Audience Participation Presentation of Village Board Meeting Minutes of May 16, VLG BD MTG MINUTES DRAFT.PDF

Transcription

1 1. Call to Order; Roll Call 2. Pledge of Allegiance Audience Participation Presentation of Village Board Meeting Minutes of May 16, 2017 Documents: VLG BD MTG MINUTES DRAFT.PDF 5. President's Comments a. Recap of Memorial Day Parade b. Discussion and possible action concerning liquor licenses for the following special events: i. ii. iii. iv. v. vi. Highland Games at Hamilton Lakes (June 16 and 17) Independence Day Fireworks at Hamilton Lakes (July 4) Itasca Fest at Washington Park (July 13, 14, 15, and 16) Oktoberfest on Orchard Street (September 8 and 9) Comcast NFL Kickoff on Orchard Street (September 10) Itasca Craft Beer Tasting at Holiday Inn (October 6) c. Proclamation for Aye-Tasca 2017 Documents:

2 6. a. b. c. d. AYE-TASCA - PROCALAMATION.PDF Community Development Committee Trustee Latoria, Chairperson Discussion and possible action concerning a New Business License Application for Jet Speed Logistics USA, LLC at 900 N. Arlington Heights Road, as recommended by the Community Development Department Documents: JET SPEED LOGISTICS N. ARLINGTON HEIGHTS ROAD ZONING CERTIFICATE.PDF Discussion and possible action concerning a New Business License Application for Palimex Distributors, Inc. at 1376 Industrial Drive, as recommended by the Community Development Department Documents: PALIMEX DISTRIBUTORS INC INDUSTRIAL DRIVE.PDF Discussion and possible action concerning a New Business License Application for Seahawk Logitech, Inc. at 900 N. Arlington Heights Road #360, as recommended by the Community Development Department Documents: SEAHAWK LOGISTICS N. ARLINGTON HEIGHTS ROAD ZONING CERTIFICATE REQUEST.PDF Discussion and possible action concerning a New Business License Application for Sumitomo Warehouse (U.S.A.), Inc. at 900 N. Arlington Heights Road, as recommended by the Community Development Department Documents: SUMITOMO WAREHOUSE - NEW BUSINESS LICENSE.PDF Administration Committee Trustee Santorsola, Chairperson Environmental Committee Trustee Leahy, Chairperson Finance Committee Trustee Hower, Chairperson Public Safety Committee Trustee Madaras, Chairperson Public Works/Infrastructure Committee Trustee Aiani, Chairperson Consent Agenda a. Approval of Resolution #961-17, "A Resolution Accepting the Low Bid from Detroit Salt Company for Bulk Rock Salt 2017"

3 b. Documents: RES LOW OFFER FOR BULK ROCK SALT.PDF Approval of Resolution #962-17, "A Resolution Authorizing Execution of a Contract for Actuarial Services with Foster and Foster" Documents: RES ACTUARIAL SERVICES - YWS REVISIONS.PDF Voucher dated June 6, 2017 Department Head Reports 15. Executive Session 16. Adjournment

4 VILLAGE OF ITASCA BOARD OF TRUSTEES MEETING MINUTES May 16, :00 p.m. Call to Order: Roll Call: Mayor Jeff Pruyn called the meeting to order at 7:07 p.m. Present: Mayor Jeff Pruyn; Trustees Marty Hower, Jeff Aiani, Frank Madaras, Mike Latoria, Lucy Santorsola; Village Clerk Jody Conidi. Also present: Finance Director Julie Ciesla; Interim Village Administrator Robert O Connor; Deputy Chief Barry Kauther; Village Attorney Chuck Hervas; Village Engineer Mark Wesolowski and Al Stefan; Village Deputy Clerk Jake Lawrence. Absent: Trustee Ellen Leahy; Community Development Director Nancy Hill. Pledge of Allegiance: Audience Participation: Minutes: (Village Board Minutes of May 2, 2017) President s Comments: (Reminder of Itasca Memorial Day Parade) (Recap of the Shape of Itasca) (Review of Remaining Village Board Meetings for 2017) Mayor Pruyn led everyone in saying the Pledge of Allegiance. No audience participation. Mayor Pruyn presented the Village Board Minutes of May 2, Hearing no objections, Trustee Santorsola made a motion to approve; Trustee Hower seconded. Motion carried by a unanimous voice vote. Mayor Pruyn reminded the audience of the Itasca Memorial Day Parade on May 29, 2017 at 9:30 a.m. Mayor Pruyn reported a recap of the Shape of Itasca held on May 8, 2017 at the Itasca Holiday Inn. There were 45 questions asked of the village; some regarding water bills and property taxes. The event was well attended and the Itasca School Board did a fantastic job. The Shape of Itasca is a great meeting for the town. Mayor Pruyn reviewed the remaining village board meetings for 2017 Tuesday, June 6, 2017 Village Board Meeting Tuesday, June 20, 2017 Village Board Meeting Tuesday, June 27, 2017 [New] Special Village Board Meeting Tuesday, July 4, 2016 [New] Cancelled Fourth of July Tuesday, July 18, 2017 Village Board Meeting Tuesday, July 25, 2017 [New] Special Village Board Meeting Tuesday, August 1, 2017 [New] Cancelled Itasca Night Out Tuesday, August 15, 2017 Village Board Meeting Tuesday, September 5, 2017 Village Board Meeting Tuesday, September 19, 2017 Village Board Meeting May 16, 2017 Village Board Meeting Minutes Page 1

