Meeting of the Village of Buffalo Grove Board of Trustees

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1 Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting November 18, 2013 at 7:30 PM Fifty Raupp Blvd Buffalo Grove, IL Phone: Call to Order Pledge of Allegiance Roll Call Approval of Minutes A. Minutes of the November 4, 2013 Village Board Meeting [GO TO] Approval of Warrant A. Presentation and Reading of Warrant #1220 [GO TO] Village President's Report Village Manager's Report Special Business Reports from the Trustees Consent Agenda Consent Agenda: Ordinances and Resolutions Consent Agenda: Unfinished Business Consent Agenda: New Business Ordinances and Resolutions Unfinished Business New Business A. Presentation of the FY 2014 Proposed Budget (Trustee Berman) [GO TO] Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. Executive Session A. Collective Bargaining: Section 2(c)(2) of the Illinois Open Meetings Act B. Pending Litigation: Section 2(c)(11) of the Illinois Open Meetings Act Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at to allow the Village to make reasonable accommodations for those persons.

2 Minutes of the November 4, 2013 Village Board Meeting 4-A Recommendation of Action Staff recommends approval. Overview Approval is recommended. Attachments M pdf Trustee Liaison Clerk Sirabian Staff Contact Carol A Lieber, Monday, November 18, 2013 Approval of Minutes - Item : 4-A

3 /04/2013 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, NOVEMBER 4, 2013 CALL TO ORDER President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman; Trustees Berman, Trilling, Sussman, Terson, Stein, and Ottenheimer. Also present were: Dane Bragg, Village Manager; William Raysa, Village; Jeffrey Stein, Assistant Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Finance Director; Art Malinowski, Director of Human Resources; Lauren Stott, Management Analyst; Mike Reynolds, Director of Public Works; Rick Kuhl, Superintendent of Public Works; Tom Milas, Public Works Forestry Department ; Robert Pfeil, Village Planner; Darren Monico, Village Engineer; Brett Robinson, Purchasing Manager; Police Chief Casstevens; and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Stein, seconded by Ottenheimer, to approve the minutes of the October 21, 2013 Regular Meeting. Upon roll call, Trustees voted as follows: Moved by Terson, seconded by Ottenheimer, to approve the minutes of the October 28, 2013 Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 5 Trilling, Sussman, Terson, Stein, Ottenheimer ABSTAIN: 1 Berman WARRANT #1219 Mr. Anderson read Warrant #1219. Moved by Stein, seconded by Terson, to approve Warrant #1219 in the amount of $1,829,819.17, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: VILLAGE PRESIDENT S REPORT President Braiman recognized and honored all veterans on Veteran s Day, and particularly those who served in World War II. President Braiman read a commendation honoring Al Kamikow who fought at the Battle of Normandy and received the Bronze Star and the Purple Heart. Mr. Kamikow is being honored by the French government with the Knight of the Legion of Honor medal, and is being paid tribute for his service to the French people.

4 /04/2013 President Braiman read a commendation recognizing Irving Weiner who served and was wounded in the Iwo Jima invasion. Mr. Weiner recently had the privilege of flying on the Honor Flight to Washington, D.C. to visit the war memorials. President Braiman thanked both of these veterans, as well as all veterans, for their service to our country. President Braiman presented the commendations to both gentlemen as they were congratulated by the audience and the Board. VILLAGE MANAGER S REPORT Chief Vavra recognized three of our firefighters, Deputy Chief Doug Postma, Battalion Chief Joe Wieser, Jr., and Lieutenant William Kent Brecht, who are retiring with a total of 87 years of experience with the Buffalo Grove Fire Department. Chief Vavra introduced Mike Baker who will begin serving as our new Deputy Fire Chief on November 25, Mr. Baker stated that he is excited to begin working with the Buffalo Grove Fire Department because of the outstanding reputation of the community and the Fire Department. Mr. Anderson reviewed the Truth in Taxation Act, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr. Anderson stated that the levy is a less than 5% increase over the previous year; therefore, a Public Hearing is not required. President Braiman congratulated staff for keeping the levies as low as possible. Moved by Berman, seconded by Trilling, to accept the calculations showing a 1.96% rate of change, thereby not requiring publication for and holding a Public Hearing as required by the Truth in Taxation Act. Upon roll call, Trustees voted as follows: Tom Milas, provided an update on Emerald Ash Borer removals for 2013, and previewed the EAB video which has been produced by the Village. This video will be posted on the Village website and aired on BGTV to continue to get the word out to residents. CONSENT AGENDA President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution # IDOT Motion to pass Resolution # , authorizing the execution of an Agreement between the Illinois Department of Transportation and the Village of Buffalo Grove for the Upgrade of Certain State Owned Traffic Signals. Resolution # Bike/Pedestrian Improvements Motion to pass Resolution # , authorizing an Intergovernmental Agreement between the Village of Buffalo Grove and the Village of Wheeling related to the installation and ongoing operation and maintenance of Dundee Road Shared Use Bike Path and Related Bike/Pedestrian Improvement.

