WOODLAND CITY COUNCIL CITY HALL COUNCIL CHAMBERS 300 FIRST STREET WOODLAND, CALIFORNIA MINUTES CITY COUNCIL CLOSED SESSION OCTOBER 19, :00 P.M.

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1 WOODLAND CITY COUNCIL CITY HALL COUNCIL CHAMBERS 300 FIRST STREET WOODLAND, CALIFORNIA MINUTES CITY COUNCIL CLOSED SESSION OCTOBER 19, :00 P.M. CLOSED SESSION At 5:00 p.m. Council held a conference with Real Property Negotiators pursuant to Section The agency negotiator was City Manager Deven and the negotiating parties were Mark Deven and Tule Foundation. Under Negotiation were the price and terms of payment. Council also held a conference with Legal Counsel regarding existing litigation pursuant to Section (a). The name of the case was Adobe Lumber v. City of Woodland et al. In attendance at these sessions were Mayor Pimentel, Vice Mayor Davies, Council Members Dote, Marble and Monroe, City Manager Deven and City Attorney Morris. JOINT REGULAR CITY COUNCIL/ REDEVELOPMENT AGENCY BOARD 6:00 P.M. CALL TO ORDER At 6:00 p.m. Mayor Pimentel called the Joint Regular City Council/Redevelopment Agency Board Meeting to order. CLOSED SESSION ANNOUNCEMENT Mayor Pimentel announced that Council had met in Closed Session to discuss property negotiations and existing litigation and had given direction to Staff and the City Attorney. updated a/o 3/7/2012

2 ROLL CALL Council Members Present: Council Members Absent: Staff Members Present: Skip Davies, Martie Dote, William Marble, Jeff Monroe, Artemio Pimentel None Mark Deven, Andrew Morris, Ana Gonzalez, Greg Meyer, Dick Donnelly, Rick Walters, Paul Siegel, Kimberly McKinney, Tod Reddish, Roberta Childers, Cynthia Shallit, Heather Muller, George Bierwirth, Shelby McNay, Dan Sokolow, Wendy Ross PLEDGE OF ALLEGIANCE Mayor Pimentel invited all in attendance to join in Pledge of Allegiance led by Eric Mische. COMMUNICATIONS-PUBLIC COMMENT Fred Lopez said he is upset regarding the requirements for a hot works permit above and beyond all the permits he currently has in place. There is a very strict list of restrictions regarding his business that he went through initially and the City determined at that time he was not required to have this did not have this permit. Since that time, the rules have been changed and now he is told by the Fire Marshall that if he creates even one spark, he must have a hot works permit and that is unfair to businesses previously told it was not necessary. He wants Council to look at the City Ordinances. The City is not business friendly. New permits have and have come out of nowhere. He would like Council to discuss this as an Agenda item at a future Council meeting. The Fire Marshall has a Department that is dedicated to look for these types of loopholes to find a reason to charge more money to the businesses. Mayor Pimentel requested the City Manager to schedule a meeting with Mr. Lopez regarding his concerns. Vice Mayor Davies asked for clarification on what a hot works involves and City Manager Deven said he would get more information and provide it to Council. COMMUNICATIONS COUNCIL/STAFF STATEMENTS AND REQUESTS Council Member Dote attended the White Cane Dinner at the Elks Club. This morning Vice Mayor Davies and Council Member Dote attended the 3 x 2 x 2 with the Minutes October 19,