5 Tuesday, October 3, 2017 Tuesday, October 17, 2017 Tuesday, November 7, 2017 Tuesday, November 21, 2017 Tuesday, December 5, 2017 Tuesday, December 19, 2017 Village Board Meeting Village Board Meeting Village Board Meeting Village Board Meeting Village Board Meeting Village Board Meeting Trustee Aiani made a motion to approve the 2017 village board meeting dates including new special board meetings on June 27, 2017 and July 25, 2017; Trustee Hower seconded the motion. Roll Call Vote: Ayes Trustees Hower, Aiani, Madaras, Latoria, Santorsola; Nays None; Absent Leahy; Abstain None. Motion carried Community Development Committee: Trustee Latoria, Chairperson Administration Committee: Trustee Santorsola, Chairperson (Reminder of Intergovernmental Meeting) (Library Book Rack at Metra Station) Environment Committee: Trustee Leahy, Chairperson (Recap of Green Day) Finance Committee: Trustee Hower, Chairperson (Approval of Village Board Budget FY ) Trustee Latoria had no report. Trustee Santorsola reminded the audience of the Intergovernmental meeting on Monday, May 22, 2017 at 5:00 p.m. Trustee Santorsola reported working with the library to fill the book rack at the Itasca train station. The library would like to advertise to commuters using a billboard or poster. The existing bulletin board has a glass cover and isn t accessible. Mayor Pruyn offered to talk to someone on the Metra board and Public Works Director Hitchcock offered to approach the Itasca Metra rep. Trustee Leahy was absent. Interim Village Administrator provided a recap on Green Day on May 6, Over 400 vehicles participated in four hours, received $500 from DuPage County, 30 paper shredders were given away by Fellowes Manufacturing, 6 dozen eyeglasses were collected along with flags, cooking oil, car and household batteries, and bikes to rehab. Trustee Hower presented discussion and possible action concerning Approval of the Village Board Budget FY Hearing no objections, Trustee Hower made a motion to approve the Village Board Budget FY ; Trustee Latoria seconded the motion. Roll Call Vote: Ayes Trustees Hower, Aiani, Madaras, Latoria, Santorsola; Nays None; Absent Leahy; Abstain None. Motion carried Mayor Pruyn reported the next step is to publish and post a public hearing at potentially the June 27 board meeting. Finance Director Ciesla will need 10 days to publish a public notice in a local paper. May 16, 2017 Village Board Meeting Minutes Page 2