5 /05/2013 Police Pension Fund Motion to accept the Village of Buffalo Grove Police Pension Fund Municipal Compliance Report December 31, Firefighter s Pension Fund Motion to accept the Village of Buffalo Grove Firefighter s Pension Fund Municipal Compliance Report December 31, Motion to authorize bid for printing services for Village Newsletter. Village Newsletter Proclamation Deputy Chief Doug Postma Motion to recognize and honor Deputy Chief Doug Postma for his years of service to the Buffalo Grove Fire Department and to wish him well in his retirement. Proclamation Battalion Chief Joe Wieser, Jr. Motion to recognize and honor Battalion Chief Joe Wieser, Jr. for his years of service to the Buffalo Grove Fire Department and to wish him well in his retirement. Proclamation Lieutenant William Kent Brecht Motion to recognize and honor Lieutenant William Kent Brecht for his years of service to the Buffalo Grove Fire Department and to wish him well in his retirement. Proclamation Native American Heritage Month Motion to declare November, 2013 as Native American Heritage Month in the Village of Buffalo Grove. Motion to accept Certificate of Initial Acceptance and Approval: Plaza Improvements. Motion to authorize bid for printing services for Village Newsletter. Moved by Trilling, seconded by Ottenheimer, to approve the Consent Agenda. Plaza Improvements Village Newsletter President Braiman read each of the Proclamations honoring Deputy Chief Douglas Postma, Battalion Chief Joe Wieser, Jr. and Lieutenant William Kent Brecht. Douglas Postma and Joe Wieser, Jr., who were in attendance, were introduced by Chief Vavra. Both gentlemen thanked the community, the Fire Department and the Board for the great years they have enjoyed with the Buffalo Grove Fire Department. Upon roll call, Trustees voted as follows on the Consent Agenda:

6 /04/2013 ORDINANCE # METRA PARKING METERS Moved by Berman, seconded by Trilling, to pass Ordinance # , Award of Contract: Automated Pay by Space Parking Meters. Mr. Anderson reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Robinson. Mr. Anderson then answered questions from the Board. Upon roll call, Trustees voted as follows: ORDINANCE # LONG GROVE CONFECTIONERY Moved by Stein, seconded by Terson, to pass Ordinance # , Long Grove Confectionery, 333 Lexington Drive, Special Use for retail sales in the Industrial District. Mr. Bragg reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil, noting that the proposed ordinance is basically just a change in ownership. Upon roll call, Trustees voted as follows: METRA PARKING METERS Moved by Berman, seconded by Terson, to award contract for automated pay per space parking meters, as proposed in Board packets. Mr. Robinson reviewed the bidding process, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr. Robinson then answered questions from the Board. Upon roll call, Trustees voted as follows: SEWER TELEVISING Moved by Stein, seconded by Sussman, to award the bid for 2013 Sanitary and Storm Sewer Televising to CTR Systems at their low bid unit prices at an amount not to exceed $100,000. Mr. Bragg reviewed the bid scenario in this instance, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Robinson.

7 Upon roll call, Trustees voted as follows on the motion: /04/ UNIFORM RENTAL SERVICES Moved by Stein, seconded by Terson, to award a contract to G&K Services for Uniform Rental Services in the amount of $14,607.32, in accordance with information contained in Board packets. Mr. Bragg reviewed the bid scenario in this instance, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Robinson. Mr. Raysa presented a brief overview of the negotiations. Upon roll call, Trustees voted as follows on the motion: SNOW AND ICE REMOVAL SERVICES Moved by Stein, seconded by Sussman, to approve staff recommendation to reject all proposals for snow and ice removal services and to continue to providing the services in house. Mr. Robinson reviewed the bid process, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Upon roll call, Trustees voted as follows on the motion: N. PRAIRIE ROAD Moved by Terson, seconded by Sussman, to approve pre-application conference for N. Prairie Road, petition for annexation with zoning in the R-1 District. Mr. Bragg reviewed the request of the petitioners, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil. Trustees Terson and Sussman amended the motion to direct staff to draft an Annexation Agreement. Upon roll call, Trustees voted as follows on the amended motion:

8 /04/2013 QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight s agenda. There were no such questions. EXECUTIVE SESSION Moved by Trilling, seconded by Ottenheimer, to move to Executive Session for the purpose of discussing Approval of Closed Session Minutes, Section 2 (c)(21) of the Illinois Open Meetings Act, and Collective Bargaining, Section 2 (c)(2) of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows: The Board moved to Executive Session from 8:35 P.M. until 9:03 P.M. ADJOURNMENT Moved by Trilling, seconded by Sussman, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:04 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 18th DAY OF November, 2013 Village President

9 Presentation and Reading of Warrant # A Recommendation of Action Staff recommends approval. Overview Approval is recommended. Attachments W#1220 Work Sheet.pdf W#1220.pdf (Appendix) Trustee Liaison Staff Contact Scott D Anderson, Finance & GS Monday, November 18, 2013 Approval of Warrant - Item : 5-A

10 VILLAGE OF BUFFALO GROVE WARRANT # Nov-13 General Fund: 214, Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: Motor Fuel Tax Fund: 43, School & Park Donations 0.00 Capital Projects-Facilities: 103, Capital Projects-Streets: 0.00 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 35, Water Fund: 21, Buffalo Grove Golf Fund: 9, Arboretum Golf Fund: 10, Refuse Service Fund: , PAYROLL PERIOD ENDING 11/03/ , , TOTAL WARRANT #1220 1,292, APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President

11 See appendix: Appendix001 - W#1220.pdf

12 Presentation of the FY 2014 Proposed Budget 13-A Overview Village Manager Dane Bragg, Finance Director Scott Anderson and Deputy Village Manager Jennifer Maltas will provide an overview of the FY 2014 Proposed Budget. The detailed budgets were delivered on October 25th and the draft budget was distributed on November 4th. The FY 2014 draft budget is available for viewing at Attachments Trustee Liaison Trustee Berman Staff Contact Scott D Anderson, Finance & GS Monday, November 18, 2013 New Business - Item : 13-A

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