3 County and the City of Davis. The League of Women Voters is having a forum. There will be Halloween activities taking place on October 30 th at Heritage Plaza Council Member Marble attended the Chamber of Commerce Government Affairs Committee meeting. MINUTES On a motion by Council Member Monroe, seconded by Vice Mayor Davies and carried unanimously, Council adopted the minutes of the Joint Regular City Council/Redevelopment Agency Board meeting of January 13, 2010, the Regular City Council meeting of January 19, 2010, the Joint Regular City Council/Redevelopment Agency Board meeting of February 2, 2010, the Adjourned Special meeting of February 9, 2010, the Regular City Council meeting of February 16, 2010 and the Joint Special City Council/Library Board of Trustees meeting of February 23, Council Member Dote abstained from the adoption of the minutes of the February 23, 2010 meeting. COMMUNICATIONS WRITTEN Council received a notice from Alcoholic Beverage Control for an On-Sale Beer and Wine, Person-to-Person Transfer of a License for the Spring Garden restaurant located at 601 W. Cross Street. COMMUNICATIONS - COMMITTEE REPORTS On a motion by Council Member Dote, seconded by Council Member Monroe, and carried unanimously, Council received the Woodland-Davis Clean Water Agency Board of Directors meeting minutes of July 15, PRESENTATIONS PROCLAMATION LAW ENFORCEMENT RECORDS AND SUPPORT PERSONNEL DAY On a motion by Council Member Monroe, seconded by Council Member Dote, and carried unanimously, Council proclaimed November 3, 2010 as Law Enforcement Records and Support Personnel Day. Council Member Marble presented a Proclamation to Lieutenant George Bierwirth and Records Supervisor Shelby McNay. Minutes October 19,

4 WOODLAND-DAVIS CLEAN WATER AGENCY/SURFACE WATER PROJECT Dr. Eric Mische, General Manager of the Woodland-Davis Clean Water Agency, said the Joint Powers Authority was formed to plan, design, construct and operate a Sacramento River surface water intake, a water treatment facility and distribution piping to provide a high-quality water supply for the residents. Since July 2010, the management system for the project was established to include a Safety Plan, a schedule, a method of cost control and accounting, defining the organization, development of a Program Management Plan, and a monitoring and reporting system. A Development Agreement with the University of California at Davis has been initiated, as has a Public Outreach Program. The schedule began in March of 2009 with the preliminary engineering and continues through the various processes with operation estimated to begin in early The Project funding and financial opportunities require strong support by the entities. There are some low interest loans available through the California State Revolving Fund and the California Infrastructure Bank (I-Bank). California Proposition 84 has some grant funds available as does the Federal appropriations grant funding. As well, Revenue Bonds and future State Water Bonds may be sources of funds. On a motion by Council Member Monroe, seconded by Council Member Dote, and carried unanimously, Council received the update on Woodland-Davis Clean Water Agency Activities and Surface Water Project Status as presented CONSENT CALENDAR On a motion by Vice Mayor Davies, seconded by Council Member Dote and carried unanimously, Council adopted the following Consent Calendar items as presented: MONTHLY STATUS REPORT FIRE DEPARTMENT Council received the Monthly Status Report from Fire Department for August MONTHLY STATUS REPORT PUBLIC WORKS Council received the Monthly Status Report from Public Works for July and August ACCOUNTABLITY REPORT SPRING LAKE COMMUNITY FACILITIES DISTRICT Minutes October 19,

5 Council accepted the Local Agency and Special Tax Bond Accountability Report for the Spring Lake Community Facilities District for the year ended June 30, MUNICIPAL STORM WATER PERMIT Council received and accepted the Annual Update on Municipal Storm Water Permit Compliance and Procedures for Construction Site Compliance. ORDINANCE 1521 SPRING LAKE SPECIFIC PLAN BUILDING UNIT ALLOCATION Council adopted Ordinance 1521, An Ordinance of the City Council of the City of Woodland, California Amending the Spring Lake Specific Plan Building Unit Allocation Program, amending Chapter 26 of the Woodland Municipal Code, modifying Section to remove the restriction on timing of the third release Building Unit Allocations and adding Section to allow for the possibility to increase the maximum allocation of Building Unit Allocations for the plan area for properties that have been considered and approved for a rezone by the City Council. RESOLUTION 5140 APPROPRIATIONS LIMIT (GANN LIMIT) Council adopted Resolution 5140, A Resolution to Set the Appropriations Limit for the City of Woodland in Accordance with Article XIII-B of the State Constitution for Fiscal Year 2010/2011, thus setting the appropriations limit figure at $49,902, LEAGUE OF CALIFORNIA CITIES CONFERENCE RESOLUTIONS Council received a report on the 2010 annual League of California Cities Conference Resolutions Final Report. Resolutions included amendments to the League bylaws, the Let s Move campaign, unfunded State mandates, and enhancing public safety while driving a motor vehicle (texting). REPORTS OF THE CITY MANAGER COMMUNITY SERVICE AWARDS City Clerk Gonzalez indicated that this year it is suggested that the Community Service Awards presentation be held closer to February 22, 2011 as it is the 150 th anniversary of the incorporation of our City. The first part of this process is to appoint the Nominating Committee. The Mayor serves on this Committee with each of the other Council Members appointing a member. The Mayor will also ask two previous recipients of the Community Service Award to Minutes October 19,