6 (Resolution #959-17) (Presentation of April 2017 Clerk s Report) Public Safety Committee: Trustee Madaras, Chairperson Public Works/Infrastructure Committee: Trustee Aiani, Chairperson Consent Agenda: Trustee Hower presented discussion and possible action concerning Resolution #959-17, "A Resolution Authorizing Execution of an Agreement for Long-Term Financial Planning Software with Forecast 5." Hearing no objections, Trustee Hower made a motion to approve Ordinance #959-17; Trustee Santorsola seconded the motion. Roll Call Vote: Ayes Trustees Hower, Aiani, Madaras, Latoria, Santorsola; Nays None; Absent Leahy; Abstain None. Motion carried Clerk Conidi presented the April 2017 Clerk s Report. General fund total $971,477.95; water & sewer fund total $630,356.61; motor fuel tax $15,855.75; hotel tax $214,759.62; and grand total all funds $1,852, Trustee Madaras had no report. Trustee Aiani had no report. Mayor Pruyn asked for a motion to approve the Consent Agenda item a. Hearing no objections, Trustee Madaras made a motion to approve item a on the Consent Agenda; Trustee Aiani seconded the motion. a. Approval of Resolution #949-17, "A Resolution for Construction with Illinois Department of Transportation Right of Ways Mayor Pruyn asked for a motion to approve the Consent Agenda item b. Hearing no objections, Trustee Madaras made a motion to approve item b on the Consent Agenda; Trustee Aiani seconded the motion. b. Approval of Resolution #957-17, "A Resolution Accepting the Low Bid from Perfect Cleaning Services Inc. for Janitorial Services Village-Wide Mayor Pruyn asked for a motion to approve the Consent Agenda item c. Hearing no objections, Trustee Madaras made a motion to approve item c on the Consent Agenda; Trustee Aiani seconded the motion. c. Approval of Resolution #958-17, "A Resolution Authorizing Execution for a Five-Year Contract for Curbside and Containerized Residential Solid Waste, Recyclables, Yard Waste, and Brush Collection Services with Republic Services Mayor Pruyn asked for a motion to approve the Consent Agenda item d. Hearing no objections, Trustee Madaras made a motion to approve item d on the May 16, 2017 Village Board Meeting Minutes Page 3

7 Consent Agenda; Trustee Aiani seconded the motion. d. Approval of Resolution # , "An Ordinance Increasing the Number of Class A Liquor Licenses from Five to Six (Touch of Spice) Department Heads: Voucher: (May 16, 2017) Adjournment: Mayor Pruyn stated he would hear Department Head reports at the Committee of the Whole Meeting following the Village Board Meeting. Trustee Hower made a motion to approve the voucher dated May 16, 2017 in the amount of $1,160,022.82; Trustee Madaras seconded the motion. Roll Call Vote: Ayes Trustees Hower, Aiani, Madaras, Latoria, Santorsola; Nays None; Absent Leahy; Abstain None. Motion carried Trustee Santorsola made a motion to adjourn the Village Board meeting at 7:34 p.m.; Trustee Madaras seconded the motion. Motion carried by a unanimous voice vote. Minutes by: Jody A. Conidi, Village Clerk May 16, 2017 Village Board Meeting Minutes Page 4

8 PROCLAMATION WHEREAS, WHEREAS, WHEREAS, WHEREAS, the Chicago Scots (The Illinois Saint Andrew Society) proudly foster Scottish identity through service, fellowship, and celebration of Scottish culture in order to support two principal charities, the Scottish Home and the Caledonian House; and the Chicago Scots annually organize the Scottish Festival & Highland Games, the Midwest s largest Scottish event, featuring activities and attractions set in Itasca s Hamilton Lakes business park; and the word Aye, according to the Scottish National Dictionary, is a common Scottish adjective meaning always, ever, continually, on all occasions; and in a display of solidarity for the Chicago Scots and the Scottish Festival & Highland Games, and honoring their tradition of welcoming everyone who is Scottish by birth, by heritage, or simply by inclination, the Village of Itasca will integrate the word Aye into its name for the duration of the Scottish Festival & Highland Games. NOW, THEREFORE, I, Jeffery J. Pruyn, President of the Village of Itasca, in the State of Illinois, together with the Board of Trustees, hereby change the name of the Village of Itasca to Village of Aye-Tasca on June 16 and June 17, IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the Village of Itasca to be affixed. Dated this 6th day of June, Jeffery J. Pruyn, Village President ATTEST: Jody A. Conidi, Village Clerk

9 Village of Itasca Community Development Department 550 WEST IRVING PARK RD. ITASCA, IL PHONE: 630/ FAX: 630/ MEMORANDUM TO: FROM: President Jeff Pruyn Village Board of Trustees RE: Zoning Certificate Request Jet Speed Logistics USA, LLC 900 N. Arlington Heights Road Chris Strom Community Development VB DATE: 6/6/17 CC: Jody Conidi, Village Clerk ENCL: Business License Application Nancy Hill, Director File I recommend approval of the following Zoning Certificate Request: Company Name: Jet Speed Logistics USA, LLC Address: 900 N. Arlington Heights Road Zoning: B-2 Community Business District Jet Speed Logistics is an international and domestic freight forwarder that focuses on air, ocean, and ground cargo. Currently located in Wood Dale, Jet Speed Logistics will be moving 15 employees to the proposed location, and will occupy 3,335 square feet which will be used as office space. No transportation vehicles will be parked or stored on site. The proposed use is permitted and parking is adequate. P:\village hall public\comdev\streets\04_streets A-F\Arlington Heights Rd\N_900\Jet Speed Logistics N. Arlington Heights Road Zoning Certificate Recommendation.docx

