PINE MOUNTAIN LAKE ASSOCIATION BOARD OF DIRECTORS MEETING November 4, 2017 Corrected Approved Minutes Page 1 of 6

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1 Page 1 of 6 BOARD MEETING: 1) Time & Location: A duly noted meeting of the Board of Directors of Pine Mountain Lake Association, a nonprofit mutual benefit corporation (copy attached), was called to order by President Griefer at 9:00 a.m. on Saturday, at the Lake Lodge pursuant to notice. 2) Pledge of Allegiance 3) Roll Call: Board: Steve Griefer President Mike Gustafson Vice President Nick Stauffacher Treasurer Wayne Augsburger Secretary Pauline Turski Director Staff: Joseph Powell General Manager Ken Spencer Controller Debra Durai Secretary to the Board Observers/Residents ) Approve Agenda Director Augsburger made a motion to move item 20 (Revised 2018 Budget Proposal Presentation) up to item #14 (following Committee Reports) and to approve the agenda with this change. Director Stauffacher seconded. Hearing no further discussion, President Griefer called for 5) Board Announcements President Griefer called for a moment of silence for the passing of former member, Lillian Cravens. 6) Approve Consent Agenda a) Approve Minutes of October 28, 2017 Board Budget Meeting b) Board Approval to Record Property Liens Director Turski made a motion to approve the Consent Agenda. Director Gustafson seconded. Hearing no further discussion, President Griefer called for 7) Property Owner Open Forum * 8/066 Joan Stauffacher Commented on lack of parking at the Grill for Grill patrons and staff attitudes. 3/397 Kit Edgerton Commented on staff parking at the Grill. 1/151 Bob Enz Thanked the Board for all of their hard work. Commented on Committee Reports, staffing the Administration Office on Saturdays and member communications. 2/262 Susan Dwyer Commented on access gates.

2 Page 2 of 6 1/087 Marilyn Scott Commented on open-seating at the Grill and relocation fees. 2/466 Karen Snowden Commented on ideas to increase revenue at the Grill and not allowing any smoking after the Country Club remodel. 8) Board Consideration of Donation Request for Tioga High School Representative not in attendance President Griefer tabled this item until a later date. 9) Board Consideration of Fee Waiver Request for Yosemite Hwy 120 Chamber of Commerce President of Hwy 120 Chamber of Commerce, Jeanne Wilson 1/181, presented a request to the Board to waive the Lake Lodge Use fee for the Chamber s December 14, 2017 event. Director Turski made a motion to approve this Lake Lodge Use Fee waiver request. Director Gustafson seconded. Hearing no further discussion, President Griefer called for. 10) Board Consideration of Members Home Business Permits Applicant #1 - Cynthia Landrum 12/198 Business Name: Perfect Pour Trailers Ms. Landrum was not in attendance. President Griefer tabled consideration of this Home Business permit until the applicant can attend to answer questions relating to this business. Applicant #2 Oly Filatova Business Name: Oly Filatova, Attorney at Law Ms. Filatova was in attendance and came to the podium to answer questions from the Board. Director Gustafson made a motion to approve the Home Business Permit for applicant #2. Director Turski seconded. Hearing no further discussion, President Griefer called for the vote.. 11) Board Affirmation of Covenants Committee Fines a) October 23, 2017 Hearing 7 cases Director Stauffacher made a motion to affirm Covenants Committee accessed fines for 7 cases heard on October 23, Director Augsburger seconded. Hearing no further discussion, President Griefer called for 12) Board Consideration of Committee Chairpersons a) Safety & Security Committee Committee Recommendations: Chairperson Ron Selvey Director Augsburger made a motion to approve as per the committee recommendations. Director Gustafson seconded. Hearing no further discussion, President Griefer called for. b) Smoking Area Review Committee Committee Recommendation: Chairperson Karen Burgess

3 Page 3 of 6 Director Gustafson made a motion to approve as per the committee recommendation. Director Stauffacher seconded. Hearing no further discussion, President Griefer called for. 13) Committee Reports a) Budget & Finance Committee No Report b) Covenants Committee No Report c) Editorial Committee No Report d) Employee Compensation Study Committee Chairperson, Michael Annatone presented a report to the Board that included a summary of the findings of the committee. e) Lake & Marina Committee Director Gustafson, as Board Liaison, presented a report to the Board that included comments on boat slip utilization, beach slips, and Boat ID flags. The next meeting of this committee will be January 12, f) Long Range Planning Committee No Report g) Safety & Security Committee Chairperson, Ron Selvey presented a report to the Board that included the announcement of a staff and PML Member CPR/First Aid class to be held Saturday, February 10, h) Smoking Area Review Committee Chairperson, Karen Burgess presented a report to the Board that included that the committee has met twice and had the County Public Health representative speak at the last meeting. With the information received from Public Health the committee is working on a survey for PML Members. i) Waterfowl Management Committee No Report 14) (Originally item #20 on the agenda) Revised 2018 Budget Proposal Presentation Controller, Ken Spencer, presented the revised 2018 Budget proposal (incorporated changes made at the October 28, 2017 Budget meeting) for Board consideration. Director Stauffacher made a motion to eliminate one of the two Maintenance Positions that was approved at the 10/28/17 budget meeting. Director Augsburger seconded. Board discussed at length. Hearing no further discussion President Griefer called for VOTE: WA Yes PT Yes NS Yes MG No SG Abstain Director Augsburger made a motion to eliminate one FTE Fire Inspector position that was approved at the 10/28/17 budget meeting. President Griefer seconded for discussion. Board discussed at length. Hearing no further discussion President Griefer called for VOTE: WA Yes PT Yes SG Yes MG No NS - No