6 serve. Council Members concurred to provide the names of their appointees to the City Clerk within the next week. HISTORICAL PRESERVATION COMMISSION On a motion by Council Member Monroe, seconded by Council Member Dote, and carried unanimously, Council appointed Mark Aulman as a member of the Historical Preservation Commissioner. JOINT CITY COUNCIL/REDEVELOPMENT AGENCY REPORTS AGENCY RESOLUTION PORTER BUILDING REHABILITATION Senior Planner Sokolow said this is the first loan request for a second floor retrofit project program established by the City in The Porter Building is 97 years old. Last year Cambridge College signed a five year lease with Mr. and Mrs. Martinez, the owners, to occupy the first floor of this building. The Agency has assisted the project with a façade grant. This first floor is very pleasing and is a strong presence. There were some utility issues and there were some tanks that had to be excavated and removed. The owners financed the building and the rehabilitation on their own except for the façade. They are asking for assistance for some existing items on the main floor in need of completion and for rehabilitation of the second and third floors of the building. The lease revenue funds from Cambridge do not begin until all final issues on the first floor are complete. The second and third floor plan is to bring in tenants whether it is commercial or residential. Some residential occupancy would be desirable to maintain a presence in the building when the College students and staff are not on site. The terms of the loan agreement is a five year term at 3.4% with an index that IRS provides out for Redevelopment Agencies. This is a first candidate for our adopted Program funds and they would be a good one. There are no loans on the title and if approved, the Agency would be in the first position. The project thus far has been very beneficial for the downtown. Mayor/Chairperson Pimentel asked whether prevailing wage is part of the loan. Planner Sokolow said this loan is at a market rate interest. Prevailing wage should not kick in. Robert Martinez said he and his wife purchased the Porter Building in 2006 and started the restoration that same year. They increased the pace of the restoration when the College began to show interest. They have financed the restoration nearly entirely on their own except for the façade grant. This loan would allow them to finalize some remaining items on the first floor and rehabilitate the second and third floors of the building. Minutes October 19,

7 On a motion by Vice Mayor/Vice Chairperson Davies, seconded by Council/Board Member Monroe, and carried unanimously, the Council/Board adopted the Agency Resolution 10-08, A Resolution of the Redevelopment Agency of the City of Woodland Approving an Owner Participation Agreement with Porter Building, LLC for a $200,000 Loan to Rehabilitate the Porter Building, approving such loan in accordance with the Agency s Main Street Second Floor Retrofit Program and the terms set forth in the Owner Participation Agreement. The property is located at Main Street. AGENCY RESOLUTION PROFESSIONAL SERVICES AGREEMENT MAIN STREET PUBLIC ENGAGEMENT AND DESIGN CONCEPT Senior Planner Sokolow said this is a request to fund a Public Engagement Design Project and the proposed Consultant, MIG, Inc., of Davis. The Agency has worked with them on two other Main Street projects on design and they were instrumental in assisting with a grant application. MIG, Inc. returned this year for a Proposition 84 grant on the same section of the Main Street. The State came out to review the project and MIG came out and to assist with the review and respond to questions. It is understood the City is still under consideration for the grant. The design concept on Main Street from Pioneer Avenue to West Street is the project under consideration. There is a public process that should be followed and the City is in need of a good representative turnout for the initial design process meeting. The second public engagement process is to review the design with community members to determine if it is till consistent with representative input. There will be other presentations to the Planning Commission and to the Council. The City needs to be competitive as we seek to improve Main Street and provide opportunities for bicycles and pedestrians. This is an ambitious effort and MIG has a successful record. Our goal would be a strong design concept that will help implement the community vision for Main Street. Council/Board Member Dote asked if Main Street, East of East Street is in the Redevelopment Area. Planner Sokolow said all but approximately the last third of a mile to from Pioneer Avenue eastward is within the RDA. She then asked if this proposal from MIG, LLC is in response to a Request for Qualifications. Planner Sokolow said the first time they worked for us we went through a formal bid process. This time they were working for use on a smaller project and we wanted to expand their scope. The project is below the scope required to go for an RFQ. Vice Mayor/Vice Chairperson Davies would like to see MIG come back to Council with an update at various stages of the public meetings. They are very good at running public meetings but Council should be involved in the progress. Planner Sokolow said they will come back to Council after the second Public Meeting. Minutes October 19,