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12 Village of Itasca Community Development Department 550 WEST IRVING PARK RD. ITASCA, IL PHONE: 630/ FAX: 630/ MEMORANDUM TO: FROM: President Jeff Pruyn Village Board of Trustees RE: Zoning Certificate Request Palimex Distributors Inc Industrial Drive Chris Strom Community Development VB DATE: 6/6/17 CC: Jody Conidi, Village Clerk ENCL: Business License Application Nancy Hill, Director File I recommend approval of the following Zoning Certificate Request: Company Name: Palimex Distributors, Inc. Address: 1376 Industrial Drive Zoning: M Manufacturing District Palimex Distributors, Inc. is a distributor and wholesaler of dry goods to grocery and convenience stores. Formerly located in Chicago, Palimex will be moving a total of 8 employees to Itasca, and will be occupying 57,084 square feet of office and warehouse space at the proposed location. The proposed use is permitted in the M-Manufacturing District and parking is adequate. Palimex will be parking 9 single cab short bed box trucks in the back of the property and hours of delivery operation will be within the allowed 6:00 A.M. 8:00 P.M timeframe. P:\village hall public\comdev\streets\05_streets G-M\Industrial\1376\Palimex Distributors Inc Industrial Drive.docx

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15 Village of Itasca Community Development Department 550 WEST IRVING PARK RD. ITASCA, IL PHONE: 630/ FAX: 630/ MEMORANDUM TO: FROM: President Jeff Pruyn Village Board of Trustees RE: Zoning Certificate Request Seahawk Logitech, Inc. 900 N. Arlington Heights Road #360 Chris Strom Community Development VB DATE: 6/6/17 CC: Jody Conidi, Village Clerk ENCL: Business License Application Nancy Hill, Director File I recommend approval of the following Zoning Certificate Request: Company Name: Seahawk Logitech, Inc. Address: 900 N. Arlington Heights Road #360 Zoning: B-2 Community Business District Seahawk Logitech, Inc. is an international freight forwarder that specializes in ocean and air freight. Established in 2001, Seahawk will be moving a total of 5 employees from Wood Dale to Itasca, and occupying 3,428 square feet of office space. The proposed use is permitted in the B-2 Community Business District and parking appears to be adequate. Lastly, I spoke with the account manager to confirm Seahawk Logitech does not use their own trucks nor would they be parking trucks at the 900 N. Arlington Heights building. P:\village hall public\comdev\streets\04_streets A-F\Arlington Heights Rd\N_900\Seahawk Logistics N. Arlington Heights Road Zoning Certificate Request.docx

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18 Village of Itasca Community Development Department 550 WEST IRVING PARK RD. ITASCA, IL PHONE: 630/ FAX: 630/ MEMORANDUM TO: FROM: President Jeff Pruyn Village Board of Trustees RE: Zoning Certificate Request Sumitomo Warehouse (U.S.A.), Inc. 900 N. Arlington Heights Road Chris Strom Community Development VB DATE: 6/6/17 CC: Jody Conidi, Village Clerk ENCL: Business License Application Nancy Hill, Director File I recommend approval of the following Zoning Certificate Request: Company Name: Sumitomo Warehouse (U.S.A.), Inc. Address: 900 N. Arlington Heights Road Zoning: B-2 Community Business District Sumitomo Warehouse (U.S.A.), Inc. is an international freight forwarder based in Japan. Currently located at 1100 N. Arlington Heights Road, Itasca, Sumitomo will be moving 4 employees to the proposed location, and will occupy 1,684 square feet of office space. The proposed use is permitted and parking is adequate. P:\village hall public\comdev\streets\04_streets A-F\Arlington Heights Rd\N_900\Sumitomo Warehouse - New Business License.docx