4 Page 4 of 6 Director Augsburger made a motion to increase the Grill revenue budget number by $65k over what was approved at the 10/28/17 budget meeting. President Griefer seconded for discussion. Board discussed at length. Hearing no further discussion President Griefer called for. 15) (Originally Item #14 on the Agenda) Board Approval of Purchase of AED Unit for Shooting Range Director Turski made a motion to approve the purchase of an AED for the Shooting Range at a cost of $1,181. Director Gustafson seconded. Board discussed briefly. Hearing no further discussion President Griefer called for 16) (Originally item #15 on the Agenda) Board Approval to Waive Shooting Range Fees for Active Duty Law Enforcement Officers Director Turski made a motion to approve waiving of the Shooting Range fees for any/all Active Duty Law Enforcement Officers during regular operation days and hours. Director Gustafson seconded. Board discussed. Hearing no further discussion, President Griefer called for the vote:. 17) (Originally item #16 on the Agenda) Proposal for Pine Mountain Lake Community Service Award President Griefer outlined a proposal for an annual PMLA Community Service Award. The award would be given in recognition of volunteerism in Pine Mountain Lake. The award would consist of a perpetual plaque that would be displayed at the PML Administration Office and a PML Gift card. Director Augsburger made a motion to approve the PML Community Service Award concept. Director Gustafson seconded. Hearing no further discussion, President Griefer called for the vote: VOTE: WA Yes MG Yes NS Yes PT Yes SG Abstain 18) (Originally item #17 on the Agenda) General Manager s Report General Manager, Joe Powell, presented his report including an update on the Dam inspection, staff shortages at the Grill, Stables and Department of Safety, the Tannahill Culvert Project work the week of November 14, and the 2018 Assessment/Budget packet mailing on or about December 1st. He also reported on the Town Hall Meeting scheduled for December 16 at the Lake Lodge, to discuss the Country Club renovation plan, the Town Hall Meeting to be scheduled in January 2018 to discuss the

5 Page 5 of 6 PMLA Strategic Plan, the Steps to Success program that Shannon McNair, Human Resources Manager, Ryan Reis, Recreation and Seasonal Operations Manager, and Community Standards Director, Sarah Ruhl, are presenting to the Juniors and Seniors at Tioga High School. General Manager Powell encouraged all members to attend the GCSD meetings and specifically the Sewer Rate Workshop that GCSD has scheduled for November 18, 2017 at 6pm at the Groveland Community Hall. 18) (Originally item #17 on the Agenda) Old Business: a) Board Consideration of Allowing Members to Record Board of Directors Meetings Status Update General Manager, Joe Powell, presented an update on this topic. The Board tasked management with working with Association Counsel for guidance to come up with a policy regarding the recording of Association Board meetings. Currently, under our Bylaws, staff is allowed to record the meetings to assist with the preparation of the meeting minutes. The recording of meetings by Members will be discussed with Association Counsel and a written policy should be ready to present at the January 2018 Board Meeting. Policy will be written to coincide with Board Meeting rules. b) Association Solar Power Project Status Update Controller, Ken Spencer, presented an update on this topic. This project would place solar panels on several of the amenities. We have received a couple of proposals and are currently assessing the condition of the roofs at the various amenities. 19) (Originally item #18 on the Agenda) Board Approval to Establish and Maintain a Safety Deposit Box Controller, Ken Spencer, presented a resolution authorizing the establishment and maintenance of a lockbox, namely a Safe Deposit Box maintained at a local bank to be used exclusively for the storage of critical and irreplaceable documents of the Association. Annual cost $150. Director Stauffacher made a motion to approve the establishment and maintenance of a lock box at a local bank for storage of critical Association documents. Director Gustafson seconded. Hearing no further discussion, President Griefer called for. 20) Moved to item 14 on Agenda. 21) Board Approval of 2018 Budget Controller, Ken Spencer, noted the changes made earlier in today s meeting, specifically, eliminating one (1) of the two (2) positions in Maintenance that was approved 10/28/17, eliminating one (1) FTE from Fire Safety that was approved 10/28/17, and raising the Grill s revenue budget number by $65K over what was approved 10/28/17. Director Augsburger made a motion to approve the 2018 proposed budget with the above changes. Director Stauffacher seconded. Hearing no further discussion, President Griefer called for VOTE: SG Yes MG Yes WA Yes NS Yes PT No

6 Page 6 of 6 22) Board Approval of Resolution Levying General Assessment for Annual assessment will be $2,256 annually. If paid in full by January 31, 2018, with $40 discount, $2,216. Monthly payment amount $188. Monthly late charge if not paid by the 15th of the month, $ Director Gustafson made a motion to approve the proposed 2018 General Assessment. Director Stauffacher seconded. Hearing no further discussion, President Griefer called for. 23) Board Sets 2018 Record Dates and Board Meeting Dates President Griefer asked that the August 18, 2018 Annual Members Meeting/Election be changed to August 25, Because the date of the election is being changed, all of the record dates for 2018 will be adjusted accordingly. Director Augsburger asked that the date for returning nominating papers be moved from April to May, to provide more time for members to submit nomination papers. Director Gustafson made a motion to approve the Record Dates and Board Meeting Dates for 2018 with changes. Director Turski seconded. Hearing no further discussion, President Griefer called for. 24) Board Meeting Adjournment: President Griefer called for adjournment of this meeting at 10:44 AM. Board meeting adjourned. Board adjourned to Executive Session. Respectfully submitted, Wayne Augsburger, Secretary WA/dd 2/17/18