8 Council/Board Member Marble asked if any design concept ever been suggested for the area. Planner Sokolow said the East Street Corridor Specific Plan has some elements included but are more for land use issues. The Armfield area has a possibility for a facility there, but they have not looked at specific streetscape. In the Downtown Specific Plan we have some design concepts on portions of Main Street from Third Street to Elm with a baseline design and we would like to immolate that for the Third Street to East Street. As you go down closer to West Street and from East Street to Pioneer we need a lot of work in those sections. Council Member/Board Marble asked if following completion of this design funding, will any of the costs be eligible for reimbursement. Planner Sokolow said we will typically not be eligible for reimbursement. We need to be under contract before we can incur costs. In community design under Proposition 84, until we are under contract cannot incur costs that are reimbursable. Mayor/Chairperson Pimentel asked if Sacramento Area Council of Governments (SACOG) funds are available. Planner Sokolow indicated there are no funds available from SACOG until On a motion by Council/Board Member Monroe, seconded by Council/Board Member Dote, and carried unanimously, the Council/Agency adopted the Agency Resolution 10-09, A Resolution of the Redevelopment Agency of the City of Woodland Approving Professional Services Agreement with MIG, Inc. to Conduct a Public Engagement Process and Prepare a Design Concept for Main Street Between West Street and Pioneer Avenue, such Agreement in the amount of $49,930; authorized the Executive Director to execute the Agreement. ORDINANCES ORDINANCE CALIFORNIA BUILDING CODE Building Inspection Services Manager Walters said the purpose of this proposed Ordinance is to adopt the 2010 California Building Standards Codes. He asked that Council set the Public Hearing for adoption of this Ordinance for December 7, These Codes are updated every three years. We have not made any amendments and the adoption is unique as there are two new Codes into the package, the 2010 California Residential Code and the 2010 California Green Building Standards Code. The 2010 California Residential Code is designed for one and two family dwellings. It covers any residential construction and will simplify design. Minutes October 19,

9 The 2010 California Green Building Standards Code is the first mandated Green Code in the nation. Staff has been and will continue to attend training courses. On a motion by Council Member Monroe, seconded by Council Member Marble, and carried unanimously, Council introduced, waived first reading and read by title only, An Ordinance of the City Council of the City of Woodland Amending Sections 6-1, 6-1-1, 6-1-2, 6-1-3, 6-1-4, 6-1-5, 6-1-6, 6-1-7, and of and adding Sections and to Article I of Chapter 6 of the Woodland Municipal Code, Adopting by Reference the 2010 Edition of the California Building Standards Code (California Code of Regulations, Title 24), Consisting in Part of the 2010 California Building Code, the 2010 California Residential Code, the 2010 California Electrical Code, the 2010 California Mechanical Code, the 2010 California Plumbing Code and the 2010 California Green Building Standards Code; the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings; the 1997 Edition of the Uniform Housing Code; and the 1997 Edition of the Uniform Security Code, together with Certain Additions, Insertions, Deletions and Changes Thereto ; set the Public Hearing to consider the adoption of said Ordinance for the December 7, 2010 Council meeting. ADJOURN At 6:49 p.m., Mayor Pimentel adjourned the Joint City Council/Redevelopment Agency Board Meeting. Respectfully submitted, SS: Ana B. Gonzalez City Clerk Adopted by Council: February 7, 2012 Minutes October 19,