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21 RESOLUTION NO A RESOLUTION ACCEPTING THE LOW BIDAN OFFER FROM DETROIT SALT COMPANY FOR SNOW REMOVAL BULK ROCK SALT 2017 WHEREAS, the Village of Itasca (herein Village ) joined DuPage County s bulk rock salt bidding process on April 27, 2017; and WHEREAS, the DuPage County Procurement Services opened bids for bulk rock salt on April 27, 2017, and received there were four qualified bids; and WHEREAS, companies; the low bid was provided by Detroit Salt Company in the amount of $51.49 per ton; and WHEREAS, DuPage County accepted the bid, and the DuPage County Board awarded the bid on May 23, 2017; and WHEREAS, the Village uses an average of 1200 tons of rock salt per season and, under the contract, is required to take 80% of the order of 1200 tons of rock salt and can receive up to 130% of the order of 1200 tons of rock salt; and WHEREAS, the Village now wishes to accept the lowest qualified bid offer from Detroit Salt Company in the amount of $51.49 per ton and purchase its 2017 salt through the bid obtained from DuPage County Procurement Services Division. NOW, THEREFORE, BE IT RESOLVED by the President and the Board of Trustees of the Village of Itasca, DuPage County, Illinois, as follows: SECTION ONE: The corporate authorities of the Village of Itasca hereby accept the offerbid from Detroit Salt Company for the purchase of rock salat to be used for snow removal purposes Bulk Rock Salt 2017 in the Village of Itasca in the amount of $51.49 per ton. SECTION TWO: The Village President, or his designee, is hereby authorized to execute any necessary documents to accept the bid offer from Detroit Salt Company. SECTION THREE: SEVERABILITY. If any section, paragraph, clause or provision of this Resolution is held invalid or unenforceable, for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the other remaining provisions of this Resolution. SECTION FOUR: REPEAL OF PRIOR RESOLUTIONS. All prior Resolutions and Ordinances in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION FIVE: EFFECTIVE DATE. This Resolution shall be in effect immediately from and after its passage and approval. AYES: Resolution No

22 NAYS: ABSENT: ABSTAIN: APPROVED and ADOPTED by the Village President and Board of Trustees of the Village of Itasca this day of June, APPROVED: ATTEST: Village President Jeffery J. Pruyn Village Clerk Jody A. Conidi Resolution No

23 RESOLUTION NO A RESOLUTION AUTHORIZING ACCEPTANCE OF A RESPONSE FROM FOSTER AND FOSTER TO A REQUEST FOR PROPOSAL ACCEPTING THE LOW BID FROM FOSTER AND FOSTER FOR ACTUARIAL VAUATION SERVICES WHEREAS, the Village of Itasca (herein the Village ) and the Itasca Police Pension Fund (herein Pension Fund ) went out to solicited bida request for proposals on February 24, 2017, for actuarial services; and the Village received six proposals and interviewed three firms; and WHEREAS, Foster and & Foster Consulting Actuaries, d/b/a Foster & Foster, Inc. (herein Foster & Foster ), a Florida corporation, provideds a response to the Village and Pension Fund s request for proposal, offering its consulting actuarial valuation services for the Village and Pension Fund; and WHEREAS, Foster & Foster proposed a five-year contract at a price of $6,000 for this year, with a 3% increase for each future year, and additional services provided at an hourly billing rate no greater than $300 per hour; and WHEREAS, the Pension Fund has agreed to cover 50% of the actuarial cost for each of the five years; and WHEREAS, the Village now wishes to accept Foster & Foster s response to the request for proposal and further authorize the Village President to execute any necessary documents on the Village s behalf to formalize said acceptancethe lowest qualified bid from Foster and Foster for the amount of $6,000 per year with an annual increase of 3%. NOW, THEREFORE, BE IT RESOLVED by the Village President and the Board of Trustees of the Village of Itasca, DuPage County, Illinois, as follows: SECTION ONE: The corporate authorities of the Village of Itasca hereby accept the bid proposal from Foster and & Foster for consulting actuarial valuation services for the Village and Itasca Police Pension Fund in the amount of $6,000 per year with an annual increase of 3%. SECTION TWO: The Itasca Village President, or his designee, is hereby authorized to execute, on behalf of the Village, all necessary documents to formalize the acceptance on behalf of the Village of Foster & Foster s response to the Village and Pension Fund s request for proposal and necessary documents to accept the bid from Foster and Foster. SECTION THREE: SEVERABILITY. If any section, paragraph, clause or provision of this Resolution is held invalid or unenforceable, for any reason, the invalidity or unenforceability Resolution No

24 of such section, paragraph, clause or provision shall not affect any of the other remaining provisions of this Resolution. SECTION FOUR: REPEAL OF PRIOR RESOLUTIONS. All prior Resolutions and Ordinances in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION FIVE: EFFECTIVE DATE. This Resolution shall be in effect immediately from and after its passage and approval. AYES: NAYS: ABSENT: ABSTAIN: APPROVED and ADOPTED by the Village President and Board of Trustees of the Village of Itasca this day of June, APPROVED: Village President Jeffery J. Pruyn ATTEST: Village Clerk Jody A. Conidi Resolution No

25 Resolution No