION FOUR: REPEAL OF PRIOR RESOLUTIONS. All prior Resolutions and Ordinances in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION FIVE: EFFECTIVE DATE. This Resolution shall be in effect immediately from and after its passage and approval. AYES: NAYS: ABSENT: ABSTAIN: APPROVED and ADOPTED by the Village President and Board of Trustees of the Village of Itasca this day of January, APPROVED: ATTEST: Village President Jeffery J. Pruyn Village Clerk Jody Conidi

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